CITY OF ARMSTRONG. Councillors S. Fowler, R. O Sullivan & K. Rowe. Patti Ferguson, Administrator Melinda Stickney, Recording Secretary

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1 CITY OF ARMSTRONG Minutes of a Regular Council Meeting held in the Council Chambers, 3570 Bridge Street, Armstrong B.C., on. PRESENT: Council: Staff: Regrets: Press: Mayor C. Pieper Councillors S. Fowler, R. O Sullivan & K. Rowe Patti Ferguson, Administrator Melinda Stickney, Recording Secretary Councillors P. Britton, R. Nitchie & J. Trainor Peter Critchley, Okanagan Advertiser Three members of the public CALL TO ORDER: Mayor Pieper called the meeting to order at 7:30 p.m. ADOPTION OF AGENDA: #46/10 MOVED by Councillor O Sullivan, seconded by Councillor Fowler to adopt the Agenda for the Regular Council Meeting. ADOPTION OF THE MINUTES: #47/10 MOVED by Councillor Fowler, seconded by Councillor Rowe to adopt the Minutes of the Regular Council Meeting of February 22, HEARINGS: Notice on Title (BC Building Code Non- Compliance and Zoning Violation) re: 4115 Highland Park Crescent (Owner -Heinz Gonska) DVP Application # ARM-DVP re: 2185 Rosedale Avenue, Applicant Jim and Lois Klassen c/o Steve Campbell Mayor Pieper called for any presentations or submissions. Mayor Pieper called a second time for any presentations or submissions. Being none, the Mayor declared the hearing closed. Mayor Pieper called for any presentations or submissions. Mayor Pieper called a second time for any presentations or submissions. The property owner residing at 2650 Catherine Crescent, Mr. Doug Fibish, rose and questioned what kind of retaining walls were to be constructed and how high they would be on his property. Administrator Ferguson responded that the intent of the construction is not to disturb the slope near his property and the design shows no retaining walls in that area. The applicant representative advised that the foundation will be a minimum of 8 metres away from the property line.

2 The applicant, Mr. Steve Campbell, who was in attendance responded that the project architect has advised that there would be no retaining walls over 1 metre and that the area in question wasn t raised as a concern by the architect. Administrator Ferguson pointed out that any development on the Klassen property should not impact a neighbouring property and the next step for the Klassens was to provide the Engineering Construction drawings that will confirm or give instruction on how to ensure that.. Mr. Fibish stated that the run-off of storm water from his property and down the slope of the Klassen property is a concern. He indicated that the height of the proposed building is also a concern to him. Mr. Campbell stated that the architect has lowered the parking level two feet below the current parking level and created a very low sloped roof. Mayor called a final time for any presentations or submissions. Being none, the hearing was closed. PRESENTATION OF REPORTS: Public Works Committee: Councillor R. O Sullivan (Acting Chair) Public Works Manager s Report Councillor O Sullivan reported that the City s spring yard waste pick-up program will take place on Monday, April 12 th and that material must be placed out at the curb by 7:00 am that day. He noted that free tipping is available at the landfill between March 15 and April 30 th should residents have additional material to be disposed of or should they miss the City s pick up. Administrator Ferguson added that the regulations regarding prunings are also the regulations followed by the Regional District at the landfill. Councillor O Sullivan reported that final testing and commissioning is underway for the water treatment plant. The UV sensors are still in Austria being tested. Active Communities Armstrong/Spallumcheen re: Presentation of Trail Sign Design Councillor O Sullivan stated that the City has received a request from Active Communities who would like to install signage to mark the off-street trails. #48/10 MOVED by Councillor O Sullivan, seconded by Councillor Rowe that the design and the budget of $ be approved for signage of off road trails with the Public Works Crew authorized to do the installation. Community Services Committee: Councillor S. Fowler, Chair Vernon/North Okanagan Detachment Safe Communities Unit re: Quarterly Report, 1 November Councillor Fowler reported that Mr. Warren Smith, Rural Programs Coordinator, attended this afternoon s meeting and gave an outline on some of his activities. He spoke of a block watch program which is happening in an area of Spallumcheen to raise an awareness of getting block watch going in an area of Armstrong as well. Page 2 of 7

