Nations and Regions, Scotland Director, BBC Scottish Symphony Orchestra

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1 The BBC Scottish Symphony Orchestra is one of the finest orchestras in the UK. Based in Glasgow, it is part of the BBC s family of orchestras, broadcasts regularly on BBC Radio 3, and performs live around Scotland, the UK, at the BBC Proms each year and tours internationally. The orchestra s Chief Conductor is Thomas Dausgaard, and the orchestra has a strong reputation for exceptional playing, commitment to contemporary music and a willingness to experiment. The BBC SSO is seeking an accomplished and experienced Head of Orchestra Management to join the team of this exceptional orchestra in the vibrant and busy BBC music environment. Job title Division Reports to (title) Location base Head of Orchestra Management Nations and Regions, Scotland Director, BBC Scottish Symphony Orchestra City Halls, Glasgow Job purpose The Head of Orchestral Management is a key member of the Senior Management Team of the BBC SSO, and is responsible for the day-to-day management of the BBC SSO players and orchestral support team. He or she will manage the personnel systems of the Orchestra and lead the orchestral support team in the running of rehearsals, concerts, and recording sessions in the UK and overseas. The Head of Orchestral Management will have a full understanding of the professional standards required for creating first class performance and broadcasting output and will possess endless enthusiasm in a pressured but exciting department. Job specific responsibilities and accountabilities Senior Management Team: to attend and play a full part in weekly SMT meetings. Orchestra Management: To coordinate the day-to-day running of the Orchestra and to maintain good working relations with the members of the orchestra at all times Player line management: to be the immediate line manager of the orchestra members, undertaking all personnel matters in consultation with the BBC HR including leave, disciplinary procedures, health and safety issues, welfare concerns and matters of individual dispute. Player bookings: to oversee the booking of extra and deputy players (in conjunction with the Assistant Orchestra Manager). Scheduling: to oversee the production of orchestra schedules using OPAS (with the Planning and Events Coordinator). Player committees: to attend and work proactively with the Player Committee and other orchestral player groups. Player Recruitment: to oversee appointments to the Orchestra including advertising vacant positions, coordinating auditions and trials, and finalising contractual terms between the parties involved, working within the budget agreed with the Director and HR. Orchestral Support Team: to manage the orchestral support team (Assistant Orchestra Manager, Stage Manager, Orchestra and Events Co-ordinator, Planning and Events Co-ordinator, Music Librarian). Hosting artists: with the team, to oversee the care and hospitality of staff and guest conductors and soloists, Page 1 of 5

2 ensuring that individuals are looked after at all times and that the best possible service is provided by the staff of the Orchestra in meeting individual requirements. Operations Team: to chair the weekly cross-departmental operational meeting. BBC / MU Regulations: to ensure adherence to the orchestra s contracts of employment and the rules governing the employment of orchestral musicians as agreed between the BBC and the Musicians Union, and with the Director to liaise with the Musicians Union and the orchestra s Union Steward on all appropriate matters. Budget Management: to prepare orchestral budgets for tours and events with the Director and to monitor costs against budget, providing updates and reports as necessary. Logistics: to manage and oversee out-of-town events and touring logistics in Scotland, the UK and internationally. Concerts and events: to attend concerts, learning events, rehearsals, recordings, broadcasts and tours as required and be available to duty manage out of hours on a rota basis with the operations team. Health and Safely: to attend BBC Scotland Health and Safety Forums (quarterly) and to be aware of BBC and other legislation regarding H&S and ensure the provision of appropriate facilities including lighting, heating, air conditioning, staging and furniture and input to Risk Assessments with particular reference to issues appertaining to Noise in the Workplace. Wider BBC: to liaise with other colleagues within the BBC in Scotland and elsewhere and to be a source of information on the workings of the orchestra. Other duties: to undertake any other reasonable and appropriate duties as a representative of the BBC Scottish Symphony Orchestra as may be required on occasion by the Director. Job specific knowledge, skills, training and experience. The following competencies (behaviours and characteristics) have been identified a key to being successful in this job. Successful candidates are expected to demonstrate these competencies. Managing Relationships and team working: is able to build and maintain effective working relationships with a range of people including all players and management team, wider BBC colleagues, conductors and artists. Works co-operatively with others to be part of a team, as opposed to working separately or competitively. Resilience: can maintain personal effectiveness by managing own emotions in the face of pressure, set-backs or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy. Confidentiality: is able to handle confidential information with tact and sensitivity, and the ability to apply discretion and diplomacy. Planning and Organising: is able to think ahead in order to establish effective and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines and resource requirements. Decision Making: is ready and able to take initiative, originate action and be responsible for the consequence of decisions. Understanding Diversity: understands and appreciates the uniqueness of self and others. Demonstrates Page 2 of 5

