B /204, पट ल इस ट ट ड,,.स ड, क प स, (.म ट.न.ल क प छ ), ज ग श ड (प श मम), मबब Tel. no / /

Transcription

1 Annexure-III TENDER NOTICE/RCSI/2017 Date : TENDER NOTICE INVITING BID FOR RATE CONTRACT FOR PRINTING AND SUPPLY OF ALL THE SECURITY ITEMS (IN CTS 2010 STANDARD) ON 95 GSM MICR PAPER FOR THE PERIOD to TENDER NOTICE 1. Dena Bank (hereinafter referred to as The Bank ) invites tenders / Rates Contract (in Single Bid) for printing and supply of all the security items as per Annexure V (IN CTS 2010 STANDARD) on 95 GSM MICR Paper from following Bank s approved security printers. A. Crystal Forms Pvt Ltd. B. Dadaji Dhackjee Infotech Pvt Ltd C. Madras Security Printers Pvt Ltd. D. Security Printers of Bombay Pvt Ltd. E. Manipal Technologies Ltd. F. SSK Infotech Pvt Ltd. G. Kailash Printing Press H. KL Hi-Tech Secure Print Ltd. 2. Bank s approved security printers are requested to submit their bid in sealed envelops, super scribing Tender for Rate Contract for printing and supply of all security items in CTS 2010 Standard cheque books on 95 GSM MICR paper and addressed to : Chief Manager, Dena Bank, Printing & Stationery Dept, H.O. Dena Bhavan B / 204, Patel Estate Road Nr. MTNL, Jogeshwari (West), Mumbai to reach us before 2.00 p.m. on The tenders can also be dropped at above address before the scheduled time. Please mention Name of contract person, Telephone No./ Mobile No and address on the envelope. 3. The tender document can be downloaded from Banks website from to Interested Bank s approved Security printers may submit their Bid as per Annexure V for Rate contract for printing and supply of all security items in CTS 2010 Standard cheque books on 95 GSM MICR paper to be printed on Banks watermark paper to be supplied by our Bank. 5. Printers can submit the Bid on the same forms duly signed by authorized signatory of the Bidder under seal of the company / firm quoting Name /s of Signatory/ies address and contact details. The Bids can be submitted on Company / Firm s letterhead giving details exactly as per Tender Formats. 1 P a g e

2 6. All Tender documents should be duly signed by authorized persons (with name, designation, date and seal of the company, with signatures on all pages). Any correction/ overwriting / cancellation should be duly authenticated; otherwise may liable for rejection. 7. The tenders must be submitted as per Annexure V enclosed along with the tender. 8. Bank reserves right to accept /reject any or all the offers without assigning any reason whatsoever. Also Bank reserves right to split order amongst two vendors if required, to ensure timely supply and to avoid dependence on only one supplier. 9. Approved Security Printers having MICR CTS 2010 Standard cheque books printing unit located at multiple locations will be preferred. 10. Schedule of tender process is as under: tenders are available on Banks website ( from to Date of Tender Last day of submission of tender Opening of tender Place of opening of tender As given in column no 2 In case of any clarification, please contact Chief Manager, Dena Bank, printing & Stationery Dept., on Telephone no. 022, / 022, / Particulars of cheque book/ various other security items: As per annexure-iv 11. Specification required to make a complete cheque book. Cheque leaves are to be printed as per MICR CTS 2010 standards specification containing all mandatory and desirable security features as under: a. Void pantograph b. Invisible UV logos of the Bank c. Micro Lettering Line d. Standard field Placement e. Cheque printing colour background f. Fugitive Ink g. Secondary Fluorescent Ink h. Banks logo printed in the branded colour i. New Rupee Symbol j. Printers Name with MICR CTS Note: Apart from standard format of cheque, Branch, Branch address in Hindi / English IFSC Code of Branch. Account No. MICR Numbering details. 2 P a g e

