REGULAR COUNCIL MEETING AGENDA November 21, 2017 Page

Transcription

1 CITY OF KAMLOOPS Regular Council Meeting Agenda November 21, 2017, at 1:30 pm in Council Chambers at 7 Victoria Street West, Kamloops, BC Page 1. READING 2. APPROVAL OF THE AGENDA 3. MINUTES Recommendation: That Council adopt the following minutes: October 31, 2017, Council Workshop 6-13 November 7, 2017, Regular Council Meeting DELEGATION - 1:30 pm 4.1 Kathy Humphrey, Finance Director and Terry Pile, Risk Manager, City of Kamloops Re: Thirty Years of Municipal Insurance Association of BC (MIABC) and Overview of Member Benefits Attachment RESPONSE TO DELEGATION 6. PUBLIC INQUIRIES 7. REPORTS - CHIEF ADMINISTRATIVE OFFICER - REGULAR 7.1 Request for a Closed Council Meeting Recommendation: That Council authorize staff to schedule a Closed Council Meeting on November 28, 2017, under the Community Charter Section 90(1): (e) the acquisition, disposition, or expropriation of land or improvements Page 1 of 89

2 REGULAR COUNCIL MEETING AGENDA November 21, 2017 Page (k) negotiations and related discussions respecting the proposed provision of a municipal service 7.2 Public Works and Utilities Department Efficiencies Attachment Recommendation: The Council authorize: a) staff to proceed with hiring an additional electrician b) staff to proceed with purchasing a new excavator c) the Finance Director to update the Financial Plan accordingly, recognizing the noted savings 7.3 Development Permit Application No. DPM00622 (2025 Hugh Allan Drive) Attachment Recommendation: That Council authorize the Corporate Officer to issue Development Permit No. DPM00622 for Blk. C, Sec. 34, Twp. 19, Rge. 18, W6M, K.D.Y.D., Except Plans KAP76651 and KAP78237 (2025 Hugh Allan Drive), in accordance with the site plan shown as Attachment "A" to the report dated November 15, 2017, prepared by the Development and Engineering Services Department. 7.4 Development Variance Permit Application No. DVP00507 (232 Puett Ranch Road) Attachment Recommendation: That Council authorize distribution of Notice of Intent to issue Development Variance Permit No. DVP00507 for Lot A, Sec. 20, Twp. 21, Rge. 17, W6M, K.D.Y.D., Plan KAP60892, except Plan KAP92747 (232 Puett Ranch Road) to vary Zoning Bylaw No , Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by reducing the minimum lot street frontage on a cul-de-sac lot from 18 m to 16 m, in accordance with Attachment "A" to the report dated November 15, 2017, prepared by the Development and Engineering Services Department. Page 2 of 89

3 REGULAR COUNCIL MEETING AGENDA November 21, 2017 Page 7.5 Canada Games Aquatic Centre Building Envelope Remediation Update Attachment Recommendation: That Council authorize: a) awarding the Professional Consulting Services for Building Envelope Engineering services agreement to Carscadden Stokes McDonald Architects Inc. on an as-needed basis b) the Mayor and Corporate Officer to execute the design services agreement with Carscadden Stokes McDonald Architects Inc. based on the proposed terms 7.6 Revenue Anticipation Borrowing Bylaw No , 2017 Attachment Recommendation: That Council authorize Revenue Anticipation Borrowing Bylaw No , 2017 (Attachment A ), be introduced and read a first, second, and third time. 7.7 Emergency Support Services Grant Request Attachment Recommendation: 8. MAYOR'S REPORT That Council support the application for an Emergency Support Services enhancement grant of up to $25,000 from the Union of BC Municipalities Community Emergency Preparedness Fund. 9. COUNCILLORS' REPORTS 10. COMMITTEE REPORTS 10.1 Coordinated Enforcement Task Force October 30, Minutes Mayor Christian Attachment Recommendation: Page 3 of 89

4 REGULAR COUNCIL MEETING AGENDA November 21, 2017 Page That Council receive the October 30, 2017, Coordinated Enforcement Task Force minutes for information Police Committee October 30, Minutes Mayor Christian Attachment Recommendation: That Council receive the October 30, 2017, Police Committee minutes for information. 11. CALENDAR OF COMMITTEE MEETINGS 11.1 Social Planning Council November 29, :00 pm DES Boardroom, 105 Seymour Street 11.2 Parks and Recreation Committee December 7, :00 am TCC Meeting Room A McGill Road 11.3 Heritage Commission December 13, :00 pm Tumbleweed Lounge, Plaza Hotel, 405 Victoria Street 12. CORRESPONDENCE For Action: 12.1 Gay Pooler, Kamloops Downtown Business Improvement Association Re: Free Parking Saturdays in December for Christmas Promotion Attachment Memo of Response from Corporate Services and Community Safety Department CONSIDERATION OF BYLAWS Adoption 13.1 Bylaw No. 49-1, Good Neighbour Bylaw, 2017 Attachment Recommendation: That Bylaw No be adopted. Page 4 of 89

5 REGULAR COUNCIL MEETING AGENDA November 21, 2017 Page 14. UNFINISHED BUSINESS 15. NEW BUSINESS 16. PUBLIC INQUIRIES 17. NOTICE OF MOTION 18. ADJOURNMENT Page 5 of 89

6 238. MINUTES of a Council Workshop of the MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, held in Council Chambers at 7 Victoria Street West, Kamloops, BC, on Tuesday, October 31, 2017, at 9:00 am. PRESENT: Mayor K. L. Christian, Councillors D. M. Cavers, R. S. Dhaliwal, D. W. Dudy, T. Lange, K. E. Sinclair, A. H. Singh, and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Corporate Officer M. Mazzotta; Corporate Services and Community Safety Director D. R. Duckworth; Public Works and Utilities Director J. Fretz; Finance Director K. Humphrey; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; Streets and Environmental Services Manager G. Farrow; Community Safety and Enforcement Manager J. Ramsay; External Relations Manager T. M. Robertson; and Legislative Assistant D. L. Anderson. Councillor P. A. Wallace arrived during the Kamloops Airport Land Use Presentation discussion portion of the meeting. 1. KAMLOOPS AIRPORT LAND USE PRESENTATION Council received a copy of a report to the Chief Administrative Officer dated October 26, 2017, prepared by the Communications and Community Engagement Division to provide Council with an overview of land use plans at the Kamloops Airport. Heather McCarley, Managing Director, Kamloops Airport Ltd. (KAL) advised Council that there are 36.2 ha of land available for non-aeronautical airside and landside development. She advised that KAMPLAN 2017 and the North Shore Neighbourhood Plan are critical to airport land use planning. The Kamloops Airport has 322,000 passengers annually and $38.9 million in gross domestic product. There are three areas for potential development: Area 1 - South Side, Area 2 - Float Plane Dock and Vicinity, and Area 3 - North Side. Possible development options include the following: Area 1 - South Side This area is currently zoned A-1 (Agricultural). The land is currently unused and there are no services to this area. Two options for greenfield development of this area are identified as follows: Option 1 - Solar Farm innovative use of airport land, only two other airport solar farms exist in Canada, six in total for North America an environmental initiative that fits in with the intent of KAMPLAN would generate revenue and reduce operating costs would increase power supply within the City clean use for the land Page 6 of 89

7 239. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 2 Option 2 - Cannabis Plant first airport location is currently being built at the Edmonton International Airport while proposed section of land is fairly remote to the city, it is adjacent to the Thompson River, unlike Edmonton s landlocked site Area 2 - Float Plane Dock and Vicinity This area is currently zoned T-2 (Airport) and houses a dock facility on the riverfront as well as a walking path along the river, which is regularly used by the public. Two options for development of this area are identified as follows: Option 1 - Float Plane Terminal with Restaurant Facility and Gas Bar full-service facility would attract tourists allows for year-round use and would attract new aviation operators - summer: lakes and fresh water fishing - winter: skiing restaurant would be a draw for the local community Option 2 - Museum and Airplane Storage add-on facilities to include Aviation and Aerial Firefighting Museum consider relocating the Boneyard (airplane storage) to create filming opportunities possibility of combining Options 1 and 2, if space permits develop areas along dike into community spaces create a park for plane spotting, which could include benches and picnic tables Area 3 - North Side This area is ha in size and is located on the north side of the airport terminal. It is currently zoned I-1S (Industrial Park). Both the airport community as well as the North Shore neighbourhood would be served by the following options: Option 1 - Gas/Vehicle Service Station there is a need for a gas station near the airport, the North Shore, and Brocklehurst communities, in preparation for growth gas station model for the future to include fast chargers for electric vehicles ability to offer alternative fuels in the future auto detailing, car wash, and convenience store possibilities Page 7 of 89

8 240. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 3 Option 2 - Airport Hotel a low-rise hotel would attract business travellers due to convenient location, and serve as overflow hotel accommodation for tournament events convenient for guests visiting friends and family on the North Shore, as currently most hotels are located downtown or on the south shore development could also include additional parking to serve as overflow airport public parking during peak seasons, and rent additional space to car rental companies when they need extra room seasonally, there may also be a need for additional housing for firefighters outdoor activities nearby include golfing and hiking in the nature reserve trails Option 3 - Retail Development convenient services such as grocery, pharmacy, dry cleaning, post office, banking, insurance, health, and coffee shop enhances shopping options for residents Option 4 - Training Campus partner with institutions such as Thompson Rivers University, British Columbia Institute of Technology, or Viking Air Ltd. to build a satellite campus for trades training convenient access to aviation specialists Option 5 - Business Park commercial facility with office and light industrial space location could be noise buffer for residential development KAL and Vantage Airport Group are ready to move forward with a plan to develop this area. They wish to collaborate with the City to ensure business development is complementary to the City and the North Shore Development Plans. They intend to issue a request for proposals for a local professional developer to assist with valuing the property, marketing the properties, and selecting businesses/tenants. A timeline will be developed for the proposed projects, taking into consideration terminal and airside requirements as well as a review of current rent structure vs. future commercial leases. KAL and Vantage Airport Group are seeking Council s and the Kamloops Airport Authority Society s feedback on proposed development options, and suggest the creation of a committee comprising City, Society, and Kamloops Airport representatives. KAL intends to establish points of contact for key community and business stakeholders to facilitate collaboration regarding deliverables and timeline. (Councillor Wallace arrived in Council Chambers at 9:43 am.) Page 8 of 89

9 241. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 4 2. RECYCLE BC INCENTIVE Council received a copy of a report to the Chief Administrative Officer dated October 26, 2017, prepared by the Public Works and Utilities Department to advise Council of potential recycling revenue options received through the agreement with Recycle BC (formerly known as Multi-Materials BC), and to receive direction on which options to bring back to a future Council meeting. The Streets and Environmental Services Manager advised that this report supports Council s goals and objectives regarding environment and governance. The City joined the Recycle BC program in April 2017 and the City s solid waste and recycling practices are aligned with the Sustainable Kamloops Plan, the Thompson-Nicola Regional District (TNRD) Solid Waste Management Plan, and the Extended Producer Responsibility (EPR) Plan. Key Opportunities for Diversion in the City of Kamloops as of 2017 organics 26.3% wood 17.7% demolition land clearing 11.7% paper products 7.6% paper packaging 7.1% plastic packaging 7.0% Waste Disposal by Source as of 2017 commercial 42% residential curbside 26% demolition/renovation/construction 22% self-haul 10% Potential Reduction in Waste Landfilled (based on 50% and 70% recovery rate) Diversion Commercial Construction and Demolition Organic Waste Total Estimated Disposal Reduction Potential 2,984-4,177 tonnes 5,010-7,013 tonnes 7,299-10,219 tonnes 15,292-21,409 tonnes The above diversions would result in a 19-27% reduction of waste to the landfill. Recycling BC Current Contract In addition to a projected $800,000 processing savings, the following amounts are paid to the City of Kamloops by Recycle BC: curbside collection $32 per household multi-family recycling $17 per suite $1.12 million annual rebate for collection Page 9 of 89

