SONOMA COUNTY JUNIOR COLLEGE DISTRICT. Governing Board of Trustees Presentation Measure H update. December 13, 2016

Transcription

1 SONOMA COUNTY JUNIOR COLLEGE DISTRICT Governing Board of Trustees Presentation Measure H update December 13, 2016

2 Capital Projects Purchasing Items TLCD Contract Amendment: Programming changes, including new Design Lab Technical and seating details in Studio Theater ADA/UA improvements and additional details Mechanical system in scene shop Incorporation of District Standards Zero Net Energy feasibility study CEQA Notice of Exemption for the Burbank Auditorium Modernization Approval of Design Previously presented to the Board & BFC for input and CBOC for information: May 3, 2016 BFC May 10, 2016 Board of Trustees July 11, 2016 CBOC August 2, 2016 BFC August 9, 2016 Board of Trustees

3 Bond Spending Plan Prioritization Process (from November Board presentation) Criteria: 1. Address unfinished business from Measure A (including Heritage buildings) 2. Address health and safety concerns 3. Prioritize the most heavily used facilities ( workhorse buildings) 4. Impact and Outreach in the Community at large 5. Consider Workforce Trends (County demographics) Additional considerations: State funding (also determines schedule) Sustainability (green and financial)

4 Data: Building Condition Assessment (by age) Building Rating Struc HVAC Plumb Electric Bldg Age Score Notes & Recommendations Pioneer Needs modernization Bailey Field Track & bleacher replacem t Tauzer Needs significant renovation Garcia Generally poor condition Analy Needs modernization Burbank Needs modernization Bailey Mech replacem t ongoing Baker Needs modernization Quinn Replace bldg. systems Emeritus Odd sized classrooms Lark Repl Planetarium Equip Lounibos Finishes are worn Maggini Ext envelope leaks Legend: (1 remove and replace*), 2 poor condition, 3 fair condition, 4 good condition *generally indicates building component and/or structure (ie: windows, doors, roofs, etc.)

5 Data: Capital Allocation ($) per Campus (Equity and Fairness) Campus Allocation Percentage FTES $ per FTES Santa Rosa $ 221.4M 54.00% 11,609 $ 19,071 Petaluma $ 15.7M 3.83% 2,018 $ 7,780 PSTC $ 16.9M 4.12% 542 $ 31,181 SW Center $ 16.0M* 3.90% 292 $ 54,795 ($37,671*) Shone Farm $ 3.8M 0.93% 100 $ 38,000 Totals $ 273.8M 66.78% Property purchases are included in each campus allocation. *Without SWC property purchase, SWC $/FTES is $37,671

6 Data: FTES per Building Santa Rosa Campus Building Su 2015 Fa 2015 Sp 2016 Total Criteria & Notes Emeritus , 2, 3 Shuhaw + Bech , 2, 3 (State Funding) Maggini Major renovation not in plan Baker + Lark Replacement not in plan Tauzer + Fields + Quinn + Haehl , 2, 3, 4 Race , 3, 5 (Mods linked to Plover 2) Barnett , 2, 4 (State Funding) Analy , 2, 3, 4 Burbank , 2, 3, 4 Bertolini Link minor mods to Plover 2 Lounibos , 2, 5

7 Data: Closed Class Demand ( Unduplicated Hits After Close ) Department Building Demand Notes STEM Math New STEM 1059 Severely impacted, lack instructors & classrooms English Emeritus 945 Impacted classes, esp btwn 9a & 3p STEM Life Science Baker 578 Impacted, need more space Behavioral Science Barnett Replacement 495 Space needed, many hits for online Business Maggini 468 Hits mostly for online classes Soc Sci: History, Poli Sci, Econ Barnett Replacement 356 Expansion needed, many hits for online Kinesiology Tauzer & Quinn 291 Expansion needed, most hits for fitness class Art Analy 220 Hits mostly for online classes Communications Studies Barnett Replacement 203 Need space for six sections STEM Chemistry New STEM 192 Labs are impacted Auto Lounibos 180 Small discipline, lots of hits, impacted College Skills Analy Temp 120 Exist space adequate, but move to Emeritus AJ, EMC, Fire PSTC 119 Mostly cohort based, program driven

8 NEW Data: Square Feet (ASF) per Student (FTES) Santa Rosa Campus 1Q 2Q 3Q 4Q Building Su 2015 Fa 2015 Sp 2016 Total FTES Total ASF/Bldg Total ASF/FTES Lecture or Lab? Emeritus , Lecture Maggini , Lecture Shuhaw + Bech* , Lab Barnett* , Lecture Baker + Lark , Lab Race , Nursing Lab Analy , Lab Burbank , Lab Tauzer + Quinn + Haehl , Lab Lounibos , Lab Bertolini , Student Serv. *State Funded Project; Blue indicates major replacement or upgrade not contemplated using Measure H funds