3 Cover page : Annexure-IV Paper to be used 100 GSM Map litho cover Paper for all cheque books. The cover page should mention Logo of the Bank, address of the branch (both on the left site)and right site to be mentioned account no., name of the account holder, cheque serial no and instruction in Hindi & English. The 2 nd and 3 rd cover pages contain special instruction for MICR Instruments in Hindi and English in single colour. The 4 th cover page contain Dena Bank Logo, image of Debit Card & `slogan of Bank in 100 GSM Map litho Paper. Gathering & Collate: Gathering and collate of security form, instruments of original, copies, Requisition slips and record slip etc. Shall be as per specification of each type of security from books as specified by the Bank. For all type of cheque books the record slip to be placed at back of the cheque book. The number of record slip leaves to be provided is as under. Cheque book with 10 cheque leave : 1 leaf Cheque book with 20 cheque leave : 1 leaf Cheque book with 25 cheque leave : 1 leaf Cheque book with 100 cheque leave : 3 leaves Requisition Slip : The requisition slip shall be placed in the book as shown below Cheque book with 10 cheque leave : Over 3 rd leaf from back Cheque book with 20 cheque leave : Over 5thleaf from back Cheque book with 25 cheque leave : Over 5th leaf from back Cheque book with 100 cheque leave : Over 10th leaf from back Tender Terms and Condition 1. The rate quoted shall be valid for three year from the date 2. Please note that this tender is for arriving rates for printing of Various types of cheque books to be supplied to all the branches spread all over India. 3. Requests/ indents for cheque books for various customers will be placed on daily basis. 4. All the cheque books should be printed as per CTS All printing is to be done on sheet feed/web offset printing machines in accordance with the requirements by Banks. 6. All type of paper i.e.(except MICR paper of 95 GSM ) paper 58/60 GSM paper required for record slip and cover paper of 100 GSM should be provided by printer. 3 P a g e

4 7. The quantity shown is consolidated approximate yearly requirement of the Bank s various branches. Rate should be quoted taking in to consideration the changes to be made in the name and address of the branch. Minimum quantity ordered for any particular branch will be 1000 leaves for single item. 8. Standard design of ground is to be printed with fugitive ink in one colour and other matters in other colours on all original security forms. The ground shall be printed on all cheque leaves., Draft leaves, pay Order leaves including requisition slip leaving a band of 1.6 cms at the bottom. No ground is to be printed on copies and record slip. 9. The fugitive ink used for printing ground should not be mixed with any other type of ink and should be easily removed by applying water over it without vigorous rubbing. 10. All printing is to be done in specified format and colour scheme of each instrument. Printer shall be supplied with the specimen of the instruments. Printing of the other items like acknowledgement slip, requisition slip, record slips and cover etc Shall also as per standard design and colours specified by the Bank. 11. Font type and size shall be as per specimen or as advised by the Bank. 12. Bank s logo and name shall be unspecified proportions and in standard style of the Bank as per requirement / specification of NPCIL GOV CTS cheque book etc. 13. All safeguards and instructions of RBI / must be adhered to in printing. 14. The printing of branch name shall be as per NPCIL guideline and requirements of the Bank. 15. Printing of security forms shall be bilingual i.e. Hindi & English as directed by Bank. However only English numeral shall be used in printing. 16. The name of the city /station/ district is to be printed in Hindi & English as per specified / allotted space by NPCIL. 17. Printers name and year of the printing to appear on the leftmost side of each cheque leaf/ requisition slip, i.e: M/S xyz Printing shall be done using the best printing techniques and aesthetics. NUMBERING: 1. The bank along with each job order shall provide the prefix and numbering to be printed on the security forms. No deviation is to be made in this regards. 2. In case of cheque books, printed with name of the branch, serial numbers shall be allotted for total number of leaves to be printed as per Bank s requirement. 3. The numbering in MICR instruments shall as per Bank s requirement. 4. All MICR instruments shall be printed with preprinted with fields as per RBI/guidelines with good quality MICR ink. Printing with MICR ink shall be done in 4 P a g e

