Candidate Privacy Policy

Transcription

1 Candidate Privacy Plicy Intrductin The entity f the Agilent Grup that is yur prspective emplyer ( we, us r ur ) is the data cntrller fr the purpses f the f the General Data Prtectin Regulatin, any ther Eurpean Unin Law r any relevant glbal r lcal legislatin ( Data Prtectin Laws ).. We are cmmitted t prtecting and respecting yur privacy. This plicy sets ut the basis n which we will prcess any persnal data that yu prvide t us thrugh the Agilent External Careers Site (the Agilent External Careers Site ) r as part f the applicatin prcess. The types f data we receive and hw we use it Infrmatin yu prvide as part f yur applicatin. This includes infrmatin yu prvide when yu register fr and use the Agilent External Careers Site, such as yur name, cntact infrmatin (such as hme r wrk address), date f birth, wrk experience, educatinal qualificatins, cmpensatin, scial security number, and ability t wrk in the cuntry fr which yu are applying fr emplyment and any infrmatin yu chse t submit n r uplad t the Agilent External Careers Site (such as infrmatin frm a CV). We mainly use this t evaluate yur applicatin and cntact yu. Sensitive infrmatin yu can prvide: Where permitted by lcal law, yu have the ptin f prviding certain sensitive persnal data with yur cnsent, such as, race r ethnic rigin, r whether yu have a disability, fr the purpses f equal pprtunities mnitring. If yu decide nt t prvide this data, yur applicatin will nt be prejudiced. Infrmatin we cllect abut yur usage f the prtal. We autmatically cllect certain data frm yu when yu use ur Agilent External Careers Site, including IP address r ther unique device identifiers, infrmatin cllected by ckies n yur usage f the Agilent External Careers Site, mbile carrier (if applicable), time zne setting, perating system and platfrm and infrmatin regarding yur use f the Agilent External Careers Site ( Usage Infrmatin ). Infrmatin frm third parties. We receive infrmatin frm third parties in cnnectin with yur applicatin, such as referees, recruiters and rganisatins that prvide backgrund checks (this will include right t wrk, criminal reference checks, mtr vehicle recrd backgrund checks t the extent permitted by applicable law). Mre details n the data we cllect and hw we use yur data is accessible here Hw we share yur infrmatin We share yur infrmatin with Agilent US fr the purpses set ut in Appendix 1. We share yur infrmatin with selected recipients. These categries f recipients include prtal prviders, IT service prviders, backgrund check prviders, referees and recruitment agencies. Where we stre yur infrmatin The persnal data that we cllect frm yu will be transferred t, and stred at/prcessed in the United States with Agilent US, under the Eurpean Cmmissin s Standard Cntractual Clauses fr the transfer f persnal data t third cuntries, pursuant t Decisins 2004/915/EC and 2010/87/EU.

2 Data Retentin We will retain yur infrmatin fr ne year with the exceptin f Brazil, Canada, Mexic, Krea, and the US, where yur data is stred fr three years plus the current year. Yur Rights Yu have certain rights in relatin t the persnal data we hld abut yu. Sme f these nly apply in certain circumstances. Mre details n the rights that yu have and hw t exercise thse rights are available here. Cntact We will pst any future changes t this plicy n this page. Please check back frequently t see any updates r changes t this plicy. Questins, cmments and requests regarding this plicy are welcmed and shuld be addressed t the Data Prtectin Officer at the fllwing address dataprtectin.fficer@agilent.cm.

3 Candidate Privacy Plicy Last Updated: This Candidate Privacy Plicy (the "Plicy") details the persnal data that an entity f the Agilent Grup ( Cmpany, Agilent, we, us r ur ) receives abut yu, hw we prcess it and yur rights and bligatins in relatin t yur persnal data. The Agilent entity that is yur prpsed emplyer is the data cntrller fr the purpses f the General Data Prtectin Regulatin, any ther Eurpean Unin Law r any relevant lcal legislatin ( Data Prtectin Laws ). We are cmmitted t prtecting and respecting yur privacy. Lcatin Prpsed Emplyer Cntact details Austria Belgium Denmark Finland France Agilent Technlgies Osterreich GmbH Agilent Technlgies Belgium N.V./S.A. Agilent Technlgies Denmark ApS Agilent Technlgies Finland Oy Agilent Technlgies France SAS Agilent Technlgies Sales & Services GmbH & C. KG Mslackengasse Wien Pegasus Park, De Kleetlaan 5 Bus Diegem Prduktinsvej 42 DK-2600 Glstrup Hevsenkenkä Esp Parc Technplis / Z.A. Curtabeuf 3, Avenue du Canada CS LES ULIS Cedex Hewlett-Packard-Str Waldbrnn Agilent Technlgies Manufacturing GmbH & C. KG Hewlett-Packard-Str Waldbrnn Agilent Technlgies R&D and Marketing GmbH & C. KG Hewlett-Packard-Str Waldbrnn

