THAT the Regular Council meeting minutes dated July 28th, 2014, be adopted.

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1 MINUTES OF THE REGULAR COUNCIL HELD AT DISTRICT OF SUMMERLAND COUNCIL CHAMBERS HENRY AVENUE, SUMMERLAND, BC ON MONDAY, AUGUST 25, 2014 MEMBERS PRESENT: Her Worship Mayor Janice Perrino Councillor Lloyd Christopherson Councillor Robert Hacking Councillor Orv Robson Councillor Marty Van Alphen Councillor Peter Waterman Member Absent: Councillor Bruce Hallquist Staff Present: Lorrie Coates, Acting CAO Don Darling, Director of Works and Utilities Maureen Fugeta, Corporate Officer Ian McIntosh, Director of Development Services Brenda Ingram, Recreation Manager 1. CALL TO ORDER Mayor Perrino called the meeting to order at 7:00 p.m. 2. ADOPTION OF MINUTES 2.1 Adoption of Minutes THAT the Regular Council meeting minutes dated July 28th, 2014, be adopted. 3. RESOLUTION TO AMEND THE AGENDA The Corporate Officer stated that a housekeeping amendment had been made to Bylaw Amendment of Fees and Charges Bylaw (Water Rates), and that an amended Regular Meeting Agenda had been prepared and posted to the District website.

2 4. PUBLIC HEARING Mayor Janice Perrino read the Public Hearing statement at 7:01 p.m. 4.1 Bylaw Zoning Text Amendment (housekeeping) to revise the definition of 'Property Line, Front' The Director of Development Services stated that a housekeeping amendment had been made to the Zoning Bylaw, to amend the definition of Property Line Front. Mayor Perrino invited members of the public to speak on the issue. There were none. 4.2 Bylaw Amendment of Zoning Bylaw and Subdivision and Development Servicing Bylaw (12262 Saunders Crescent) The Director of Development Services introduced the amendments to the Zoning and Subdivision and Development bylaws, providing a powerpoint presentation on the proposed layout of a single family dwelling to be located on the property. Mayor Perrino invited the public to speak on the matter at 7:08 p.m. Cynthia Cutt, Saunders Crescent Concerned with privacy fence and hedge adjacent to the property Concerned with the possibility of increase traffic and noise Would it be a rental property? Christopher Boisvert-Gilman, Garnet Valley Road Asked if the proposed dwelling could abut the south property line Concerned with too much infill in neighbourhoods With infill may lose uniqueness of neighbourhoods; narrower homes Mae Kruger, Prairie Valley Road parking concerns and safety for children near a public school Public Hearing closed at 7:15 p.m. 5. BYLAWS TO BE CONSIDERED AFTER PUBLIC HEARING 5.1 Bylaw Zoning Text Amendment (housekeeping) to revise the definition of 'Property Line, Front' THAT Bylaw Zoning Text Amendment (housekeeping) to revise the definition of 'Property Line, Front', be read a second and third time and be adopted.

3 5.2 Bylaw Amendment of Zoning Bylaw and Subdivision and Development Servicing Bylaw (12262 Saunders Crescent) The Director of Development Services provided clarification on cedar hedge, privacy issues, location of proposed dwelling, setbacks and rental of properties in Summerland. Members discussed fencing, privacy screens (hedge), carriage homes, zoning, infill lots and growth for Summerland. THAT Bylaw Amendment of Zoning Bylaw and Subdivision and Development Servicing Bylaw (12262 Saunders Crescent), be read a second and third time. Councillor Robson opposed. 6. MAYOR'S REPORT Thanks to the Summerland Fire Department, staff and volunteers for their work in assisting with forest fire activity in the Summerland area Thanks to the Parks and Recreation Department for keeping meridians; parks in pristine condition throughout the hot summer Mayor Perrino attended a number of events and activities this summer, including: student delegation from Japan and Tees Up for Cancer golf tournament Thanks to the Okanagan Regional Library board staff who promote reading to our youngsters Premier Christy Clark came to Penticton and announced the Province s contribution of $325 million for a new patient care tower in Penticton to better serve all of the South Okanagan 7. CAO'S REPORT (Acting CAO, Lorrie Coates) Last Friday, August 22 nd campfire ban was rescinded and Giants Head Mtn Park Road reopened to vehicle traffic BC Assessment is performing a project re Desktop Review. Vans, with out of Province license plates will be taking pictures in a number of neighbourhoods. Notice to the citizens of Summerland, that this is a legitimate project conducted by BC Assessment There will be construction fencing installed soon in preparation for the demolition of buildings on Main Street, in preparation for the new Library site