10 242. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 5 Options for Rebate Funds Currently Held in the Solid Waste Reserve Fund recycling rebates for: - curbside customers - multi-family customers enhancement of recycling services options: - additional products at landfill drop-offs; or - City-operated depot in downtown core; or - enhanced curbside collection; or - organic food waste collection and processing Option 1 - Recycling Rebates current rate $50 per cart per year proposed rate $12 per cart per year This would result in a total revenue reduction and savings to tax payers of $1,016,348. The Streets and Environmental Services Manager advised that either a reduction in fees collected or enhanced services are required for the City to continue to receive Recycle BC rebates. Option 2A - Landfill Drop-off Proposed locations: Barnhartvale Landfill Kamloops Resource Recovery Centre Mission Flats Landfill Accepted products: soft plastic glass styrofoam Option 2B - Additional Recycling Depot Recycle BC currently has three centrally located depots in Kamloops and one in the TNRD. In order to add an additional recycling depot, a fenced, secured, and staffed location (Recycle BC requirement) is required. Otherwise, there is the risk of illegal dumping. Page 10 of 89

11 243. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 6 Option 2C - Enhanced Curbside Collection Glass collection: currently 2.1% of curbside mix by weight City of Port Moody offers monthly collection for $20 per household annually and reports a 20% participation rate District of Mission offers biweekly pickup and collects 10 metric tonnes per month from 12,000 participating households would require a separate collection vehicle Styrofoam and/or soft plastic: no collection in BC Option 2D - Organic Diversion Collection options include: single-family households (curbside) multi-family households (curbside) commercial modified collection Processing of organic materials would require the identification of an appropriate location and an investment in specific technology. Financial Implications: Option Capital Operating Savings 1 - Recycling Rebates $2,000,000 2A - Additional Products at Landfill Drop-offs 2B - City-operated Depot in Downtown Core 2C - Enhanced Curbside Collection 2D - Organic Food Waste Collection and Processing 3. RECESS The meeting recessed at 10:18 am. 4. RECONVENE The meeting reconvened at 10:31 am. $50,000 $150,000 $175,000 $175,000 $3,000,000+ $800,000 Page 11 of 89

12 244. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 7 5. RECYCLE BC INCENTIVE (CONTINUED) It was the general consensus of Council to support Option 1 - Recycling Rebates. With some reservations regarding the underserved areas of Brocklehurst and Valleyview, there was consensus on Option 2A - Landfill Drop-off. There was a general consensus not to pursue Option 2B - Additional Recycling Depot or Option 2C - Enhanced Curbside Collection. There was interest in Option 2D - Organic Diversion, but the general consensus was to ensure that commercial recycling is a higher priority as it will get the City closer to the stated goal on the Council Strategic Plan. In conclusion, it was the general consensus of Council to direct staff to prepare a report on recycling options to bring forward to a future Regular Meeting of Council. 6. GOOD NEIGHBOUR BYLAW Council received a report to the Chief Administrative Officer dated October 26, 2017, prepared by the Corporate Services and Community Safety Department to update and consolidate several nuisance-type restrictions and requirements under one comprehensive bylaw. The intent of the Good Neighbour Bylaw is to outline the responsibilities of homeowners and occupants to protect and improve the quality of life for residents, promote civic responsibility, and encourage good relationships between neighbours. The Corporate Services and Community Safety Director highlighted some nuisance properties that are currently utilizing a significant amount of City resources and advised that the proposed Good Neighbour Bylaw will regulate three main categories of conduct: noise, unsightly properties, and nuisance behaviours. Compliance orders must state the following: civic address legal description of the property details of the nuisance issue time period to fix the issue consequences if the issue is not corrected Compliance orders are personally delivered or considered delivered on the fifth day when sent by regular post to the address shown on the current year s property assessment. There are two types of responses to non-compliance: abatement fees and excessive service call fees. These fees shall consist of all costs and expenses incurred to achieve compliance, which will be invoiced to the owner or occupant of the property. If not paid within 30 days, the fees can be levied against the property and recovered as property taxes or through court action. Page 12 of 89

13 245. MINUTES OF A COUNCIL WORKSHOP MEETING October 31, 2017 Page 8 In accordance with the bylaw, a working group consisting of the Community Safety and Enforcement Division, the RCMP, Kamloops Fire Rescue, Development and Engineering Services Department staff, and other stakeholders can designate a nuisance property where there is: more than one nuisance service call within a 24-hour period more than three nuisance service calls within a 12-month period Written notice will include the following: a description of the nuisance conduct, activity, or condition advisement to the owner that excessive nuisance service call fees will be imposed in the future if the issue is not addressed advisement that the City can also pursue other legal remedies or actions Within 10 days of receiving a written notice, a person may request that Council reconsider the following: terms of a compliance order demand for payment of abatement fees demand for payment of excessive nuisance service call fees Council may confirm, set aside, or alter the order or demand. Next Steps Good Neighbour Bylaw presentation at the November 7, 2017, Regular Council Meeting rescinding the following bylaws: - Noise Control Bylaw No , Community Improvement and Unsightly Property Bylaw No , 2000 tracking excessive nuisance properties creating an excessive nuisance property committee 7. ADJOURNMENT The meeting adjourned at 12:07 pm. Certified Correct: M. MAZZOTTA CORPORATE OFFICER K. L. CHRISTIAN MAYOR Page 13 of 89

14 246. MINUTES of a Regular Council Meeting of the MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, held in Council Chambers at 7 Victoria Street West, Kamloops, BC, on Tuesday, November 7, 2017, at 1:30 pm. PRESENT: Mayor K. L. Christian, Councillors D. M. Cavers, R. S. Dhaliwal, T. Lange, K. E. Sinclair, A. H. Singh, P. A. Wallace, and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Corporate Officer M. Mazzotta; Corporate Services and Community Safety Director D. R. Duckworth; Public Works and Utilities Director J. Fretz; Finance Director K. Humphrey; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; and Legislative Assistant D. L. Anderson. 1. READING The Corporate Officer gave a reading from the works of Dorothy Thomas. 2. APPROVAL OF THE AGENDA Council approved the agenda. 3. MINUTES Moved by Councillor Wallace, seconded by Councillor Cavers, that Council adopt the following minutes: October 16, 2017, Oath of Office Ceremony October 17, 2017, Regular Council Meeting, as amended to revise page 7, item b) by deleting the words, Kamloops Multicultural Service Agreement Committee and replacing it with the words, Kamloops Multicultural Society Service Agreement October 24, 2017, Regular Council Meeting CARRIED. 4. PUBLIC SUBMISSIONS Bylaw No , Road Closure Bylaw, 2017 (Adjacent to 2050 Grasslands Boulevard) The purpose of this bylaw is to close approximately 2,302 m² of undeveloped road that is surplus to municipal requirements. There were no submissions and no correspondence was received with regard to this application. Page 14 of 89

15 247. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 2 Development Variance Permit Application No. DVP00505 (1900, 1920, and 2000 Qu'Appelle Boulevard and 1360 Myra Place) This application is to reduce the minimum front yard setback in the RS-1S (Single Family Residential - Suite) zone from 6 m to 3.5 m within a 20-lot subdivision. There were no submissions and no correspondence was received with regard to this application. Development Variance Permit Application No. DVP00509 (1362 Cornwall Street) This application is to reduce the minimum lot width and minimum lot street frontage in the RT-1 (Two Family Residential-1) zone from 18 m to 17 m to facilitate a subdivision of a duplex lot. There were no submissions and no correspondence was received with regard to this application. 5. CONSIDERATION OF PUBLIC SUBMISSIONS Bylaw No , Road Closure Bylaw, 2017 (Adjacent to 2050 Grasslands Boulevard) Moved by Councillor Cavers, seconded by Councillor Lange, that Bylaw No be adopted. CARRIED. Development Variance Permit Application No. DVP00505 (1900, 1920, and 2000 Qu'Appelle Boulevard and 1360 Myra Place) Moved by Councillor Lange, seconded by Councillor Wallace, that Council authorize the Corporate Officer to issue Development Variance Permit Application No. DVP00505 for proposed Lots 1-20, Plan EPP76532, K.D.Y.D. (1900, 1920, and 2000 Qu Appelle Boulevard and 1360 Myra Place), to vary Zoning Bylaw No , Division Eighteen, RS-1S (Single Family Residential - Suite), Section 1802(i), Regulations, to reduce the minimum front yard setback from 6 m to 3.5 m, in accordance with Attachment A to the report dated October 16, 2017, prepared by the Development and Engineering Services Department. CARRIED. Page 15 of 89

16 248. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 3 Development Variance Permit Application No. DVP00509 (1362 Cornwall Street) 6. DELEGATION Moved by Councillor Singh, seconded by Councillor Walsh, that Council authorize the Corporate Officer to issue Development Variance Permit Application No. DVP00509 for Lot 25, D.L. 257, K.D.Y.D., Plan 6640 (1362 Cornwall Street), to vary Zoning Bylaw No , Division Twenty-Four, RT-1 (Two Family Residential-1), Section 2403, Regulations, by reducing the minimum lot width and minimum lot street frontage for two-family residential from 18 m to 17 m, in accordance with Attachment A to the report dated October 18, 2017, prepared by the Development and Engineering Services Department. CARRIED. Laura Kalina, Founder and Past Board Chair; Carole Hebden, Board Chair; and Bonnie Klohn, Co-leader, Kamloops Food Policy Council Re: Kamloops Food Policy Council's Initiatives and Future Areas of Potential Collaboration Laura Kalina, Founder and Past Board Chair; Carole Hebden, Board Chair; and Bonnie Klohn, Co-leader, Kamloops Food Policy Council, provided Council with a brief PowerPoint presentation and advised that the Kamloops Food Policy Council is celebrating its 22-year anniversary. The presenters outlined the Kamloops Food Policy Council's three P's: programs, partnerships, and policies. 7. RESPONSE TO DELEGATION Laura Kalina, Founder and Past Board Chair; Carole Hebden, Board Chair; and Bonnie Klohn, Co-leader, Kamloops Food Policy Council Re: Kamloops Food Policy Council's Initiatives and Future Areas of Potential Collaboration Moved by Councillor Cavers, seconded by Councillor Wallace, that Council authorize a letter of thanks be sent to Laura Kalina, Founder and Past Board Chair; Carole Hebden, Board Chair; and Bonnie Klohn, Co-leader, Kamloops Food Policy Council, for their presentation on the Kamloops Food Policy Council's initiatives and future areas of potential collaboration. CARRIED. Page 16 of 89

17 249. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 4 8. PUBLIC INQUIRIES Leslie Lax, 49 St. Paul Street West Expressed concern with regard to the proposed Downtown Parking Study parameters that only downtown businesses are to be consulted. Feels that all stakeholders should be consulted and have an opportunity for comment. Mike O'Reilly, President, Kamloops Central Business Improvement Association Advised that the Parking Solutions Group, made up of downtown businesses, has been meeting for six months. The Kamloops Central Business Improvement Association and Parking Solutions Group support the proposed Downtown Parking Study. Inquired how Council will proceed if the proposed Downtown Parking Study is not approved. Frank Desmet, Kamloops Resident Suggested that free transit would help alleviate the parking issues in the downtown area. Mayor Christian advised that studies have shown free transit does not necessarily increase ridership. 9. REPORTS - CHIEF ADMINISTRATIVE OFFICER The Chief Administrative Officer s Report was presented to Council as follows: Closed Council Resolutions Brought Forward Page 17 of 89

18 250. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 5 Service Agreement Committee Closed Council Meeting - June 27, 2017 Moved by Councillor Dudy, seconded by Councillor Wallace, that Council authorize the Kamloops Downtown Parking Corporation s (KDPC) service agreement be renewed for an additional two-year term ending December 31, 2019, including the following amendments: a) remove the requirement for the KDPC to present its annual strategic plan to Council and replace it with a requirement to report back to the Service Agreement Committee annually b) add a requirement for the KDPC to work with Administration as part of the annual budget process to confirm hourly, daily, and monthly rates for both parkades CARRIED. (Mayor Milobar absent; away on unpaid leave of absence.) (Councillor Spina absent; away due to extended illness.) Request for a Closed Council Meeting Moved by Councillor Wallace, seconded by Councillor Singh, that Council authorize staff to schedule a Closed Council Meeting on November 21, 2017, under the Community Charter Section 90(1): (a) (k) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality negotiations and related discussions respecting the proposed provision of a municipal service CARRIED. Page 18 of 89

