FREIGHT, SHIPPING & SITE HANDLING

Transcription

1 FREIGHT, SHIPPING & SITE HANDLING Only the official sole freight forwarder can provide mechanical handling ie. forklifts and pallet trucks within the exhibition premises. Exhibitors are encouraged to engage the official freight forwarder who are familiar with all customs procedures, freight handling, customs and tax regulations in Singapore. They will also be able to provide the necessary Bank Guarantee in lieu of the duty and Goods and Services Tax (GST) payable for your incoming exhibits. As they are also the exclusive on-site handling agent, they can provide a door to-door service, right up to your exhibition stand and is available on site throughout the build-up, show days and tear down. However, exhibitors may engage a forwarder of their choice, but all shipment/consignment requiring mechanical assistance (e.g.: pallet trucks & forklifts) must be handed over to the official freight forwarder at the loading and unloading areas, with the exception of those that can be hand-carried by one person. Only the Official Freight Forwarder is authorised to operate these equipment in the hall: Customs & Tax Regulations Under the laws of the Republic of Singapore, with effect from 1 July 2007, all imports into Singapore, including hand-carried items, whether in the form of exhibits, brochures, promotional items, giveaways, or stand materials, are subject to the mandatory 7% Goods and Services Tax (GST). The Customs and Excise Department of the Republic of Singapore, in their role of enforcing these laws of Singapore, requires that all imports must be covered by documentation which shows that either GST has been paid on the said imports (where applicable), or has been deferred if the said imports are covered by an ATA Carnet or a Temporary Import (TI) Permit or Customs Security Deposit for hand-carried items. Certain consignment/goods from overseas are not subjected to GST. Please contact the official freight forwarder if you require any advice. Updated: 26 Jan 2016 Page 32 of 45

2 Shipping Deadlines Please Adhere to these Schedules Arrival of films and video tapes/discs by courier service to the official freight forwarder s office Arrival of films and video tapes/discs by courier service to the exhibition site c/o the official freight forwarder SEAFREIGHT - LIQUOR & TOBACCO CONSIGNMENT Deadline April 2017 During first day of move in Receipt of documents for SEAFREIGHT consignments 2 originals and 3 copies of Bill of Lading 14 days before cargo arrival 3 copies of commercial invoice and packing list 1 copy of insurance policy (if insured) Arrival of exhibits shipped by SEAFREIGHT April 2017 SEAFREIGHT - GENERAL & DRY FOOD CONSIGNMENT Receipt of documents for SEAFREIGHT consignments 2 originals and 3 copies of Bill of Lading 13 April copies of commercial invoice and packing list 1 copy of insurance policy (if insured) Arrival of exhibits shipped by SEAFREIGHT April 2017 AIRFREIGHT - LIQUOR & TOBACCO CONSIGNMENT Receipt of documents for AIRFREIGHT consignments 2 originals and 3 copies of Bill of Lading 21 days before cargo arrival 3 copies of commercial invoice and packing list 1 copy of insurance policy (if insured) Arrival of exhibits shipped by AIRFREIGHT April 2017 AIRFREIGHT PERISHABLES & CHOCOLATES CONSIGNMENT Receipt of documents for AIRFREIGHT consignments 2 originals and 3 copies of Bill of Lading 18 April copies of commercial invoice and packing list 1 copy of insurance policy (if insured) Arrival of exhibits shipped by AIRFREIGHT 2 May 2017 AIRFREIGHT GENERAL & DRY FOOD CONSIGNMENT Receipt of documents for AIRFREIGHT consignments 2 originals and 3 copies of Bill of Lading 18 April copies of commercial invoice and packing list 1 copy of insurance policy (if insured) Arrival of exhibits shipped by AIRFREIGHT April 2017 Updated: 26 Jan 2016 Page 33 of 45