5 temperature and humidity prohibited atmosphere and requisition of ink should be with / within the RBI/ specifications. 5. All MICR instruments shall be test checked by the printer and a record for the same shall be maintained and shall be offered for inspection by Bank s authorized official on demand. PERFORATION & STUB: 1. Perforation of all the original and copies, wherever required shall be in such a way that tearing force required is minimum and no portion of stub or form should tear off when detached from the book. 2. The perforated portion of the security form when detached from the book should have minimum deformity and should be in a straight line. 3. The final size of the instrument as specified in the annexure, should be after detached from the book along the perforation. 4. The stub width should be at least 1 cm or as desired by Bank. BINDING: 1. The binding of all books of security forms shall be side stitched type with wire stitching pasting of front and back cover. 2. The stitching wire used should be rust proof type of minimum 24 gauge for books of up to 258 leaves, 22 gauge for books of over 25 to 50 leaves and 20 gauge for books of 100 leaves. 3. Paper used for the cover should be 100 GSM Map litho cover paper for all type of book. 4. The binding and cutting of the books should be done aesthetically and there should be no visible defect in size shape stacking. CHECKING: 1. All security forms should be checked at each stage of printing, numbering, binding and packing by the trained staff of the printers. 2. All leaves with printing flaws and mistakes must be removed and replaced with corrected leaves with good workmanship. 3. No security forms should be supplied without thorough checking by the printers for any printing mistake, defects etc. The printed formats are to be checked twice before packing and authenticated on packing slips. 5 P a g e

6 PACKING 4. Printers shall maintain a complete record of checking each stage for mistakes, defects and corrections done during printing, binding and packing of security forms. The record must be preserved for at least 10 years. 5. Record of mistake, defects, etc should be offered for inspection by Banks authorizes official on demand. 1. The packing of all security forms is to be carried out in packets containing 1000 leaves i.e: 100 books of 10 leaves each. 40 books of 25 leaves, and so on. Depending upon the quantity ordered. 2. Each packets is to be made with books in serial item and should be packed in coated craft paper / heat shrink film packing with a label inside showing following details. a. Name of the printer b. Item code c. Description of the item d. Name of the branch e. Prefix f. Serial no from & to g. Name of checking staff and date h. Signature of the staff 3. The 1 or less small packets (depending upon quantity) should be packed in good quality corrugated boxes. The corrugated boxes / bundles should be covered with plastic cloth / gunny bags and be sealed so that any tempering / as well as mutilation in transit could be avoided. 4. Only PVC straps are to be used for making the bundles and in no case sutli should be used. DESPATCH OF CHEQUE BOOKS / TRANSPORTATION. 1. Printed instrument shall be dispatched adhering to the schedule given by the Bank. 2. All the consignment should be adequately insured for transit risk. Transit insurance charges at actual will be reimbursed on production of documentary evidence. 3. Our entire orders for cheques will have to be printed and dispatched by printer directly to our Offices / Branches on freight on delivery basis strictly with in period of 30 dayds (depending upon ordered quantity in terms of number of leaves / books and branches) from the date of receipt of order through IBA approved transport operators/ courier operator at IBA approved rate having on line consignment tracking facility on door delivery basis and proof of delivery to be obtained from transporter. Where approved transport operator services are not available/and for small packets parcels services with acknowledgment services may be availed. 6 P a g e

7 4. Where approved transport operators services are not available, not economical and also it is not possible to utilize postal services, such cases to be referred to us for necessary instructions. 5. Immediately on dispatch of goods, branch wise dispatch details containing following information to be ed to us: a. Branch name b. Purchase order no c. Item name d. Quantity and serial no e. Delivery challan f. Transports name g. Lorry receipt no with date. TEST CHECKING 1. Whenever new branch is opened at MICR centre, the printer may be required to be supply 200 cheque leaves of each type i.e: SB/ CA/ CC and pay slips for testing at MICR cheque processing centre of RBI/ local clearing house. 2. Bank shall be free to get the samples of MICR instruments test checked with NCC, RBI or any of the MICR cheque processing centre and in case of Major / Critical error, the whole of the consignment shall be rejected. The decision of Chief Manager, Printing & stationery Dept, in this regards shall be final and binding on printers. LOSS OR DAMAGE OF SECURITY FORMS: 1. In case of any loss security forms printers or during transit, the printer shall be fully responsible for losses if any suffered by the Bank. The printer shall immediately inform the Bank with complete details of the security forms lost and file FIR with the local police station and submit the copy of FIR to the Bank. 2. In case of any damage, damage security forms are to be destroyed in presence of Banks officials or delivered to the Bank along with their full details. WASTAGE: The printer shall destroy all the wastage of cheque paper within 24 hours and record of Such destruction shall be maintained order-wise and to be offered for inspection by the Bank s authorized officials on demands. DELIVERY SCHEDULE: 1. Our entire orders given in the particular lot will have to be completed with in period of two(2) months depending upon the total quantity ordered in terms of No. of books/ leaves and No. of branches. 2. In case of failure to execute the order in time, the Bank will be entitled to recovered penalties for delayed delivery and /or cancel the order / redirect the order to other security printers. 7 P a g e

