Through. February Current Strong Schools Bond Capital Improvement Projects. Prepared by

Transcription

1 MONTHLY PROGRESS REPORT Through February 2012 Current Strong Schools Bond Capital Improvement Projects Prepared by O Connor Construction Management, Inc. & Gilbane Building Company

2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 Consolidated Expenditure Report Capital Projects Gunn High School New Classroom Buildings A & B page 6 Gunn High School Parking and Drop off Sitework Improvement page 7 Gunn High School New Gymnasium page 8 Palo Alto High School Athletic Stadium Improvements page 9 Palo Alto High School Project Classroom Building and Media Arts page 10 Palo Alto High School Performing Arts Center page 11 Jordan Middle School page 12 J.L. Stanford Middle School page 13 Terman Middle School page 14 Fairmeadow Elementary School page 15 Duveneck Elementary School page 16 Technology page 17 Completed Capital Projects Palo Alto High School Haymarket and Tower Building Boiler Replacement page 18 Ohlone Elementary School page 19 Property Acquisition 525 San Antonio Rd page 20 Jordan Middle School Interim Classrooms page 21 Gunn High School Air Conditioning of Existing Buildings page 22 J.L. Stanford Middle School Interim Classrooms page 23 Fairmeadow Elementary School Portable Relocation page 24 Elementary Classroom Improvements Interactive Whiteboard & Sound Assist System page 25 Palo Alto High School Multi use Field page 26 Gunn High School Industrial Arts Renovation page 27 Gunn High School Aquatic Center page 28 Middle School Pre Design page 29 Inactive Capital Projects Garland Elementary School page 30 Elementary School Teaching Walls Phase 1 Schools page 32 High School Master Plan page 33 Hoover Elementary School page 34 Elementary Classroom Improvements Phase 1 Schools Barron Park and El Carmelo page 35 Appendix Exhibit A Bond Project List Page 2

3 EXECUTIVE SUMMARY Gunn High School New Classroom Buildings A & B BRCO Constructors installed base rock for approximately 70% of the building pads. The electrical contractor continues to install under slab utilities. The contractor is preparing to pour concrete for the building slab and the stem walls. At building B, all under slab utilities are in and base rock for the pad is complete. The building slab was poured the last week of February Gunn High School Parking and Drop off Sitework Improvement Design for the parking and drop off improvements will recommence in conjunction with the planning of group 2 projects. Gunn High School New Gymnasium S.J. Amoroso completed building slab and stem walls, and continued to work on above slab electrical and plumbing piping. Steel began to arrive on site mid February 2012 and steel erection is anticipated to begin the last week of February. Palo Alto High School Athletics Stadium Improvements Taisei (TCC) surveyed and staked the building layout to begin the foundation work. Work continued on installation of under floor plumbing and electrical utilities. Due to a few rain days in February, the concrete pour is scheduled to occur in March Palo Alto High School Classroom Building and Media Arts Building TCC completed the installation of underground electrical and plumbing piping. They continue to work on the foundation system, where the floor slab preparation is 90% complete. The new pump was installed in the parking lot that connects to the new storm drainage system to the main line under El Camino Real. Palo Alto High School Performing Arts Center (PAC) Deems Lewis McKinley (DLM) met with facilities and maintenance staff on February 22, 2012 to review building systems, equipment and operations. DLM continues with design development, which is anticipated to be complete in March Jordan Middle School SJ Amoroso continued with site preparation for the new classroom building and cafetorium expansion. Both building pads are ready for foundation work to start, which will commence early March Interior improvements for the existing cafetorium space are underway. J.L. Stanford Middle School Additional constructability comments and coordination of bid documents are currently being incorporated prior to bidding in April The construction estimate will be updated to include recent revisions and to confirm the project s anticipated construction cost prior to going out for bid. Bids will be due in May Terman Middle School Hagensen Pacific continued site preparation, underground utility removal and relocation for the new drama classroom building and the library expansion. At the interior of the new administration building, the contractor completed demolition of the existing walls and started construction on improvements in the new space. Fairmeadow Elementary School New Classroom Building and Modernization Best Contracting Services (BCS) installed a temporary wall in the library so the library can remain occupied during the school year while construction occurs for the expansion. BCS commenced grading and excavation activities for the new two story building and the library addition on February 16, The building pad was certified on February 28, Page 3

