Exhibitor & Sponsor Opportunities

Transcription

1 Exhibitor & Sponsor Opportunities Grow Your Business with County Government at the 53rd Annual County Finance School 53rd Annual County Finance School May 1-3, 2019 Sheraton Syracuse University Hotel, Syracuse, New York Onondaga County

2 53rd Annual County Finance School Sponsored by: New York State Association of Counties Office of the State Comptroller NYS County Treasurers and Finance Officers Association WEDNESDAY MAY 1 8:30 AM - 5:00 PM Registration 9:00 AM - 9:15 AM Welcome and Opening Remarks 9:15 AM -10:30 AM WORKSHOP Albany Update 10:30 AM -10:45 AM Break 10:45 AM - 12:00 PM WORKSHOP A State and Federal Look at the Economic Forecast 12:00 PM - 1:30 PM Luncheon Hon. Thomas DiNapoli (Invited) NYS Comptroller 1:30 PM - 2:45 PM CONCURRENT WORKSHOPS TRACK A/B 2:45 PM - 3:15 PM Break (A) Using OpenBookNewYork.com for Data Analysis (B) Update on Counties Two Primary Revenue Sources: Property & Sales Tax 3:15 PM - 4:30 PM CONCURRENT WORKSHOPS TRACK A/B (A) Accounting & GASB Update (B) How Will the Legalization of Cannabis Impact Counties? 5:30 PM - 7:30 PM Reception & Dinner Event THURSDAY MAY 2 8:00 AM - 5:00 PM Registration 8:00 AM - 9:00 AM General Breakfast 8:00 AM - 9:15 AM NYS County Treasurers and Finance Officers Association Breakfast Meeting (members only) 9:15 AM - 10:30 AM CONCURRENT WORKSHOPS TRACK A/B (A) Internal Controls for County Finance Operations (B) Investing Idle County Funds

3 10:30 AM - 11:00 AM Break 11:00 AM - 12:15 PM CONCURRENT WORKSHOPS TRACK A/B (A) Reporting Procedures for Unclaimed Funds (B) Cyber Security for Finance Officials :15 PM - 1:45 PM Annual Awards Luncheon 1:45 PM - 3:00 PM CONCURRENT WORKSHOPS TRACK A/B 3:00 PM - 3:30 PM Break (A) Revenue Recovery (B) Ethics for County Officials 3:30 PM - 5:00 PM CONCURRENT WORKSHOPS TRACK A/B (A) Performance Metrics (B) Dark Store Theory 6:00 PM - 10:00 PM Reception & Dinner at the Dinosaur BBQ FRIDAY MAY 3 7:30 AM - 8:00 AM Continental Breakfast 8:00 AM - 9:15 AM WORKSHOP New York State & Local Retirement Systems Update 9:15 AM - 9:30 AM Break 9:30 AM - 11:45 AM WORKSHOP Real Property Tax Roundtable CPE Credits: If you are participating in CPE qualifying sessions for CPAs, you must sign attendance sheets at the workshops to receive CPE credits. In addition, CPE forms must be filled out and returned to the Office of the State Comptroller. All Finance School workshops are CPE eligible. NYSAC County Government Institute Credits: Participants will earn 4 elective & 1 continuing