4 Agilent Technlgies Deutschland GmbH Hewlett-Packard-Str Waldbrnn Ireland Italy Netherlands Agilent Technlgies Ireland Limited Agilent Technlgies Italia S.p.A Agilent Technlgies Netherlands B.V. Unit 3, Eur Business Huse Little Island C. Crk Ireland Via P. Gbetti 2/C Cernusc sul Navigli MI Laan van Langerhuize 1, tren A DS Amstelveen Nrway Agilent DGG Nrway AS Pstbks 4814 Nydalen N-0422 Osl Pland Spain Sweden United Kingdm Agilent Technlgies DGG Plska Sp. z... Agilent Technlgies Spain, S.L. Agilent Technlgies Sweden AB Agilent Technlgies LDA UK Limited ul. Swietjanska Gdynia Parque Empresarial Alvia Calle Jse Echegaray, 8 - Edifici 3 - Planta Las Rzas, Madrid (Spain) Krnbrgsgrand 1 Flr Kista Lakeside 5500 Cheadle Ryal Business Park Stckprt, Cheshire SK8 3GR This plicy sets ut the basis n which we prcess any persnal data that yu prvide t us thrugh the Agilent External Careers Site (the Agilent External Careers Site ) and ther data we receive frm yu r third parties (such as referees) in cnnectin with yur jb applicatin. Please read the fllwing carefully t understand ur views and practices regarding yur data and hw we will treat it. By using ur Agilent External Careers Site yu acknwledge a the practices described in this plicy. If yu have any questins r cncerns abut this Plicy, please cntact the Data Prtectin Officer at:

5 Phne: Pst: 5 Lchside Avenue, Edinburgh EH12 9DJ The types f data we receive and use We will receive and use the fllwing infrmatin abut yu: Infrmatin yu prvide as part f yur applicatin. Yu will prvide us infrmatin abut yu by using ur Agilent External Careers Site t apply fr a rle r by crrespnding with us by phne, r therwise. This includes infrmatin yu prvide when yu register fr and use the Agilent External Careers Site, such as yur name, cntact infrmatin (such as hme r wrk address), date f birth, wrk experience, educatinal qualificatins, cmpensatin, scial security number, and ability t wrk in the cuntry fr which yu are applying fr emplyment and any infrmatin yu chse t submit n r uplad t the Agilent External Careers Site (such as infrmatin frm a CV). Sensitive infrmatin yu can prvide: Where permitted by lcal law, yu have the ptin f prviding certain sensitive persnal data with yur cnsent, such as, race r ethnic rigin, r whether yu have a disability, fr the purpses f equal pprtunities mnitring. If yu decide nt t prvide this data, yur applicatin will nt be prejudiced. Infrmatin we cllect abut yur usage f the prtal. We autmatically cllect certain data frm yu when yu use ur Agilent External Careers Site, including IP address r ther unique device identifiers, infrmatin cllected by ckies n yur usage f the Agilent External Careers Site, mbile carrier (if applicable), time zne setting, perating system and platfrm and infrmatin regarding yur use f the Agilent External Careers Site ( Usage Infrmatin ). Infrmatin frm third parties. We receive infrmatin frm third parties in cnnectin with yur applicatin, such as referees, recruiters and rganisatins that prvide backgrund checks (this will include right t wrk, criminal reference checks, mtr vehicle recrd backgrund checks t the extent permitted by applicable law). Ckies We use ckies t enhance yur experience using the Agilent External Careers Site. Ckies are small files which, when placed n yur device, enable us t prvide certain features and functinality. The Agilent External Careers Site, will detect and use yur IP address r dmain name fr internal traffic mnitring and capacity purpses r t therwise administer the Agilent External Careers Site. We use the fllwing ckies: Strictly necessary ckies. These are ckies that are required fr the peratin f the Agilent External Careers Site. They include, fr example, ckies that enable yu t lg int secure areas f the Agilent External Careers Site. Analytical/perfrmance ckies. They allw us t recrd patterns f usage f ur varius users e.g. recgnising and cunting the number f visitrs and t see hw visitrs mve arund the Agilent External Careers Site when they are using it. This helps us t imprve the way the Agilent External Careers Site wrks, fr example, by ensuring that users are finding what they are lking fr easily.