4 Duveneck Elementary School New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, Gelfand continues to work on refinements to the construction documents and incorporation of constructability comments. Technology Implementation of the district wide Voice over IP (VoIP) telephone system has commenced and will continue throughout the school year. Also, bidding will occur in March 2012 to replace the district s wireless network. COMPLETED CAPITAL PROJECTS Palo Alto High School Haymarket and Tower Building Boiler Replacement Environmental Services Inc. (ESI) initiated project closeout. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. 525 San Antonio Road Site Acquisition The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a short term basis to one or more tenants. Ohlone Elementary School New Classroom Building and Modernization Move in to the new building and other existing classrooms occurred during winter break. Students occupied the new building on January 3, Jordan Middle School Interim Classrooms The portables have been installed, and were cleaned and moved into on September 30, All documents were submitted to DSA for closeout November 2, Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and the cool roof coating on most of Gunn s existing buildings. J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August. Fairmeadow Elementary School Portable Relocation The work on the relocated portable was complete on August 8, All documents were submitted to DSA for closeout October 11, Elementary Classroom Improvements Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April Palo Alto High School Multi use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, Gunn High School Industrial Arts Addition & Renovation This facility was available for instruction in January DSA closeout received on July 18, Gunn High School Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Page 4

5 Middle Schools Pre Design Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for predesign work have been closed, and funds were transferred to the program contingency on June 14, INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June Discussions with the Board on future plans for growth at the elementary schools will resume during a February 28, 2012 study session. Elementary School Teaching Walls Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project was renamed Elementary Classroom Improvements (see Capital Projects summary below). High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Hoover Elementary School Pre Design This project has been put on hold until a growth plan is established for the elementary schools. Elementary Classroom Improvements Phase 1 Schools Barron Park and El Carmelo The project has been placed on hold pending further discussions with the BOE about elementary growth planning. Board Actions in February February 28, 2012 Action 14 Authorization to Bid Replacement of the District s Wireless Network Page 5

6 Palo Alto Unified School District Strong Schools Bond 2/29/2012 School Name - Project Name A B C C / A B - C C / B A - B Percent of Contract Percent of Committed Expenditures Balance Expended Balance Expended Gunn High School - High School Master Plan 142, , , % 18, % 6,381 Gunn High School 1 - Aquatic Center 4,865,423 4,862,530 4,862, % % 2,893 Gunn High School 2 - I.A Building 5,082,403 5,049,558 5,048, % 1, % 32,845 Gunn High School 3 - AD2- close out 5,777 5,777 5, % % 0 Gunn High School 4 - New classroom Buildings 25,035,200 23,864,062 5,960, % 17,903, % 1,171,138 Gunn High School 5 - Parking & Drop Off improvements 3,940, , , % 218, % 3,618,159 Gunn High School 6- New/Auxiliary Gymnasium 12,914,800 11,046,148 2,937, % 8,108, % 1,868,652 Gunn High School 7- A/C 2,600,000 2,291,706 2,097, % 194, % 308,294 Gunn High School - Reserved 21,525, % % 21,525,081 Palo Alto High Schools - High School Master Plan 142, , , % 9, % 5,240 Palo Alto High School 1 - Stadium Field 4,940,000 4,493,342 1,060, % 3,432, % 446,658 Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609, % % 0 Palo Alto high School 3 - New classroom & Media Art Building 37,140,000 33,678,487 8,404, % 25,274, % 3,461,513 Palo Alto High School 4 - New Theater 24,395,049 1,586, , % 1,343, % 22,808,808 Palo Alto High School 5 - Haymarket and Tower Admin. Building 800, , , % 109, % 350,718 Palo Alto High School - Reserved 28,765, % % 28,765,818 Jordan Middle School -Program Management- MS Pre-Design 18,890 18,890 17, % 1, % 0 Jordan Middle Schools 1- Interim Classrooms 600, , , % 37, % 134,079 Jordan Middle School 2- Improvements 19,891,564 18,469,796 1,753, % 16,716, % 1,421,768 J.L.S Middle School - Program Management- MS Pre-Design 18,799 18,799 18, % % 0 J.L.S Middle School 1 - Interim Classrooms 446, , , % 26, % 49,236 J.L.S Middle School 2- Improvements 17,184,699 3,346,412 2,134, % 1,211, % 13,838,287 Terman Middle School - Program Management- MS Pre-Design 18,799 18,799 18, % % 0 Terman Middle School 1- Improvements 13,312,971 12,544,116 1,756, % 10,787, % 768,855 PAUSD Elementary Schools - Program Management- Elem. Growth Plan 145,000 98,480 85, % 13, % 46,520 Addison Elementary School 1-Phase I 21,267 21,267 21, % % 0 Duveneck Elementary School 1-Phase I 11,088,759 1,488, , % 1,070, % 9,599,833 Garland Elementary School 1- Phase I 22,178, , , % 1, % 21,897,265 Fairmeadow Elementary School 1- Phase I 9,543,750 8,947, , % 8,039, % 595,882 Hoover Elementary School 1-Phase I 70,550 70,550 57, % 13, % 0 Ohlone Elementary School 1- Phase I 11,667,965 10,744,981 9,277, % 1,467, % 922,984 Elementary Schools 1 - Elementary Classroom Improvements * 2,004,889 2,004,889 1,863, % 141, % 0 Elementary Schools - Reserved 33,457, % % 33,457,555 PAUSD - Program Management 6,652,006 5,112,403 4,349, % 763, % 1,539,603 PAUSD - Technology 8,238,257 6,424,319 6,055, % 368, % 1,813,938 PAUSD - Technology -Reserved 5,669, % % 5,669,108 PAUSD - Reserved 5,759, % % 5,759, San Antonio -Property Acquisition 8,500,000 8,500,000 8,500, % % 0 Bond Issuance Cost 1,840,700 1,840,700 1,840, % % 0 Total 353,234, ,348,764 74,074,364 97,274, ,886,181 Prepared by: Business Services Department based on QSS accounting System