3 Freight Arrangements General Freight Permanent Import Temporary Import (TI) Through Appointed ATA Carnet Freight Forwarder This can cover most consignments with the exception of brochures, printed materials, giveaway items, alcohol, and food products. The application of TI Permit is to be submitted by a Singapore-based specialist agent or freight forwarder approved by the Singapore Customs (Agility could be engaged to submit the application). Please note that the Permit is valid for 3 weeks from the date of issue. This can cover a large cargo consignments or a simple handcarried piece of equipment by an Exhibitor. Please contact the International Chamber of Commerce (or its equivalent) in your country regarding the application procedures for the use of the ATA Carnet for shipment. Please note that ATA Carnet is not allowed to be used for shipments comprising giveaways, brochures, alcohol and cigarettes or tobacco. Hand-carried All hand-carried items brought in for exhibition purposes must be declared to the Singapore Customs upon entry into Singapore via the Airport or any other entry points. Please approach the Customs Officers for advice. The Customs Officers will advise you on the required documentation to be produced, duty and/or GST payable, or security deposit required for the hand-carried items, if applicable. Arrival of goods in Singapore Period it can remain in Singapore until final departure Duties Goods & Services Tax (GST) Banker s Guarantee or Security Deposit Anytime Earliest - 3 weeks before event Not applicable 3 weeks after event 3 months after event Payable on arrival in Singapore Suspended Suspended Payable Suspended Suspended Banker s Guarantee required put up by Exhibitor appointed freight forwarder The Official Forwarder does offer this service and will charge a fee of 0.50% of CIF value as Failure to do so may constitute a punishable offence under the Laws of the Republic of Singapore. Earliest - 3 weeks before event - Banker s Guarantee required put up through origin bank while applying for the ATA Carnet through the Chamber of Commerce of the country of origin Security deposit may be required. Updated: 26 Jan 2016 Page 34 of

4 ascertained by customs to put up this guarantee and do all documentation. Exhibitor may handle the documentation themselves or appoint an agent to handle this. Cost to be agreed by Exhibitor and Agent. Sale of Exhibits/Goods brought into Singapore via TI or ATA Carnet Procedure on Final Departure of Exhibits from Singapore GST Refund Not applicable If you wish to sell all or part of such consignment, please engage the official freight forwarder who has been authorized to submit both the application to Customs for the permission to sell, and to collect the GST/duties due on behalf of the Customs under the methods and procedures prescribed by Singapore Customs. Must be checked and endorsed by the Customs prior to their departure from Singapore, including partial sale items. If this is not complied with, Customs will assume that the entire consignment was disposed in Singapore, resulting in full payment of duties and GST, which will be deducted from your deposit or bond with the Chamber of Commerce from country of origin Once Customs endorses that all is in order, GST or security deposits can be refunded at the Customs Tax Refund Counter at the Port or Airport, or for discharging the Bank Guarantee lodged on the Temporary Import (TI) permit or ATA Carnet. (This is only applicable if exhibitor hand carry cargo into Singapore thus it should only be in the hand carried column) - - Temporary Import of Liquor and Tobacco Products The Singapore Government has agreed to grant a special concession on liquor and tobacco products destined for the TFWA APE&C 2017 event. Under the provision, these items are now awarded temporary import status. Duty & GST will be temporary suspended on arrival in Singapore or extraction from a local licensed warehouse. At the end of the exhibition, duty and GST will be collected based on the quantity consumed or given away. The unused quantity that is re-exported out of Singapore or returned to the licensed warehouse will be duty/tax exempted. Exhibitors may engage the services of the Official Freight Forwarder to arrange for this concession or any other freight forwarder who are registered with Singapore Customs and is familiar with the complex requirement and arrangement. For extraction of products from the local licensed warehouse, exhibitors may use their existing handling agent. All declarations for Duty Exemption and GST relief must be submitted electronically through the TradeNet system in advance prior to direct import or release from licensed warehouse. Liquor and tobacco products are subject to strict customs regulations in Singapore. Exhibitors engaging the services of any freight forwarders or courier companies to handle the shipment must ensure that the relevant company has met the requirements of the controlling agencies and have obtained the necessary import licenses from the Food Control Division (FCD), Agri-food and Veterinary Authority (AVA) that is obligatory for the import of wine. For the import of tobacco products, National Environment Agency s (NEA) approval is required. Wine and Tobacco - Temp Import Wine and Tobacco Duty Exemption Tobacco (Control of Advertisements and Sales) (Labelling) Regulations 2012 Updated: 26 Jan 2016 Page 35 of 45