4 8. UNFINISHED BUSINESS 8.1 Metered Water Rates and Fixed Water Service Fees (Bylaw Water Utilities and Bylaw Amendment of Fees and Charges - Water Rates) The Director of Finance provided a detailed report on the primary purpose of the two bylaws to implement the water meter program and rates for all water accounts, excluding irrigation (blue box) accounts. Secondary purposes include a consolidated, user friendly format, new standard fees to improve customer service and ease of administration. The Director of Finance thanked Dr. Peter Parchomchuk, Retired Engineer, previously with the Pacific-Agri Research Centre (PARC), for his contribution on a consumption model that factors in the size of properties and is the cornerstone of the rate structure. Members and staff discussed the following: Complex water systems in Summerland Number of residents affected; approximately 200 accounts that have issues to be resolved (unique issues that need to be considered) New rates to be implemented January 1 st, 2015 Everyone is to pay for their water usage Lot sizes and environmental issues Current water allotment is sufficient for watering and domestic use THAT Council give first, second and third reading to Bylaw No Water Utilities and Bylaw No , Amendment of Fees and Charges Bylaw No (Water Rates). 9. DEVELOPMENT SERVICES DEPARTMENT REPORTS The Director of Development Services explained that the requested variance is to remove an existing small garage at the front property line and construct a carriage house in the front yard of the property. Mayor Perrino asked the public if they would like to speak on this matter. There were none.

5 9.1 Development Variance Permit - Lot 9, DL 673, Plan (19269 Lakeshore Dr.) Mayor Perrino to ask public for comments. THAT a Development Variance Permit be issued to vary: Section of the Zoning Bylaw to allow an accessory building in the front yard of the property; Section b (i) of the Zoning Bylaw to reduce the required front yard setback for an accessory structure from 6.0m to 5.0m AND THAT the variances apply to the proposed carriage house as shown on Schedule 'B' only, attached to the Director of Development Services staff report dated August 25th, Development Permit Application for 9533 and 9535 Main Street (Library Site) The Director of Development Services introduced the applicant s request for a development permit to authorize the construction of a new library. He also provided a detailed digital 3D model of the proposed building and its features. Members discussed various roles taken by the staff and board members of the Okanagan Regional Library, parking plaza, proposed location and the possibility of local suppliers and trades having an opportunity to work and provide supplies during the construction process. THAT a Development Permit to construct a new library on Lots 19 and 20, DL 3640, ODYD, Plan 5297 and Amended Lot 6 (DD53087F) DL65, SDYD, Plan 1772 and Closed Road Plan EPP40065, located at 9535 and 9533 Main Street, in accordance with the plans attached as Schedule B to the Director of Development Services staff report dated August 25th, 2014, be granted; AND THAT Council authorize staff to reallocate $60,000 earmarked for relocating underground utilities to development of the parking plaza.