8 PENALTIES: 1. The Bank may impose penalties on the printers for following reasons. a. Not adhering to the delivery schedule. b. Mistakes in printing, binding, seriating or packing of security items c. Bad workmanship and deficiencies in quality of printing. d. Printing not according to Banks format and colour scheme etc. e. Flouting Bank s instructions in respect of storage of paper, maintenance of records, transportation and delivery of security forms etc. f. Frequent rejections of MICR instruments in test checking. 2. In case of rejection of any consignment of security forms on account of any reason, no payment of printing charges shall be made and penalty charged by RBI/ local clearing House will be recovered from the printer. RATE TO BE QUOTED : The rates quoted should be exclusive of cost of MICR Paper of 95 GSM., but inclusive of paper for cover page, requisition slip, labour charges, packging & forwarding charges and applicable taxes at present rate. GENERAL : The bank need not necessarily accept the lowest tender and the decision of the Bank in accepting tenders and placing orders will be final. In order to have cheque books delivered to the branches with in reasonable period of two months from the date of orders. Orders will be split among the printers i.e; 50% to L1 and balance 50% order to L2/L3/ at L1 Rate., on the basis of their past performances, promptness in delivery, submission of information call and convenience of the Bank for inspection of the printer before placing the order and during the execution of the orders and follow up. Bank reserve the right to reject / not to open tenders/ quotations submitted by the Bidders, who have not Executed the orders satisfactorily as per delivery schedule in past for any Banks. 8 P a g e

9 Annexure-V Tender for rate contract for printing & supply of security items(in CTS 2010 Standard)on 95 GSM MICR Paper Item code Name of the Quotation Quote Rs. CB/101 security item for unit of CA/CC/OD MICR uncross 25lvs CTS lvs CB/102 CA/CC/OD MICR cross 100lvs CTS lvs CB/104 SB MICR 10 lvs CTS lvs CB/105 SB MICR NRE 10 lvs CTS lvs CB/109 SB MICR 20 lvs CTS lvs ND/007 DDS receipt block 25 lvs Per book ND/013 SDR blocks 100 lvs Per book ND/014 FDR blocks 100 lvs Per book ND/015 Freedom Deposit Receipt 50 lvs Per book Dena Safe Depo Locker Rent Receipt 50 ND/016 lvs Per book ND/017 Dena Maha Tax Bachat Receipt 100 lvs Per book ND/018 Dena Cash Cert 100 lvs Per book NF/001 Foreign Inward Remittance Cert. 50 lvs Per book NF/003 Foreign DD 50 lvs Per book NL/001 Inl /Local Irrevocable Doc Credit (LC) 25 lvs Per book NM/003 LIC cont MICR chq with counterfoil CTS lvs NM/004 LIC cont MICR chq without counterfoil CTS lvs NS/009 SDV Receipt block 100 lvs Per book NS/010 SDV Memo to hire Locker 25 lvs Per book NS/106 MICR DD low value 100 lvs CTS lvs NS/107 MICR DD high value 50 lvs CTS lvs MICR DD 10 lakhs & abv 25 lvs CTS NS/ lvs NM/003 LIC cont MICR chq with counterfoil 1000 lvs NM/004 LIC cont MICR chq without counterfoil 1000 lvs *Note: The rates quoted should be exclusive of cost of MICR paper of 95 gsm, but inclusive of paper for cover page, requisition slip, packing & forwarding charges & applicable taxes at present rate (wastages permitted 0.08%). 9 P a g e