7 Gunn High School New Classroom Buildings A & B BRCO Constructors installed base rock for approximately 70% of the building pads. The electrical contractor continues to install under slab utilities. The contractor is preparing to pour concrete for the building slab and the stem walls. At building B, all under slab utilities are in and base rock for the pad is complete. The building slab was poured the last week of February Strong Schools Bond Funds $25,035,200 Other $0 Total $25,035,200 Salaries and Benefits $13,253 Supplies $0 Contracts & Services $4,462,881 Construction & Equipment $20,482,302 Soft Costs Contingency $76,764 Total $25,035,200 Percent of Expended 23.8% Change Order Contingency Starting Contingency Balance $ 1,763,200 Remaining Contingency Balance $ 1,602,772 Percent of Changes 9.1% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion March 23, 2013* Planned Occupancy August 1, 2013* C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 This project is proceeding on schedule and is within budget. Page 6

8 Gunn High School Parking and Drop off Sitework Improvement Design for the parking and drop off improvements will recommence in conjunction with the planning of group 2 projects in fall Strong Schools Bond Funds $3,940,000 Other $0 Total $3,940,000 Supplies $0 Contracts & Services $898,978 Construction & Equipment $2,919,840 Soft Costs Contingency $121,182 Total $3,940,000 Percent of Expended 2.6% Current Phase: Conceptual Design Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion C. BOND PROJECT LIST REFERENCE: 5.5 Design will recommence with the planning of group 2 projects. Page 7

9 Gunn High School New Gymnasium S.J. Amoroso completed building slab and stem walls, and continued to work on above slab electrical and plumbing piping. Steel began to arrive on site mid February 2012 and steel erection is anticipated to begin the last week of February. Strong Schools Bond Funds $12,914,800 Other $0 Total $12,914,800 Supplies $1,001 Contracts & Services $2,677,293 Construction & Equipment $10,158,210 Soft Costs Contingency $78,296 Total $12,914,800 Percent of Expended 22.7% Change Order Contingency Starting Contingency Balance $834,700 Remaining Contingency Balance $770,766 Percent of Changes 7.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion October 29, 2012* Planned Occupancy January 1, 2013* C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 This project is proceeding on schedule and is within budget. Page 8