3 January 2010 There were concerns from that block watch that they haven t had much back up and now there is a rural coordinator to work with for support and getting support. He is trying to bring back volunteer programs from the past and get them going again. Councillor Fowler stated that Mr. Smith has met with Armstrong Elementary School and they now have an anti-bullying program - WITS (Walk away, Ignore, Talk it out, Seek help). As the program moves on to the older kids, it evolves. Community Initiatives Update Councillor Fowler advised Council that the Armstrong Community Food Initiative Society will be getting together in the next couple of weeks to formalize. The society has joined the BC Council of Garden Clubs so that they are able to purchase liability insurance at a better rate along with other garden clubs. Councillor Fowler reported that a girls skateboard program is being started in a partnership with Active Communities, Parks & Recreation and the Boys and Girls Club. The program is offered free of charge and part of the funding comes from a 2010 Legacies Now fund. The same group is organizing Bike to Work Week, the week of May 10 th. The local Safe Communities Coordinator will be organizing a bike rodeo with the kids during this time. Kindale Developmental Association re: Annual Kindale Walkathon and Community Fun Day Councillor Fowler reported that Kindale is getting ready to hold their annual Walkathon and Community Fun Day on May 1 st. They are adding a half-marathon component to the event and have sought permission from the City to use the sides of the roadways for half marathon (22 kms). #49/10 MOVED by Councillor Fowler, seconded by Councillor O Sullivan that Council authorize Kindale to use the sides of City roadways for their event subject to liability insurance, naming the City, being provided in advance of the event. Planning & Development Committee: Councillor S. Fowler DVP Application # ARM-DVP and DP Application # ARM-DP re: 2185 Rosedale Avenue, Applicants Jim & Lois Klassen c/o Steve Campbell Councillor Fowler reported that Council has received an application for a Development Permit and Development Variance Permit for a multi-family development proposal for the property located at 2185 Rosedale Avenue. #50/10 MOVED by Councillor Fowler, seconded by Councillor O Sullivan that Council authorize Development Variance Permit # ARM-DVP subject to the conditions outlined in the March 1, 2010 Planner s Report. #51/10 MOVED by Councillor Fowler, seconded by Councillor Rowe that Council authorize Development Permit # ARM-DP subject to the conditions outlined in the March 1, 2010 Planner s Report. Page 3 of 7

4 Mayor Pieper questioned how water coming from adjoining properties will be dealt with. Administrator Ferguson that this would be dealt with in the Development Agreement where engineering requirements would be outlined. The Development Agreement would be coming back to the table for approval by Council. Rezoning Application # ARM-RZ re: 3802 Atkinson Place, Applicants Clint & Holly Martin Notice on Title (BC Building Code Non- Compliance and Zoning Violation Councillor Fowler stated that the Committee reviewed an application for a secondary suite rezoning this afternoon. Councillor Rowe noted that the City recently rezoned a number of building lots down the road from the subject property to allow secondary suites and she believes that it makes sense to consider this application. Councillor Fowler reported that Council has received a request from the Building Inspector to place a notice on title for the property located at 4115 Highland Park Crescent. The Building Inspector has discovered that the rear foundation and retaining walls are failing and an engineer s review supports this. The property also contains an illegal secondary suite and the building is occupied without an occupancy permit. #52/10 MOVED by Councillor Fowler, seconded by Councillor O Sullivan that the City of Armstrong file a contravention notice on the title of the property known as 4115 Highland Park Crescent and further, that action be taken to ensure compliance to local and provincial regulations. Proponent Presentations re: Official Community Plan Review Councillor Fowler stated that three presentations were received this afternoon from consultants who have submitted proposals to conduct a review of the City s Official Community Plan. The review is scheduled to start during March 2010 and will be completed March Eight proposals were received and three of those were short listed. #53/10 MOVED by Councillor Fowler, seconded by Councillor Rowe that Council award the Official Community Plan Review project to Focus Group as per the details of their proposal submission and that the costs associated with the review be allocated to the 2010 and 2011 budget years. Councillor Fowler stated that all three applicants are equally qualified and that the final factor was the cost. The consultant selected was involved in the City of Golden OCP review and Golden spoke very highly of how the process unfolded and were pleased at how the consultant went out into the community. The consultant comes with very good recommendations. Mayor Pieper stated that all of those consultants shortlisted presented unique approaches. Focus Group came up with interesting ways to involve the community through consultation. This consultation approach was key to Council as they wanted to go out to the community for feedback instead of asking the community to come to them. Page 4 of 7