4 Workshops Albany Update Representatives from NYSAC will provide an update of the State budget, legislative priorities and other issues and concerns impacting counties. (Wednesday, 5/1/19, 9:15am-10:30am) A State and Federal Look at the Economic Forecast Join our keynote presentation that will discuss the current and future economic trends across the State of New York and the US as outlined by a noted economist. (Wednesday, 5/1/19, 10:45am-12:00pm) Using OpenBookNewYork.com for Data Analysis Ever wonder what your expenditure levels were ten years ago, or how much fund balance your neighboring county has maintained? Then join us for a walkthrough of OpenBook- NewYork.com and find out how to pull municipal data for your own analysis. We will discuss the various data output options and highlight some potential uses of the data. (Wednesday, 5/1/19, 1:30pm-2:45pm) Update on Counties Two Primary Revenue Sources: Property & Sales Tax Counties rely on property and sales tax to pay for state mandated programs as well as deliver local services demanded by taxpayers. While these taxes require local authorization, they are effectively controlled by the Governor and State Legislature. A state-imposed property tax cap dominates county budget decisions and sales tax is state administered, with more attempts by the state to divert local sales tax for state purposes. NYSAC staff will provide an in depth look at the current status of these two revenue streams and how state actions help or hurt the situation. (Wednesday, 5/1/19, 1:30pm-2:45pm) How Will the Legalization of Cannabis Impact Counties? The Governor s SFY 2020 Budget includes provisions to legalize the adult use of cannabis, promote hemp production and manufacturing, and to reform the criminal justice system around cannabis. Counties will be at the center of dealing with the ramifications of any legalization effort, ranging from public health, public safety, economic development, substance abuse, among others. A panel of experts will discuss the implications of legalization and how this might impact county finances and service needs. (Wednesday, 5/1/19, 3:15pm-4:30pm) Accounting & GASB Update Join us as an accounting expert provides an overview of emerging accounting and financial reporting issues related including GASB updates that will impact NYS county finances. (Wednesday, 5/1/19, 3:15pm-4:30pm) Internal Controls for County Finance Operations Having effective internal controls will help ensure that your county is using public assets efficiently and protecting against waste, loss and abuse. This session will cover examples of internal controls suggested by OSC. The topics discussed will include controls related to cash receipts and disbursements, procurement, and payroll. (Thursday, 5/2/19, 9:15am-10:30am) Investing Idle County Funds The interest rate environment is finally beginning to change while county finances remain tight, requiring county fiscal officers to manage their cash wisely. This session will provide a review of permitted investments in New York and analyze best practices for managing idle funds, including: establishing goals and objectives; cash flow management; and cash management strategy execution. (Thursday, 5/2/19, 9:15am-10:30am)

5 Workshops Cyber Security for Finance Officials: Are You Protected? PART II (continuation from 2018) Protecting financial and IT assets is becoming increasingly challenging as cyber-criminals refine their craft. This presentation will provide an advanced overview of information technology security methods and key cyber security best practices that can reduce the odds of becoming a victim of cyber-crime. (Thursday, 5/2/19, 11:00am-12:15pm) Reporting Procedures for Unclaimed Funds Updates and Reporting Procedures Representatives from the New York State Office of Unclaimed Funds (OUF) will discuss how to properly report unclaimed funds to the OUF, and suggest ways to increase accuracy and reduce errors. (Thursday, 5/2/19, 11:00am-12:15pm) Ethics for County Finance Officials Local officials are held to a high standard of ethical conduct and need to avoid even appearances of impropriety. It is important that officials have an understanding of the laws governing this area. This session will provide an overview of Article 18 of the General Municipal Law, and the requirement for local codes of ethics. (Thursday, 5/2/19, 1:45pm-3:00pm) Revenue Recovery Help to establish a clearinghouse that allows local government entities to participate in a state s existing state income tax refund offset system. Learn about work with counties in Indiana to help them participate in the clearinghouse and increase revenue collections. (Thursday, 5/2/19, 1:45pm-3:00pm) Dark Store Theory (RPT Part 1 of 2) Counties across the country are struggling with an increasingly popular tactic used by large retailers to reduce their property tax bill. It is call Dark Store Theory where an entity argues the value of their property and building should only be calculated based on the premises being empty or not in use. While the problem has been more widespread in other states it is starting to crop up in New York. Hear from national experts on what other states are experiencing, the response, and also how this issue is manifesting itself in New York. (Thursday, 5/2/19, 3:30pm -5:00pm) Performance Metrics Performance metrics are changing the way counties are identifying their priorities, measuring progress and contributing to county government transparency and accountability, focusing on how counties across the nation are monitoring performance and improving the efficiency and impact of their services. (Thursday, 5/2/19, 3:30pm-5:00pm) New York State and Local Retirement Systems Update A representative from the State Comptroller's Office will provide an update on the New York State and Local Retirement System, including the Retirement Redesign Project. (Friday, 5/3/19, 8:00am-11:15am) Real Property Tax Roundtable (RPT Part 2 of 2) There are numerous bills pending in the State Legislature that could (and will) alter Real Property Tax Laws in New York. The latest updates on how this may impact county real property tax operations now and, in the future, will be discussed. (Friday, 5/3/19, 9:30am-11:45am)