6 Functinality ckies. These are used t recgnise yu when yu return t the Agilent External Careers Site. This enables us t persnalise ur cntent fr yu, greet yu by name and remember yur preferences (fr example, yur chice f language r regin). If fr any reasn yu wish t nt take advantage f ckies, yu can disable ckies by changing the settings n yur brwser. Hwever, if yu d s, this may affect yur enjyment f the Agilent External Careers Site and we will n lnger be able t ffer t yu persnalised cntent. Unless yu pt ut f ckies, we will cnsider that yu cnsent t their use. Fr further infrmatin n hw Agilent uses ckies please visit ur Privacy Plicy n Agilent.cm. Hw we use yur Infrmatin The table in Appendix 1 sets ut hw we use yur infrmatin and the legal basis fr prcessing relied upn by us t prcess yur persnal data. Hw we share yur infrmatin We share yur infrmatin with Agilent Technlgies Inc. fr the purpses set ut in Appendix 1. We als share yur infrmatin with selected recipients fr the purpses set ut in Appendix 1. These categries f recipients include: prtal prviders including ADP and LLC prviders lcated in the US; IT services prviders; backgrund check prviders; referees; administrative services prviders including Glbal Administrative Services Center ( GASC ) lcated in Malaysia; and recruitment agencies based within the EU. Where Agilent is under an bligatin t d s by law, it will disclse yur persnal data t regulatrs, curts, the plice r tax/gvernment authrities, r in the curse f litigatin, in respnse t an emergency which threatens persns r prperty, when necessary t prtect the legal interests f Agilent, and when required fr reasns f natinal security/ preventin r detectin f crime. In sme cases, in accrdance with applicable law, it may nt be pssible t ntify yu in advance abut the details f such disclsures. Agilent will use all reasnable effrts t disclse the minimum persnal data necessary in such cases. All such requests shall be referred t HR and/r the Reginal Cmpliance Cunsel wh may, at their sle discretin, request prf f entitlement and/r exemptin under the Data Prtectin Laws and prf f identity, befre releasing any infrmatin. Where we stre yur infrmatin The persnal data that we cllect frm yu will be transferred t, and stred at/prcessed in the United States with Agilent US, under the Eurpean Cmmissin s Standard Cntractual Clauses fr the transfer f persnal data t third cuntries, pursuant t Decisins 2004/915/EC and 2010/87/EU. Please cntact the Data Prtectin Officer shuld yu wish t examine the intra-grup Standard Cntractual Clauses entered int by Agilent. Agilent uses a number f third party suppliers (as nted abve) t prvide services t Agilent. All suppliers that prcess persnal data utside f the EEA are required t execute the Standard Cntractual Clauses fr the transfer f persnal data (pursuant t Decisin 2010/87/EU) r be certified as cmplying with the US Department f Cmmerce's EU-US Privacy Shield. Fr mre infrmatin abut the EU-US Privacy Shield Framewrk, visit the U.S. Department f Cmmerce's

