E I M S TM Software Features

Transcription

1 E I M S TM Educational Institutes Management System E I M S TM Software Features For more information on E I M S TM Software Solution visit to: Redox Technologies Pvt. Ltd. (As ISO 9001:2008 Certified Company) Ph: , , info@redoxtechnologies.com Visit Us At:

2 E II M S - Educatiionall IInstiitutes Management System Modules at a Glance: Students Registration n number of Interview Batches for every Class Student Registration - Class wise / Batch Wise Provision for Registration of Students of Weaker Section Live registration status Interview Letter generation Selection of the Students (Manual Selection) Auto transfer of Students Details from Registration form to Admission Form Reports : - Online printing of Registration Fees Receipt Registered Candidates Info Class wise Detailed / Consolidated Interview List/ Schedule report Selected Candidates report Class wise Students allocation report Daily Collection Report - For registration fees Students Admission Unique 8 digit Admission No (4 joining year + 4 serial no) Students Search - Using multi-option like Students Name, his Father s, Mother s and Guardian s Name, Transport Options, Subject Groups, Admission Status, Parents Income, Qualification and Occupation Student Information - Official / Personal / Others Details - Personalised setting for Transport route and relative charges and Fees Concession - Local Guardians Details, Health Remarks, Institution Authorities personalize remarks for individual students. - Students Siblings tracing (Studying in same School) - Student Withdrawals Students Certificates School Leaving, Provisional, Date Of Birth and Character Class Roll No allotment Manual/Automatic Subject Group Allotment Student photograph (Digital) Page 2 of 13

3 Reports : - New Admissions - Class wise / Class Section wise / Subject Group wise Student Information - Detailed / Consolidated (User defined fields) /Class Wise Student Transport Details - Route wise / Stop wise / Area wise / Class Section wise Students Strength - Class wise / Class Section wise / All Classes with Boys / Girls Strength totals Subject Group wise Strength Class wise / Class Section wise / Subject Group wise School Leaving report / SLC List Fee Collection Configurable Entities: - Fees Installments Patterns (i.e. Monthly, Quarterly, Semester wise, etc) - n number of Fee Components with attributes - Configurable Fees Structure for various Fee groups - n number of Concessions - Configurable Concession Structure Multi- Fees Collection System - Cash Collection - Bank Collection System Separate provision for collection of: - Transport Fees - Misc. Fees (Charges for School Diary, ID Card, Dress Material, etc) - Boarding Fees (for Boarding Schools) - Other Fees Charges Fee Receipts: - On-line Fee Receipt (Cash Collection System) - Pre-Collection Fee Receipt Generation (Bank Collection System) - Customized Fee Receipt design - Customized Messages on Fees Receipt Generalized/ Class-wise. Live Fee Collection Status (User Wise -total amount, fee receipt count, last fee receipt time, etc.) Students Security Deposit Register Reports: - Fee Structure Class wise / Class-section wise / Subject Group wise Concession Structure Class wise / Class-section wise / Subject Group wise Fee Collection Reports: - Daily Collection Report/ Register (DCR) Head wise and User wise collection details - Class wise / Class section wise Fees component wise collection report - User wise Daily Cash/Cheque - Collection / Deposit Register - Annual & Monthly Fee Collection Summary Head wise fee Collection Students Fee A/C Contains details of Installment wise Fee paid till date Fee Defaulter List - Class-Section wise / Installment wise - Reminder Letter / Notice Total fee collected and due fee report Class Wise/ Class Section/ Student Wise Concession wise Students List Students Fees Certificates Page 3 of 13