6 CALL THE HOTEL DIRECTLY FOR RESERVATIONS HOTEL RESERVATIONS CALL or Sheraton Syracuse University Hotel & Conference Center 801 University Avenue, Syracuse, New York Reservations Telephone: or RESERVATION DEADLINE with the Sheraton Syracuse University Hotel is APRIL 12th, 2019 or until room block sells out (which can be before the cut off date!) **RATE $ Single or Double** Conference participants will need to call the above number to reserve accommodations DIRECTLY with the Sheraton. Rooms will be assigned on a first come, first served basis. Please refer to the New York State Association of Counties room block when registering. ONCE THE ROOM BLOCK HAS BEEN RELEASED OR SOLD OUT, RESERVATIONS WILL ONLY BE ACCEPTED BY THE HOTEL AT THEIR DISCRETION AND SUBJECT TO AVAILABILITY AND POSSIBLE INCREASE IN PRICING. **Please pay the hotel directly for your room by county check, county credit card, or county voucher. Please note that if you are using a county voucher, it must be provided at the time of check-in. You must bring a tax exempt form in order to receive tax exemption. If a tax-exempt form is not on file upon checkin, the voucher alone is not an acceptable form of tax exemption. PLEASE PROVIDE CREDIT CARD INFORMATION TO GUARANTEE YOUR ROOM. Complimentary parking is available for overnight guests.

7 NYSAC Events NYSAC Values Your Support! New York State Association of Counties' (NYSAC) mission is to represent, educate, serve and advocate for New York's counties and the thousands of elected and appointed county officials who serve the public. New York State Association of Counties (NYSAC) and its members value the support and participation of private sector companies that do business with county government. Your support enables our members to engage in training and education that is needed and allows your company the opportunity to develop and strengthen partnerships that offer solutions for our members. Why Exhibit & Sponsor with NYSAC? Our exhibitor and sponsorship packages offer companies the opportunity to market their products and services to county officials from across the state. Your employees will have the opportunity to network with our members, represent your brand in a county community and interact directly with local government decision makers. Your brand will be included in conference materials and signage throughout the event as well as other key outlets based on your level of participation. Who is Your Audience? Over 2,000 people attend NYSAC events each year. Our attendees are decision makers and department heads from counties in New York State and are highly active consumers in almost every industry. NYSAC events are great venues to catch up with existing clients and develop new leads. County Attendees of NYSAC Events 36% 64% County Decision Makers County Department Heads NYSAC Media Outlets NYSAC website 34,000 users annually NYSAC News magazine Distribution + events 4,500 Counties in the News (enews) Circulation 1,600 County Perspective (enews) Circulation 2,100 Facebook Fans 1,120 Twitter Followers 2,800 Event Program Circulation up to 1,000 What is Your Potential Media Reach? Your reach doesn t end at our events. We have an engaged group of members and others of interest that are tuned in to NYSAC media and publication channels. Increase your brand awareness within our network of county consumers who are seeking solutions from the products and services your company offers.

8 NYSAC Exhibitor & Sponsor Packages BENEFITS SPECIAL $1,500 - GOLD $1,000 EXHIBIT $800 SILVER $500 Complimentary employee registrations Access to attend conference workshops Access to networking coffee breaks Detailed company listing in Exhibitor/Sponsor Guide Company name recognition in the event program Company recognition on conference signage Pre & post event highlighting your support Special Thank You in NYSAC News Magazine (4,000 statewide distribution) Ribbon on name badge identifying your participation level Label document by for your company to mail info. regarding your participation 1-2 weeks before event Company listing on County Finance School webpage Meals are included in exhibitor and/or sponsor registration Complimentary county directory(s) mailed to sponsors of Finance School Display of promo items w/ logo imprint at Conference registration desk Additional signage in high traffic locations Full page Ad in event program Included with $3,000+ sponsorships Premium exhibit space- All Excelsior & Associate partners have priority selection of booth location. See deadline to register for priority placement. ** Additional benefits apply to certain special event sponsorships. Please call for more details.