10 Palo Alto High School Athletic Stadium Improvements Taisei (TCC) surveyed and staked the building layout to begin the foundation work. Work continued on installation of under floor plumbing and electrical utilities. Due to a few rain days in February, the concrete pour is scheduled to occur in March Strong Schools Bond Funds $4,940,000 Other $0 Total $4,940,000 Salaries and Benefits $882 Supplies $0 Contracts & Services $829,025 Construction & Equipment $4,071,162 Soft Costs Contingency $38,931 Total $4,940,000 Percent of Expended 21.5% Change Order Contingency Starting Contingency Balance $310,200 Remaining Contingency Balance $269,816 Percent of Changes 4.3% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) January 26, 2010 February 9, 2010 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (2) February 22, 2011 March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion Concession August 15, 2012* Bleachers March 1, 2013* Planned Occupancy Concessions August 30, 2012* C. BOND PROJECT LIST REFERENCE: 4.13 The project is proceeding on schedule and within budget. Page 9

11 Palo Alto High School Classroom Building and Media Arts TCC completed the installation of underground electrical and plumbing piping. They continue to work on the foundation system, where the floor slab preparation is 90% complete. The new pump was installed in the parking lot that connects to the new storm drainage system to the main line under El Camino Real. Strong Schools Bond Funds $37,140,000 Other $0 Total $37,140,000 Salaries and Benefits $14,721 Supplies $0 Contracts & Services $7,056,446 Construction & Equipment $29,740,000 Soft Costs Contingency $328,833 Total $37,140,000 Percent of Expended 22.6% Change Order Contingency Starting Contingency Balance $2,515,000 Remaining Contingency Balance $2,245,983 Percent of Changes 10.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* C. BOND PROJECT LIST REFERENCE: This project is proceeding one month behind schedule occupancy and remains within budget. Page 10

12 Palo Alto High School Performing Arts Center (PAC) Deems Lewis McKinley (DLM) met with facilities and maintenance staff on February 22, 2012 to review building systems, equipment and operations. DLM continues with design development, which is anticipated to be complete in March Strong Schools Bond Funds $24,395,049 Other $0 Total $24,395,049 Supplies $0 Contracts & Services $4,481,640 Construction & Equipment $19,745,000 Soft Costs Contingency $168,409 Total $24,395,049 Percent of Expended 1.0% Current Phase: Design Development Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (3) June 14, 2011 December 13, 2011 January 17, 2012 Submit to DSA January 3, 2013* Approval by DSA August 27, 2013* Authorize to Bid (2) August 20, 2013* September 9, 2013* Bid Opening October 22, 2013* Award of Contract (1) October 28, 2013* Notice to Proceed November 11, 2013* Substantial Completion May 13, 2015* Planned Occupancy August 17, 2015* C. BOND PROJECT LIST REFERENCE: 4.11 Design development continued. Project is proceeding on schedule and within budget. Page 11

13 Jordan Middle School SJ Amoroso continued with site preparation for the new classroom building and cafetorium expansion. Both building pads are ready for foundation work to start, which will commence early March Interior improvements for the existing cafetorium space are underway. Strong Schools Bond Funds $19,891,546 Other $0 Total $19,891,546 Supplies $0 Contracts & Services $3,552,716 Construction & Equipment $16,007,031 Soft Costs Contingency $331,817 Total $19,891,546 Percent of Expended 8.8% Change Order Contingency Starting Contingency Balance $1,389,700 Remaining Contingency Balance $1,389,700 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) March 23, 2010 April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013* Planned Occupancy August 26, 2013* C. BOND PROJECT LIST REFERENCE: , , , The project is proceeding on schedule and within budget. Page 12

14 J.L. Stanford Middle School Additional constructability comments and coordination of bid documents are currently being incorporated prior to bidding in April The construction estimate will be updated to include recent revisions and to confirm the project s anticipated construction cost prior to going out for bid. Bids will be due in May Strong Schools Bond Funds $17,184,699 Other $0 Total $17,184,699 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Expended 12.4% Current Phase: DSA Review Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (3) June 1, 2010 June 22, 2010 (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012* Award of Contract (1) May 8, 2012* Notice to Proceed May 21, 2012* Substantial Completion August 24, 2013* Planned Occupancy January 1, 2014* C. BOND PROJECT LIST REFERENCE: , , , 6.4, 6.5 DSA approval received on January 24, Anticipate project to bid in April Page 13