4 Students Attendance Features: - Daily Attendance Register Class Section wise/ Subject Group wise Student Attendance Attendance Status Month wise / Term wise Reports: - Daily Attendance A/C Class Section wise/ Subject Group wise Student Attendance Attendance Status Month wise / Term wise Result Management Configurable Entities: - n number of Grading Patterns (of different Class wise) - n number of Subject Attachments - User Friendly marks settings system for different exam terms - Subject priorities setting for appearance in Mark Sheet and other reports - Creations of Multi level subjects and relative Grades or Descriptive remarks (For Junior Classes) - Separate Exam roll no allotment Class wise/ Class Section wise Result Entry (Multi mode system) - Marks Entry (For Senior Classes) - Student wise / Subject wise - Descriptive Assessment / Criteria Based Grading System - for Nursery & Primary Classes Final result processing on Formula basis Provision for Compartment / Retest Results Students Promotion System Automatic and Manual CBSE / I.S.C.E result processing system for Class X th and XII th (Special Feature) D.A.V. board results processing for class VIII th Reports: - Settings: - Marks Settings Class wise / Term wise - Different Grade patterns for different class groups Progress Reports of a Student (Both with Marks & Grades and Descriptive Remarks) Analysis: - Toppers - Class wise / Class Section wise / Subject wise / Term wise / Group-wise - Merit List of Student Class-section wise/ Subject wise - Subject wise Highest- Class wise / Term wise - Distinction Holders Report Class Section wise/ Class wise - Total distinctions Overall Percentage wise / Grade wise - Students Marks-Grade report Marks Entry Checking report Page 4 of 13

5 Final Result: - Result Summary Class Section wise - Final result discussion Sheet Class-Section wise List of Failures Class wise / Class-Section wise List of Compartments Students - Class Section wise / Subject wise Customised Mark Sheet design for different Class groups. (Max TWO) Provisional Mark Sheet (Customised) Result Analysis Percentage wise student report Class wise Result Overall Percentage wise (Class Section wise) / Subject wise Students Performance analysis Subject wise / Class wise Teacher Performance Graphical Representation of result (criteria based) Bar Graphs and Pie Graphs for all the Result Analysis Reports Page 5 of 13

6 Unique Students Information Tracking System Centralised System to view details of an Individual Student on One Screen Form:- Official Information Displays various Official information about the Student such as his: Name, Existing and Computersied Admission No, Class, Section, Subject Group, Class Roll No., Gender, Date Of Birth (DOB), Blood Group, Admission Status (i.e. New, Old, Suspended, Left, etc.), Correspondence Address, his Transport Bus circle, Route, Bus Stop along with the respective Pick time and Drop time. Personal Information - Father s Name, Father s Qualification, Occupation, Income, Office Address; Mother s Name, Mother s Qualification, Occupation, Income, Office Address (if applicable); Guardian s Name, Relation and Address, Remarks (if any), Photograph, Signature. Other Information Details of the real Brother(s) and Sister(s) studying in the school along with their Class and Section, Permanent address, Joining Date, Joining Year, Joining Class, Concession and Applicable Month and if Student is availing the staff concession then details of the Parent working in the School, Name of the USER who has last modified or accessed Students Information, along with the Date. Competence Information Shows the details his Strengths and Areas of Improvement as recognized by various Subjects teachers along with their Comments. Details of his Activity House, House in-charge, House Flag Color and details of the various activities like Sports, Co- Curricular and Cultural event, he has participated in along with his Performance status and remarks in these activities. Fees A/C Shows detailed A/C of Fees, with month wise details of Fees components, their amount, Receipt No., Date, Time and User Name, paid till date. Results Show the details of all the term, half yearly, final and annual exams conducted till date, with subject name, examwise max. & min. marks and marks obtained by the Student, subject grades and grace marks(if applicable), result status of Pass/ Fail. A separated column is available for VIII th, X th & XII th students appeared in the Board Exams, showing their detailed Board result separately. Attendance Sheet Shows the details of different types Leaves taken, i.e. Absent, Sports Leave, Medical Leave, etc., by the Students on different dates during an academic session. Library A/C Showing the details for transaction done by the Students in School Library, e.g. Book No., Book name, their Issue Date, Return Date, Due Date, Fine and Remarks, etc. Note: More Information Leafs or Fields can be added as per requirements. Page 6 of 13