5 Prohibited products under the Tobacco (Control of Advertisements and Sale) Act (Chapter 309) For more information on the import licenses, the controlling agencies contact is as below: Agri-Food & Veterinary Authority of Singapore (AVA) Tel: (65) URL: National Environment Agency (NEA) Tel: (65) URL: Smoking and Tobacco Exhibits Singapore Graphic Health Warning and Singapore Duty Paid Cigarette (SDPC) Marking With effect from 1 March 2013, all duty-paid cigarettes sold in Singapore are legally required to bear a revised SDPC text on every individual stick of the cigarette. In addition to the letters SDPC, the new mark features a series of vertical bars around the cigarette stick. All cigarettes without the revised SDPC mark will be deemed illegal. For exhibitors who wish to use the Singapore domestic stocks, in additional to the text SDPC, each box needs to carry the Singapore Graphic Health Warning labels as stipulated by the Health Sciences Authority (HSA). Singapore Graphic Health Warnings (GHW), in the form of a sticker, and a label indicating the tobacco product would be for trade sampling purposes only, would need to be attached to tobacco trade samples. Stickers and labels are required to be pasted on the back and front of trade samples and occupy 50% of the box. Special approval has been granted by Health Sciences Authority and Singapore Customs for TFWA APE&C exhibitors to import tobacco & liquor products under the Temporary Import Scheme, whereby duties and GST may be suspended upon import of such goods which are meant for the exhibition until the point of local consumption within the exhibition grounds. All duty-unpaid tobacco/cigarette stocks and samples being displayed or distributed to TFWA registered trade visitors must carry the necessary graphic health warning stipulated in Tobacco (Control of Advertisements and Sales) (Labelling) Regulations 2012 as well as stick labels stating the following: - TRADE SAMPLES FOR REGISTERED TRADE VISITORS ONLY. NOT FOR DISTRIBUTION TO THE GENERAL PUBLIC The sticker should be firmly affixed on the tobacco/cigarette box/ container/pack and NOT on the cellophane wrapping. Tobacco exhibitors are only allowed to give out the duty unpaid cigarette trade samples only at stick level at their respective exhibition booths. All cigarette samples distributed must be consumed in designated smoking area within the exhibition premises. These trade visitors must have a photo pass to prove they are trade visitors to TFWA APE&C All remaining duty-unpaid tobacco/cigarette stocks and samples without the Singapore Duty-Paid Cigarettes (SDPC) marking are not to be distributed or consumed after the trade event. Wine and Tobacco - Temp Import Wine and Tobacco Duty Exemption Tobacco (Control of Advertisements and Sales) (Labelling) Regulations 2012 Prohibited products under the Tobacco (Control of Advertisements and Sale) Act (Chapter 309) Tobacco Advertising and Publicity with the Exhibition All tobacco-related advertising and promotion materials (including audio-visual) are to be displayed within the tobacco exhibitors booth during the exhibition period at the exhibition venue only. Tobacco-related advertising are not allowed in the smoking lounge. Updated: 26 Jan 2016 Page 36 of 45

6 All tobacco related publicity materials including audio and video must be submitted through the Show Manager for approval from the Health Sciences Authority by Friday, 31 March Advertisements in Show Guide, and Dailies must also seek approval from the Health Sciences Authority through the Experia Events. Advertisements must not contain item from the Prohibited products listing Wine and Tobacco - Temp Import Wine and Tobacco Duty Exemption Tobacco (Control of Advertisements and Sales) (Labelling) Regulations 2012 Prohibited products under the Tobacco (Control of Advertisements and Sale) Act (Chapter 309) Prohibited Tobacco Product Following is the list of prohibited tobacco products that are not allowed to be exhibit at the exhibition whether through empty pack displays, collaterals such as posters, audio-visual materials, advertisements in the Show Guide or Dailies. i. Imitation tobacco products, e.g. vaporisers products (including electronic cigarettes); ii. Shisha tobacco; iii. Smokeless cigars, smokeless cigarillos or smokeless cigarettes; iv. Dissolvable tobacco or nicotine[1]; v. Any product containing nicotine or tobacco that may be used topically for application or injected into any part of the body[1]; vi. Any solution or substance, of which tobacco or nicotine is a constituent, that is intended to be used with an electronic nicotine delivery system or a vaporiser (what are commonly referred to as e-cigarettes); vii. Nasal snuff; viii. Oral snuff; ix. Gutkha, Khaini and Zarda tobacco. Prohibited products under the Tobacco (Control of Advertisements and Sale) Act (Chapter 309) Liquor Product Exhibits Waiver of Duty and Good & Services Tax (GST) on Wine Exhibits In January 2009, the Singapore Government announced the new concession for wine s exemption on duty and GST for up to 2.25 litres of wine per label per day per exhibiting company where the wine is contained in any number of bottles or other receptacles or any combination thereof. The duty and GST exempted wine is for wine sampling by trade visitors only during the approved trade event within the approved premises. For example, they must not be served to public visitors (if any), or used for fringe activities held during the approved event such as gala dinners, parties, cocktails, etc. Duty and GST would be payable if the duty and GST exempted wines are sold, disposed or transferred locally or used for any purpose other than that intended. For ease of identifying the duty and GST exempted wines, the wine bottles must be differentiated by clear and legible markings with the name of the exhibitor s company, date of event and the word Sampling printed (hand written is not allowed) on good quality non-removable under any condition eg. moist bottle due to chilling and non-reusable or permanent stickers affixed on the bottleneck, or otherwise agreed by Singapore Customs. No approval from Singapore Customs is required on the design and overall dimension of the stickers. Exhibitors will be held accountable for the proper use of the markings and they are to ensure that the physical quantity of such wines matches the quantity declared in the permits. These stickers will be distributed at the Event Service Centre on the eve of the exhibition opening day based on the declaration made to Singapore Customs on the Summary List. Exhibitors will be held strictly liable for any discrepancy in the permit and the physical quantities detected. Exhibitors are required to have their Customs permits, airway bills or bills of lading and invoices for the exempted bottles of wines on hand if Singapore Customs requests for an inspection. For breaches or failures to adhere to the conditions, Singapore Customs may take appropriate action against the errant parties and future applications Updated: 26 Jan 2016 Page 37 of 45