7 Privacy Shield website. Please cntact the Data Prtectin Officer shuld yu wish t examine a cpy f the Standard Cntractual Clauses r the privacy shield certificatin where applicable. The security f yur persnal data Unfrtunately, the transmissin f infrmatin via the internet is nt cmpletely secure. Althugh we will d ur best t prtect yur persnal data, we cannt guarantee the security f yur infrmatin transmitted thrugh the Agilent External Careers Site; any transmissin is at yur wn risk. Once we have received yur infrmatin, we will take apprpriate technical and rganisatinal measures t safeguard yur persnal data against lss, theft and unauthrised use, access r mdificatin. Data retentin Yur persnal data will be retained by Agilent fr ne year save fr Candidate Data frm United States, Brazil, Canada, Mexic and Suth Krea which will be retained fr three years. Yur infrmatin will be retained fr lnger if required by law r a curt rder and/r as needed t defend r pursue legal claims. Deleting yur infrmatin When yu deactivate yur accunt, we will still stre yur data n ur Agilent External Careers Site. T delete yur data, please us at data-prtectin.fficer@agilent.cm. We reserve the right t retain yur data in accrdance with the retentin perid set ut abve. Yur rights Yu have certain rights in relatin t the persnal data we hld abut yu. Sme f these nly apply in certain circumstances as set ut in mre detail belw. We als set ut hw t exercise thse rights. Please nte that we will require yu t verify yur identity befre respnding t any requests t exercise yur rights by prviding (i) yur name, and (ii) valid prf f identity (fr example passprt r driver s license). We must respnd t a request by yu t exercise thse rights withut undue delay and at least within ne mnth (althugh this may be extended by a further tw mnths in certain circumstances). T exercise any f yur rights, please fill ut the fllwing frm and submit it here. In additin, yu can access, crrect and remve persnal data frm yur prfile n Agilent s External Careers Site. Access. Yu have the right t knw whether we prcess persnal data abut yu, and if we d, t access data we hld abut yu and certain infrmatin abut hw we use it and wh we share it with. Prtability. Yu have the right t receive a subset f the persnal data we cllect frm yu in a structured, cmmnly used and machine-readable frmat and a right t request that we transfer such persnal data t anther party. If yu wish fr us t transfer the persnal data t anther party, please ensure yu detail that party and nte that we can nly d s where it is technically feasible. We are nt respnsible fr the security f the persnal data r its prcessing nce received by the third party. Nte: We may nt be able t prvide yu with certain persnal data fllwing an access r prtability request if prviding it wuld interfere with anther individual s rights (e.g. where prviding the persnal data we hld abut yu wuld reveal infrmatin abut anther persn) r where anther exemptin applies. Crrectin. Yu have the right t require us t crrect any persnal data held abut yu that is inaccurate and have incmplete data cmpleted (including by the prvisin f a supplementary

8 statement). Where yu request crrectin, please explain in detail why yu believe the persnal data we hld abut yu t be inaccurate r incmplete s that we can assess whether a crrectin is required. Please nte that whilst we assess whether the persnal data we hld abut yu is inaccurate r incmplete, yu may exercise yur right t restrict ur prcessing f the applicable data as described belw. Where we agree that the persnal data is inaccurate r incmplete, we will try t tell any third party t whm we have disclsed the relevant data s that they can rectify the data t. Erasure. Yu may request that we erase the persnal data we hld abut yu in the fllwing circumstances: yu believe that it is n lnger necessary fr us t hld the persnal data we hld abut yu, fr instance if yu decide that yu n lnger wish t submit an applicatin thrugh Agilent External Careers Site; we are prcessing the persnal data we hld abut yu n the basis f ur legitimate interest and yu bject t such prcessing. Please prvide us with detail as t yur reasning s that we can assess whether there is an verriding interest fr us t retain such persnal data; yu n lnger wish us t use the persnal data we hld abut yu in rder t send yu ntificatins abut new psitins that match yur prfile; r yu believe the persnal data we hld abut yu is being unlawfully prcessed by us. Als nte that yu may exercise yur right t restrict ur prcessing f yur persnal data whilst we cnsider yur request as described belw. Please prvide as much detail as pssible n yur reasns fr the request t assist us in determining whether yu have a valid basis fr erasure. We will retain the persnal data if there are valid grunds under law fr us t d s (e.g., fr the defence f legal claims r freedm f expressin) but we will let yu knw if that is the case. Restrictin f Prcessing t Strage Only. Yu have a right t require us t stp prcessing the persnal data we hld abut yu ther than fr strage purpses in certain circumstances. Please nte, hwever, that if we stp prcessing the persnal data, we may use it again if there are valid grunds under data prtectin law fr us t d s (e.g. fr the defence f legal claims r fr anther s prtectin). Where we agree t stp prcessing the persnal data, we will try t tell any third party t whm we have disclsed the relevant persnal data s that they can stp prcessing the data t. Yu may request that we stp prcessing and just stre the persnal data we hld abut yu where: yu believe the persnal data is nt accurate fr the perid it takes fr us t verify whether the data is accurate; we wish t erase the persnal data as the prcessing we are ding is unlawful but yu want us t simply restrict the use f that data; we n lnger need the persnal data fr the purpses f the prcessing but yu require us t retain the data fr the establishment, exercise r defence f legal claims; r yu have bjected t us prcessing persnal data we hld abut yu n the basis f ur legitimate interest and yu wish us t stp prcessing the persnal data whilst we determine whether there is an verriding interest in us retaining such persnal data. Objectin. Yu have the right t bject t ur prcessing f data abut yu and we will cnsider yur request. Please prvide us with detail as t yur reasning s that we can assess whether