7 Library Management Record Maintenance of Books, Periodicals & Electronic Media e.g. Newspapers, Magazines, CD s, Audio & Video Cassettes etc Configurable Entities: - n number of Subject Streams and Sub Streams - User defined Sub-Categories of Books, Periodicals & Electronic Media entities - User defined Accession No. series for Books/ Periodicals/ Electronic Media and Sub- Categories - User defined Issue Groups and their attributes - Provision for Specimen/ Reference/ General/ Text Book categorization - Provision for defining the physical position of Item (across Almira and Racks) Issue and Return: - User-friendly Issue/ Return/ Re-Issue process - Issue/ Return of Books/ Periodicals/ Electronic Media to various Issue Groups - Detailed Library A/C of Issue Groups Yearly - Item reservation by Issue Groups - Option to see photograph of the Member on the Members Info and Issue Receipt Form - Subscription Renewal /Extension for Periodicals - Reminder notices to Members for Overdue of the Title Issue Data Mining Using Advanced Search Engine Recommendations - of titles by Issue Groups Binding - Issue and Receipt of Items Stock Verification System (Criteria Based) Stock Transfer System Catalogue Generation System Use of Bar Code / RFID technology to obtain Member ID and Title ID during Issue, Receipt, Stock Verification and other activities Reports :- Supplier List Printing Reports for all the Configurable Entities defined like Subject Stream/ Sub-Stream List, Issue groups, etc) Accession Register for Books/ Periodicals/ Electronic Media and Sub-entities (with user defined fields) Issue / Return - Reports for all Issue groups (i.e. Staff Members wise / Student Wise / Class Section Wise) Daily / Monthly Fine collection Reports Items Binding Status (Issue and Pending) Report Lost/ Damaged/ Discarded Items Report Recommendation List By Staff / By Students Books Position Report Stock Verification Reports Catalogues of Items Page 7 of 13

8 H R Management Advertisement Generation Applicants Data Bank Short Listing of Candidates Interview Result and Interview Letter Selection of Candidates (Manual /Criteria Based) Appointment letter Reports : - List of Advertisements List of Candidates List of Short listed Candidates Appointment analysis report Waiting List Selected Candidates List Employee Particulars (Official & Personal) Detailed and Consolidated (User Defined Fields) Staff Attendance n number of Leaves Leave settings - Designation wise Incoming and Outgoing Time settings - Designation wise Provision for RED MARKS attendance status Leave sanctioning Daily Attendance Reports : - Employee Daily/ Monthly/ Yearly Attendance status report Late Comers List Employee Detailed Leave A/C LWP statement Monthly Advance leave report Complaint with the Barcode / RFID / Biometric Technology for auto attendance Page 8 of 13

9 Payroll System Configurable Entities: - n number of Pay Scales - n number of Designations with printing priorities preferences Allowances, Deductions and Remittances - User Defined Formula Based Allowances, Deductions and Remittances - Different Arrears and Bonus - Income Tax Setting IT slabs, Slabs for Standard Deduction, maximum and Items U/S 88, Perquisites and minimum limits for various items to considered in IT Calculation Salary Calculation: - Salary generation - Designation wise / Employee wise - User Friendly Employee Record Tracking System - Promotion and Increment of Employee - Provision for providing Arrears deductions and Payments (e.g. DA arrears/ PF Loans or any other Allowance or Deduction) - Arrear calculation for cases like Promotion Arrear, Structure Arrear, Deferred Salary Arrear, Salary Arrear Individual Employee - Arrear calculation for DA, CCA, HRA and other earning heads All Employee/ Individual Employee, Calculation of Projected Salary Employee wise Advance Income Tax calculation and Income Tax Calculation Easy Search through multi-option like Employee Name, his Father s, Spouse and Nominee name, Transport Options, Qualifications, Important Dates (e.g. date of appointment, annual increment, retirement, etc.) Employee Information - Official / Personal / Salary Structure (allowances, deductions and remittances) - Personalised setting for Transport route - His wards Studying in the Same Institution Reports : - Monthly Salary Statements & Salary Slip Monthly Bank Statement/ PF Statement/ GPF Statement Yearly Salary Statement: Paid and Projected - Employee wise Increment List for month wise and Increment History Arrears Statement Promotional Arrears, Salary Arrears, Salary Structure Arrears for all / individual employee Employee Particulars (Official & Personal) Detailed and Consolidated (User Defined Fields) Employee Salary A/C Detailed / Consolidated. Employee Loan statements Employee Salary Certificate Monthly Summarized report of Income Tax collection Income Tax History, Monthly Deduction details Details of total tax due, advanced tax paid and balance tax due. Form 16, 12 BA, 2 D Page 9 of 13