10 Annexure-VI TENDER NOTICE/RCPC/2017 Date : TENDER NOTICE INVITING BID FOR PERSONALISED MICR CTS 2010 CHEQUE BOOK PRINTING (IN CTS 2010 STANDARD) ON 95 GSM MICR PAPER FOR THE PERIOD to TENDER NOTICE Dena Bank (hereinafter referred to as The Bank ) invites Tenders / Rates for printing of personalized MICR cheque books (single Bid)(IN CTS 2010 STANDARD) on 95 GSM MICR Paper from our Bank Empanelled Security Printers, who are printing personalized cheque books for Public Sector Banks. Our Bank s Empanelled and IBA approved Security Printers i.e. A. Crystal Forms Pvt Ltd. B. Dadaji Dhackjee Infotech Pvt Ltd C. Madras Security Printers Pvt Ltd. D. Security Printers of Bombay Pvt Ltd. E. Manipal Technologies Ltd. F. SSK Infotech Pvt Ltd. G. Kailash Printing Press H. KL Hi-Tech Secure Print Ltd... are requested to submit their bid in sealed envelopes, super scribing Tender for printing and supply of personalized cheque books in CTS 2010 Standard cheque books on 95 GSM MICR paper at the following address : Chief Manager, Dena Bank, Printing & Stationery Dept, Dena Bhavan B/ 204, Patel Estate Road, Nr. MTNL, Jogeshwari(West), Mumbai to reach us before 2.00 p.m. on The tenders can also be dropped at above address before the scheduled time. Please mention Name of Contact Person, Telephone No./ Mobile No and address on the envelope. The tender document can be downloaded from Banks website from to Interested Bank s Empanelled & IBA approved Security Printers may submit their Bid as per Annexure VIII for printing and supply of personalized MICR CTS 2010 Standard Cheque Books on 95 GSM MICR paper with our Bank s watermark paper to be supplied by our Bank. Printers can submit the Bid on the same forms duly signed by authorized signatory of the Bidder under seal of the company / firm quoting Name /s of Signatory/ies address and contact details. The Bids can be submitted on Company s / Firm s letterhead giving details exactly as per Tender Formats. 10 P a g e

11 All Tender documents should be duly signed by authorized persons (with name, designation, date and seal of the company, with signatures on all pages). Any correction/ overwriting / cancellation should be duly authenticated, otherwise may liable for rejection. The tenders must be submitted as per Annexure enclosed along with the tender. Bank Reserves the right to accept /reject any or all the offers without assigning any reason whatsoever, also Bank Reserves right to split Order amongst two Vendors if required, to ensure timely supply and to avoid dependence on only one Supplier. Existing Empanelled Security Printers, who have not furnished Security Deposit of Rs /- (Rupees Five Lacs only) are requested to send us Security Deposit amount by way of Demand Draft/ Cheque payable at Mumbai in favour of Dena Bank. Approved Security Printers having MICR CTS 2010 Standard cheque books printing unit located at multiple locations will be preferred. Schedule of tender process is as under: Tenders are available on Banks website from to Date of Tender Last day of submission of tender Opening of tender Place of opening of tender At Printing & Stationery Dept. In case of any clarification, please contact : Chief Manager, Dena Bank, printing & Stationery Dept., on telephone no / / Particulars of Personalised MICR CTS 2010 standards cheque book: A. Specification required to make a complete personalized cheque book : Cheque leaves are to be printed as per MICR CTS2010 standards specifications containing all mandatory and desirable security features as under: Personalised Saving account cheque book 25 leaves. Personalised Current account cheque book 25 & 50 leaves. Cheque leave of various size in continuous form. Order would be placed with minimum of 1000 leave for single customer. k. Void pantograph l. Invisible UV logos of the Bank m. Micro Lettering Line n. Standard field Placement o. Cheque printing colour background p. Fugitive Ink q. Secondary Fluorescent Ink r. Banks logo printed in the branded colour s. New Rupee Symbol t. Printers Name with MICR CTS Personalization: Apart from standard format of cheque, Name of the Branch, Branch address in Hindi / English, IFSC Code of Branch. Account No. with Customer Name & MICR Numbering details, creation of data file, sending of s to branches, PSD etc Cover page: Paper to be used 100 GSM Map litho cover Paper for all cheque books. 11 P a g e