19 251. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page Corporate Efficiencies Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Finance Department to update Council on some of the operational efficiencies that are in progress or have been completed in the past year. Moved by Councillor Singh, seconded by Councillor Wallace, that Council receive the 2017 Corporate Efficiencies report for information. CARRIED. Social Plan Review Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Parks, Recreation, and Cultural Services Department to provide Council with a progress update and an overview of the work plan and communications strategy for the Kamloops Social Plan (KSP) review. Moved by Councillor Singh, seconded by Councillor Sinclair, that Council receive the Social Plan Review report for information. CARRIED. Affordable Housing Strategy Update Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Parks, Recreation, and Cultural Services Department to provide Council with a progress update and an overview of the scope of work and communications plan for the Affordable Housing Strategy. Moved by Councillor Lange, seconded by Councillor Wallace, that Council receive the Affordable Housing Strategy Update report for information. CARRIED. Thompson-Nicola Regional District Solid Waste Management Plan Update Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Public Works and Utilities Department to provide Council with an update on the Thompson-Nicola Regional District (TNRD) Solid Waste Management Plan (SWMP), and to seek direction on upcoming consultation activities. Page 19 of 89

20 252. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page RECESS Moved by Councillor Singh, seconded by Councillor Lange, that Council request that Thompson-Nicola Regional District staff (with City staff in attendance) include discussion with residents regarding the pending closure of the Barnhartvale Landfill at its Regional Solid Waste Management Plan Update public consultation meeting in January CARRIED. The meeting recessed at 2:57 pm. 11. RECONVENE The meeting reconvened at 3:10 pm. PRESENT: Mayor K. L. Christian, Councillors D. M. Cavers, R. S. Dhaliwal, T. Lange, K. E. Sinclair, A. H. Singh, P. A. Wallace, and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Corporate Officer M. Mazzotta; Corporate Services and Community Safety Director D. R. Duckworth; Public Works and Utilities Director J. Fretz; Finance Director K. Humphrey; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; and Legislative Assistant D. L. Anderson. 12. REPORTS - CHIEF ADMINISTRATIVE OFFICER (CONTINUED) Downtown Parking Study Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Corporate Services and Community Safety Department to seek Council s authorization to use up to $100,000 from the Downtown Parking Infrastructure Reserve Fund to complete a comprehensive, 20-year parking study for the downtown core. Moved by Councillor Wallace, seconded by Councillor Dhaliwal, that Council authorize Administration to use up to $100,000 from the Downtown Parking Infrastructure Reserve Fund to complete a comprehensive, 20-year parking study for the downtown core. Affirmative: Negative: Mayor Christian, Councillor Dhaliwal, Councillor Sinclair, and Councillor Wallace. Councillor Cavers, Councillor Lange, Councillor Singh, and Councillor Walsh. DEFEATED ON A TIE VOTE. Page 20 of 89

21 253. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 8 Good Neighbour Bylaw No Council received a copy of a report to the Chief Administrative Officer dated November 2, 2017, prepared by the Corporate Services and Community Safety Department to seek Council s authorization to update and consolidate several nuisance-type restrictions and requirements under the new Good Neighbour Bylaw No MAIN MOTION Moved by Councillor Singh, seconded by Councillor Sinclair, that Council authorize that Good Neighbour Bylaw No (Attachment "A" to the report dated November 2, 2017, prepared by the Corporate Services and Community Safety Department) be introduced and read a first, second, and third time. AMENDMENT TO THE MAIN MOTION Moved by Councillor Cavers, seconded by Councillor Singh, that the word "unwholesome" be removed from the Good Neighbour Bylaw No CARRIED. QUESTION ON THE MAIN MOTION Moved by Councillor Singh, seconded by Councillor Sinclair, that Council authorize that Good Neighbour Bylaw No (Attachment "A" as amended to the report dated November 2, 2017, prepared by the Corporate Services and Community Safety Department) be introduced and read a first, second, and third time. CARRIED. 13. MAYOR'S REPORT Community to Community (C2C) Forum Moved by Councillor Sinclair, seconded by Councillor Lange, that Council schedule a Community to Community (C2C) Forum between the City of Kamloops and Tk emlúps te Secwépemc on November 20, 2017, 10:00 am-2:00 pm, at Moccasin Square Gardens, 315 Yellowhead Highway. CARRIED. Page 21 of 89

22 254. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page COMMITTEE REPORT Heritage Commission October 11, Minutes Councillor Walsh Moved by Councillor Walsh, seconded by Councillor Wallace, that Council receive the October 11, 2017, Heritage Commission minutes for information. CARRIED. 15. CONSIDERATION OF BYLAWS Bylaw No , Zoning Amendment Bylaw, 2017 (2050 Grasslands Boulevard) The purpose of this bylaw is to rezone the subject property from RS-1 (Single Family Residential-1) and unzoned closed road to RC-1 (Comprehensive Residential) on a site-specific basis to allow a 56-unit multiple-family development. Moved by Councillor Singh, seconded by Councillor Lange, that Bylaw No be introduced and read a first and second time. CARRIED. Bylaw No , Zoning Amendment Bylaw, 2017 (765 McGill Road) The purpose of this bylaw is to amend the CD-2 (McGill Road/Summit Drive Comprehensive Development Zone Two) zone on a site-specific basis to allow a liquor primary licensed personal services business to a maximum of 65 m 2. Moved by Councillor Singh, seconded by Councillor Lange, that Bylaw No be introduced and read a first and second time. CARRIED. Bylaw No , Zoning Amendment Bylaw, 2017 (1777 Greenfield Avenue) The purpose of this bylaw is to rezone the subject property from RS-1S (Single Family Residential - Suite) to RT-1 (Two Family Residential - 1) to allow a duplex. Moved by Councillor Singh, seconded by Councillor Sinclair, that Bylaw No be introduced and read a first and second time. CARRIED. Page 22 of 89

23 255. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page RECESS The meeting recessed at 4:40 pm. 17. RECONVENE The meeting reconvened at 8:20 pm. PRESENT: Mayor K. L. Christian, Councillors D. M. Cavers, R. S. Dhaliwal, T. Lange, K. E. Sinclair, A. H. Singh, P. A. Wallace, and D. J. Walsh. Corporate Officer M. Mazzotta, Deputy Corporate Officer S. J. Nichols, Planning and Development Supervisor E. Beach, Planner S. Bentley, and Legislative Assistant L. J. Campbell. 18. CONSIDERATION OF BYLAWS (Continued) Bylaw No , Zoning Amendment Bylaw, 2017 (2050 Grasslands Boulevard) Moved by Councillor Walsh, seconded by Councillor Singh, that Bylaw No be held at third reading pending the registration of a restrictive covenant stating that the building height shall be a maximum of 9 m on the row of dwellings to be built on the properties along the southerly property line. Affirmative: Negative: Councillor Singh, Councillor Walsh. Mayor Christian, Councillor Cavers, Councillor Dhaliwal, Councillor Lange, Councillor Sinclair, and Councillor Wallace. DEFEATED. Moved by Councillor Cavers, seconded by Councillor Wallace, that Bylaw No be read a third time. CARRIED. Bylaw No will be held at third reading pending the registration of a restrictive covenant stating that no residential dwelling shall be constructed on the land within 6 m of the southerly property line. Page 23 of 89

24 256. MINUTES OF A REGULAR COUNCIL MEETING November 7, 2017 Page 11 Bylaw No , Zoning Amendment Bylaw, 2017 (765 McGill Road) Moved by Councillor Singh, seconded by Councillor Lange, that Bylaw No be read a third time. CARRIED. Bylaw No will be held at third reading pending approval by the Ministry of Transportation and Infrastructure. Bylaw No , Zoning Amendment Bylaw, 2017 (1777 Greenfield Avenue) Moved by Councillor Lange, seconded by Councillor Wallace, that Bylaw No be read a third time and adopted. CARRIED. 19. ADJOURNMENT The meeting adjourned at 8:48 pm. Certified Correct: M. MAZZOTTA CORPORATE OFFICER K. L. CHRISTIAN MAYOR Page 24 of 89

25 DELEGATION REQUEST TO APPEAR BEFORE CITY COUNCIL (This form is mandatory before any request is considered) Name and title of person(s) and associate(s) or organization wishing to appear: Organization: COK Name: Kathy Humphrey / Terry Pile Name: Title: Director / Risk Manager Title: Name: Title: Name: Title: Topic of discussion: (please be specific, provide details, and attach additional information if required) MIABC (Municipal Insurance Association of BC) celebrates 30 years in business. We will have a 2 slide presentation outlining the City's relationship as a charter member and the benefits of being a member of MIABC. Purpose of presentation: Information only Requesting funding Requesting a letter of support Other (provide details) Activities to date relevant to this matter: (attach additional information if required) *Please ensure all three pages of this form are completed. S:\DCS\Jobs (c3)\244270_council Delegation Request_FRM\244272_Council Delegation Request_FRM.docx Page 1 Page 25 of 89

26 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PUBLIC WORKS AND UTILITIES DEPARTMENT ON PUBLIC WORKS AND UTILITIES DEPARTMENT EFFICIENCIES November 16, 2017 PURPOSE To update Council on the efficiencies to be implemented in the Public Works and Utilities Department (PWU) in order to maintain service levels and provide efficiencies. COUNCIL STRATEGIC PLAN This report supports Council s goals and objectives regarding: Infrastructure - invest in the long-term financial stability of our assets and improve the overall infrastructure standards of the City by meeting current service levels required to keep civic facilities and infrastructure at acceptable levels Governance - be recognized for excellence in public service in local government by continuing to thoroughly review City costs and fiscal accountability, keeping in mind the need to balance user fees and taxes SUMMARY Trades Electrical - Electrician II The City s Electricians are part of PWU s Trades Division. The group is responsible for operating, maintaining, and installing a wide variety of electrical equipment throughout various City operations. These responsibilities include checking and inspecting electrical equipment and ensuring there is compliance with new standards as well as addressing any issues that may arise. Based on the types of issues that are being addressed, such as repairing malfunctioning traffic signals, handling water and sewer pumping station issues, and ensuring the equipment in civic buildings is safe and operational for staff and the public, responding in a timely manner is imperative. The constantly evolving landscape of WorkSafeBC regulations and BC Safety Authority enforcement, combined with aging City infrastructure, has caused the City to employ contractors to assist with maintaining and repairing the City s infrastructure. A review of the money spent on contractors in 2016 and 2017 shows an annual cost of approximately $125,000 (see the business case in Attachment A ). In reviewing budgets for efficiencies, staff will be funding an additional internal electrician (as opposed to using an external contractor) at an annual cost of $85,000, including benefits, thereby providing the City with an overall perpetual operating savings of $40,000 per year. This FTE s purpose will be to stay current with all regulations and provide much-needed electrical support to the City s infrastructure through the asset management plan. S:\DCS\Jobs (c3)\287178_pwu Efficiencies_REP\287179_PWU Efficiencies_REP.docx Page 26 of 89