6 9.3 OCP/Zoning Amendment Application - Lot 1, DL 488, ODYD, Plan (6003 Dale Avenue) Public Hearing to be held on Monday, September 8th, 2014 at 7:00 p.m. The Director of Development Services introduced his staff report on the applicant s request to change the Official Community Plan designation and Rezoning to facilitate a single family residential subdivision, to be located at 6003 Dale Avenue. Members and staff discussed urban growth area, infill, and redevelopment of vacant site, restrictive covenants, fencing, buffer and amenities to the District. THAT Bylaw to amend Official Community Plan Bylaw to change the designation of Lot 1, DL 488, ODYD, Plan 3533, located at 6003 Dale Avenue, from Agricultural to Low Density Residential and to amend the Zoning Bylaw to rezone Lot 1, DL 488, ODYD, Plan 3533, located at 6003 Dale Avenue, from A1-Agriculture Small Acreage to a combination of RSD1, RSD2 and RSD3 as shown on Schedule B, be given first reading and proceed to public hearing on September 8th, 2014; AND THAT final adoption of the amending bylaw be considered in conjunction with: a) A restrictive covenant registered on the title of the property prohibiting subdivision unless the developer has paid for construction of a 6 foot high fence along the northern boundary of the property with the form of the fence to be at the District s choosing; and paid for planting of a vegetative buffer approved by the District on the District side of the fence, and b) A restrictive covenant registered on the title of the property prohibiting subdivision unless Johnson St is upgraded from Nixon Rd west to Woods Ave to a full urban standard with curb, gutter and sidewalk on both sides of the road, and c) A restrictive covenant registered on the title of the property requiring subdivision in substantial conformance to the plans attached as Schedule C, and d) Payment of a $100,000 amenity contribution to allow for improvements to Powell Beach Park, or other areas as the District deems appropriate. AND THAT Bylaw to amend Official Community Plan Bylaw (currently with ALC) to change the designation of Lot 1, DL 488, ODYD, Plan 3533, located at 6003 Dale Avenue, from Agricultural to Low Density Residential, be given first reading and proceed to public hearing on September 8th, 2014.

7 10. STAFF AND OTHER REPORTS Recommendations from the Committee of the Whole 10.1 Replacement of HVAC Unit at the Aquatic Center THAT Council authorize the replacement of the roof top HVAC unit at the Aquatic & Fitness room as the unit has failed; AND THAT funding for the replacement of the HVAC unit, come from the Recreation Services Reserve account Digital Highway Directional Signage Policy THAT Council adopt the Digital Highway Directional Signage Policy attached as Schedule A to the Director of Development Services staff report dated Landfill Shopping Review The Director of Works and Utilities advised that staff is recommending that Council authorize staff to randomly check loads to determine where the solid waste is coming from, to prevent landfill shopping which reduces the life expectancy of the Landfill and increases operational costs. Members discussed increased rates for landfill, commercial waste, local haulers and life expectancy of landfill. THAT Council authorize staff to randomly check loads entering the Summerland Sanitary Landfill to determine where the solid waste is originating; AND THAT staff report back to Council the results of their investigation, and provide options for dealing with the issue to Council for consideration.

8 11. COUNCILLOR'S REPORT Councillor Hacking: Meeting with highways concerning highway speed limits and safety re numerous intersections on highway; came back with data report for the last 5 years and what has happened in our area; a few initial proposals; will be presenting to the District shortly Councillor Robson: Meeting with School Board, discussed construction of skateboard park and partnership with the school district and municipality; high school property at the northeast corner; presented it to School District #67 this morning Sister City, Toyokoro, Japan, students will arrived in Summerland on August 4 th ; a great week; nice reception; wonderful opportunity for them to see the community. On October 6 th the Mayor of Toyokoro will be arriving for 4 days August 11 th meeting with the Library Board, developers and architects, some concern not having multi-floored building, no basement; building does provide for multi-purpose use Councillor Van Alphen: Attended farewell party young people from Toyokoro, Japan Attended meeting at School District #67 to discuss proposed location for Skatepark Summerland Steam hockey team is looking for billet families; contact Gregg Wilson at greggwilson@summerlandsteam.com 12. ADJOURN The Regular Council meeting adjourned at 9:13 p.m. Certified Correct: Mayor Corporate Officer /mf