12 The cover page should mention Logo of the Bank, address of the customer, on the left side and right side to be mention account no, name of the account holder, cheque serial no and instruction in Hindi & English. The 2 nd and 3 rd cover pages contains special instructions for MICR Instruments in Hindi and English in single colour. The 4 th cover page contains Dena Bank Logo, image of Debit Card & slogan of Bank in 100 GSM Map litho Paper. Gathering & Collate: Gathering and collate of security form, instruments of original, copies, Requisition slips and record slip etc. shall be as per specification of each type of security form books as specified by the Bank. For all type of cheque books the record slip to be placed at back of the cheque book. The number of record slip leaves to be provided is as under. Cheque book with 25 cheque leaves : 1 leaf Cheque book with 50cheque leaves : 2 leaves Requisition Slip : The requisition slip shall be placed in the book as shown here below Envelops: Cheque book with 25 cheque leave : Over 5th leaf from back Cheque book with 50 cheque leave : Over 10th leaf from back Size: 9 x 4 90GSM white map litho paper Double colour with window and inside lamination with From address of the Branch to which customers belongs to., with remarks: unclaimed/ left / refused / expired / wrong address/ Not known / premises closed / shifted. CHIEF MANAGER, PRINTING & STATIONERY DEPT. Encl:- Annexure-VII & VIII 12 P a g e

13 ANNEXURE-VII Tender Terms and Condition The rate quoted shall be valid for Three years. Dena Bank is having more than 1900 Branches / Offices all over India and issuing approximate 8000 cheque book per day to the customers. We presume that average 8000 (+/- 500) personalized cheque books will be printed and dispatched per day which may increase / decrease gradually. Please note that this tender is for arriving rates for printing of personalized cheque book to be supplied to all customers of the branches spread all over India. Requests/ Indents for personalized cheque books for various customers will be placed on daily basis. The file in secured format containing Orders/ Indents for personalized cheque books will be sent to the printers on daily basis. Software for same to be provided by the printer. The Printer has to print the cheque books within 24 hours from the receipt of file and deliver the same to Transporter / courier agency / Post office with the details. It is proposed to dispatch the cheque books to the customer s residence/ office address. Hence for each of the cheque book separate envelop is to be provided. On the envelop Bank s logo, name and the address of the branch has to be printed. Printer to deliver printed cheque books to postal department / courier agency / transporter and submit to Bank delivery challans and data in two/ three file formats ( one for uploading in finacle and other for sending SMS) on next day. All the personalized cheque books should be printed as per MICR CTS-2010 Standard specifications issued by NPCI /IBA from time to time. The rate quoted shall be valid for the period of three years as per the period mentioned above. All printing is to be done on sheet feed/web offset printing machines in accordance with the requirements of the Banks. Bank will provide CTS2010 MICR paper of 95 GSM. Other types of 58/60 GSM paper required for record slips and cover paper of 100 GSM should be provided by the Printer. The quantity shown is consolidated approximate yearly requirement of the Bank s various branches. Rate should be quoted taking in to consideration the changes to be made in the name and address of the branch. Standard design of ground is to be printed with fugitive ink in one colour and other matters in other colours on all original security forms. The ground shall be printed on all cheque leaves. Draft leaves, pay order leaves including requisition slip leaving a band of 1.6 cms at the bottom. No ground is to be printed on copies and record slip. The fugitive ink used for printing ground should not be mixed with any other type of ink so that it should not be easily removed by applying water over it without vigorous rubbing. All printing is to be done in specified format and colour scheme of each instrument. Printer shall be supplied with the specimen of the instruments. Printing of the other items like acknowledgement slip, requisition slip, record slips and cover etc., shall also be as per standard design and colours specified by the Bank. Font type and size shall be as per specimen or as advised by the Bank. Bank s logo and Name shall be in specified proportions and in standard style of the Bank as per requirement / specification of NPCIL / CTS2010 cheque book etc. 13 P a g e