27 PUBLIC WORKS AND UTILITIES DEPARTMENT EFFICIENCIES November 16, 2017 Page 2 Addition to City Fleet - Excavator In 2015, the City replaced an excavator that was at its predetermined end-of-life cycle. The excavator was subsequently kept as a temporary test case to provide needed hours to the Utility Services Division and the Streets and Environmental Services Division. The test case involved utilizing the excavator for streets maintenance work (e.g. large patches), capital streets/utilities construction projects (e.g. replacing utility lines and road rehabilitation), landfill work (e.g. upgrading access roads), and emergency situations. The information gathered during the test case showed that it was less expensive to complete the work internally than to hire a contractor (see the business case in Attachment B ). The biggest benefits to having an additional excavator in the fleet, albeit not directly monetary, are the efficiencies that are realized from a work scheduling perspective. There is no longer a need to align with third-party schedules, site changes can happen very quickly, and schedule changes do not result in penalty or delay costs. In addition, emergency situations can be responded to at a moment s notice, which can reduce cleanup and recovery costs. Various City teams, including fleet, streets, and utilities, work together to monitor all costs associated with the machine repairs and maintenance. The business case supports purchasing a new excavator to replace the aging one currently utilized by the Utility Services Division and the Streets and Environmental Services Division. This new excavator will provide the City with ongoing annual savings of $60,000, which would otherwise be spent on external contractors to complete the same scope of work. The initial purchase of the new equipment will be fully funded from the Equipment Reserve Fund at its full purchase price of $230,000. The payback period, after operating costs are factored in (including Equipment Reserve Fund contributions), will be seven years, after which time the replacement of this equipment in the future will be fully funded from the Equipment Reserve Fund. RECOMMENDATION: The Council authorize: a) staff to proceed with hiring an additional electrician b) staff to proceed with purchasing a new excavator c) the Finance Director to update the Financial Plan accordingly, recognizing the noted savings COUNCIL POLICY There is no applicable Council policy. S:\DCS\Jobs (c3)\287178_pwu Efficiencies_REP\287179_PWU Efficiencies_REP.docx Page 27 of 89

28 PUBLIC WORKS AND UTILITIES DEPARTMENT EFFICIENCIES November 16, 2017 Page 3 FINANCIAL IMPLICATIONS The implications to the 2018 operating budget are such that the electrical savings, after the new FTE has been added, will provide a reduction of $40,000 to the operating budgets. The implication to the 2018 capital budget for the purchase of the excavator are such that the current Equipment Reserve Fund will provide the full purchase price of $230,000. In coming years, the replacement cost of this asset will be fully funded from the Equipment Reserve Fund. J. Fretz, P.Eng. Public Works and Utilities Director Approved for Council Concurrence: K. Humphrey, CPA, CA, Finance Director Author: Devis Luison, Trades Manager Reviewed by: M. Kanigan, CPA, CGA Financial Planning Manager DL/lm/kjm Attachments S:\DCS\Jobs (c3)\287178_pwu Efficiencies_REP\287179_PWU Efficiencies_REP.docx Page 28 of 89

29 Attachment "A" Trades Electrical - Electrician II Prepared By: Reviewed By: Ken Wilk, Trades Supervisor Devis Luison, Trades Manager X Business Case Committee S:\DCS\Jobs (c3)\285620_electrical FTE_BUS\285621_Electrical FTE_BUS.docx Page 29 of 89

30 Trades Electrical - Electrician II Executive Summary The City s Electricians are part of the Trades Section of the Public Works and Utilities Department. The group is responsible for operating, maintaining, and installing a wide variety of electrical equipment throughout various City buildings. These responsibilities include checking and dealing with any issues that may arise, such as malfunctioning traffic signals and water and sewer pumping issues, as well as ensuring the life and safety equipment in civic buildings is operational for staff and public. Infrastructure and facilities have been added or upgraded in recent years without an increase in the FTEs allotted, which led to the increased use of contractors at a cost of approximately $117,000 so far this year (2017) and $72,000 last year (2016). Some of these additions include the Aberdeen Fire Station, the Mechanic Shop at Fire Station No. 1, the North Shore Community Policing Office, West Highlands Community Centre, John Tod Community Centre, and Westsyde Community Centre. Additionally, significant upgrades have been made to the Public Works Yard and the Kamloops Sewage Treatment Centre, as well as several new subdivisions with streetlights, traffic signals, and pedestrian crossing signals. All of these upgrades come with an increased amount of electrical equipment that requires continuous maintenance, many of which have regulated inspections. Adding an FTE will allow the Electricians to have a more proactive maintenance plan for the equipment they currently look after, as well as the increased capacity to assess and maintain the infrastructure that has been added in recent years. With the constant changes to WorkSafeBC regulations and continued enforcement by the BC Safety Authority (gas, electrical, and boiler), it is more important than ever to have qualified people looking after this regulated equipment. The addition of an FTE instead of relying heavily on outside contractors will lead to a more consistent and effective maintenance plan, as the City will have an additional team member that is familiar with City operations and expectations. This knowledge will help determine the total number of FTEs required to properly maintain and repair electrical equipment to the levels set out in the electrical group s service levels. In addition, expenditures will be reviewed with the intent of bringing more work in-house if the budgets support additional FTEs. The intent of this business case is to demonstrate the additional cost savings for one additional Electrical FTE with the understanding that if future assessments indicate additional FTEs are required, they may be added on the condition that there is no additional funding required. Terms of Reference Background The current challenges/opportunities that face the Electrical group are as follows: Civic facilities and infrastructure have expanded throughout the City, resulting in more equipment that requires continued attention. BC Safety Authority and WorkSafeBC regulations are continuing to become more stringent. The Electrical group currently has 11 FTEs (6.5 FTEs funded through maintenance and 4.5 FTEs funded through capital replacement). General Goals and Specific Objectives (list highest to lowest in priority) S:\DCS\Jobs (c3)\285620_electrical FTE_BUS\285621_Electrical FTE_BUS.docx 1 Page 30 of 89

31 Trades Electrical - Electrician II Priority General Goal Specific Objective 1 to provide consistent and cost-effective maintenance of City-owned electrical equipment and infrastructure 2 to increase building occupant comfort and safety by ensuring that electrical and life safety systems are operating as efficiently as possible 3 to have qualified personnel regularly visit buildings and infrastructure to add one FTE to the Electrical group in the Trades Section to have regular and consistent monitoring of all related electrical equipment to provide regular maintenance checks to discover small problems before they become a major issue Stakeholders Trades Section Parks, Recreation, and Cultural Services Department Internal and external customers Public Works and Utilities Department Development and Engineering Services Department Boundaries Budget availability - an FTE will not be hired unless sufficient savings are available. Availability of qualified candidate - the time and resources required to train an unqualified person have not been included. Additional FTEs may be considered instead of hiring contractors if the Electrical group is unable to maintain the current services levels and meet the increased demands that are being placed on this department on an ongoing basis. Assumptions That Administration will see value in adding an FTE to the area to better meet the needs of all stakeholders That Administration will see value in a proper preventative maintenance program that will reduce breakdowns and ensure safe reliable building/infrastructure performance Alternatives Considered a) Alternatives that did not come close to meeting the business case s general goals/specific objectives are as follows: i) maintaining the status quo (does not address the issue of properly maintaining the additional equipment that has been incorporated with the addition of the new facilities and infrastructure) ii) reducing the existing service levels to allow the existing staff to do more (would not meet the needs of building occupants and would likely not meet WorkSafeBC or BC Safety Authority requirements) S:\DCS\Jobs (c3)\285620_electrical FTE_BUS\285621_Electrical FTE_BUS.docx 2 Page 31 of 89

32 Trades Electrical - Electrician II b) Alternatives that were eliminated after more research: i) hire a temporary employee to help with additional workload (no consistency or familiarity with locations or equipment) ii) use contractors as problems arise to repair equipment (does not allow for any preventative maintenance and is strictly reactive) OTHER FINANCIAL ANALYSIS Capital and Operating Costs Financial Assumptions: Scenario City of Kamloops Electrician External Contractor Hourly Rate Pension and Benefits Per Hour Hours Per Year Annual Cost $38.13 $9.25 1,820 $86, $ $0.00 1,700 $170, Notes (Hourly Rate + Benefits) x Hours Hourly Rate x Hours Cost Summary COK Electrician External Contractor COK Vehicle ($6/hr x 1,700 hrs) External Contractor Vehicle ($15/hr x 1,700 hrs) Year 1 $86, $170, $65, $25, Year 2 $87, $173, $15, $25, Year 3 $89, $176, $15, $25, Year 4 $91, $180, $15, $25, Subtotals $355, $700, $110, $102, Notes Year 1 includes $50,000 capital expenditure for City truck Assume 2% annual escalation on wages Assume 2% annual escalation on wages Assume 2% annual escalation on wages Cumulative year Costs City of Kamloops Electrician $466, S:\DCS\Jobs (c3)\285620_electrical FTE_BUS\285621_Electrical FTE_BUS.docx 3 Page 32 of 89

33 Trades Electrical - Electrician II Contracted Electrician Total Savings $802, $336, Option 1 - Hire an Additional Electrician Description of Costs Capital: Equipment Purchase - Truck Total Capital Operating: Wages - $69,397 $70,785 $72,200 $73,645 $75,118 Electrician Benefits (25%) 16,835 17,171 17,515 17,865 18,223 Savings - reduced contractor use (125,000) (127,500) (130,000) (132,650) (135,300) Total Operating ($38,768) ($39,544) ($40,285) ($41,140) ($41,959) Total Spend By Year ($38,768) ($39,544) ($40,285) ($41,140) ($41,959) FTE Requests with Description Staff (CUPE) Electrician 1.00 Option 2 - Status Quo Maintaining the status quo will result in an increased cost to the City to support the electrical service levels by using a contracted supplier. Over the past two years, both the cost and frequency of contractor use has been increasing. The cost has been approximately $117,000 for the first nine months of 2017 and $72,000 in Conclusion/Recommendation Continuing to use contractors instead of providing the electrical group with an additional electrician is not considered to be a viable option to maintain civic facilities and infrastructure to the service levels that are expected. The addition and upgrade of infrastructure and civic facilities have made it increasingly difficult for the current staff to properly maintain the equipment. The addition of an electrician will increase consistency in the standards of equipment maintenance as there will also be the ability to fix and repair small problems before they turn into bigger issues and save money in the process. Recommendation Administration recommends the hiring of an additional Electrician to allow the electrical group to meet the service levels required to keep civic facilities and infrastructure at acceptable levels and authorize an assessment to be completed in future years to determine whether or not the work can be completed more efficiently/effectively by adding up to 2 FTEs without increasing the budget. S:\DCS\Jobs (c3)\285620_electrical FTE_BUS\285621_Electrical FTE_BUS.docx 4 Page 33 of 89

34 Attachment "B" Addition to Fleet - Excavator Prepared By: Reviewed By: Concurrence: Joe Luison, Streets and Sign Shop Supervisor Glen Farrow, Streets and Environmental Services Manager Devis Luison, Trades Manager Greg Cave, Utilities Supervisor X Business Case Committee S:\DCS\Jobs (c3)\285592_pwc Excavator_BUS\285593_PWC Excavator_BUS.docx Page 34 of 89

35 Addition to Fleet - Excavator Executive Summary In 2015, the Fleet and Mechanical Shop Section replaced its excavator, as it was at end of its life. Over the past two years, the Streets and Environmental Services Division and the Utility Services Division have utilized the old excavator extensively in construction and repair work with the understanding that they would build a business case to replace the excavator. The business case determined that having an additional excavator will allow both of these divisions to accomplish more work internally, which will improve efficiency and involve less administrative coordination than hiring a contract excavator. Over the past two years, it has been shown that utilizing internal staffing and equipment is a more affordable alternative than using contracted services. The machine currently in use by the Streets and Environmental Services Division is near the end of life, and Administration is reviewing solutions to maintain the functions that this equipment is used for. Contracting out the service was looked at first, and then keeping the service in-house was evaluated. It is recommended that this service remain in-house while there is a capital outlay to acquire the new equipment. The anticipated costs to operate the excavator and the increased level of flexibility in responding to changing priorities will benefit the Public Works and Utilities Department. Situational Overview (Terms of Reference) The temporary excavator has been essential in the rehabilitation of local roads. The past practice has been to hire contractors to perform all excavation work while the in-house machine did utility services work. The ability for the Streets team to have access to an excavator has allowed the division to introduce a number of efficiencies due to being able to respond to shifting priorities more quickly. Staff are no longer required to conform to third party schedules and practices. The availability of a second excavator allows for quick changes at sites between types of work, which leads to smoother workflow and improved customer service. When it is not being used for construction activities, the excavator is utilized to perform large asphalt repair work. Large dig-outs can be removed more quickly, which allows for more patchwork completion in a short period of time. The primary excavator in Utilities is used extensively between March and October of each year; having a second machine enables staff to complete the repair work more quickly. A second excavator is used to support the City response in emergency situations, such as the heavy flood conditions that occurred this past spring. This past year, the unit was assigned to various incidents within moments of being requested. There was great efficiency in this, as the City did not have to pay an external contractor to sit ready to be used as needed. There will be no added labour cost while operating this piece of equipment as it falls within the pay structure that is already in place. S:\DCS\Jobs (c3)\285592_pwc Excavator_BUS\285593_PWC Excavator_BUS.docx 1 Page 35 of 89