15 Terman Middle School Hagensen Pacific continued site preparation, underground utility removal and relocation for the new drama classroom building and the library expansion. At the interior of the new administration building, the contractor completed demolition of the existing walls and started construction on improvements in the new space. Strong Schools Bond Funds $13,312,971 Other $0 Total $13,312,971 Supplies $0 Contracts & Services $2,616,588 Construction & Equipment $10,517,515 Soft Costs Contingency $178,868 Total $13,312,971 Percent of Expended 13.2% Change Order Contingency Starting Contingency Balance $929,900 Remaining Contingency Balance $929,900 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) May 11, 2010 May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 7, 2013* Planned Occupancy September 4, 2013* C. BOND PROJECT LIST REFERENCE: , The project proceeding on schedule and within budget. Page 14

16 Fairmeadow Elementary School New Classroom Building and Modernization Best Contracting Services (BCS) installed a temporary wall in the library so the library can remain occupied during the school year while construction occurs for the expansion. BCS commenced grading and excavation activities for the new two story building and the library addition on February 16, The building pad was certified on February 28, Strong Schools Bond Funds $9,543,750 Other $0 Total $9,543,750 Supplies $3,132 Contracts & Services $1,928,402 Construction & Equipment $7,500,180 Soft Costs Contingency $112,036 Total $9,543,750 Percent of Expended 9.5% Change Order Contingency Starting Contingency Balance $642,300 Remaining Contingency Balance $642,300 Percent of Changes 0.0% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Construction Architect Contract (2) October 13, 2009 October 27, 2009 Conceptual Design (2) March 23, 2010 April 6, 2010 Schematic Design (2) September 14, 2010 September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013* Planned Occupancy August 20, 2013* C. BOND PROJECT LIST REFERENCE: , The project is proceeding on schedule and within budget. Page 15

17 Duveneck Elementary School New Classroom Buildings and Modernization Gelfand submitted construction documents to DSA on February 27, Gelfand continues to work on refinements to the construction documents and incorporation of constructability comments. Strong Schools Bond Funds $11,088,759 Other $0 Total $11,088,759 Supplies $0 Contracts & Services $2,159,389 Construction & Equipment $8,803,087 Soft Costs Contingency $126,283 Total $11,088,759 Percent of Expended 3.8% Current Phase: Construction Documents Architect Contract (2) April 27, 2010 May 11, 2010 Conceptual Design (2) December 14, 2010 January 11, 2011 Schematic Design (2) June 14, 2011 June 28, 2011 Submit to DSA February 27, 2012* Approval by DSA October 8, 2012* Authorize to Bid (2) October 28, 2012* November 9, 2012* Bid Opening December 22, 2012* Award of Contract (1) December 27, 2012* Notice to Proceed January 5, 2013* Substantial Completion May 16, 2014* Planned Occupancy August 1, 2014* C. BOND PROJECT LIST REFERENCE: , Project plans submitted to DSA on February 27, Project is on schedule and within budget. Page 16

18 Technology Improvements Implementation of the district wide Voice over IP (VoIP) telephone system has commenced and will continue throughout the school year. Also, bidding will occur in March 2012 to replace the district s wireless network. Strong Schools Bond Funds $8,238,257 Other $0 Total $8,238,257 Supplies & Computers $7,855,662 Contracts & Services $180,173 Construction & Equipment $202,422 Soft Costs Contingency $0 Total $8,238,257 Percent of Expended 73.5% Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: VOIP implementation on going. Page 17