14 All safeguards and instructions of RBI / IBA must be adhered to in printing of personalized cheque books For arriving at L1 rate, the following weight-age formula will be applied. a) Weight-age for 25 leaves SB/ CA / CC Cheque books is given 40 Points. b) Weight-age for50 leaves SB/ CA / CC Cheque books is given 20 Points. For Example: Cheque Books Rate Weight-age (as per Total weight-age Points per mentioned above leaf Say for leaves cheque ` 40 book 0.25 Say for leaves cheque 20 books 0.20 Total 1400 The bidder who have lowest points as per above formula will be declared as L1 printer. Weight-age has been calculated as per present uses of cheque leaves. However the actual order for printing may very as per requirement of Bank. The printing of branch name shall be as per NPCI guideline and requirements of the Bank. Printing of security forms shall be bilingual i.e. Hindi & English as directed by Bank. However only English numeral shall be used in printing. The name of the city /station/ district is to be printed in Hindi & English as per specified / allotted space by NPCI. Printers name and year of the printing to appear on the leftmost side (vertical form ) of each cheque leaf/ requisition slip, i.e. : XYZ Printing shall be done using the best printing techniques and aesthetics. PRE-ELIGIBILITY CRITERIA. a) Printer must have experience for Personalized Cheques printing of 2 Years ( Certificate from PSU Bank to be enclosed with tender), & should have printed personalized cheques of at least 1 PSU bank. NUMBERING: b) The Bidder must have executed Order of average 20,00,000 (Twenty Lacs) leaves of Personalised Cheque of any Nationalized and/or Private Sector Banks during any one financial year or last three financial year on an average of 50 Lac cheque leaves in last 3 Year (Document either PO or Certificate to be attached with tender.) The bank along with each job Order shall provide the prefix and numbering to be printed on the security forms. No deviation is to be made in this regards. In case of cheque books with name of the branch, serial numbers shall be allotted by Bank for total number of leaves to be printed as per Bank s requirement. The numbering in MICR instruments shall be as per Bank s requirement. All MICR instruments shall be printed with preprinted with fields as per RBI/ guidelines with good quality MICR ink. Printing with MICR ink shall be done in temperature and 14 P a g e

15 humidity prohibited atmosphere and requisition of ink should be with / within the RBI/ specifications. All MICR instruments shall be test checked by the Printer and a record for the same shall be maintained and shall be offered for inspection by Bank s authorized official on demand. PERFORATION & STUB: Perforation of all the original and copies, wherever required shall be in such a way that tearing force required is minimum and no portion of stub or form should tear off when detached from the book. The perforated portion of the security form when detached from the book should have minimum deformity and should be in a straight line. The final size of the instrument as specified in the annexure should be after detached from the book along the perforation. The stub width should be at least 1 cm or as desired by Bank. BINDING: The binding of all books of security forms shall be side stitched type with wire stitching pasting of front and back cover. The stitching wire used should be rust proof type of minimum 24 gauge for books of up to 25 leaves, 22 gauge for books of over 25 to 50 leaves. Paper used for the cover should be 100 GSM Map litho cover paper for all type of book. The binding and cutting of the books should be done aesthetically and there should be no visible defect in size shape stacking. CHECKING: All security forms should be checked at each stage of printing, numbering, binding and packing by the trained staff of the printers. All leaves with printing flaws and mistakes must be removed and replaced with corrected leaves with good workmanship. No security forms should be supplied without thorough checking by the printers for any printing mistake, defects etc. The printed formats are to be checked twice before packing and authenticated on packing slips. Printers shall maintain a complete record of checking at each stage for mistakes, defects and corrections done during printing, binding and packing of security forms. The record must be preserved for at least 10 years. Record of mistake, defects, etc. should be offered for inspection by Banks authorized official on demand. 15 P a g e