36 Addition to Fleet - Excavator Options (Alternatives) Considered Two options were reviewed for consideration: Purchase an additional excavator to be used and operated by the Streets group. Continue to employ contractors as required. Financial Considerations (Benefit/Cost Analysis) Option 1: Purchase a new machine Description of Costs Capital: New machine $230,000 Total Capital $230,000 Operating: Salary (Mgmt) Wages (CUPE) Fuel $5,000 $5,000 $5,000 $5,000 $5,000 Repairs $5,000 $5,000 $5,000 $5,000 $5,000 Replacement $20,000 $20,000 $20,000 $20,000 $20,000 cost to equipment reserve Reduced ($45,000) ($45,000) ($45,000) ($45,000) ($45,000) contractor costs Total Operating ($15,000) ($15,000) ($15,000) ($15,000) ($15,000) Total Spend By Year $215,000 ($15,000) ($15,000) ($15,000) ($15,000) Option 2: Contracted Services Description of Costs Capital: Total Capital Operating: Salary (Mgmt) Wages (CUPE) Contractor Capital $45,000 $45,000 $45,000 $45,000 $45,000 Operating $15,000 $15,000 $15,000 $15,000 $15,000 Total Operating Total Spend By Year $60,000 $60,000 $60,000 $60,000 $60,000 S:\DCS\Jobs (c3)\285592_pwc Excavator_BUS\285593_PWC Excavator_BUS.docx 2 Page 36 of 89

37 Addition to Fleet - Excavator Risk Analysis The risks of not acquiring a new excavator will be further delays and higher costs on construction projects. Having erratic schedules due to trying to perform all of the necessary work with only one machine will impact the quality of life of adjacent homeowners on City construction projects. Also, having a new excavator will allow other projects to be done by internal crews for a lower cost at Mission Flats Landfill and Kamloops Resource Recovery Centre (KRRC - Owl Road). During our shoulder seasons, internal crews can provide construction services to the Environmental Services Section in a timely and efficient manner. Landfill construction is extremely complex and unpredictable, which often leads to cost overruns when a contractor is hired. Significant capital improvements will be done at both landfill sites over the next five years, such as progressive closure at KRRC; therefore, having an excavator internally will be beneficial. Finally, it is anticipated that there will be increased pressures on the Kamloops labour market with large-scale projects getting underway, which may impact the availability of local contractors and their ability to support the City s demands in a timely manner. If the demands on the contractor market materialize, the City could experience an increase in costs, particularly if demand outweighs supply and resources need to be drawn in from other communities. Obtaining this equipment now will mean the organization will not be vulnerable to the risk of not being able to hire a contractor when needed in the future. Conclusion/Recommendation Throughout 2017, the Public Works and Utilities Department has used the old Utilities excavator. The Streets team has been informed that this machine is at the end of its useful life and not likely to be available for another season. Staff anticipate that the new excavator will be added to the fleet in spring 2018 in time to begin the season. If not purchased, staff will return to contracting out this work throughout the construction season of 2018 and beyond. S:\DCS\Jobs (c3)\285592_pwc Excavator_BUS\285593_PWC Excavator_BUS.docx 3 Page 37 of 89

38 November 15, 2017 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT ON DEVELOPMENT PERMIT APPLICATION NO. DPM HUGH ALLAN DRIVE OWNER: C 2013 DEVELOPMENTS LTD. INC. NO. BC APPLICANT: GRANITE DEVELOPMENTS PURPOSE To issue a Development Permit for site works, grading, and internal road layout, in accordance with the RM-1 (Multiple Family - Low Density) zone and the Multiple Family Development Permit Area Guidelines. SUMMARY The subject property is located in the Pineview Valley neighbourhood, is zoned RM-1, and is 12 ha in area. The property is designated a Development Permit Area in KAMPLAN: City of Kamloops Official Community Plan and is subject to the Multiple Family Development Permit Area Guidelines. The proponent has submitted a Building Permit application to commence earthworks on the site, including soil and tree removal, grading, and internal road network layout, as shown on Attachment A, which requires a Development Permit. While it is not typical, issuing a Development Permit for earthworks in advance of the detailed building design and site layout is primarily due to the challenging terrain of the development site. Through the earthworks, the developer will be able to work with the topography to determine the precise road layout and appropriate building placement. The existing RM-1 zoning allows for a 60-unit multiple-family development. An additional Development Permit will be required prior to undertaking any construction on the site to control the form and character of the dwellings as well as landscaping and amenity areas. There is an existing covenant registered on the title of the property that identifies a large portion of the site as future park dedication, which will be addressed at the subdivision stage. The proposed road layout encroaches slightly into the future park area; however, the encroachment is minimal, and any affected trails will be relocated. The subject property is serviced with existing municipal infrastructure, including water, sanitary sewer, and storm sewer. Detailed servicing strategies will be required in conjunction with the future multiple-family development, which may require on-site stormwater management. Any underground springs exposed during the earthworks must be retained on site, and additional geotechnical studies will be required to address groundwater and slope stability. All changes or upgrades to existing and new services will be at the applicant s expense. The development will be accessed via Hugh Allan Drive, and all internal roads will be private. The Development and Engineering Services Department supports the proposed Development Permit as the uses comply with the land use policies outlined in KAMPLAN. S:\DCS\Jobs (c3)\287118_dpm00622_rep\287119_dpm00622_rep.docx Page 38 of 89

39 DEVELOPMENT PERMIT APPLICATION NO. DPM00622 November 15, 2017 Page 2 RECOMMENDATION: That Council authorize the Corporate Officer to issue Development Permit No. DPM00622 for Blk. C, Sec. 34, Twp. 19, Rge. 18, W6M, K.D.Y.D., Except Plans KAP76651 and KAP78237 (2025 Hugh Allan Drive), in accordance with the site plan shown as Attachment A. COUNCIL POLICY KAMPLAN, Schedule 1 (1.15), Multiple Family Development Permit Area SITE CONDITIONS AND BACKGROUND Neighbourhood - Pineview Valley KAMPLAN Designation - Urban Current Zoning/Use - RM-1 (Multiple Family - Low Density) Proposed Variance - n/a Surrounding Uses - Multiple- and single-family residential Application Date - August 24, 2017 Restrictive Covenant - n/a Project Evaluation Team (PET) - September 8, 2017 Parcel Size - 12 ha MOTI Referral - n/a M. Kwiatkowski, P.Eng. Development and Engineering Services Director Approved for Council Author: B. McCourt, MCIP, RPP, Planner Reviewed by: E. Beach, MCIP, RPP, Planning and Development Supervisor R. J. Martin, MCIP, RPP, Planning and Development Manager/Approving Officer BM/lm/ts Attachment S:\DCS\Jobs (c3)\287118_dpm00622_rep\287119_dpm00622_rep.docx Page 39 of 89

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44 November 15, 2017 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT ON DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP PUETT RANCH ROAD OWNERS/APPLICANTS: LESLIE AND LONNIE NOEL PURPOSE To issue a Development Variance Permit to reduce the minimum lot street frontage required on cul-de-sac lots in the RS-3 (Single Family Residential-3) zone from 18 m to 16 m to facilitate subdivision. SUMMARY The subject property is located in the Rayleigh neighbourhood, is zoned RS-3, and is approximately 7,260 m 2 in area. The applicants are proposing to subdivide the subject property into three lots ranging in area from 2,200 m 2 to 2,600 m 2, which are all substantially larger than the 1,858 m 2 minimum lot area required in the RS-3 zone (Attachment A ). However, the proposed lot fronting Chetwynd Drive does not meet the minimum required lot street frontage for a cul-de-sac lot under the existing zoning. In order to permit the creation of a lot fronting Chetwynd Drive, the applicants are seeking a variance to reduce the minimum lot street frontage for a cul-de-sac lot from 18 m to 16 m. The other two proposed lots, fronting Spurraway Road and Puett Ranch Road, meet the 24 m minimum lot street frontage for interior lots and do not require any variances. It should be noted that the minimum required street frontage for cul-de-sac lots in the RS-1 (Single Family Residential-1) zone is 9 m. A concern typically raised with cul-de-sac lots is the lack of available on-street parking and the loss of snow storage areas created as a direct result of driveways feeding into the cul-de-sac bulb. However, in this case, there will only be three driveways connected to the cul-de-sac bulb, which provides ample room for snow storage. Furthermore, the proposed lot is quite large and would be able to provide ample off-street parking. There is a statutory right-of-way (SRW) registered on the subject property for pedestrian access from the end of Chetwynd Drive and connecting to the Rayleigh Elementary School. The SRW is fenced and will be maintained as a pedestrian connection for the neighbourhood. KAMPLAN: City of Kamloops Official Community Plan designates the subject property as Suburban. In accordance with KAMPLAN, the City will limit additional subdivision in Suburban areas subject to current zoning, existing servicing, and area-specific constraints. The property does not require rezoning to permit subdivision. The Rayleigh Waterworks District is the water purveyor, and it has confirmed it has the capacity to support the proposed subdivision. Sewage disposal is by septic system, and the applicants received approval from Council under a prior Development Variance Permit (DVP00267) to permit four lots, each less than 1.0 ha, to be serviced by in-ground disposal. One lot was subdivided off of the parent parcel under a previous subdivision, and the applicants are now applying to subdivide the remaining three lots, with the one lot fronting Chetwynd Drive needing approval for a reduction in the minimum lot street frontage. S:\DCS\Jobs (c3)\287051_dvp00507_rep\287052_dvp00507_rep.docx Page 44 of 89

45 DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP00507 November 15, 2017 Page 2 The proposed development satisfies the infill objectives of KAMPLAN and the Sustainable Kamloops Plan. The Development Engineering Services Department supports the proposed Development Variance Permit as no significant technical concerns were raised during the review of the application, and the proposed development complies with the land use policies outlined in KAMPLAN. RECOMMENDATION: That Council authorize: a) distribution of Notice of Intent to issue a Development Variance Permit for Lot A, Sec. 20, Twp. 21, Rge. 17, W6M, K.D.Y.D., Plan KAP60892, except Plan KAP92747 (232 Puett Ranch Road) b) subject to approval of item a), the Corporate Officer to issue Development Variance Permit No. DVP00507 for Lot A, Sec. 20, Twp. 21, Rge. 17, W6M, K.D.Y.D., Plan KAP60892, except Plan KAP92747 (232 Puett Ranch Road), to vary Zoning Bylaw No , Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by reducing the minimum lot street frontage on a cul-de-sac lot from 18 m to 16 m, in accordance with Attachment A COUNCIL POLICY KAMPLAN: City of Kamloops Official Community Plan, Section III, Neighbourhoods, 1.6 Sustainable Kamloops Plan, Section 4, Key Sustainability Components - Land SITE CONDITIONS AND BACKGROUND Neighbourhood - Rayleigh KAMPLAN Designation - Suburban Current Zoning/Use - RS-3 (Single Family Residential-3) Proposed Variance - Reduce the minimum lot street frontage for cul-de-sac lots from 18 m to 16 m Surrounding Uses - Single-family residential, TELUS Communications site, elementary school Application Date - September 18, 2017 Restrictive Covenant - n/a Project Evaluation Team (PET) - September 22, 2017 Parcel Size - Approximately 7,260 m 2 MOTI Referral - n/a SUSTAINABILITY IMPLICATIONS The proposed development complies with the objectives of the Sustainable Kamloops Plan, which include encouraging infill development in existing neighbourhoods and concentrating development intensification in an existing serviced area. S:\DCS\Jobs (c3)\287051_dvp00507_rep\287052_dvp00507_rep.docx Page 45 of 89

