November 13, 2018 BUILDING MANAGER MEETING

Transcription

1 November 13, 2018 BUILDING MANAGER MEETING

2 AGENDA Energy Demand Response Results Service Requests Mold Awareness Facilities Updates Capital Outlay Updates Grant Award Fall Environmental Service Day Holiday Celebration Recycling Meeting Topics Round Table

3 Energy Updates Update on fiscal year VSU utility cost VSU Campus Utility Costs $3,400, $3,200, % -2.27% +7.1% $3,000, % Fiscal Year Costs $2,800, $2,600, $2,400, $2,200, $2,000, FY 14 FY 15 FY 16 FY 17 FY 18 Total $3,330, $3,165, $3,093, $2,935, $3,144,686.27

4 Winter Break Energy Conservation Measures Temp Setbacks in Admin Buildings 12/19/18 o Temp Range o Return to norm temp range 1/2/19 o If you plan to work over holidays - Notify facilities of special requests Temp Setbacks in Academic Buildings 12/19/18 o Temp Range o Return to norm temp range 1/2/19 o Notify facilities of special requests Temp Setbacks in Residence Halls 12/12/18 * o Building managers to physically check all rooms o Window AC unit covered and cut off o Temp Range o Return to norm temp range 1/2/19 o Building manager to notify facilities of occupied rooms during winter break * Note: Additional Measures at Moore Hall include All units set to heat mode With automatic temp overrides 3 times daily

5 Demand Response Program Period: June 1 September 30

6 Building Manager Duties Building Maintenance Coordination: Interior and Exterior Monthly Inspections with Facilities Process and track all service requests Develop a work order request process for building staff within one month of appointment Building walk through report submitted the 15th of each month Work order request process within two business days of receipt Status report on work order processing submitted monthly Attend or have representation at 100% of the campus-wide building manager meetings

7 Work Order Priorities Emergency Completed in 1 Day - Call the Facilities Call Center at X5451 Includes life safety issues and emergencies such as burning smells, inoperable elevators or doors, steam leaks, icy conditions, no lighting, no power, water leaks from roofs or plumbing, sewage backups, broken glass Janitorial emergencies may include no toilet paper, an overflowing toilet Grounds emergencies may include fallen trees or leaks in the irrigation system Urgent Completed in 3 Days Submit via a Maximo Service Request Includes items such as dripping faucets or emptying trash Routine Completed in 10 Days Submit via a Maximo Service Request Includes light bulb replacement, vandalism cleanup, replacing damaged ceiling tiles Special Project Completion time dependent on project list and resources This includes lists of non-emergency items discovered during inspections, items scheduled as a project due to scope, items scheduled during targeted occupancy times, such as winter break

8 Mold Awareness Excess moisture and increased humidity create perfect environment for growth (remember mold is always present) Eliminating moisture source is MOST IMPORTANT part of preventing mold growth Lack of regulatory standard make individual health impacts hard to determine (varies by person) Testing may provide some but not all insights toward actual problem Control measures: dehumidifiers, temperature control, improved ventilation

9 Winter Maintenance Activities Annual Steam System Maintenance Tunnels Heating Plant Various Mechanical Room Traps/Components Temperature Setbacks Jones Dining Hall Tree Removal Various Campus Building Work

10 Facilities Updates

11 Maintenance Update Whiting Hall Installed carpet throughout the entire building Removed window A/C units and checked windows for proper operation Installed shelves where old units were Quad 2 Repaired leak on the domestic cold water pipe Installed an expansion joint and pressure relief valve Foster Hall Repaired drywall and painted foyer, hallways and stairways Memorial Hall Painted all hallways and door frames

12 Whiting Hall Projects Removed window A/C units and checked windows for proper operation Installed carpet throughout the entire building Installed shelves where old units were

13 Residence Hall Painting Projects Williams Hall Williams Hall Quad I Quad I

14 Quad 2 Piping Repairs Repaired leak on the domestic cold water pipe Installed an expansion joint and pressure relief valve Before After

