Governing Board Presentation

Transcription

1 SONOMA COUNTY JUNIOR COLLEGE DISTRICT Governing Board Presentation Facilities Master Plan Project Priority List November 8, 2016

2 Capital Projects Purchasing Items Gensler/QKA Contract: Irrigation Standards Athletic Fields Planning Final Document Tune Up Prequalification of Engineering Teams for Engineering and Sustainability Projects Early Start Project Burbank Auditorium Modernization Energy and Sustainability Projects Petaluma Science Addition and Student Services PSTC Multi-Purpose Lab

3 Bond Spending Plan Prioritization Process Criteria: 1. Address unfinished business from Measure A (including Heritage buildings) 2. Address health and safety concerns 3. Prioritize the most heavily used facilities ( workhorse buildings) 4. Impact and Outreach in the Community at large 5. Consider Workforce Trends (County demographics) Additional considerations: State funding (also determines schedule) Sustainability (green and financial)

4 Data: Building Condition Assessment (by age) Building Rating Struc HVAC Plumb Electric Bldg Age Score Notes & Recommendations Pioneer Needs modernization Bailey Field Track & bleacher replacem t Tauzer Needs significant renovation Garcia Generally poor condition Analy Needs modernization Burbank Needs modernization Bailey Mech replacem t ongoing Baker Needs modernization Quinn Replace bldg. systems Emeritus Odd sized classrooms Lark Repl Planetarium Equip Lounibos Finishes are worn Maggini Ext envelope leaks Legend: (1 remove and replace*), 2 poor condition, 3 fair condition, 4 good condition *generally indicates building component and/or structure (ie: windows, doors, roofs, etc.)

5 Data: Capital Allocation ($) per Campus (Equity and Fairness) Campus Allocation Percentage FTES $ per FTES Santa Rosa $ 221.4M 54.00% 11,609 $ 19,071 Petaluma $ 15.7M 3.83% 2,018 $ 7,780 PSTC $ 16.9M 4.12% 542 $ 31,181 SW Center $ 16.0M* 3.90% 292 $ 54,795 ($37,671*) Shone Farm $ 3.8M 0.93% 100 $ 38,000 Totals $ 273.8M 66.78% Property purchases are included in each campus allocation. *Without SWC property purchase, SWC $/FTES is $37,671

6 Data: FTES per Building Santa Rosa Campus Building Su 2015 Fa 2015 Sp 2016 Total Criteria & Notes Emeritus , 2, 3 Shuhaw + Bech , 2, 3 (State Funding) Maggini Major renovation not in plan Baker + Lark Replacement not in plan Tauzer + Fields + Quinn + Haehl , 2, 3, 4 Race , 3, 5 (Mods linked to Plover 2) Barnett , 2, 4 (State Funding) Analy , 2, 3, 4 Burbank , 2, 3, 4 Bertolini Link minor mods to Plover 2 Lounibos , 2, 5

7 Data: Closed Class Demand ( Unduplicated Hits After Close ) Department Building Demand Notes STEM Math New STEM 1059 Severely impacted, lack instructors & classrooms English Emeritus 945 Impacted classes, esp btwn 9a & 3p STEM Life Science Baker 578 Impacted, need more space Behavioral Science Barnett Replacement 495 Space needed, many hits for online Business Maggini 468 Hits mostly for online classes Soc Sci: History, Poli Sci, Econ Barnett Replacement 356 Expansion needed, many hits for online Kinesiology Tauzer & Quinn 291 Expansion needed, most hits for fitness class Art Analy 220 Hits mostly for online classes Communications Studies Barnett Replacement 203 Need space for six sections STEM Chemistry New STEM 192 Labs are impacted Auto Lounibos 180 Small discipline, lots of hits, impacted College Skills Analy Temp 120 Exist space adequate, but move to Emeritus AJ, EMC, Fire PSTC 119 Mostly cohort based, program driven

8 FMP Priority List: Assumptions 1. Project Order assumes a sense of fairness and equity: All parts of the County receive funding & efforts are made to include as many Departments as possible 2. No Department or Cluster receives an ideal version of their project: Efforts are made to stretch Measure H over more areas, including Heritage buildings 3. Facilities follows the Strategic and Educational Plans: Project Order is based on expressed priorities of Academic Affairs, including FTES and hits after close 4. Project Order is influenced by the State funding schedule: STEM, Barnett, PSTC 5. Budgets are developed by a professional cost estimator: Gensler subcontractor 6. Building programs are preliminary: Will change as projects are developed 7. Project work has started and includes: Essential Infrastructure, Repair, Maintenance and Improvements Health and Safety IT and Media Services

