HR Administrator. 19,800 per annum Band C. Direct Managed through others: reports: None. None

Transcription

1 PAC HOSPIC CAR Job Description Job Title Peace Salary Band Hours Dept / Location Reporting to: Number of staff managed: Budget responsibility Other information helpful to understand size/scope of job: HR Administrator HR Administrator 19,800 per annum Band C 37.5 hours per week Corporate HR Business Manager Direct Managed through others: reports: None None N/A Have a will do attitude towards their work and willingness to tackle all administration tasks within Human Resources and volunteering. Job Summary To provide personnel administrative service to Hospice and including the maintenance of employee records for all staff and volunteers and responding to personnel procedure issues (20%) Working with the other HR and Volunteer Administrator to provide administrative support and day-to-day guidance to managers, staff and volunteers, to enable the effective recruitment, training and on-going support for volunteers across the Hospice (20%) To establish and manage systems to facilitate the recruitment of staff for the Hospice. (50%) To promote the philosophy of the PHC and the role and value of volunteers across the Hospice (10%) KY TASKS: - Some tasks may be shared but the post holder remains responsible for ensuring that they are carried out satisfactorily. 1. Manage recruitment administration for PH and Volunteers including posting advertisements on websites (NHS Jobs, Peace, Guardian-online etc.), preparing

2 paperwork for application packs for candidates, shortlisting and interviews to support recruiting managers. Conducting telephone screening interviews with volunteers, prior to interviews with department managers. 2. nsuring all pre-employment due diligence checks are carried out e.g. right to work, previous employer references, professional registration and DBS checks. 3. Where appropriate, be part of an interview panel. nsure all human resources procedures are adhered to within the Hospice and provide advice and assistance on straight forward HR procedures to managers/staff. 4. Provide payroll changes information (salaries/hours/change of employment status etc.) to payroll on a monthly basis, update database with changes and produce contractual change/salary change letters for employees for signing. Able to record changes electronically including on HR Database, Pyramid. 5. Liaise with external suppliers for supply of goods and services e.g. staff badges, recruitment agencies for staff vacancies for variety of roles. 6. nsure that: HR and Volunteer records (manual and electronic) are filed safely and securely and kept up to date All employees have a personal file to hold documentation pertaining to their employment with the Hospice. All relevant documentation is checked and authenticated for all staff, including confirmation of professional status (PIN number) and right to work (passport, driving license). 7. Collection and monitoring of departmental sickness absence and provision of sickness reports to payroll using the HR Database system, Pyramid. 8. Liaise with all members of staff and volunteers in the Hospice as required. 9. To adhere to Hospice policy on confidentiality relating to staff and volunteers. 10. To be the lead contact for the HR database, ensuring data is kept up to date and producing reports and providing support for HR team as required. 11. Monitor the timely return of appraisal documentation from managers and send reminders at strategic points to ensure prompt returns. 12. Liaising with Starlight Services, administer Volunteer Drivers annual inspection scheme, including checking driver s licence, MOT, Insurance. 13. Carry out HR induction for new starters with Line Managers. 14. To assist the ducation Coordinator and the HR Business Manager with setting up and running the Volunteers Induction sessions, The Getting To Know The Hospice Day and with other relevant training, delivering sessions as appropriate. 15. Manage the annual holiday entitlement calculation process, updating systems (e.g. HR Database, spreadsheets) as required. 16. Issue smart cards for new Clinical Staff and professional volunteers.

3 ducation 1. Participates in appropriate internal and external educational programmes. 2. Take appropriate action to ensure that professional knowledge is maintained to keep abreast of current development and relevant legislation. 3. Demonstrates on-going personal and professional development in accordance with own Appraisal. General responsibilities 1. To ensure that your practice is in accordance with Peace Hospice Policy at all times. Be aware of the PHC Philosophy and the PHC s Code of Conduct Policy. 2. nsure compliance with Manual Handling and Health and Safety policies relating to your activities. 3. Be aware of the procedure to follow in the event of fire and other emergencies. 4. To report to your line manager any hazards or accidents that may occur in your working environment and ensure compliance with the terms of the Health and Safety at Work Act. 5. nsure that all equipment used by you in the course of your duties is used appropriately, and any faults or breakages are reported immediately. 6. Participate in the ongoing system of Appraisal 7. To have the highest regard for the principle of confidentiality and at no time disclose confidential information inappropriately. This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. General Peace Hospice is committed to qual Opportunities for all present and potential members of staff and patients. Therefore, Peace Hospice expects all employees and volunteers to understand, support, and apply this policy through their working practices which requires all individuals to be treated with respect, dignity, courtesy, fairness and consideration. This job specification may be modified in the light of development and changing circumstances, according to the needs of the service, and in consultation with the post holder. The post holder should be prepared to undertake any further duties that arise as the post develops. All members of nursing staff may at times be

4 required to work in other parts of the Hospice, commensurate with the roles and responsibilities laid out in this job description. Signed (mployer) Date Signed (mployee) Date

5 PAC HOSPIC CAR PRSON SPCIFICATION: HR Administrator ach element of the specification should be assessed as follows: A = Application Form; I = Interview; T= Test, R= References; QUALIFICATIONS Appropriate professional, educational requirements ducated to GCS level, NVQ level 3 or above or relevant experience XPRINC Appropriate experience in order to carry out the role Strong administration experience/background Previous HR or recruitment administration experience xperience of working unsupervised and with initiative xperience of working with volunteers SSNTIAL/ DSIRABL SSNTIAL/ DSIRABL D D ASSSSD ASSSSD SKILLS AND KNOWLDG Specific post related skills and abilities Ability to maintain systems and procedures xcellent IT skills with proficiency in Word, xcel, PowerPoint and Outlook Good written and oral communication skills xcellent communication skills with the ability to work effectively with a broad range of people xcellent organisational and administrative skills and the ability to maintain accurate up-to-date records xperience of using a database to input and report on data SSNTIAL/ DSIRABL ASSSSD A/T

6 PRSONAL QUALITIS SSNTIAL/ ASSSSD DSIRABL Good organisational skills Ability to work under pressure I Ability to work as part of a team I Flexible and adaptable I xcellent inter-personal skills I Ability to manage and prioritise workload and meet deadlines Pro-active, enthusiastic and I common sense approach Ability to maintain confidentiality Ability to operate with sensitivity, tact and diplomacy Demonstrate commitment to equality of opportunity Flexibility to work occasional weekends (minimal) to support events ATTITUDS AND VALUS A commitment to the vision, values and objectives of the Peace Hospice Understanding and commitment to the Hospice s qual Opportunities policy SSNTIAL/ DSIRABL ASSSSD I