9 Sponsor Information 53rd Annual County Finance School Sheraton Syracuse University Hotel Syracuse, New York May 1-3, 2019 These sponsorship options are available online. GOLD $1,000 up to three registrations incl. SILVER $500 one registration included SPECIAL EVENT up to four registrations included. Call for availability. Have a sponsorship idea? Call to discuss for consideration. Keynote Speaker $5,000 Breakfast $3,000 Education Track $5,000 Evening Entertainment $2,000 Luncheon $4,000 Workshop Sponsorship $2,000 Coffee Break* (option for co-sponsorship) $4,000 Meeting audio/visual $2,000 Conference Attendee Gift $3,500 Conference App $2,000 Opening Dinner $3,500 Conference Program $2,000 Transportation $1,750 *Call or us to find out all of the benefits that come with the special event package you are considering. NEW! ONLINE REGISTRATION Please note that registration can only be processed online. How to register online: 1. The person who is registering your attendees and handling all of the details at your company should register as Contact Only or an option that includes Contact and is Attendee #1. You would choose contact only if you are not attending the event. Please make sure you use your address and full contact information to start the group registration. 2. The information you want us to print in the exhibitor/sponsor guide should be entered under the contact s registration. If it is entered under another attendee s registration, it will not save over when we pull your information. We need you to submit this information even if you ve been an exhibitor or sponsor in the past. 3. You may register your attendees as a group. 4. Please remember to print out two copies of your invoice from the confirmation page, one for your records and one for accounts payable. Payment is required prior to the start of the Conference. Policy: One company per sponsorship package allowed. Sharing of your sponsorship with a representative of another company is strictly prohibited including partners, consultants or lobbyists employed by another company. Sharing of your sponsorship with another company can result in a second sponsor fee. See our Terms and Conditions form for more details. Cancellation Policy: Cancellation of your sponsorship and other related fees must be executed via no later than 30 days prior to the event. Sponsor fees will still be due to NYSAC if cancellation is made less than 30 days before the event. A 25% administrative fee will be deducted from any cancellations or refunds made by NYSAC. Exhibitor/Sponsor Guide Listing: your logo (as a.jpg or.tif file) to jmunguia@nysac.org. There will be a section in your online registration to provide the company information that is to be printed in the guide that all attendees receive upon check in. This information is required before each event. Deadline for logos and company information on print materials is April 15th. See conference flyer for schedule, workshop, and hotel information. Register online at Juanita Munguia, Marketing Specialist NYSAC, 540 Broadway, 5th Floor, Albany, New York Phone: x201 - Fax: jmunguia@nysac.org

10 Exhibit Information $800 53rd Annual County Finance School Sheraton Syracuse University Hotel Syracuse, New York May 1-3, 2019 NEW! ONLINE REGISTRATION Please note that registration can only be processed online. How to register online: 1. The person who is registering your attendees and handling all of the details at your company should register as Contact Only or Exhibitor Contact and is Attendee #1. You would choose contact only if you are not attending the event. Please make sure you use your address and full contact information to start the group registration. 2. The information you want us to print in the exhibitor/sponsor guide should be entered under the contact s registration. If it is entered under another attendee s registration, it will not save over when we pull your information. We need you to submit this information even if you ve been an exhibitor or sponsor in the past. 3. You may register your attendees as a group. 4. Please remember to print out two copies of your invoice from the confirmation page, one for your records and one for accounts payable. Payment is required prior to the start of the Conference. Policy: One company per exhibit allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited including partners, consultants or lobbyists employed by another company. Sharing of your exhibit space with another company can result in a second exhibit fee. See our Terms and Conditions form for more details. Cancellation Policy: Cancellation of your exhibit space and other related fees must be executed via no later than 30 days prior to the event. Exhibit fees will still be due to NYSAC if cancellation is made less than 30 days before the event. A 25% administrative fee will be deducted from any cancellations or refunds made by NYSAC. Exhibitor/Sponsor Guide Listing: your logo (as a.jpg or.tif file) to jmunguia@nysac.org. There will be a section in your online registration to provide the company information to be printed in the guide that all attendees receive upon check in. This information is required before each event, we do not save information from previous events. Deadline for logos and company information on print materials is April 15th. See conference flyer for schedule, workshop, and hotel information. NYSAC Exhibit Booths Include: 6 long draped table, 2 chairs, general overhead lighting, cleaning of exhibit area, and 1 standard electrical outlet. Exhibit space is 6 wide by 6 deep and there is no pipe and drape. *Please note that this space does not accommodate any signage or equipment that would use floor space. Exhibit Booth Set Up: Wednesday, May 1st 7am - 8:30am Exhibit Hall Hours: Wednesday, May 1st 8:30am - 5:30pm and Thursday, May 2nd 8am - 5pm Exhibit Booth Breakdown: Thursday, May 2nd 4pm - 6pm We will you information regarding delivery/shipping from the Sheraton Syracuse University Hotel. Exhibit Space Selection: All requests are processed on a first-come first-served basis. No exhibit number/ location is guaranteed. You will be asked to provide four booth choices during your online registration. If those spaces are already taken, we will place you in the next best location. Register ONLINE at Juanita Munguia, Marketing Specialist NYSAC, 540 Broadway, 5th Floor, Albany, New York Phone: x201 - Fax: jmunguia@nysac.org