46 DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP00507 November 15, 2017 Page 3 M. Kwiatkowski, P.Eng. Development and Engineering Services Director Approved for Council Author: J. Mazzardis, MCIP, RPP, Planner Reviewed by: E. Beach, MCIP, RPP, Planning and Development Supervisor R. J. Martin, MCIP, RPP, Planning and Development Manager/Approving Officer JM/ts/lm Attachment S:\DCS\Jobs (c3)\287051_dvp00507_rep\287052_dvp00507_rep.docx Page 46 of 89

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50 November 9, 2017 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT ON CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE REMEDIATION UPDATE PURPOSE To seek Council s authorization to award a contract for professional consulting services for the remediation of the Canada Games Aquatic Centre (CGAC) building envelope and to plan future repairs/upgrades. SUMMARY The CGAC is one of the City s busiest Tournament Capital facilities, and it hosts thousands of athletes, visitors, and patrons each year. The City s Asset Management Plan has identified that the CGAC s roof deck is 25 years old and needs to be replaced. In late 2014, the City hired a specialized engineering firm to conduct a building envelope condition assessment, which resulted in a recommendation to replace the roof and walls as these assemblies are at the end of their expected service life. In late 2016, the City hired another engineering firm to provide concurrence on the suggested building envelope recommendations and to review the structure and the mechanical (HVAC) and electrical systems. The second firm concurred with the first firm s building envelope recommendations. The second firm also agreed with the first firm s assessment that the mechanical and electrical systems were near the end of their service life. City staff have reviewed the pool mechanical equipment, such as the boilers, sand filters, and chemical treatment, and found that these systems are also due to be upgraded or replaced in the near future. The City posted a negotiated request for proposals (NRFP) for predesign and detailed design services to identify options to address these findings in a phased approach (over the next five to eight years), which will address the immediate maintenance needs and growth and will provide options to improve building performance and potentially reduce energy consumption and greenhouse gas (GHG) emissions. The intent is to design the first phase and address the immediate issues and then plan the future phases so they can occur in subsequent years as the budgets allow. While this facility has functioned very well since it was put into service in 1993, the original mechanical and electrical system designs do not easily allow for modern upgrades to provide better protection from the harsh pool environment, increase flexibility in equipment selection (sustainability), and allow for future turnkey building expansion. S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 50 of 89

51 CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE November 9, 2017 REMEDIATION UPDATE Page 2 RECOMMENDATION: That Council authorize: a) awarding the Professional Consulting Services for Building Envelope Engineering services agreement to Carscadden Stokes McDonald Architects Inc. on an as-needed basis b) the Mayor and Corporate Officer to execute the design services agreement with Carscadden Stokes McDonald Architects Inc. based on the proposed terms COUNCIL POLICY In accordance with Corporate Policy FIN-4-6, Agreement and Contract Approvals, consulting services greater than $150,000 are to be approved by Council. DISCUSSION In 2016, as part of the City s due diligence, staff commissioned work with RJC to assess structure, mechanical, electrical, and interior conditions. The following is a summary of RJC s findings: Building Envelope - The scope of work is confined to the roof and wall systems. - The original wall system is an exterior insulated finish system that has deteriorated and requires replacement. - The structure is generally in good condition, with very minor corrosion to the roof supports. - It is prudent to replace the envelope and protect the building. - Energy use could be improved with better use of daylight windows and better insulation, which would require additional budget allowances. Mechanical - The mechanical systems are original and functioning normally; however, they are past their useful life expectancy. It is prudent to replace the mechanical systems in the next five to eight years or there is risk of failure. - It is recommended that a dehumidication system be installed in the natatorium as there is evidence of deterioration of electrical, mechanical, and interior finishes such as plumbing fixtures. S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 51 of 89

52 CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE November 9, 2017 REMEDIATION UPDATE Page 3 Electrical - The electrical systems are original and show some deterioration due to humidity. It is prudent to replace the electrical systems in the next five to eight years in order to avoid the risk of their failure. The CGAC has provided many years of excellent service to the community. This service has been supported by a solid routine maintenance program. The building has not required any major maintenance or upgrades since it was put into service in The scale of the upcoming repairs creates an opportunity to take the building in a more sustainable direction and allow future expansion to meet the growing demand for indoor aquatics. In consideration of the required repairs to the facility and to meet growing demand for additional aquatic services, as shown in the 2006 Kamloops Joint Aquatics Facility and Services Review, staff propose a multi-year upgrade program to repair and enhance the facility while minimizing service disruptions. Staff also propose establishing a funding strategy for the projects. For Council s information, one of the primary recommendations from the 2006 Joint Aquatics Study was to plan a major renovation of the Canada Games Pool by 2022 that will result in installation of a movable mechanical floor that could be adjusted throughout the day that will allow for shallow or deep water in at least half of the pool, and result in an increase in the number of visitors to the facility. The study also recognized that with a growing population leading to increased aquatic recreation demands, more indoor leisure aquatics water inventory will need to be provided over the long term. S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 52 of 89

53 CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE November 9, 2017 REMEDIATION UPDATE Page 4 Staff would like to prioritize the repair and upgrade into the following phases: Phase 1 - estimated cost of $3-5 million (currently funded with $3 million in the Financial Plan) - lay out framework for all phases - design and construct repairs to the roof and building envelope using high-performing, sustainable materials - rough-in planned relocations of new mechanical and electrical systems - includes detailed design and engineering services Phase 2 - estimated cost of $3-5 million - design and construct high-performing mechanical and electrical systems to reduce the existing footprint and allow the building size to increase Phase 3 (future costs to be determined) - design and construct an addition to the existing facility for a new pool tank with a moveable floor system - enclose the existing breezeway dividing the Tournament Capital Centre Fieldhouse and the Canada Games Pool to create an atrium to add more usable space to the amenity side The City s Public Works and Utilities Department and the Parks, Recreation, and Cultural Services Department will work together to plan the current and future phases of the work with the successful consultant, Carscadden Stokes McDonald Architects Inc. Dividing the work into phases will spread the cost over several budget years and minimize impacts on facility patrons and user groups. Once a more detailed scope of work is determined, funding options will be presented to Council. Purchasing On May 24, 2017, the Purchasing and Inventory Control Division (Purchasing) posted NRFP No for Professional Consulting Services Building Envelope Engineering on BC Bid. The following pre-defined criteria were considered: proposal evaluation: executive summary, project methodology, resource availability, schedule, project management, deliverables, value-added, and sustainability project team evaluation: project team qualifications, project firm qualifications, references, and past performance fee evaluation City stakeholders, including the Parks and Civic Facilities Division and the Capital Projects Division, evaluated the proposals. Based on the proposals submitted, Carscadden Stokes McDonald Architects Inc. achieved the highest overall score. S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 53 of 89

54 CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE November 9, 2017 REMEDIATION UPDATE Page 5 The procurement strategy was able to do the following: provide the service level commitment needed to support the City achieve maximum value create project efficiencies This contract provides the service level commitment needed for the CGAC and subsequent building envelope engineering requirements. Since the consultant can provide multiple professional services under one contract, project efficiencies and maximum value are achieved. This minimizes the need to go out for multiple competitive bids, which saves time and resources. Carscadden Stokes McDonald Architects Inc. is able to provide building envelope engineering and support the City s operational requirements. By approving the contract for the professional consulting services for building envelope engineering, the City can create project efficiencies, best value, and a service level commitment. FINANCIAL IMPLICATIONS Once the Class A construction cost estimates are fully identified, Administration will bring the details to Council in 2018 prior to proceeding. There is currently $2.5 million in the 2018 Financial Plan to support this project (Project No CGAC Building Envelope Repair) and $500,000 in the 2017 Financial Plan for design and consulting services. A longer term funding strategy will be developed and presented as part of a future budget conversation once the scope of work has been established. SUSTAINABILITY IMPLICATIONS Like most conventional public swimming pools, the CGAC is an energy-intensive facility that consumes approximately 2 GW hours of electricity/year and 15,000 GJ of natural gas/year, at a combined average cost of $272,000/year. In 2016, the pool emitted 755 tonnes of CO 2e, which accounts for 10% of City s total GHG emissions from corporate operations. Improving the thermal performance of the building envelope and the energy efficiency of the mechanical systems could significantly reduce the pool s energy consumption, costs, and GHG emissions. To support the facility upgrades and repairs, Administration has commissioned a thermal energy feasibility study (funded by FortisBC) to identify and analyze a range of energy retrofit opportunities at the CGAC. Based on their initial assessment, the engineering consultants estimated that energy savings of at least 10% can be achieved through upgrades to the pool s heating and ventilation systems. A more definitive analysis will be provided in the study s final report, which should be completed in the fourth quarter COMMUNICATIONS PLAN As the project moves toward implementation, the City will consult with all user groups and the public to ensure that any impacts will be minimized. Staff s goal is to reduce the amount of business interruption days to an absolute minimum and to keep the pool operating the majority of the construction period for Phase 1 repairs. S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 54 of 89

55 CANADA GAMES AQUATIC CENTRE BUILDING ENVELOPE November 9, 2017 REMEDIATION UPDATE Page 6 IMPLEMENTATION PLAN 1. RFP for consulting services - COMPLETE 2. detailed design and Class A cost estimate 3. bring a report back to Council with a detailed scope of work B. J. McCorkell Parks, Recreation, and Cultural Services Director Approved for Council Concurrence: K. Humphrey, CPA, CA, Finance Director J. Fretz, P.Eng., Public Works and Utilities Director Author: M. Kachel, AScT, Capital Project Supervisor J. Putnam, B.Comm., Parks and Civic Facilities Manager Reviewed by: D. Crundwell, P.Eng, Capital Projects Manager R. Sison, SCMP, Purchasing and Inventory Control Manager MK/ts/lm S:\DCS\Jobs (c3)\286690_cgac Building Env Update_REP\286691_CGAC Building Env Update_REP.docx Page 55 of 89

56 November 15, 2017 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE FINANCE DEPARTMENT ON REVENUE ANTICIPATION BORROWING BYLAW NO , 2017 PURPOSE To seek Council s authorization of Revenue Anticipation Borrowing Bylaw No , 2017 (Attachment A ), which provides Council s approval of the City s line of credit facility with TD Commercial Banking (TD). SUMMARY To comply with the City s banking agreement, Administration requires Council s authorization of Revenue Anticipation Bylaw No , (Attachment A ). Section 177 of the Community Charter provides for the borrowing of money that may be necessary to meet the City s current lawful expenditures by way of a revenue anticipation borrowing bylaw. The City is required to set up a credit facility with TD to provide overdraft protection in case the general operating bank account does not have sufficient funds to cover an authorized expenditure. Administration has never used previous years credit facilities, as a minimum daily balance of $5 million is maintained in the general operating bank account. RECOMMENDATION: That Council authorize Revenue Anticipation Borrowing Bylaw No , 2017 (Attachment A ), be introduced and read a first, second, and third time. COUNCIL POLICY There is no applicable Council policy. K. Humphrey, CPA, CA Finance Director Approved for Council KH/ts/kjm Attachment S:\DCS\Jobs (c3)\287168_revenue Anticipation BL_REP\287169_Revenue Anticipation BL_REP.docx Page 56 of 89

57 Attachment "A" CITY OF KAMLOOPS BYLAW NO BYLAW AUTHORIZING THE CITY OF KAMLOOPS IN THE PROVINCE OF BRITISH COLUMBIA TO BORROW THE SUM OF $6,000,000 IN ANTICIPATION OF REVENUE The Municipal Council of the City of Kamloops, in open meeting assembled, enacts as follows: 1. Pursuant to the Community Charter, Council may, by bylaw, borrow upon the credit of the City of Kamloops the sum of up to Six Million Dollars ($6,000,000). 2. The Mayor and Finance Director may do all necessary acts and things to administer and execute this bylaw. 3. When collected, revenue from property taxes must be used to repay money borrowed under this bylaw. 4. This bylaw may be cited as "Revenue Anticipation Borrowing Bylaw No , 2017". READ A FIRST TIME the day of, READ A SECOND TIME the day of, READ A THIRD TIME the day of, ADOPTED this day of, MAYOR CORPORATE OFFICER Page 57 of 89