19 Palo Alto High School Boiler Replacement System Environmental Services Inc. (ESI) initiated project closeout and a notice of completion has been filed. Staff continues to work on other improvements within the Tower building to improve the heating distribution and controls systems. Strong Schools Bond Funds $800,000 Other $0 Total $800,000 Supplies $400 Contracts & Services $119,000 Construction & Equipment $659,600 Soft Costs Contingency $21,000 Total $800,000 Percent of Expended 42.4% Change Order Contingency Starting Contingency Balance $39,200 Remaining Contingency Balance $33,930 Percent of Changes 1.2% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close out Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA June 30, 2011 Authorize to Bid (2) May 10, 2011 May 24, 2011 Approval by DSA August 24, 2011 Bid Opening September 28, 2011 Award of Contract (1) October 11, 2011 Notice to Proceed November 7, 2011 Substantial Completion January 6, 2012 C. BOND PROJECT LIST REFERENCE: Project completed on schedule and within budget. Page 18

20 Ohlone Elementary School New Classroom Building and Modernization Move in to the new building and other existing classrooms occurred during winter break. Students occupied the new building on January 3, Strong Schools Bond Funds $11,667,965 Other $0 Total $11,667,965 Salaries and Benefits $7,196 Supplies $44,253 Contracts & Services $2,359,667 Construction & Equipment $9,139,461 Soft Costs Contingency $117,388 Total $11,667,965 Percent of Expended 79.5% Change Order Contingency Starting Contingency Balance $748,400 Remaining Contingency Balance $654,714 Percent of Changes 1.4% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy January 3, 2012 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) March 3, 2009 March 17, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 C. BOND PROJECT LIST REFERENCE: , Occupancy occurred on January 3, Project completed on schedule and within budget. Page 19

21 Site Acquisition 525 San Antonio Rd The advisory committee has recommended to the BOE on January 31, 2012 to lease the property on a shortterm basis to one or more tenants. Strong Schools Bond Funds $8,500,000 Other $0 Total $8,500,000 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Expended 100.0% Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , BOE discussion on committee recommendation occurred on January 31, Page 20

22 Jordan Middle Schools Interim Classrooms The portables have been installed, and were cleaned and ready for occupancy a week ahead of schedule. School staff requested additional time for packing and moved in on September 30, DSA closeout has commenced. The project is funded with both bond funds and impact fees. Strong Schools Bond Funds $392,120 Other $208,222 Total $600,342 Supplies $0 Contracts & Services $180,286 Construction & Equipment $419,292 Soft Costs Contingency $764 Total $600,342 Percent of Expended 70.4%* * previously expended Current Phase: Move in Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 This project completed ahead of schedule and under budget. Move in occurred on September 30, Page 21

23 Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and the cool roof coating on most of Gunn s existing buildings. Strong Schools Bond Funds $2,600,000 Other $0 Total $2,600,000 Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,160 Construction & Equipment $2,120,580 Soft Costs Contingency $22,891 Total $2,600,000 Percent of Expended 78.4% Current Phase: Close out Architect Contract (2) March 27, 2010 April 6, 2010 Conceptual Design (2) Schematic Design (2) Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 C. BOND PROJECT LIST REFERENCE: 3.7 Project in close out. Page 22

24 J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August. Strong Schools Bond Funds $17,184,699 Other $0 Total $17,184,699 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Expended 11.4% This portable relocation project funded by main JLS project. Current Phase: Occupancy August 11, 2011 Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 Project completed on schedule and is currently in close out. Page 23

25 Fairmeadow Elementary School Portable Relocation Project Guerra Construction Group completed the work on the relocated portable on August 8, The JLS project is funding the relocation of this portable for the construction of JLS new 2 story classroom building. Project in close out. Strong Schools Bond Funds $17,184,699 Other $0 Total $17,184,699 Supplies $3,458 Contracts & Services $3,440,550 Construction & Equipment $13,421,500 Soft Costs Contingency $319,191 Total $17,184,699 Percent of Expended 11.4% This portable relocation project funded by main JLS project. Current Phase: Occupancy August 8, 2011 Architect Contract (2) February 15, 2011 Conceptual Design (2) Schematic Design (2) Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 C. BOND PROJECT LIST REFERENCE: 6.4 Project completed ahead of schedule on August 8, Page 24

26 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation Coulter Construction installed SmartBoards and Lightspeed sound assist systems, and completed the installation April 29, Phase 4 and 5 schools were the final elementary schools to receive interactive whiteboards and sound assist systems. Strong Schools Bond Funds $2,004,889 Other $0 Total $2,004,889 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Expended 93.0% Current Phase: Complete May 15, 2011 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) November 9, 2010 November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 C. BOND PROJECT LIST REFERENCE: All SmartBoards and Lightspeed sound systems installed. Page 25