15 Foster Hall: Paint Repaired drywall and painted foyer, hallways and stairways

16 MEMORIAL HALL Painted all hallways and door frames

17 Custodial: Summer / Homecoming Cleaning Supported Conference Services with room turns Cleaned Rooms for camps and orientations Shampooed carpet stripped and waxed floors in dorm rooms and hallways Group team cleanings in academic buildings Worked four home football games During homecoming week we Assisted with all homecoming events Campus clean-up following the homecoming events

18 Campus Grounds: May to November Spring Flower Install - Done in May; Planted different colors of Angelonia Archangel and Begonias Weekly Ground Maintenance - Done throughout the summer up until Homecoming; included mowing, weed eating, edging and blowing - Gone to an as needed schedule - Shifting to leaf removal now New Davis Band Field - Completed early October - ABM, with the help of Bubba Bowles, coordinated the irrigation system and sod install Fall Flower Install Done in the past month; Planted different colors of violas and pansies

19 Athletic Fields: Softball Outfield Renovation - Used subcontractor to install drainage system along the outfield warning track, laser grade entire outfield, and install sod Practice Football Field - Used subcontractor to re-sod the middle of the field Football - Maintained the field and painted it for practices and home games - Assisted in ABM s combined effort to clean up after homecoming festivities Weekly Maintenance of Fields - Mowing, edging, and dragging of the fields were done multiple times a week throughout the summer and fall

20 Capital Outlay Updates

21 Completed Projects Band Practice Field

22 Gandy Hall Basement Completed Projects

23 Completed Projects Foster Hall

24 Completed Projects Memorial Hall

25 Completed Projects Safety and Security

26 Completed Projects Whiting Hall Photos of Interior Before

27 Completed Projects Whiting Hall Photos of Interior After

28 Completed Projects Whiting Hall Residence Rooms After

29 Completed Projects Whiting Hall Other Rooms After Study Room Beauty Parlor Student Lounge Computer Room Laundry Room

30 Completed Projects Whiting Hall Front Entrance Steps

31 Current Projects MT Carter Annex

32 Current Projects Academic Commons

33 Current Projects Academic Commons

34 Current Projects Simms Hall

35 Current Projects Simms Hall

36 Current Projects Simms Hall

37 Current Projects Storum Hall Window Replacement

38 Current Projects Storum Hall Exterior Improvements

39 Current Projects Vawter Hall Exterior Improvements

40 Current Projects JML Elevator Renovations

41 Current Projects Virginia Hall Elevator Renovations

42 Current Projects Roof Repairs Priority Roof Repairs Facility Name Facility Name Facility Name #1 Jackson Place Garages M.T. Carter Research Center Chemical Building Chemical Building Hunter-McDaniel Hall Multipurpose Center Lockett Hall Randolph Farm & Pavilion Daniel Gymnasium M.T. Carter Research Center Summerseat

43 Future Projects Langston Boiler Replacement Install dual fired boiler

44 Future Projects Byrd Hall Window Replacement Replacing windows with more energy efficient products

45 Future Projects - Erosion & Sediment Stormwater Trunk Line Control

46 Award Press Release on 8/27/18: National Park Service Awards $8.6 Million in Preservation Grants to Historically Black Colleges and Universities

47 Grant Award- Vawter Hall Key Project Activities: Replace foundation waterproofing Repair and repaint wooden elements Replace most exterior wood doors Replace slate roof and flashing. Restore or replace exterior lighting fixtures Start: 10/1/18 Complete: 12/30/20 Grant Award Amount: $493,815

48 Grant Award - Storum Hall Key Project Activities: Replace foundation waterproofing Add roof drainage system Repair and repaint wooden elements Add ADA stair rails on exterior. Repair concrete porch floor slab. Repoint brick walls and porch piers. Replace exterior wood doors Coat roof Repair gutter at porch. Replace exterior lighting fixtures Add sprinkler system. Add fire detection & alarm system. Start: 10/1/18 Complete: 12/30/20 Grant Award Amount: $274,278

49 Fall Environmental Service Day October 25, 2018

50 Holiday Celebration Monday, November 26, :30PM - 8:30PM

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52 Recycling Student Initiative, Student Promoted Single Stream Recycling to begin in Residence Halls, 2 nd Semester Recycle Collection Days

53 Meeting Topics Please give us feedback regarding any topics you would like covered in the building manager meetings

54 Roundtable