9 FMP Priority List: Assumptions 1. Project Order assumes a sense of fairness and equity: All parts of the County receive funding & efforts are made to include as many Departments as possible 2. No Department or Cluster receives an ideal version of their project: Efforts are made to stretch Measure H over more areas, including Heritage buildings 3. Facilities follows the Strategic and Educational Plans: Project Order is based on expressed priorities of Academic Affairs, including FTES and hits after close 4. Project Order is influenced by the State funding schedule: STEM, Barnett, PSTC 5. Budgets are developed by a professional cost estimator: Gensler subcontractor 6. Building programs are preliminary: Will change as projects are developed 7. Project work has started and includes: Essential Infrastructure, Repair, Maintenance and Improvements Health and Safety IT and Media Services

10 FMP Priority List: Version 1 (as proposed) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

11 FMP Priority List: Version 1 (Snapshot of Today) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

12 FMP Priority List: Version 1 (Approved Early Start Projects) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

13 Framing the Issue Early Start Projects and the Bond Spending Plan In previous meetings, the Board was reminded that the bond included four spending categories for Measure H: 1. Address Overcrowding and Improve access to education Renovation, Expansion and New Construction 2. Improvements to prepare students to succeed in the 21 st century Renovation and Modernization Information Technology improvements 3. Essential Infrastructure, Maintenance, Repairs and Improvements Infrastructure, Maintenance & Improvements on Bldgs. & Sites 4. Health and Safety improvements Fire Safety, Security, Accessibility and Emergency Communications Total Funding Available: $410.0M Total State Funding Requested: $56.6M

14 Framing the Issue Early Start Projects and the Bond Spending Plan In previous meetings, the Board was reminded that the bond included four spending categories for Measure H: 1. Address Overcrowding and Improve access to education Renovation, Expansion and New Construction 2. Improvements to prepare students to succeed in the 21 st century Renovation and Modernization Information Technology improvements 3. Essential Infrastructure, Maintenance, Repairs and Improvements Infrastructure, Maintenance & Improvements on Bldgs. & Sites 4. Health and Safety improvements Fire Safety, Security, Accessibility and Emergency Communications Total Funding Available: $410.0M $273.8M (+ State funding at $56.6M) for Capital Projects

15 Early Start Project Framework: $ per Campus & Other Categories Campus Project Allocation Percentage of Meas H 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Early Start (% of Proj. Allocation) Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj. for Capital Projects

16 Going forward, what is the next step in developing the BSP? Campus Allocation Percentage Early Start (% of Proj. Allocation) 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

17 Assuming other categories are fixed, then the real issue is at SR Campus Allocation Percentage Early Start (% of Proj. Allocation) 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

18 Early Start Project Framework: $ per Campus & Other Categories Campus Project Allocation Percentage of Meas H 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Early Start (% of Proj. Allocation) Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

19 FMP Priority List: Version 1 (Approved Early Start Projects) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

20 FMP Priority List: Version 1 (Santa Rosa Projects Measure H contribution) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization $28.00M DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space $22.00M Plover 2 $12.00M STEM (Bech + Shuhaw) $47.70M KAD (Tauzer, Quinn, Haehl, Bailey Field) $40.00M Shone Farm Lab and Classroom Barnett Replacement $18.40M SWC Classroom Building PSTC Lab Building Emeritus Modernization $25.00M Lounibos Modernization $ 5.00M Heritage Modernization (Analy, Pioneer, Garcia) $13.00M Fac Ops Replacement Warehouse Site and Landscape Work $10.30M Total: $221.40M

21 For Board Consideration: Information: 1. Escalation is not specifically included in the BSP, though accumulated interest will create a reserve contingency over time. 2. BSP is a living document & changes will occur. 3. As with Measure A, the board will approve changes through the annual budgeting process provided by the business and finance office.

22 For Board Consideration: Question: 1. Create a reserve contingency (in addition to accumulated interest) for escalation and cost overruns? Compare: 1. Marin CCD: Final construction project was considered a reserve until Board had confidence that the project could be initiated. 2. Solano CCD: Created a 5% program contingency

23 Bond Spending Plan Next Steps December 13: Board Meeting First read of comprehensive BSP* January 3: BFC Additional input from Committee members January 10: Board Meeting Approval of BSP *Current plan does not include specific Escalation or Reserve Contingency. *The plan does include $18M of funding for infrastructure, maintenance & repair, and an additional $14M for health & safety improvements (total $32M).

24 QUESTIONS?

25 Capital Allocation: $ per Campus & Other Categories Santa Rosa Campus: Burbank Modernization

26 Capital Allocation: $ per Campus & Other Categories Energy Projects: PV Array Modular Central Plant Quinn Replacement Cogen

27 Petaluma Campus Possible PV Array

28 Petaluma Campus: New Lab Building, incl: Vet Tech Chemistry Lab Support Space

29 Petaluma Campus: Student Support Space, incl: Bookstore in B-400 Reprogram B-500 Study B-100 and 200

30 PSTC: Modular Multi-Purpose Room (MPR)