HAWKE S BAY REGIONAL COUNCIL Job Description Team Leader Emergency Management Community Engagement Responsible to:

Transcription

1 Position Title: HAWKE S BAY REGIONAL COUNCIL Job Description Team Leader Emergency Management Community Engagement Responsible to: Group Manager: Hawke s Bay Civil Defence Emergency Management Group Responsible for: Local Emergency Management Officers, Local Volunteers Salary Range: Progress above the Estimated Market Value (EMV - 100%) level is based on sustained individual officer performance: $68,069 (80%) $85,086 (EMV - 100%) $97,849 (115%) Job Context: The Hawke s Bay Civil Defence Emergency Management (CDEM) Group has collective responsibility for the delivery of CDEM within Hawke s Bay. Every council is required to be a member of a Group and the Hawke s Bay CDEM Group consists of the Hawke s Bay Regional Council, Wairoa District Council, Hastings District Council, Napier City Council, and Central Hawke s Bay District Council. The administrating authority for the CDEM Group is the Hawke s Bay Regional Council. All employees of the Group are employees of the Hawke s Bay Regional Council. Group Aims The Hawke s Bay Civil Defence Emergency Management Group Office provides the following role and functions as part of the Hawke s Bay Group: PAGE 1 Advice and technical support to the CDEM Group Joint Committee, Coordinating Executives Group (CEG) and local authority Group members. Project coordination and management, including the ongoing development, implementation, monitoring and review of the CDEM Group Plan and supporting documentation. Coordination, development and implementation of CDEM policy. Management of contracts entered into on behalf of the CDEM Group or CEG. External liaison with partner agencies within the CDEM sector. Maintaining the Group and local emergency management coordination centres. Ensuring IMTs and local volunteers are engaged and are trained to support a CDEM response. Assisting and coordinating recovery operations on behalf of the CDEM Group. Monitoring and responding to, the adverse effects of emergencies on behalf of the CDEM Group and disseminating warnings. Representing the CDEM Group on national bodies and projects. Preparation in consultation with CEG, of the annual report of the CDEM Group s activities, budget and performance to the CDEM Group for adoption. Coordination of the integrated professional development of key personnel for CDEM.

2 Providing monitoring and evaluation reports on the capability of the Group and its members to the Joint Committee and CEG. Role of Team Leader Emergency Management Community Engagement The primary role of Team Leader Emergency Management Community Engagement is to provide leadership, mentoring and support to a small team of Emergency Management Advisors in delivering and coordinating community resilience and education projects. As part of this role the position holder will need to coordinate the activities of the team with the activities of locally based EMAs to ensure appropriate local support and guidance is available. This work includes building the resilience of local communities through community planning and education, which will support local community led response and recovery activities in an emergency. This role is undertaken within the context of the Hawke s Bay CDEM Group Plan, strategies and work programme. In particular, the position holder is responsible for the implementation and review of the Group Community Resilience Strategy and associated Public Education Programme. The position requires significant internal and external relationship development and management with local council community development staff, emergency services and key community groups and leaders. As such, the position holder will be seen as a subject matter expert on community engagement and resilience for the Group. This role will deputise for the Hawke s Bay CDEM Group Welfare Manager when this person is unavailable and as such the position holder must be capable of acting in this role. The specific work undertaken as Emergency Management Community Engagement Team Leader will relate to the needs of the role and the relevant skills and experience of the position holder. The role will also include activities that extend and provide for individual professional development. Expectations will be regularly discussed and will be fair and reasonable within the broad requirements outlined above. Role Expectations EXPECTATION DESIRED OUTCOMES Reduction In conjunction with the Team Leader: Hazard Reduction manage and support local hazard education initiatives which allow local communities and individuals to understand and reduce the risks they face. Local communities and individuals understand the risks they face and take appropriate actions to reduce any risks. Reduction ideas identified by the community as part of the Community Resilience Plan process are advanced with the responsible council or agency. Readiness Review and implement the Group Community Resilience Strategy including: Reviewing the strategy outcomes to ensure they are being fulfilled and are still relevant Oversee and coordinate the CRP work programme across the Group There are sustained increases in individual and community resilience in relation to the risks they face Community resilience initiatives are relevant and comprehensive PAGE 2