5 OTHER APPOINTMENTS: A/S Parks and Recreation Commission - Councillor R. O Sullivan Councillor O`Sullivan reported that the Commission met a couple of weeks ago. At that meeting, they discussed recommending an amendment to the 2010 operating plan to the joint Councils. The next joint Council meeting is scheduled for March 25 th. Councillor O`Sullivan stated that a request has been received from the Seventh Day Adventist Church who wish to use a radio tower to hook up an antenna in order to broadcast a religious radio station. The request has been forwarded to the Township to review as the tower is in their jurisdiction. Councillor O`Sullivan stated that the Commission is putting an RFP out for the naming of the new swimming pool facility. Advertisements will be in the local newspapers and on BC Bid. The Chamber of Commerce has been asked to inform their membership. The sponsorship will be managed in the same way as the one for the ice arena. Administrator Ferguson reminded Councillor O`Sullivan that the City can place RFPs on the CivicInfo website at no charge. She will let the P&R Manager know. Councillor O`Sullivan reported that the next meeting of the Commission will take place on March 24 th. Okanagan Regional Library Board Mayor C. Pieper Mayor Pieper had no information to report. OTHER REPORTS: Mayor s Report Mayor Pieper reported that he and the Administrator recently attended a Regional Mayors and CAOs meeting at the City of Vernon. The Mayors and CAOs are planning to try to meet monthly or every six weeks. Mayor Lippert from Vernon chairs the meeting. Mayor Lippert attends a similar type meeting with Penticton, West Kelowna and Kelowna where they discuss valley wide issues. The group sees this as a communication meeting for local items and to provide an opportunity for update on local valley issues. One item discussed was intermunicipal purchasing abilities by bulk buying between major centres. The bigger centres have been talking about joint purchasing for vehicles, etc. Another item raised was a bylaw adjudication system to deal with bylaw infractions. The City of Kelowna is setting up an adjudicator to relieve city employees of dealing with bylaw infraction tickets and it is like a bylaw court. Councillor Rowe questioned whether the adjudicator would travel throughout the valley. Mayor Pieper responded that the adjudication is intended to be carried out in the three to four major centres right now. Page 5 of 7

6 Mayor Pieper stated that valley wide transit was also discussed. He indicated that Penticton is seeing the advantages of the transit which runs from Vernon to Kelowna right now and they would like BC Transit to undertake a study for the Penticton to Kelowna route. UBC Okanagan is a success story and already needs more buses. Transit is increasing in ridership but also in cost as well. There is a proposal for a new transit shop in Vernon which could be very expensive to everyone as tax payers. Mayor Pieper stated that fire dispatch is another matter discussed and that the City of Vernon was planning to pass a motion to withdraw from the RDNO function in order to set up their own City of Vernon dispatch. He indicated that it is up to the rest of RDNO communities to determine how they would like to undertake fire dispatch. The City of Armstrong passed a motion for RDNO to negotiate fire dispatch for us. The City of Vernon wants to carry on with upgrading their facility. Administrator`s Report Administrator Ferguson reported that her volunteering experience at the 2010 Olympics was awesome. People were very happy to be there and Canadians from all across Canada were pleased to serve as volunteers. BYLAWS: Bylaw #1635 Zoning Amendment (3802 Atkinson Place) #54/10 MOVED by Councillor Fowler, seconded by Councillor O Sullivan that City of Armstrong Zoning Amendment Bylaw #1635 receive First and Second Reading. Resolution to Set Public Hearing #55/10 MOVED by Councillor Fowler, seconded by Councillor Rowe that pursuant to Section 892 of the Local Government Act, the Council of the City of Armstrong directs Administration to advertise a notice of Public Hearing of the City of Armstrong Zoning Bylaw No. 1635, a bylaw to rezone lands legally described as Lot 17, Section 6, Township 35, K (formerly O) DYD, Plan KAP82792 located at 3802 Atkinson Place, Armstrong, BC from the Residential Low Density Single Family (R.1) zone to the Residential Secondary Suite (R.1-B) zone; TO BE HELD in the Council Chambers of the City of Armstrong office, 3570 Bridge Street, Armstrong, B.C., on Monday, March 22, 2010 at 7:00 P.M. Bylaw #1603 OCP Amendment (3230 Fraser Road) #56/10 MOVED by Councillor O Sullivan, seconded by Councillor Fowler that First, Second and Third Reading of the City of Armstrong Official Community Plan Amendment Bylaw #1603 be rescinded. Bylaw #1604 Zoning Amendment (3230 Fraser Road) #57/10 MOVED by Councillor Rowe, seconded by Councillor O Sullivan that First, Second and Third Reading of the City of Armstrong Zoning Amendment Bylaw #1604 be rescinded. ADJOURNMENT: Mayor Pieper adjourned the meeting at 8:25 p.m. Page 6 of 7

7 CERTIFIED CORRECT: Signature on File CITY ADMINISTRATOR Signature on File MAYOR Page 7 of 7