9 there is a cmpelling verriding interest in us cntinuing t prcess such data r we need t prcess it in relatin t legal claims. Als yu may request that we restrict prcessing t strage nly whilst we cnsider yur bjectin. In the event that yu wish t make a cmplaint abut hw we prcess yur persnal data, please cntact us in the first instance at data-prtectin.fficer@agilent.cm and we will endeavur t deal with yur request. This is withut prejudice t yur right t raise a cmplaint with a relevant data prtectin supervisry authrity. Changes We will pst any future changes t this plicy n this page. Please check back frequently t see any updates r changes t this plicy. Cntact Questins, cmments and requests regarding this plicy are welcmed and shuld be addressed t the Data Prtectin Officer at the fllwing address data-prtectin.fficer@agilent.cm.

10 Appendix 1 Purpses fr Prcessing Candidate Data Purpse f Use Categries f Persnal Data prcessed fr each purpse Legal Basis fr Prcessing Administratin f recruitment Cntact details (such as hme and wrk address, phne numbers, addresses), curriculum vitae infrmatin, Necessary fr Agilent s legal bligatins (where applicable). T identify and evaluate candidates fr emplyment psitins. T determine and validate yur qualificatins fr emplyment. T cnduct backgrund checks including, t the extent permitted under applicable law (including checking references, qualificatins, criminal recrds checks. If yu are a successful candidate, t create an emplyment recrd. Identity infrmatin such as title, full name, citizenship, date f birth and prf f eligibility t wrk. Cntact details such as hme and wrk address, phne numbers, addresses, emergency cntacts and next f kin infrmatin. Data with respect t educatin, prfessinal training, and previus career perfrmance including qualificatins, certificatins, references r curriculum vitae infrmatin. Identity and cntact infrmatin and references frm previus emplyers r prfessinal cntacts. Identity infrmatin such as name, gender and date f birth. Cntact details such as hme and wrk addresses, phne numbers and addresses. Persnal and family details (such as cntact details f spuse/partner and/r children). Data with respect t career cmmencement and develpment including date f hire, emplyee categry, and full time r part-time status. Educatin details, emplyment details, gender, cmpensatin, bank interests t nbard successful candidates fr emplyment psitins. Necessary fr Agilent s legal bligatins (where applicable).

11 accunt details, emplyee ID, scial security number, tax unique identifiers, pht, passprt, natinal ID, religius and plitical beliefs, trade unin membership, health data and criminal cnvictin data. T the extent permitted r required by applicable law, t cnduct emplyment and diversity mnitring. Data relating t race, ethnic rigin, natinality r sexual rientatin (U.S nly nt EEA cuntries) Necessary fr Agilent s legal bligatins (where applicable). T prvide yu with user supprt f the prtal. Lgin details such as username and passwrd. Cnsent (U.S nly) T cmmunicate with yu. Send yu ntificatins abut new psitins that match yur prfile. Identity infrmatin such as name. Cntact details such as hme and wrk addresses, phne numbers and addresses. address. T imprve the Agilent External Careers Site and t ensure cntent frm the Agilent External Careers Site is presented in the mst effective manner fr yu and yur device. T administer the Agilent External Careers Site and fr internal peratins, including trubleshting, data analysis, testing, research, statistical and survey purpses. T keep the Agilent External Careers Site safe and secure. T develp the Agilent External Careers Site and imprve ur recruitment prcesses. Usage Infrmatin Usage Infrmatin Usage Infrmatin All data cllected frm the data subject i.e. identity infrmatin, cntact details and data with respect t career advancement.