58 November 14, 2017 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE CORPORATE SERVICES AND COMMUNITY SAFETY DEPARTMENT ON EMERGENCY SUPPORT SERVICES GRANT REQUEST PURPOSE To seek a Council resolution supporting the application for a grant of up to $25,000 from the Union of BC Municipalities (UBCM s) Community Emergency Preparedness Fund. COUNCIL STRATEGIC PLAN This report supports Council s goals and objectives regarding: Livability - ensure Kamloops maintains a high quality of life while meeting the challenge of a growing community by increasing the capacity and efficiency of the City s Emergency Support Services team SUMMARY Emergency Support Services (ESS) play a major role in caring for evacuees in emergency situations. This year, the City s ESS team has grown significantly (from 45 members to approximately 100 standing members). Training and computers are required to increase capacity and offer efficiencies in data entry, training, and reporting. RECOMMENDATION: That Council support the application for an Emergency Support Services enhancement grant of up to $25,000 from the Union of BC Municipalities Community Emergency Preparedness Fund. COUNCIL POLICY There is no applicable Council policy. DISCUSSION This summer, Kamloops received almost 11,000 evacuees as the result of emergencies throughout BC. The City s ESS team coordinated the efforts and time of hundreds of volunteers. Throughout the summer, ESS staff recruited many of these part-time volunteers to become permanent ESS team members. These efforts were very successful. S:\DCS\Jobs (c3)\287120_ess Grant Request_REP\287121_ESS Grant Request_REP.docx Page 58 of 89

59 EMERGENCY SUPPORT SERVICES GRANT REQUEST November 14, 2017 Page 2 The ESS team had approximately 45 members at the beginning of 2017, and it has received 61 team member applications over the last two months. The team s goal is to have 100 permanent members to support the needs of the community and its partners. These new members must be formally trained to be able to fully contribute to the ESS team. The UBCM grant application identifies the need for approximately $14,000 to embark on a training plan to engage and train new staff. The past summer s events highlighted the need to be able to capture and report data effectively. Currently, the ESS team does not have any dedicated computers on which to enter registration data or produce timely reports to the local authority. Approximately $10,000 will be requested in the grant application to purchase computer equipment to support these important tasks. This grant will fund 100% of the anticipated expenses, and the expenditures will not exceed the grant amount of $25,000. D. R. Duckworth, P.Eng., MBA Corporate Services and Community Safety Director Concurrence: K. Humphrey, CPA, CA, Finance Director Author: D. Sutherland, Assistant Chief - Kamloops Fire Rescue Approved for Council DS/lm/ts/kjm S:\DCS\Jobs (c3)\287120_ess Grant Request_REP\287121_ESS Grant Request_REP.docx Page 59 of 89

60 MINUTES of a Coordinated Enforcement Task Force Meeting, held in Executive Boardroom, 7 Victoria Street West, Kamioops, BC, on Monday, October 30, 2017, at 9:30 am. RECOMMENDATION: For Council information oniy. PRESENT K. L. Christian, Mayor, Chair K. E. Sinclair, Councillor P. A. Wallace, Councillor D. Bernardo, Kamioops Central Business Improvement Association R. Bouvier, Graffiti Task Force B. Hughes, ASK Wellness Society B. Mueller, Supt., OIC, Kamioops Detachment, RCMP C. Mullaly, Canadian Mental Health Association S. Parmar, Insp., Kamioops Detachment, RCMP S. Puhallo, North Shore Business Improvement Association J. Wegren, North Shore Business Improvement Association J. Casorso, Social and Development Supervisor, City of Kamioops D. R. Duckworth, Corporate Services and Community Safety Director, City of Kamioops J. Ramsay, Community Safety and Enforcement Manager, City of Kamioops A. Statsmann, Client Support Services Supervisor - RCMP, City of Kamioops D. L. Anderson, Legislative Assistant, Recording Secretary, City of Kamioops REGRETS K. Beeton, Police Support Services Supervisor, City of Kamioops B. Fogerty, Sgt., Kamioops Detachment, RCMP B. Herman, North Shore Business Improvement Association G. Pooler, Kamioops Central Business Improvement Association MEDIA A. lacobucci. Radio NL A. Klassen, Kamioops This Week A. Legassic, InfoNews 1. APPROVAL OF THE AGENDA The agenda was adopted as presented. S;\DCS\Jobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 60 of 89

61 MINUTES OF A COORDINATED ENFORCEMENT TASK October 30, 2017 FORCE MEETING Page 2 2. MINUTES The minutes of the July 31, 2017, Coordinated Enforcement Task Force Committee meeting were received. 3. REPORTS ROMP Status Report - Third Quarter 2017 (Julv-Septemberl Supt. B. Mueller, QIC, provided the committee with a verbal report highlighting the third quarter activities involving the Crime Reduction and Crime Prevention Units, as compared to the same quarter He advised that this was the busiest quarter since his arrival, with 14,349 calls for service. The influx of evacuees from the wildfires increased calls for service by 40%, which translates to 50 members deployed and 450 twelve-hour shifts. There was also a noticeable increase in the number of homeless/vulnerable people. Crime Prevention 3% increase in calls for service 5% increase in crimes against persons no change in property crimes 2.3% increase in actual offences 9.8% increase in Criminal Code offences Street-ievei Enforcement (Foot Patrols) The mandate includes a no tolerance approach to criminal behaviour and has a measured and balanced approach to dealing with the vulnerable and the marginalized sector. Appropriate social agencies are involved to effectively manage street-level enforcement. Joint patrols with the City's Community Safety and Enforcement Division are very effective and invaluable, and there is a need to pursue this as a permanent program and to expand on the initiative. School resource officers have returned to programming. 20 outstanding warrants were issued 30 bylaw tickets were issued 33 homeless camps were reviewed North Shore Tranquille Corridor In response to complaints and displacement, resources have been directed in the following categories: Crime Reduction Unit undercover drug projects foot and bike patrols S:\DCSUobs (c3)\263767_cetf 2017_MIN\286974_CETF _MiN.clocx Page 61 of 89

62 MINUTES OF A COORDINATED ENFORCEMENT TASK October 30, 2017 FORCE MEETING Page 3 These categories proved to be effective. Continued and forecasted pressures will require action response teams on the North and Shore Shores. If funding is available, the following resources would be utilized: at-risk support team bylaws addiction/mental health nurse youth worker adult worker ASK Wellness street outreach Crime Prevention Community engagement meetings are held biweekly with the RCMP, the Community Safety and Enforcement Division, ASK Wellness Society, Interior Health, and Interior Community Services. These meetings build on relationships and strengths and allow for shared information and collaborative solutions. Three crime prevention open houses were hosted this quarter in the 13th Street, 7th Street, and Penzer Street neighbourhoods. Crime prevention booths were set up at Riverside Park, the Aberdeen and North Shore Canadian Tire stores, Walmart, and the Northills Shopping Centre. Eight business security checks were also performed this quarter. The 529 garage bicycle identification program is very successful, as follows: 22 bikes were registered at NorKam Secondary School 88 bikes were registered at Juniper Ranch 200 bikes were registered in bikes were registered since the initiative started There are 14 active Block Watch programs in Kamloops, and four new ones are being formed. Communitv Events Canada Day Ribfest Special Olympics - opening ceremonies Cram the Cruiser lbs. of food and $600 was collected for the Kamloops Food Bank Restorative Justice 41 referrals (more than double in 2016) 225 volunteer hours 16 volunteers (13 volunteers in 2016) first controlled drugs referral S:\DCS\Jobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 62 of 89

63 MINUTES OF A COORDINATED ENFORCEMENT TASK October 30, 2017 FORCE MEETING Page 4 Auxiliary Constables 23 active volunteers 659 hours this quarter (1,954.5 hours in 2017) waiting on training/policy guidelines for Tier 3 Crime Prevention Volunteers 25 active volunteers wildfires and smoky conditions impacted a number of programs and volunteer hours Citizens on Patrol 7 patrols 61 volunteer hours Bike Patrols 12 patrols 66 hours Speed Watch 67 deployments 168 hours Cell Watch 10 deployments 168 hours Victim Services 21 active volunteers 172 average cases 196 new clients 3,178 volunteer on call hours Supervised Consumption Sites The Downtown Atom had 2,018 calls for service, and the North Shore Atom had 2,071 calls for service. These atoms were formed June 1, Community Safety Update - J. Ramsav. Community Safety and Enforcement Manager The Community Safety and Enforcement Manager provided the committee with a verbal report highlighting the third quarter (July-September 2017) activities involving the Community Safety and Enforcement Division. Transit Exchanges The Corporate Services and Community Safety Department continues to provide Bylaw Officer presence at the North Shore and Lansdowne Transit Exchanges. The nuisance behaviours at the exchanges have been minimal, and no significant issues were reported. The nuisance behaviours identified were persons loitering, drinking in public, panhandling, and smoking. S:\DCS\Jobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 63 of 89

64 MINUTES OF A COORDINATED ENFORCEMENT TASK October 30, 2017 FORCE MEETING Page 5 Graffiti Public: The Community Safety and Enforcement Division received eight complaints for graffiti in the third quarter The Graffiti Task Force is contracted by the City to remove graffiti from public property, and it proactively patrols the City to remove graffiti. Graffiti often occurs on public property such as bridges, skateboard parks, utility boxes, and signage. Private: The division received eight complaints for graffiti on private property. Private property owners are responsible for removing graffiti from their own property. Individual citizens can be directly affected when they find their garages, vehicles, and fences have been tagged. Graffiti can lead to an increase in other criminal behaviour and acts of violence, and it is important that everyone takes responsibility for removing it as quickly as possible in order to maintain community standards. Unlawful Dumping and Transient Camps The total number of calls in the third quarter for unlawful dumping on public space increased from 66 for the same period in 2016 to 91 in 2017 (38% increase). Transient camps in the third quarter have increased from 173 in 2016 to 301 in 2017 (74% increase). Public Safety Perceptions Many citizens do not understand why it takes so long for the City to enforce its own bylaws and why the City cannot resolve many of the social issues that Kamloops is currently experiencing. The Community Safety and Enforcement Division and the RCMP have dedicated officers working together to maintain the community standard. There has been discussion on having public engagement meetings to answer questions regarding the social issues. Partnered Activities conducted taxi inspections with Commercial Vehicle Safety Enforcement continued to meet with the Kamloops Central Business Improvement Association (KCBIA) on a monthly basis to support the CAP Team attended the Community Action Team meetings to address issues that affect our community assisted with pedestrian safety at the CP Rail crossing at 3rd Avenue during events participated in emergency traffic control and provided support to the Emergency Operations Centre S.ADCSVJobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 64 of 89

65 MINUTES OF A COORDINATED ENFORCEMENT TASK October 30, 2017 FORCE MEETING Page 6 Social and Community Development Update - J. Casorso. Social and Community Development Supervisor The Social and Community Development Supervisor provided the committee with a verbal report, which highlighted the following recent activities: a temporary Community Action Team was created in response to the wildfires, although a permanent group would be beneficial 81 sharps disposal bins have been installed in public areas working with the business improvement associations to locate private spaces that would benefit from the installation of sharps disposal bins education is needed for what to do if the public discovers a needle or other drug paraphernalia options available for winter shelters this year are: Emerald House Out of the Cold program on Wednesdays and Sundays overflow at the former Stuart Wood Elementary School, which will be operating on the west side of the building open house regarding the use of the former Stuart Wood Elementary School as an emergency winter shelter will be held on October 30, 2017, 4:00-6:00 pm, at Stuart Wood Elementary School, 245 St. Paul Street call to the community for donations for the shelters, including warm blankets, clothing, sheets, and comforters BC Housing is investigating modular housing for more permanent, affordable housing options in Kamloops and other communities the Addiction Matters Kamloops group is increasing community awareness during National Addiction Week, November 12-18, 2017 summer wildfires stretched multiple agencies' resources and saw an influx of homeless persons in Kamloops the 6th annual Community Association Forum will take place in the next few weeks and will highlight available resources The Chief Administrative Officer advised that he and the Parks, Recreation, and Cultural Service Director met with BC Housing at the recent Union of BC Municipalities convention. It was relayed to BC Housing that the social housing issue is a top priority for the City. BC Housing uses a vulnerability assessment tool to help coordinate the intake process and properly place applicants in an efficient manner. 4. NEW BUSINESS North Shore Business improvement Association (NSBiA) The NSBIA Executive Director inquired about the proposed use of the former McArthur Island Golf Course as a dog park and/or nature park. He also asked if there are any strategies in place for dealing with homelessness camps so the North Shore is not dealing with tents and needles all summer long. Mayor Christian advised that the plans for the former golf course have not been finalized, but public security would be considered during the planning phase. S:\DCS\Jobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 65 of 89