7 for this facilitation by the errant event organiser or the exhibitor mat not be approved. Applicable duties and GST would also be recovered from the exhibitors where appropriate. Sale of liquor products are not allowed at the exhibition premises as it contravenes with Singapore Law and sampling is only permitted to trade visitors above 18 year old. Wine and Tobacco - Temp Import Wine and Tobacco Duty Exemption Updated: 26 Jan 2016 Page 38 of 45

8 Freight Marking Consignee Please specify the consignee s name, address and indicate for TFWA APE&C 2017 on both Bills of Lading and Airway Bills to the appointed freight forwarder. This will help ensure that your exhibits/materials will be customscleared and delivered timely to your exhibition stand. Example: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD No. 5 Changi North Way, 3 rd Floor Singapore For: TFWA APE&C 2017 Important: Please do not consign any shipment to your company s name, the exhibition site or the Organiser/Show Manager. Exhibitors must arrange adequate all risk insurance coverage for all stages of the Exhibition from country of origin to the exhibition site/stand and return to domicile or other destination. Courier Consignments All courier shipments must be consigned to the following address:- Consignee: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD No. 5 Changi North Way, 1st Floor Singapore For: TFWA Asia Pacific 2017 Ctc: Ms Alice Lum Tel: Important Notes: All consignment must be shipped on Free-Domicile basis i.e. all duties and taxes for consignments must be paid by sender in country of origin PRIOR export. Agility reserves the right to REJECT consignment that is not duty/tax paid upon arrival at their premises in Singapore. A fax pre-alert shall be sent to Agility indicating the Courier Airway Bill numbers, Courier Company, Name of Exhibition/Event, your contact details for them to assist further. Updated: 26 Jan 2016 Page 39 of 45