3 EXPECTATION DESIRED OUTCOMES The development and coordination of CDEM community engagement projects (including Community Resilience Plans) across the Group area are effectively led and ensure the achievement of the community resilience related goals in the Group Plan Community resilience initiatives are coordinated within the Group Office, with council community development activities and partner agencies Individual communities have high levels of resilience developed though collaborative and coordinated community resilience planning supported by CDEM Communities are able to lead their response with the support of the Hawke s Bay CDEM Group and the Emergency Services Communities play a key role in supporting the overall CDEM response to an emergency Community resilience planning and implementation is focused and prioritised to reduce the risk profile of the Hawke s Bay CDEM Group area Support Business Continuity Planning for small to medium businesses and Marae resilience planning in Hawke s Bay Businesses are aware of the risks from emergencies and plan to address this risk. Hawke s Bay business are resilient to disasters Manage the development and implementation of a Group Public Education Strategy and Programme Public education initiatives are relevant, coordinated with other agencies and are well managed Individuals and communities will know what to do in an emergency Messaging is consistent across the Hawke s Bay CDEM Group Support the Wairoa/ Hastings/ Napier/ Central Hawke s Bay Council in council initiated community resilience projects and initiatives (e.g. Street by Street or Safer Communities) Other council community resilience initiatives are coordinated and include a CDEM component Community resilience initiatives are comprehensive Under the coordination of the Team Leader Operational Readiness, facilitate team member s support of the development of their associated local authority s local response capability Local circumstances are provided for in the response to an emergency Local plans are coordinated and integrated across all levels and partners Any local initial action plans are consistent with the relevant Group initial action plan Response The role of alternate Group Welfare Manager is effectively undertaken during the Group response to an emergency There is redundancy in the leadership in the Welfare function in response The provision of welfare in the response is effective PAGE 3

4 EXPECTATION DESIRED OUTCOMES Ensure team members are able to support their associated local authority during an event Local authorities have access to specialist emergency management advice during a local event In an emergency event perform the roles and duties as allocated by the Controller The Council response is enhanced through the appropriate deployment and support of emergency management staff Where appropriate and as tasked be prepared to provide specific advice on community led responses Community led responses are supported by and integrated with the wider response effort Recovery Provide for community input into recovery during the CRP process Communities have identified their recovery priorities prior to an event Provide for the support of the Group Recovery Manager from the Community Resilience Team Recovery in integrated across the 4Rs Team Leadership Lead and mentor team members in achieving their work objectives including: Provide for objective setting and performance feedback for team members at least 6 monthly Proactively identify development opportunities with team members Ensure team members are prepared and where appropriate supported in their response role Team members are clear on what their role is in achieving the wider Group vision and outcomes Team members have input into their work programme and personal development programme That the health and safety of individual team members is maintained Team members develop within their roles and where suitable are capable of taking on development opportunities Business Management Accurate and timely community engagement advice and input is provided to the Group Manager to aid the development of Council and Group strategies and associated work programme and budget Community engagement activities are provided for in the Groups strategic and business planning Allocated budgets are managed within HBRC policies Expenditure is related to outcomes and complies with the Council s expenditure policies Projects allocated to the Community Engagement Team are managed using accepted project management approach Projects are managed to achieve the objectives sought and are timely and within budget PAGE 4