27 Palo Alto High School Multi Use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, Strong Schools Bond Funds $2,609,680 Other $1,007,255 Total $3,616,935 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Expended 100.0% Change Order Contingency Starting Contingency Balance $269,300 Remaining Contingency Balance $230,579 Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy February 1, 2011 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) Schematic Design (2) November 18, 2008 December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 C. BOND PROJECT LIST REFERENCE: 4.14 Field was open for use on February 1, Page 26

28 Gunn High School Industrial Arts Addition and Renovation This facility was available for instruction in January DSA closeout received on July 18, Strong Schools Bond Funds $5,082,402 Other $0 Total $5,082,402 Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $1,000,861 Construction & Equipment $3,991,495 Soft Costs Contingency $0 Total $5,082,402 Percent of Expended 99.3% Change Order Contingency Starting Contingency Balance $349,000 Remaining Contingency Balance $141,967 Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy January 4, 2010 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 The building occupied as scheduled, and the project completed within budget. Page 27

29 Gunn High School Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Strong Schools Bond Funds $4,865,423 Other $0 Total $4,865,423 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,218,253 Soft Costs Contingency $0 Total $4,865,423 Percent of Expended 99.9% Change Order Contingency Starting Contingency Balance $389,887 Remaining Contingency Balance $195,148 Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy June 15, 2009 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 C. BOND PROJECT LIST REFERENCE: 3.12 This project completed within budget. Page 28

30 Middle School Pre Design Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre design work have been closed, and funds will be transferred to the program contingency on June 14, Strong Schools Bond Funds $56,488 Other $0 Total $56,488 Supplies $0 Contracts & Services $56,488 Construction & Equipment $0 Soft Costs Contingency $0 Total $56,488 Percent of Expended 96.8% Current Phase: Complete Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: This project has been completed. Board approval received on September 8, Page 29

31 Garland Elementary School Campus Modernization The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011, so that future plans for growth at the elementary schools can begin on this campus as early as June Strong Schools Bond Funds $22,178,544 Other $0 Total $22,178,544 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Expended 1.3% Current Phase: On Hold Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) February 10, 2009 February 24, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: 1.1, This project has been placed on hold. Page 30

32 Elementary School Teaching Walls Phase 1 Schools The district placed this project on hold after review of the implementation of other classroom improvements, as recommended by the elementary school principals. This project has been renamed Elementary Classroom Improvements (see Capital Projects summary below). Strong Schools Bond Funds $0 Other $0 Total $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Expended 0% Current Phase: Project Renamed. See Classroom Improvements Project Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: 1.9 This project has been renamed Elementary Classroom Improvements (see Capital Projects summary above). Page 31

33 High School Master Plan Palo Alto HS and Gunn HS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Strong Schools Bond Funds $285,387 Other $0 Total $285,387 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Expended 86.2% Current Phase: Master Planning Architect Contract (2) March 31, 2009 April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 September 22, 2009 Paly CEQA Approval (2) February 9, 2010 February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 C. BOND PROJECT LIST REFERENCE: , Group 2 project planning at the high schools will re commence in fall Page 32

34 Hoover Elementary School Pre Design This project has been put on hold until a growth plan is established for the elementary schools. Strong Schools Bond Funds $70,550 Other $0 Total $70,550 Supplies $0 Contracts & Services $70,550 Construction & Equipment $60 Soft Costs Contingency $0 Total $70,550 Current Phase: On Hold Architect Contract (2) April 27, 2010 May 11, 2010 Conceptual Design (2) November 9, 2010 Schematic Design (2) Submit to DSA Approval by DSA Percent of Expended 100.0% Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , Project is currently on hold. Page 33

