SOUTH DAKOTA BOARD OF REGENTS. Budget and Finance ******************************************************************************

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1 SOUTH DAKOTA BOARD OF REGENTS Budget and Finance AGENDA ITEM: 7 X DATE: March 27-29, 2018 ****************************************************************************** SUBJECT USD North Commons Renovation Facility Design Plan CONTROLLING STATUTE, RULE, OR POLICY SDCL Classification of Capital Improvements SDCL Supervision by Bureau of Administration of Capital Improvement Projects Payment of Appropriated Funds SDCL Preparation of Plans and Specifications for Capital Improvements State Building Committees Approval by Board or Commission in Charge of Institution BOR Policy 6:4 Capital Improvements BACKGROUND / DISCUSSION The Preliminary Facility Statement for the North Commons renovations was approved by the Board of Regents at their March 2017 meeting; the Facility Program Plan was approved at the June 2017 meeting. In August 2017, the Board of Regents approved removing the USD Commons from the auxiliary system due to the building s change in purpose. The Commons, formally the dining facility for the residence hall complex comprised of Beede/Mickelson and Richardson/Olson halls, no longer operates as a revenue generating, food service space due to the Muenster University Center expansion in The building committee, headed by Regent Adam, selected Perspective Inc. as the design architect for the project. The final design was approved by the building committee at the March 14, 2018, meeting. The planned 19,000 square foot renovation will serve multiple purposes for support services such as campus stores, postal services, UCopy and the information technologies desktop support team. All of these services are currently located in several different locations across the campus. Additionally, space will be renovated to provide office meeting spaces for such groups as residence life, TRIO, veteran s affairs, and student programs. Additional details can be found in USD s attached Facility Design Plan. (Continued) ****************************************************************************** DRAFT MOTION _7-X: I move to approve USD s Facility Design Plan to renovate the North Commons at an estimated cost of $2,923,081 funded by HEFF M&R proceeds.

2 USD North Commons Renovation FDP March 27-29, 2018 Page 2 of 2 IMPACT AND RECOMMENDATION There have been no major changes to the design or costs from what was included in the Facility Program Plan (approved June 2017). The North Commons renovation project is part of an overall campus master space plan. The project will allow USD to properly utilize this space and to provide better efficiency within the space for mechanical and electrical systems. This will have a positive impact on the existing building and on USD s energy consumption. Total project cost is estimated at $2,923,081 and will be funded from HEFF M&R allocations. The utilities for this facility will be separately metered and removed from the auxiliary system. ATTACHMENTS Attachment I USD North Commons Renovation FDP and Schematics

3 ATTACHMENT I 3 FACILITY DESIGN PLAN North Commons Renovation THE UNIVERSITY OF SOUTH DAKOTA Introduction: The Facility Program Plan for the North Commons Renovation was approved by the board in June The Building Committee selected Perspective Inc. as the design architect for the project. The North Commons Renovation will serve multiple purposes; it will provide a more central location for USD support services such as Campus Stores, Postal Services, UCopy and the Information Technologies Desktop Support Team, all of which are currently located in several different buildings around campus. In addition, this renovation will also provide office and meeting spaces for such groups as Residence Life, TRIO, Veteran s Affairs, and student programs. Locating these services/programs all under one roof will create the opportunity for other departments to move into the Continuing Education building per our long term Space Management Plan. a. Architectural, mechanical, and electrical schematic design: The project is a renovation of the existing North Commons space. The Schematic Design Drawings by Perspective Inc. showing overall aerial, floor plan, and exterior elevations are attached. The new North Commons, will house Campus Stores, Postal Services, UCopy, Information Technologies Desktop Support team, as well as Resident Life, TRIO, Veteran s Affairs, and student groups. The facility will provide a central location for support services to all campus student, faculty, and staff. The North Commons is a 19,000 square feet facility. It is a single story building with existing masonry block and brick exterior, steel bar joists with metal deck, and a fullyadhered roof membrane. The new exterior finishes at the loading dock and west vestibule will complement the existing building and will be made up of metal wall panels with a fullyadhered roof membrane. On the exterior of the building we will be adding a new loading dock entrance, new exterior Low-E insulated aluminum windows and doors, and a new entrance vestibule on the west side of the building. On the interior of the building we will be completely removing all existing walls, ceilings, and will be removing some concrete slab-on-grade for new sanitary sewer piping. The facility will receive all new steel stud wall systems with 5/8 sheetrock and finished to level.