11 Terms & Conditions Form PAYMENT POLICY: Companies/Agencies are required to submit all appropriate sponsor and/or exhibitor forms with this signed Terms and Conditions form. By registering online, you agree to the terms stated therein. Additionally, you acknowledge that once you register online, your company is responsible for any fees incurred before and during the event whether or not employees of your company attended this event. Payment is due immediately upon receipt of invoice. NYSAC reserves the right to resell and reassign any sponsorships or exhibit space if a company fails to pay for their sponsor or exhibit fee on or before the first day of the event. There is a $100 charge for returned checks. REGISTRATION: All of your company employees must be registered in advance of the event. Your sponsor or exhibit package includes a certain number of complimentary registrations (see page 3 of these forms for details). To register additional employees, there is an additional $75 per person fee. Only employees of your company/agency can register under your sponsor or exhibit package. Partner companies, consultants and lobbyists must register under their own company exhibitor or sponsorship package. If representatives of another company are registered under your NYSAC package, your company may be responsible for a second exhibitor or sponsor fee. All private sector representatives must register as a sponsor or exhibitor to attend NYSAC events. Only NYSAC Excelsior and Associate Partners can register using the county official registration rates, without having to register as a sponsor or exhibitor. CANCELLATION: If you must cancel your sponsorship or booth reservation, cancellation must be executed via no later than 30 days prior to the event to jmunguia@nysac.org. Fees (booth, sponsorship, additional attendees, meals) will still be due to NYSAC if cancellation is made less than 30 days before the event. A 25% administrative fee will be deducted from any cancellations or refunds approved and made by NYSAC. RESTRICTIONS: The size of exhibit booths available are listed on your exhibitor form and/or exhibit hall layout. If you should bring a display that does not fit in your exhibit space, neither NYSAC nor the venue is responsible to accommodate your larger display. NYSAC reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in NYSAC s opinion, is not appropriate or would cause NYSAC to be in violation of its contract with the hotel. Exhibitors shall not host a hospitality suite or other events for attendees at any time in which conference events are taking place. Usage of any equipment that disturbs the event such as, but not limited to, microphones, bullhorns, etc. is strictly prohibited. It is your company/agency s responsibility to arrange for delivery and shipping with the venue. NYSAC is not responsible for handling sponsor or exhibitor equipment. LIABILITY AND INSURANCE: All property of the sponsor or exhibitor is under the sponsor or exhibitor s control and custody during transit and throughout the entire event. Property and personal liability insurance is the sole responsibility of the company that is contracted to sponsor or exhibit. It is recommended that sponsors and exhibitors obtain adequate property and personal insurance coverage, at their own expense, for any property loss or damage and personal injury. COMMUNICATION: The contact person assigned during online registration will be the sole person that NYSAC directs all correspondence and invoices to related to this event. By registering online, you agree to the terms and conditions on this page and your exhibitor and/or sponsorship information forms. Finance School 19

12 elevators 53rd Annual County Finance School Exhibit Layout Coffee breaks & reception 6 11 Reg. Desk