35 Elementary Classroom Improvements Phase 1 Barron Park and El Carmelo DSA comments were returned to Gelfand for Phase 1 plans that include new lighting, adding operable windows and coverings, ventilation, and replacement of ceiling tiles for classrooms at Barron Park and El Carmelo elementary schools. The authorization to bid has been placed on hold pending further discussions with the BOE about elementary growth planning. Strong Schools Bond Funds $2,004,889 Other $0 Total $2,004,889 Supplies $0 Contracts & Services $325,488 Construction & Equipment $1,679,401 Soft Costs Contingency $0 Total $2,004,889 Percent of Expended 93.0% Phase 1 Schools: Barron Park and El Carmelo Current Phase: On Hold Architect Contract (2) June 8, 2010 June 22, 2010 Conceptual Design (2) Schematic Design (2) November 9, 2010 December 7, 2010 Submit to DSA December 23, 2010 Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: This project has been placed on hold. Page 34

36 Numbers Added EXHIBIT A PALO ALTO UNIFIED SCHOOL DISTRICT BOND PROJECT LIST [Note: The order in which projects are listed is not an indication of priority for funding or completion. Not all listed projects will be completed at every site.] 1. ELEMENTARY SCHOOL PROJECTS Addison Barron Park Briones Duveneck El Carmelo Escondido Fairmeadow Garland Greendell Hays Hoover Nixon Ohlone Palo Verde 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Acquire and install modular classrooms, as needed. 4. Expand libraries to accommodate enrollment growth. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 9. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 10. Modernization/replacement of administration/multipurpose/library space. OHS WEST: A-1

37 2. MIDDLE SCHOOL PROJECTS David Starr Jordan Jane Lathrop Stanford Terman 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 3. Construct extra school-wide storage space. 4. Expand classrooms and classroom wings, library and administration spaces. 5. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 6. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 7. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 8. Renovate gymnasium, including new gym floors, doors, windows, bleachers and athletic equipment; upgrade building infrastructure, including power and water distribution. 9. Renovate swimming pool and pool deck; new filtration system; new storage and restrooms; upgrade pool equipment. 10. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. 11. Repair/Replace and/or improve concrete walkways and asphalt; canopies; parking lot and driveways. 12. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. OHS WEST: A-2

38 3. GUNN HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Demolish old library building. 3. Replace temporary classrooms with permanent classrooms. 4. Construct additional restrooms. 5. Construct second gymnasium. 6. Construct new soccer field. 7. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 8. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 9. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 10. Improve or provide new security systems, including alarms, lighting, locks, monitoring systems, fencing, etc. 11. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 12. Replace swimming pool with new 35-meter pool, pool equipment and support structures, pool decking, bleachers, storage, restrooms, showers, associated equipment. 13. Renovate gymnasium; interior renovation including gymnasium floors and bleachers; replace athletic equipment. 14. Modernize football stadium, including new bathrooms and concession stands. OHS WEST: A-3

39 4. PALO ALTO HIGH SCHOOL PROJECTS 1. Construct new permanent classrooms and classroom buildings to accommodate enrollment growth and expanded programs. 2. Replace temporary classrooms with permanent classrooms. 3. Construct additional restrooms. 4. Upgrade climate control systems, including passive technologies to conserve energy, such as shade canopies, energy-efficient windows, window coverings and shade control; install/replace heating, ventilation and air conditioning. 5. Install/improve local area network (LAN) and wide area network (WAN) infrastructure to accommodate technology upgrades; install/upgrade communications systems. 6. Building exterior and building shell renovation, including seismic structural upgrades and Americans with Disability Act (ADA) improvements to bring all buildings to current code; roofs; repainting and/or resurfacing. 7. Classroom and other school facilities modernization and building interior improvements, including infrastructure and major building system upgrades. 8. Library modernization and building interior improvements, including infrastructure and major building system upgrades. 9. Renovation or replacement of the Tower Building to accommodate administration, classroom and program support space. 10. Renovate Main Gymnasium and second gymnasium, including seismic upgrades; accessibility improvements; construction of new restrooms; install new roofing; replace doors and windows; replace gymnasium floors and athletic equipment, bleachers and renovation of interior. Renovation or replacement of weight training facility. 11. Construct new theater building. 12. Renovate and improve soccer field, including new retaining wall and bleachers; new fencing and storage. 13. Modernize football stadium, including replace bleachers; new bathrooms and concession stands. 14. Replace and/or improve play fields, including drainage and irrigation, install water meters; replace landscaping; re-surface and re-stripe hardcourts and replace outdoor athletic equipment. OHS WEST: A-4