66 MINUTES OF A COORDINATED ENFORCEMENT TASK FORCE MEETING October 30, 2017 Page 7 ASK Wellness Society Applauded City staffs efforts towards homelessness and social housing initiatives. Canadian Mental Health Association of BO Thanked the City for the use of the former Stuart Wood Elementary School for an overflow winter shelter. It is great to have this resource of over 50 beds. Advised that the commitment at Stuart Wood is to not turn anyone away, and committee members were invited to an open house regarding Stuart Wood today from 4:00 to 6:00 pm, at Stuart Wood Elementary School, 245 St. Paul Street. Graffiti Task Force Advised the Special Skills Program is very successful and won an award this year for its initiative. This program is funded by an anonymous donation, and its purpose is to bring families and the community together and provide jobs for people who have never had a job before. On question, advised that the graffiti on the Valleyview bicycle path is very problematic as Plexiglas is very difficult to clean. Mayor Christian advised that he toured the Minister of Social Development and Poverty Reduction through the Downtown Kamloops Alley Art Gallery and inquired if the murals deterred graffiti tagging. He was advised that the murals do deter tagging and the Graffiti Task Force is working with the KCBIA to increase the murals downtown. 5. NEXT MEETING As per a Council resolution passed on October 24, 2107, the Coordinated Enforcement Task Force and Police Committee will be consolidated to form a Community Safety Committee. Additional information will be available when the details of the new committee have been confirmed. 6. ADJOURNMENT The meeting adjourned at 10:44 am. Certified Correct: D. L. Anderson, I^ecording Secretary Legislative Assistant K. L. ChTistia 1, Clraii.-Li Mayor S;\DCS\Jobs (c3)\263767_cetf 2017_MIN\286974_CETF _MIN.docx Page 66 of 89

67 MINUTES of a Police Committee Meeting, held in Executive Boardroom, City Hall, on Monday, October 30, 2017, at 11:00 am. RECOMMENDATION: For Council information only. PRESENT K. L. Christian, Mayor, Chair D. W. Dudy, Councillor P. A. Wallace, Councillor B. Mueller, Supt., QIC, Kamloops Detachment, RCMP S. Parmar, Insp., Kamloops Detachment, RCMP D. R. Duckworth, Corporate Services and Community Safety Director, City of Kamloops J. Ramsay, Community Safety and Enforcement Manager, City of Kamloops A. Statsmann, Client Support Services Supervisor - RCMP, City of Kamloops D. A. Trawin, Chief Administrative Officer, City of Kamloops D. L. Anderson, Legislative Assistant, Recording Secretary, City of Kamloops REGRETS K. Beeton, Police Support Services Supervisor, City of Kamloops B. Fogerty, Sgt., Kamloops Detachment, RCMP MEDIA A. Klassen, Kamloops This Week C. Klassen, CFJC TV 1. APPROVAL OF THE AGENDA The agenda was adopted as presented. 2. MINUTES The minutes of the July 31, 2017, Police Committee meeting were received. S:\DCS\Jobs (c3)\263870_police Ctte 2017_MIN\286880_Pollce Ctte _MIN.docx Page 67 of 89

68 MINUTES OF A POLICE COMMITTEE MEETING October 30, 2017 Page 2 3. REPORTS ROMP Status Report - Third Quarter 2017 (Julv-Septemberl Supt. B. Mueller, QIC, provided the committee with a third quarter ROMP status report dated October 23, 2017, on the six strategic priorities currently being worked on. He provided the following statistics in comparison to the same quarter 2016; 3% increase in calls for service 5% increase in crimes against persons no change in property crimes 2.3% increase in actual offences 9.8% increase in Criminal Code offences Crime Reduction 23% decrease in business break and enters (17 fewer files) 25.4% increase in residence break and enters (16 additional files) 20.6% decrease in other break and enters (7 fewer files) 6% increase in theft of motor vehicles (4 additional files) no change in theft from motor vehicles 15% increase collectively in frauds (21 additional files) Traffic - Road Safety no fatal motor vehicle incidents 106 impaired drivers 166 distracted drivers 145 intersection infractions participated in 26 operations with partner agencies Organized Crime (Drug Trafficking) Conducted four separate street-level undercover operations (Project EPROW), resulting in the following: 18 street-level transactions completed 15 individuals charged or will be charged in the near future three individuals were given a "No Go" business area of the North Shore seizure of illegal substances, cell phones, and money Six individuals associated to the Red Scorpions gang were arrested and are facing 11 charges, including trafficking a controlled substance; possession of a controlled substance; failing to comply with condition of undertaking given to a Peace Officer; and flight from Peace Officer; and seizure of illegal substances, cell phones, and money. S:\DCS\Jobs (c3)\263870_police Ctte 2017_MIN\286880_Police Cite _MIN.docx Page 68 of 89

69 MINUTES OF A POLICE COMMITTEE MEETING October 30, 2017 Page 3 Notifications of Police Enforcement were served to three marihuana dispensaries in consultation with the City of Kamloops and based on complaints and risk assessment of the neighbouring areas: two of the three dispensaries temporarily closed their doors and reopened a few weeks later one dispensary defied the notifications from the onset First Nations Policing (Kamloops ROMP Rural Detachment Initiative) resources from the ROMP Rural Detachment were redeployed to assist communities under evacuation watches, alerts, and orders due to the wildfires four school visits were conducted one visit to the Skeetchestn Youth Group one presentation to the Tk'emlups te Secw6pemc Elder's group eight immediate roadside prohibitions and six 24-hour driving prohibitions were issued 195 violation tickets and 216 traffic notices were issued Vulnerable Persons The Missing Person Coordinator was successful in having Interior Community Services change its policy regarding reporting missing persons, which resulted in the following: 255 total missing persons files 102 missing persons - high risk 153 missing persons files 18% decrease in missing persons as compared to the second quarter (56 fewer files) A new trend is emerging where families are reporting their adult children missing, as they are concerned for their children's safety due to substance abuse and lack of residency. The Missing Person Coordinator works with the ASK Wellness Society to assist in locating these persons. The Domestic Violence Coordinator reviewed 98 files and reported no domestic-related homicides. The Kamloops Mental Health & Substance Use team continues to excel in its service delivery, responding to 121 requests for service. Communitv Safetv Uodate - J. Ramsav. Communitv Safetv and Enforcement Manager The Community Safety and Enforcement Manager provided the committee with a verbal report highlighting the 2017 third quarter (July-September) activities in the Community Safety and Enforcement Division. S;\DCS\Jobs (c3)\263870_pollce Ctte 2017_MIN\286880_Police Ctte _MIN.docx Page 69 of 89

70 MINUTES OF A POLICE COMMITTEE MEETING October 30, 2017 Page 4 Transit Exchanges The division continues to provide Bylaw Officer presence at the North Shore and Lansdowne Transit Exchanges. The nuisance behaviours at the exchanges have been minimal, and no significant issues were reported. The nuisance behaviours identified were persons loitering, drinking in public, panhandling, and smoking. Graffiti Public: The Community Safety and Enforcement Division received eight complaints for graffiti in the third quarter The Graffiti Task Force is contracted by the City to remove graffiti from public property, and it proactively patrols the City to remove graffiti. Graffiti often occurs on public property such as bridges, skateboard parks, utility boxes, and signage. Private: The division received eight complaints for graffiti on private property. Private property owners are responsible for removing graffiti from their own property. Individual citizens can be directly affected when they find their garages, vehicles, and fences have been tagged. Graffiti can lead to an increase in other criminal behaviour and acts of violence, and it is important that everyone takes responsibility for removing it as quickly as possible in order to maintain community standards. For the year overall, graffiti calls to private property have increased from 80 in 2016 to 103 in 2017 (29% increase). Unlawful Dumping and Transient Camps The total number of calls in the third quarter for unlawful dumping on public space increased from 66 in 2016 to 91 in 2017 (38% increase). Transient camps in the third quarter have increased from 173 in 2016 to 301 in 2017 (74% increase). For the year overall, transient camps have increased from 393 in 2016 to 612 in 2017 (56% increase). Public Safety Perceptions Many citizens do not understand why it takes so long for the City to enforce its own bylaws and why the City cannot resolve many of the social issues that Kamloops is currently experiencing. The Community Safety and Enforcement Division and the RCMP have dedicated officers working together to maintain the community standard. There has been discussion on having public engagement meetings to answer questions regarding the social issues. Panhandling Panhandling activity for the third quarter has increased from 8 calls for service in 2016 to 28 in For the year overall, panhandling calls have increased from 43 in 2016 to 64 in 2017 (49% increase). S:\DCS\Jobs (c3)\263870_police Ctte 2017_MIN\286880_Pollce Ctte _MIN.docx Page 70 of 89

71 MINUTES OF A POLICE COMMITTEE MEETING October Page 5 "No Panhandling" signs have been put up at the major intersections of Columbia Street and Summit Drive and at Columbia Street and Notre Dame Drive. Persons with Alcohol Persons with alcohol calls for the third quarter increased from 12 in 2016 to 41 in 2017 (240% increase). For the year overall, persons with alcohol calls have increased from 43 in 2016 to 77 in 2017 (79% increase). Partnered Activities continued to meet with the Kamloops Central Business Improvement Association on a monthly basis to support the CAP Team attended the Community Action Team meetings to address issues that affect our community assisted with pedestrian safety at the CP Rail crossing at 3rd Avenue during events participated in emergency traffic control and provide support to the Emergency Operations Centre Bylaw Officers receive self-protection training every quarter division staff received training from Canadian Mental Health on Mental Health First Aid (two-day training session) 4. NEXT MEETING As per a Council resolution passed on October 24, 2107, the Coordinated Enforcement Task Force and Police Committee will be consolidated to form a Community Safety Committee. Staff will contact members with additional information when the details of the new committee have been confirmed. 5. CLOSED COMMITTEE MEETING Moved by Councillor Wallace, seconded by Councillor Dudy, that a Closed Police Committee meeting be authorized under the Community Charter, Section 90(1 )(f) iaw enforcement, to take place immediately following the regular meeting. CARRIED. S:\DCS\Jobs (c3)\263870_police Ctte 2017_MIN\286880_Police Ctte _MIN.docx Page 71 of 89

72 MINUTES OF A POLICE COMMITTEE MEETING October 30, 2017 Page 6 6. ADJOURNMENT The meeting adjourned at 11:49 am. Certified Correct: D. L. Anderson, Recording Secretary Legislative Assistant K. L. Christian, Chair Mayor S:\DCS\Jobs (c3)\263870_police Ctte 2017_MIN\286880_Police Ctte _M[N,clocx Page 72 of 89

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74 COUNCIL MEMO Date: November 8, 2017 To: From: RE: Mayor and Council D. R. Duckworth, Corporate Services and Community Safety Director Kamloops Central Business Improvement Association s Request for Free Parking The Kamloops Central Business Improvement Association has requested that Council consider providing free on-street parking downtown on the following Saturdays: December 2, 2017 December 9, 2017 December 16, 2017 December 23, 2017 December 30, 2017 This request would result in a total estimated loss of parking revenue of $10,000. Administration supports this request as free parking has proven to be an effective tool to increase patronage of downtown businesses in other BC communities, particularly during the December holiday season. D. R. Duckworth, P.Eng., MBA Corporate Services and Community Safety Director Approved for Council Consideration: DRD/ts S:\DCS\Jobs (c3)\287008_kcbia Parking Request 2017_MEM\287009_KCBIA Parking Request 2017_MEM.docx Page 74 of 89