4 ATTACHMENT I 4 4. All walls will be painted, and we will install all new interior doors and hardware. The space will receive all new acoustical ceiling systems and new flooring throughout. Mechanical Systems: 1. The building currently has four (4) existing Air Handling Units (AHU s). The project will remove one (1) AHU and retrofit the other three (3) existing AHU s existing supply fan motor with a new premium efficiency 7.5 HP motor. They will also supply a new Variable Frequency Drive (VFD) for more efficient control of the AHU s through the building automation system. All new ductwork with new registers and grilles will be installed to supply heating and cooling to the various spaces. A new humidifier will be installed in UCopy space to provide humidification control within this space due to the large amounts of paper being stored within the space. 2. The heating water system will be controlled by installation of two (2) new high efficiency boilers and two (2) new high efficiency hot water pumps. 3. At all existing and new vestibules there will be a new Cabinet Unit Heater (CUH) installed to supplement the building heating system during winter months. 4. The facility will house all new plumbing fixtures including, but not limited to, water closets, urinals, sinks, and faucets. 5. The old fire sprinkler system will be removed and a new fire sprinkler system meeting NFPA 13 requirements will be installed, providing complete fire protection coverage throughout the facility. 6. The control system will be integrated into the campus building automation system and designed for energy use optimization. Electrical Systems: 1. The facility will utilize existing electrical panels and install two (2) new electrical panels to house the circuits for the facility. 2. All existing light fixtures will be removed and installation of all new high efficiency LED light fixtures will be used throughout. Occupancy sensors will be provided in all spaces to help with energy consumption. At the exterior, we will remove the outdated china hat light fixtures and install new LED light fixtures which match the standard light pole design installed across campus. 3. The facility will house all new electrical and data outlets and will be set up with exterior card access systems, security cameras, and wireless access points. 4. Power will be distributed throughout the facility at 208Y/120V. 5. An addressable fire alarm system including a new control panel and devices will be provided throughout the renovated space. This system will coordinate with existing campus Building Automation System. The project is being designed to achieve Leadership in Energy and Environmental Design (LEED) Silver certification. b. Changes from facility program plan: There have been no changes from the Facility Program Plan.

5 ATTACHMENT I 5 c. Impact to existing building or campus-wide heating/cooling/electrical systems: The North Commons Renovation project is part of an overall campus master space plan. This project will allow us to properly utilize this space and to provide better efficiency within the space for our mechanical and electrical systems. This will have a positive impact on the existing building and on our campus energy consumption. d. Total project cost estimates: The estimated project cost is $2,923,081. The following is the breakdown of the project estimate: North Commons Renovation Facility Design Plan March 2018 Total Estimate Of Probable Construction Costs $2,174,900 A/V & IT Allowance/BIT $220,215 FF & E Allowance $22,438 A & E Fees $213,900 LEED $26,700 Testing $5,000 OSE/USD Fees $151,183 Owner's Contingency: $108,745 PROJECT TOTAL $2,923,081 FUNDING FOR THE PROJECT Facility Design Plan March 2018 HEFF M&R Proceeds $2,923,081 Total $2,923,081 e. Changes from cost estimate for operational or M&R expenses: Per the Facility Program Plan, this renovation will be eligible for funding from USD s maintenance and repair annual HEFF allocation. Ongoing operational budgets are estimated to be $63,855 for one full-time custodian ($39,611) and maintenance ($24,244). The utility budget is estimated at $20,000 per year. There are no changes from the Facility Program Plan.

6 Aerial View ATTACHMENT I 6

7 Floor Plan ATTACHMENT I 7

8 Exterior Elevations ATTACHMENT I 8