5 EXPECTATION DESIRED OUTCOMES As appropriate represent the Group on national working parties and sector groups and have input into submissions on national policy The Hawke s Bay CDEM Group will have input into national CDEM policy The Group Office will be aware of changes to national policy or guidelines Continuous Improvement All Hawke s Bay Regional Council (HBRC) staff are expected to actively and enthusiastically promote the concept of continuous improvement in their work for HBRC. This means: Maintaining a positive overall attitude in the workplace as assessed by your peers and Manager. Taking part in training opportunities provided by HBRC with an open mind, as assessed by pre and post training meetings with your Manager. Practicing the skills provided in training offered by HBRC, as assessed by regular feedback meetings with your Manager. Showing a strong team commitment, as indicated by peer feedback and your Manager s assessment. Practicing the concept of continuous improvement by showing initiative with new ideas and positively acknowledging others ideas. Giving honest and open feedback as and when required, aiming to constructively deal with all issues, as assessed by regular feedback meetings with your Manager. Active involvement in decision making processes when the opportunity is made available. Health and Safety All staff are expected to follow established health and safety procedures while working for HBRC (as the administrating authority of the Group), and in accordance with policies developed by HBRC. This means: Complying with and adhering to HBRC s accepted standards and procedures. Where appropriate, taking responsibility for workplace hazards/risks you identify and communicated to management. Undertaking regular reviews of workplace risks/hazards that are present in your work. Where appropriate, advise other organisations you are working with of the known risks in the work being undertaken. When, and if, necessary, participate in the investigation of accidents/incidents according to HBRC procedures. Undertaking appropriate and effective staff training when required or necessary. Promoting a healthy and safe workplace. PAGE 5

6 Actively supporting health and safety initiatives. Maintaining a clean and tidy workspace. Comply with any rehabilitation plan designed with you for a return to work after an accident. Emergency Management As Emergency Management professionals working within this field, Hawke s Bay CDEM Group staff are expected to undertake such emergency management functions as are determined appropriate to meet the Group s role and function in this area. This means: Being contactable after-hours. Monitoring developing events after normal working hours. Undertaking their allocated role for emergency response, including working non-core hours and shifts if necessary. During significant events possibly being called back from annual leave Participating in exercises as are required to maintain a state of preparedness. Where the role requires it, working with communities and volunteers including working non-core hours if necessary. The relevant employment agreement outlines compensation arrangements for work outside of core working hours and during an emergency. Key Skills Knowledge A recognised degree level tertiary qualification (Level 7 or above) and/or significant relevant experience in community development/planning or building community resilience Advanced knowledge of preparing and delivering community resilience or development strategies and projects Knowledge of community education processes and programs Experience leading and working in teams / building effective working relationships Critical thinking, strategic planning, performance monitoring and report writing experience PAGE 6

7 Experience in civil defence emergency management or related field would be of advantage Te reo and Tikanga Maori knowledge would be of advantage Skills Demonstrated leadership skills in a dynamic and changing environment Good written and oral communication skills and be able to communicate with a diverse range of ages and cultures Skilled in engaging with a variety of communities at different scales Advanced experience in engaging with communities and facilitating community led planning Experience in project and programme management Clean driver s licence Able to effectively utilise Microsoft Office applications and the national Emergency Management Information System (EMIS) and an ability to work with technology. Personal Attributes Effective crisis management leadership skills Able to motivate others Ability to relate effectively to a wide range of people Able to demonstrate a well-organised approach to work with proven ability to consistently achieve deadlines Ability to plan and prioritise workload and manage projects Able to work under minimal supervision and display sound judgment and tact Ability to work on call 24 hours, 7 days a week either on an individual basis or as part of a rostered team approach, if necessary Ability to work under pressure Able to work in and support a team environment PAGE 7

8 Vision, Purpose and Values HBCDEM Vision: A Resilient Hawke s Bay Community HBRC Vision: A connected and vibrant region with resilient communities, a prosperous economy, and a clean, healthy environment. HBRC Values: Excellence We aim high and take pride in everything we do Leadership We anticipate and prepare for the future Innovation We are open to change and seek better ways of doing things Integrity We demonstrate openness, honesty and respect in our relationships Partnerships We seek strong collaborative partnerships to achieve common goals PAGE 8