9 FMP Priority List: Version 1 (as proposed) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

10 FMP Priority List: Version 1 (Snapshot of Today) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

11 FMP Priority List: Version 1 (Proposed Early Start Projects) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

12 FMP Priority List: Version 2 (STEM ph2 added to program) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement STEM ph2 (Baker + Lark) SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

13 FMP Priority List: Version 3 (No State Funding) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization* Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

14 FMP Priority List: Version 4 (No State funding & STEM ph2 added) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement STEM ph2 (Baker + Lark) SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

15 FAQ: Implications of the Election Prop 51 What happens if Proposition 51 passes? Projects move forward in the order submitted (on an annual basis) by the District The State has approved the $34M funding application for the STEM (Bech + Shuhaw) project, in writing The State is considering the Barnett replacement and PSTC lab, at the initial project plan (IPP) level (first phase) STEM may receive design funding as early as mid Barnett and PSTC Lab (if successful), may receive design funding as early as mid What qualifies a project for State funding? Two significant indicators are age of building and local matching funds Other factors are WSCH and Cap Load Ratio, a complex State formula rewarding the efficient use of space Though the threshold changes annually, the past threshold for project approval was 150 points The STEM building received 158 points with offices removed to make the project more competitive those offices may be replaced using local bond funds and doing so will affect future funding applications to the State What happens if Proposition 51 does not pass? Project funding is delayed, pending a future Statewide bond (in 2018?) Projects may be withdrawn from the queue and reformulated, but available funding from the State changes annually as does the District s Cap Load Ratio. These factors may affect future funding applications. The District may choose to move forward without Proposition 51 funding.

16 FMP Priority List: Version 1 (Proposed Early Start Projects) DW Essential Infrastructure, Maintenance, Repair and Infrastructure (including Plover Vet. Ctr. upgrade) DW Health and Safety Improvements (including ADA and Locking Systems) DW Information Technology Improvements (including Library and Media Services, AV and IT) DW Other (program management, property purchases) Burbank Theater Modernization DW Energy Saving and Sustainability Projects (including PV, Cogen and Modular Central Plant) Petaluma Science PSTC Multi-Purpose Room Elliot Swing Space Plover 2 STEM (Bech + Shuhaw) KAD (Tauzer, Quinn, Haehl, Bailey Field) Shone Farm Lab and Classroom Barnett Replacement SWC Classroom Building PSTC Lab Building Emeritus Modernization Lounibos Modernization Heritage Modernization (Analy, Pioneer, Garcia) Fac Ops Replacement Warehouse

17 What is an Early Start Project and Why Now? What? Early Start Projects are those identified as clear priorities for their campuses. These early start projects will be recommended to the Board Facilities Committee (BFC) and then to the Governing Board: 1. Energy Projects: Sustainability projects that will lower the energy costs of the District s general fund photovoltaic arrays (PVs), co-generation plant replacement, modular central plant with geothermal loop, building sub-metering, water saving pump, and more. 2. Petaluma Science Building and Student Services programming Chemistry lab addition General education lab, including Vet Tech 3. PSTC: Multi-purpose Lab Why Now? Escalation (construction inflation) diminishes the District s buying power over the long term. Today, professional estimators recommend escalation allowance at 6% annually, and over the life of the program, a rate of 3%. With a $410M bond, the potential loss of buying power is significant. 6% annual escalation is $2,050,000 per month of lost buying power. 3% annual escalation is $1,025,000 per month of lost buying power. To compare: the cost to construct a single 1,300 ASF laboratory is ~$906,000, without equipment/soft costs.

18 Framing the Issue Early Start Projects and the Bond Spending Plan In previous meetings, the Board was reminded that the bond included four spending categories for Measure H: 1. Address Overcrowding and Improve access to education Renovation, Expansion and New Construction 2. Improvements to prepare students to succeed in the 21 st century Renovation and Modernization Information Technology improvements 3. Essential Infrastructure, Maintenance, Repairs and Improvements Infrastructure, Maintenance & Improvements on Bldgs. & Sites 4. Health and Safety improvements Fire Safety, Security, Accessibility and Emergency Communications Total Funding Available: $410.0M

19 Framing the Issue Early Start Projects and the Bond Spending Plan In previous meetings, the Board was reminded that the bond included four spending categories for Measure H: 1. Address Overcrowding and Improve access to education Renovation, Expansion and New Construction 2. Improvements to prepare students to succeed in the 21 st century Renovation and Modernization Information Technology improvements 3. Essential Infrastructure, Maintenance, Repairs and Improvements Infrastructure, Maintenance & Improvements on Bldgs. & Sites 4. Health and Safety improvements Fire Safety, Security, Accessibility and Emergency Communications Total Funding Available: $410.0M $273.8M for Capital Projects