3 and is committed to improving and understanding diversity. Able to articulate how individual differences can benefit the BBC. Imagination and Creative Thinking: is able to transform creative ideas / impulses into practical reality; can look at existing situations and problems in novel ways and come up with creative solutions. Flexibility: is able to adapt and work effectively with a variety of situations, individuals and groups, is able to understand and appreciate different / opposing perspectives on an issue. Approval Manager Dominic Parker HR Business Partner Elaine Tennant Date 28/03/2018 Page 3 of 5

4 Generic Job Description Job title Job family Business Advisor Business Management & Administration Grade 8 Job purpose To support the Business Unit s (BU) engagement in cross-team issues and projects. By Monitoring KPI performance, providing advice and business support the job holder will enable delivery of the BU s key priorities. Key responsibilities and accountabilities The role of Business Advisor will encompasses some or all of the below Key Responsibilities and Accountabilities, actual scope will be dependent on which business unit (BU) the role operates within, appendix will provide BU/Team specific Responsibilities and Accountabilities if in addition to the below: Participate in projects/working groups and initiatives providing information as required to help group achieve project goals. Support the implementation of strategic priorities and policies by providing and collating information as required. Supports the monitoring of the BU financial performance against budget, working with finance specialist and the management team to devise remedial actions. Support policy and procedure compliance by working with divisional specialists (e.g. IT, HR, Business Continuity, H&S etc.) as required. Provide business support as required in an innovative, responsive, customer-focussed and cost effective manner. Work closely with business support functions and other key stakeholders across the BBC to ensure that the business is effectively supported. Participate in the full range of support activities, which includes supporting human, financial and/or physical resource allocation and the management of workflow through the business unit (BU)/team. Supports the process of monitoring BU objectives; co-ordinating with members of the team on plans to meet objectives; monitoring and reporting progress and agree an appropriate structure to measure performance going forward. Provides the management with business support to ensure the designated service/function is delivered in an innovative, responsive, customer-focussed and cost effective manner. Co-ordinates the BU business planning calendar; ensuring delivery and monitoring output. Supports the delivery of ad-hoc projects, including identifying and delegating appropriate tasks and monitoring delivery. Knowledge, skills, training and experience Essential Working towards or obtained a relevant management or business qualification to NVQ Level 4/BTEC/HNC level, or equivalent work based experience. Experience of providing the business with administration and management support to an environment of similar complexity. Demonstrable experience of maintaining constructive relationships with a broad range of Page 4 of 5

5 internal and external stakeholders. Project management skills, with an ability to improve organisational effectiveness and support a culture of continuous improvement. Well organised and some experience of using analytical skills to forward plan, and to make effective prioritised and timely operational decisions. Effective communication skills both orally and in writing and ability to target content for the audience. Strong computer literate skills, with strong experience of office software packages (i.e. Word, Excel and PowerPoint). Good influencing skills, face-to-face and in writing Ability to work with limited supervision, using own initiative to resolve most problems Desirable Media sector experience Project management qualification Job impact Decision making Responsible for organising and developing a group of related operations. Contributes to the formulation of local policy. Decisions or actions have a continuing impact on the effectiveness of own team/department s work and also impacts the effectiveness of other areas. Applies specialist knowledge in a broad range of business support and administrative activities, having extensive responsibility and accountability across a range of key activities, ensuring the smooth running of business unit/department. Scope Financial. Role/team dependent Employees. Role/team dependent Other. Role/team dependent Other information For Reward team use only Job Code Definition: Support This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved. Page 5 of 5