9 Receipt/Delivery of Shipment/Consignment at the Exhibition Premises Build-up Through the official freight forwarder Larger items may be delivered to the stands first and will only be opened in Exhibitor s presence. Through Exhibitors appointed forwarder Through Courier Services arranged by Exhibitor Items requiring mechanical assistance will be handed over to the official freight forwarder at the loading/unloading bay. Items that can be hand-carried by one person may be delivered to the stand to be arranged between Exhibitor/Appointed Forwarder. Exhibitor must be present to receive the items. Alternatively, Exhibitor may appoint the official freight forwarder to receive and safe keep until their arrival at their stand. Please forward the Airway bill, commercial invoice and packing list to monitor cargo clearance. Please contact official freight forwarder for costing/quotation. All delivery, loading and unloading of shipment/consignment can only be done at the loading bay designated by the official freight forwarder. Vehicles parked at the loading/unloading bays will come under the supervision and direction of the official freight forwarder as well as the exhibition security officers. Exhibitors are to ensure that their stand is near completion before shipment/consignment is delivered. Exhibitors are also to be present at their stand to receive delivery of their shipment/consignment. The Organiser/Show Manager shall not accept any delivery on behalf of any Exhibitor and will not be responsible for any failure in delivery, damage or loss to the shipment/consignment. The Organiser/Show Manager shall also not be responsible for the safe-keeping of shipment/consignment which is delivered to the stand when there is no one present to receive them. Unpacking of large items from the shipment/consignment within the exhibition hall is strictly not allowed. Such act would potentially cause obstruction and hindrance to other activities going on within the hall, and may cause damage to the flooring and facilities of the exhibition hall. Instead, prior arrangement has to be made with the official freight forwarder for the unpacking of such items outside the exhibition hall and deliver them into the hall. Small items such as those that could be removed directly from the shipment cases and displayed in the stand may be unpacked inside the exhibition halls. Please consult the official freight forwarder if you have any doubt. Delivery/Removal of Exhibits/Goods during Exhibitions Days No delivery/removal of exhibits and other exhibition items are allowed during the show opening hours of the Exhibition. Such delivery and removal can only be carried out an hour before the show opening hours in the morning and half an hour after show closing time in the evening. Goods Declaration Form (available from Event Service Centre or the security check points) must be completed and handed to the Security Officer at the exit point whenever goods are removed from the exhibition hall through build-up, show days and tear-down. Any request to deliver outside the times allowed must be communicated to and agreed by the Organiser/Show Manager. Packing of exhibits and stand materials can only be done after the show closes(after 5.00pm) on the last day of the event. Materials for packing is allowed to be distributed only after show closes on the last day as well. Updated: 26 Jan 2016 Page 40 of 45

10 Packing and Unpacking Please ensure that your equipment is packed in a strong, waterproof packing case, which lends itself to be repacked after the exhibition. Bolted returnable types of cases are suggested for main exhibits. All packing cases, cartons, etc., to be sent to the exhibition must display the following information: TFWA APE&C 2017 c/o Agility Fairs & Events Logistics Pte Ltd Name of Exhibitor: Stand Number: Case Number(s): Gross Weight/Net Weight: Dimensions: The Official Freight Forwarder will assist with the uncrating and installation of exhibits where mechanical equipment(s) are required. However, exhibitors must supervise and be responsible for these operations. Similarly, exhibitors must supervise the dismantling and re-packing of exhibits, especially for delicate and heavy equipment. If exhibitors arrive on-site late or instruct the Official Freight Forwarder to arrange the positioning and/or repacking on their behalf, then it shall be done handled at the exhibitors own risk. Storage of Empties and Excess Materials The Organiser/Show Manager is unable to provide in-hall storage facilities for packing cases, surplus materials or other property of the Exhibitor. Please note that cavities and empty space beyond the contracted boundary are not allowed for storage of any items. The Fire Safety Bureau (FSB) regulations prohibit surplus stores being placed behind perimeter stands and service access areas, other than those exhibits/equipment needed to run the Exhibition and those provided by the Official Contractor. The Organiser/Show Manager reserves the right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost incurred will be borne by the exhibitor. Arrangements for safe-keeping of such items must be made with the Official Freight Forwarder or alternatively Exhibitors must arrange for their empty and non-usable cartons and cases to be transported back to their premises. Insurance Insurance is not provided. It is your responsibility to arrange all risk insurance covering the transport from your premises to the exhibition site, during the exhibition and return of the exhibits including the period when the Official Freight Forwarder handles exhibits. Please ensure that transport insurance is also arranged for exhibits which are sold locally. Cargo Handover Exhibitors must contact the Official Freight Forwarder to arrange for any handover of cargo. They will have to handover cargo to the Official Freight Forwarder together with Cargo Handover forms before they leave the exhibition. The Official Freight Forwarder will not be held responsible for any sort of loss or damage incurred due to an exhibitor not completing or signing the forms correctly. Return Instructions It is imperative that all exhibitors complete and sign the Return Shipping Instruction. Exhibitor should either visit the on-site Event Service Centre or contact the Official Freight Forwarder representative at the earliest opportunity to complete their disposal instructions. If there is any amendment to the return instruction, the exhibitor will have to provide the Official Freight Forwarder with the revised instruction immediately. If the exhibitor has sold their exhibits to a 3rd party during the event it is the SOLE responsibility of the exhibitor to oversee the collection of their exhibits. Updated: 26 Jan 2016 Page 41 of 45