10 Unique Employee Information Tracking System Centralised System for an Individual Employee to view his details regarding:- Personal Information Father s name, Nominee s name, Spouse name, Marital Status, Permanent Address, Correspondence Address, Experience, Gender, DOB, Blood Group, Photograph, Signature. Official Information Name, Designation, Payscale, Basic Pay, Employment Status, Bank A/C No, PF A/C No., PAN No., Qualification, Department, Branch, Date Of Appointment, Increment, Promotion and Retirement. Allowance & Deduction All the allowances and deductions applicable to him. Salary A/C Detailed A/C of Salary showing all the details of salary drawn by the Employee till date. Increment Shows the details of Increment receive by the Employee till date, displaying Increments Dates, Old Basic, New Basic And Next Increment Due Date. Library A/C Showing the details for transaction done by the Employee in Organization Library, e.g. Book No., Book name, Issue Date, Return Date, Due Date, Fine, etc. Leave A/C Shows the details of Different types Leaves taken, i.e. Casual Leave, Earned leave, Maternity Leave, etc., by the Employee on different dates and balance Leaves under different heads and there Upper Limits. I.T. A/C Shows the details of I. T. applicable for the Employee, Details of his Savings, Benefits and Rebates applicable under different I.T. Sections and his I.T History. Note: More Information Leafs can be added as per requirements. Page 10 of 13

11 Financial Accounting n number of Companies/ Organisations Graphical user interface (GUI) for creating the Ledgers/ Sub-ledgers in pre-defined Groups Different type of Vouchers for different kind of transactions, e.g., Contra, Payment, Receipt, General, Purchase User Defined Vouchers types Cheque Printing (Before Ledger Posting) [As per the working pattern of Educational Institutions] Auto A/C Posting upto Balance Sheet, on Cheque clearance Open number of windows to view different reports simultaneously Creation of TDS Certificates Form 16 A n number of Users with different Set of Rights to operate different companies. Reports:- Cash Book Bank Book Ledgers Account Payable/ Receivable Statements Receipt & Payment A/C Income & Expenditure A/C Trial Balance Balance Sheet TDS Forms 16A Schedule of Depreciation for Fixed Assets Cheque Register Bank Reconciliation Assets Management Number of configurable units of measurement Purchase price, purchase tax and purchase discount Minimum, maximum and reorder level Multiple Supplier support Multiple Departmental transaction Support Configurable ledgers for item accounting Any level of Grouping and item classification Fast, Slow and non-moving item analysis Purchase Order generation Page 11 of 13

12 Reports :- Purchase Orders Status Item-wise Supplier Details & Vice Versa Item-wise Requisition Details Department-wise / Item-wise - Purchase Status Date-wise/ Department-wise/ Item-wise Stock Status Department-wise / Item-wise Issue Details Department-wise / Item-wise Consumption Details Short Item Details Time Table Management Period Settings School wise / Class wise including break period Teacher wise Maximum and Minimum period Teacher wise / Subject wise period preferences Teacher wise free period preferences Master Time Table Class-wise Time Table Weekly / Monthly / Yearly Teacher-wise Time Table Weekly / Monthly / Yearly Reports : - Class Teacher List Subject wise Teacher list Class wise Teacher list Teacher wise Time Table Class wise Time Table Teacher s Location In A Particular Period Page 12 of 13

13 MIS More than 100 reports Text Mode (DOS) and Graphic Mode (Window) Printing Dynamic reports Column Selection, Sorting of records, Renaming of column headers Security Administrator level Security User level Security User s Log file Auto Database Backup. Technical Features Based on the latest JAVA Technology Based on open database standards and protocols Based on Microsoft SQL Server Supports Windows 2000 / NT True 32-bit client/server applications System Requirements Server (Recommended) X Mhz or Higher Minimum 256 MB RAM; Recommended - 512MB Windows 2000 Server MS-SQL Server 2000 Workstation (Recommended) X Mhz or Higher 128 MB RAM Windows 98/NT/2000/XP Recommended: Windows 2000/XP Page 13 of 13