20 Early Start Project Framework: $ per Campus & Other Categories Campus Project Allocation Percentage of Meas H 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Early Start (% of Proj. Allocation) Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

21 Going forward, what is the next step in developing the BSP? Campus Allocation Percentage Early Start (% of Proj. Allocation) 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

22 Assuming other categories are fixed, then the real issue is at SR Campus Allocation Percentage Early Start (% of Proj. Allocation) 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

23 What is the Board being asked to approve? The Board is asked to approve a Project Budget for the Early Start Projects. The project budget (aka: total project cost or TPC ) is an all inclusive budget and the approval simply indicates the Board s willingness to allow staff to start a project. The Project Budget is the full amount of funding needed to complete a project and consists of two parts: 1. The Construction Budget, which is roughly 75% of the project budget. 2. Soft Costs, which is roughly 25% of the project budget and consists of: Architect fees Engineering fees Lab Testing Agency fees DSA required inspector s fees DSA review fees FFE and AV purchases CEQA consultants and other legal fees Today, the Board is asked to approve a Project Budget for the early start projects, allowing staff to start a project: Begin project programming work with Faculty, Classified and Management team Hire a design team (specialty planners, architects and engineers) Hire appropriate engineers (specialty engineers when appropriate) Develop & confirm a final project budget with the assistance of a cost consultant, for approval by the Board

24 What is the Early Start Project List? The Board is asked to approve a Project Budget for the Early Start Projects. Burbank Auditorium Modernization Energy and Sustainability Projects Petaluma Science Addition and Student Services PSTC Multi-Purpose Lab

25 Early Start Project Framework: $ per Campus & Other Categories Campus Project Allocation Percentage of Meas H 1. Planning and Management $ 15.6M 3.8% 2. Audio Visual and IT $ 56.1M 13.68% Early Start (% of Proj. Allocation) Project Description 3. Infrastructure, Maint. & Repair $ 50.5M 12.32% $32.5M (64.4%) Energy & Sustainability 4. Health and Safety $ 14.0M 3.41% 5. Capital Projects Funding / Campus Subtotal: $ 136.2M 33.21% $32.5M (23.9%) Santa Rosa $ 221.4M 54.00% $28.0M (12.7%) Burbank Theater Mod. Petaluma $ 15.7M 3.83% $15.7M (100.0%) Labs + Student Services PSTC $ 16.9M 4.12% $ 1.2M (7.1%) Modular MPR SW Center $ 16.0M 3.90% Shone Farm $ 3.8M 0.93% Subtotal: $ 273.8M 66.78% $44.9M (16.4%) Total Measure H: $410.0M % $77.4M (18.9%) 18.9% for Early Start Proj.

26 Capital Allocation: $ per Campus & Other Categories Santa Rosa Campus: Burbank Modernization

27 Capital Allocation: $ per Campus & Other Categories Energy Projects: PV Array Modular Central Plant Quinn Replacement Cogen

28 Petaluma Campus Possible PV Array

29 Petaluma Campus: New Lab Building, incl: Vet Tech Chemistry Lab Support Space

30 Petaluma Campus: Student Support Space, incl: Bookstore in B-400 Reprogram B-500 Study B-100 and 200

31 PSTC: Modular Multi-Purpose Room (MPR)

32 For November s Board Meeting, one recommendation Recommendation: Approve the early start projects, because: Escalation reduces buying power and it is in the best interest of the District to proceed The Energy & Sustainability projects meet key strategic goals of the District and provide operational savings The Petaluma Lab & Student Services projects represent the highest priority projects of the Petaluma campus The PSTC multi-purpose Lab is the highest priority project for the Public Safety Training Center All recommended projects are supported by Academic Affairs Notes: 1. If Proposition 51 is not successful, a revised Bond Spending Plan will be presented to the Governing Board. 2. The Board is being asked to approve the project budget allowing staff to start the recommended projects. Designs will be shared with the BFC & the Board on a regular basis, as has been the case with Burbank. 3. A Board member will participate in the selection of the major project vendors (architects, engineers and construction managers) for major capital projects and other high visibility projects. 4. Measure H hiring committees have consisted of 1 Student, 1 Board Member, 2 Faculty, 2 Classified Staff and 2 Managers. This process will not change. 5. The final decision about project priorities rests with the President and the Board. The Board decides.

33 Bond Spending Plan Next Steps November 1: BFC Review Criteria, Data & Early Start Project Recommendations November 8: Board Meeting First Read & Early Start Project Approval December 6: BFC Follow Up and Modifications as requested December 13: Board Meeting Approval of BSP* *If Proposition 51 is unsuccessful, alternative plans for Santa Rosa campus will be developed and presented to the BFC and Governing Board.

34 QUESTIONS?