16 PACKING The packing of all security forms is to be carried out in packets containing 1000 leaves i.e: 100 books of 10 leaves, each 40 books of 25 leaves, and so on, depending upon the quantity ordered. Each packet is to be made with books in serial item and should be packed in coated craft paper / heat shrink film packing with a label inside showing following details. i. Name of the printer j. Item code k. Description of the item l. Name of the branch m. Prefix n. Serial no from & to o. Name of checking staff and date p. Signature of the staff The one or less small packets (depending upon quantity) should be packed in good quality corrugated boxes. The corrugated boxes / bundles should be covered with plastic cloth / gunny bags and be sealed so that any tempering / as well as mutilation in transit could be avoided. Only PVC straps are to be used for making the bundles and in no case Sutli / Rassi should be used. DESPATCH OF CHEQUE BOOKS / TRANSPORTATION. Printed instrument shall be dispatched adhering to the schedule given by the Bank. All the consignment should be adequately insured for transit risk. Transit insurance charges at actual will be reimbursed on production of documentary evidence by the Bank. The ordered cheque books must be printed and dispatched by printer directly to the customers address/ customers offices strictly with in 24 hours from the date of receipt of printing order by our Bank through speed post/ approved & recognized courier/ operator having on line consignment tracking facility. The postal / courier charges will be paid by our Bank on production of original bills, directly to postal department / courier. Immediately on dispatch of goods, branch wise dispatch details containing following information to be ed to us: h. Branch name i. Purchase order no j. Item name k. Quantity and serial no l. Delivery challan m. Transports name n. Lorry receipt number with date. TEST CHECKING Bank shall be free to get the samples of MICR instruments test checked with NPCI, RBI or any of the MICR cheque processing centre and in case of major / critical error, the whole of the consignment shall be rejected.the decision of Chief Manager, Printing &stationery Dept, in this regards shall be final and binding on printers. LOSS OR DAMAGE OF SECURITY FORMS: In case of any loss of security forms at Printer s factory or during transit, the Printer shall be fully responsible for losses, if any, suffered by the Bank. The Printer shall immediately 16 P a g e

17 inform the Bank with complete details of the security forms lost and file FIR with the local police station and submit the copy of FIR to the Bank. In case of any damage, damaged security forms are to be destroyed in the presence of Bank s Officials or delivered to the Bank along with their full details. WASTAGE: The Printer shall destroy all the wastage of cheque paper within 24 hours and record of destruction shall be maintained order wise and to be offered for inspection by the banks authorized officials on demand during inspection of the Printers factory. DELIVERY SCHEDULE: Our entire orders given in the particular lot will have to be completed with in 24 hours depending upon the total quantity ordered in terms of No. of books/ leaves and No. of branches. In case of failure to execute the Order in time, the Bank will be entitled to recover penalties for delayed delivery and /or cancel the order / redirect the order to other security printers. PENALTIES: The Bank may impose penalties on the printers for following reasons. A) Not adhering to the delivery schedule. B) Mistakes in printing, binding, serialing or packing of security items C) Bad workmanship and deficiencies in quality of printing. D) Printing not according to Banks format and colour scheme etc. E) Flouting Bank s instructions in respect of storage of paper, maintenance of records, transportation and delivery of security forms etc. F) Frequent rejections of MICR instruments in test checking. In case of rejection of any consignment of security forms on account of any reason, no payment of printing charges shall be made and penalty charged by RBI/ Local Clearing House will be recovered from the Printer. RATE TO BE QUOTED: GENERAL: a) The rates quoted should be exclusive of cost of MICR Paper of 95 GSM., but inclusive of paper for cover page, record slip, requisition slip, labour charges, packging & forwarding charges and applicable taxes at present rate. b) However, postal/ courier charges shall be paid directly to the courier company / Post office by the Bank. The Bank need not necessarily accept the lowest tender and the decision of the Bank in accepting tenders and placing Orders will be final. In order to have cheque books delivered to the branches with in reasonable period of 24 hours from the date of Orders, Orders will be split among the Printers i.e;50% to L1 and balance 50% Order to L2/L3/ at L1 Rate, on the basis of their past performances, promptness in delivery, submission of information called and convenience of the Bank for inspection of the printer before placing the Order and during the execution of the Orders and follow up. Bank reserve the right to reject / not to open tenders/ quotations submitted by the Bidders, who have not executed the Orders satisfactorily, as per delivery schedule in past for any Bank/s. 17 P a g e

18 ANNEXURE VIII Tender for rate contract for printing & supply of security items(in CTS 2010 Standard)on 95 GSM MICR Paper Item code Name of the security item with standard size Quotation * Per cheque Book in `. Rs. CB/201 CA/CC/OD MICR uncross 25 leaves as per CTS-2010 CB/202 CA/CC/OD MICR cross 50 leaves as per CTS-2010 CB/203 SB MICR 25 leaves as per CTS-2010 *Note: The rates quoted should be exclusive of cost of MICR paper of 95 GSM, but inclusive of paper for cover page, requisition slip, packing & forwarding charges & applicable taxes at present rate ( maximum wastages permitted is 8% only). ********************************************************************** 18 P a g e