Municipality of Brooke-Alvinston

Transcription

1 Municipality of Brooke-Alvinston The Council of the Municipality of Brooke-Alvinston met in regular session on Thursday, March 9, 2017 at 7:00 p.m. in the Municipal Council Chambers. Present: Staff Present: Regrets: Mayor Don McGugan, Councillors Jim Hayter, Frank Nemcek and Jeannette Douglas Clerk Administrator Janet Denkers Treasurer / Deputy Administrator Stephen Ikert Public Works Manager Randy Hills Councillor Ken Alderman 1. CALL TO ORDER Mayor Don McGugan called the meeting to order at 7:00 p.m. The Mayor asked that Council, staff and those present from the public stand for a moment of silence in honour of Mary Louise Hayter, wife of Councillor Jim Hayter and Councillor of the former Village of Alvinston who recently passed away. 2. DISCLOSURE OF PECUNIARY INTEREST Mayor McGugan requested that any pecuniary interest(s) be declared when applicable. 3. MINUTES i) Regular Council meeting minutes of February 23, 2017 Motion # Be it resolved that the regular council meeting minutes of February 23, 2017 be approved as presented. 4. BUSINESS ARISING FROM MINUTES There was no business arising from the minutes. 5. DELEGATIONS / TIMED EVENTS i) Jamie Armstrong Optimist Fundraising Committee Jamie Armstrong was present at Council to update members of Council on the Alvinston Optimist Club fundraising efforts. He presented the recently developed flyer and banner for the Raise the Roost campaign. The official kickoff of the campaign is slated for March 10, Jamie subsequently presented a personal cheque in the amount of $1,500 towards the project. 6. CORRESPONDENCE Motion # Moved by Councillor Douglas/ Seconded by Councillor Nemcek Be it resolved that correspondence items 1, 2 and 3(d-h) be received and filed.

2 Motion # Be it resolved that the Municipality of Brooke Alvinston supports Tay Valley Township s concerns regarding the proposed Ontario Building Code Changes B for mandatory 5 year septic inspections. Motion # Moved by Councillor Douglas / Seconded by Councillor Nemcek Be it resolved that the Municipality of Brooke Alvinston supports the Municipality of Thames Centre s February 22, 2017 resolution that all schools in Ontario develop a policy to install AEDs in all schools as soon as possible for the safety of children. 7. ACCOUNTS Motion # Moved by Councillor Hayter / Seconded by Councillor Nemcek Be it resolved that the accounts in the amount of $85, be approved and paid if not already. 8. STAFF REPORTS Public Works Manager s Report i) The Public Works Manager advised of the condition of the streetlight post on River Street (by the Legion) and the poor status that the base is in. Council directed the Public Works Manager to investigate the costs associated to replace the poles with decorative ones. ii) Tire Collection Program The Public Works Manager reported that he is still waiting to hear from the Ontario Tire Stewardship (OTS) if money will be received from previous tire collection days. Chassis, Plow Wing and Sander Box tenders tenders were opened on Wednesday, March 8, 2017 for a 2018 Tandem axle chassis (standard and automatic) and a plow wing & sander box. The results were: 2018 Tandem Axle Chassis with Auto Transmission B & I Complete Truck Centre $169, (tax included) Team Truck Centres $176, (tax included) 2018 Tandem Axle Chassis B & I Complete Truck Centre Team Truck Centres Plow Wing & Sander Box Viking Cives Ltd. $155, (tax included) $163, (tax included) $104, (plus tax) Motion # Moved by Councillor Douglas / Seconded by Councillor Hayter That the lowest tender(s) received from B & I Complete Truck Centre for the 2018 Tandem Axle Chassis in the amount of $155, (tax included) be accepted; and the quote from Viking Cives Ltd. in the amount of $104, (plus tax) for the plow wing and sander box be accepted. iv) Purchase of water from municipal water tower

3 A request was received to purchase 1,250m 3 from the municipal water tower from a non-resident. After discussion, the following resolution was passed: Motion # Be it resolved that the Clerk Administrator discuss the request with LAWSS Engineer Susan MacFarlane to determine if the Municipality is capable to fulfill this request; and if the request is allowable under our agreement with LAWSS; and report back to Council at the next scheduled meeting. Treasurer s Report The Treasurer presented the draft Council remuneration for 2016 report to Council and requested that Council members review the costs allocated prior to formally being presented at the next regular session of Council. The Treasurer verbally reported that in recent meetings and discussions with the Fire Departments and Roads Department, decreases have been found in operations and capital costs of each department. $30,000 for engineering costs is being proposed for modifications to the BAICCC upper hall washrooms and kitchen upgrades as needed for accessibility and improvements. Budget discussions will continue at a future special meeting. Clerk Administrator s Report i) The Clerk Administrator presented the Alvinston Distribution System Annual Reports Motion # Be it resolved that the Council of the Municipality of Brooke Alvinston receive and file the Alvinston Summary Report-Alvinston Distribution System 2016 report. ii) The Clerk advised that Jill Bellcamber-Glazier will be the new CAO / Clerk at Southwest Middlesex upon the retirement of Janneke Newitt. Illumination at County Road 80 (Courtright Line) at River Street Council reviewed the letter from Greg Botting, Technician, County of Lambton Public Works and accepted the installation of a light at the corner. iv) Two drain maintenance requests were received. One for property at 3233 Nauvoo Road and the second for repair of the Melton Shaw drain. Both requests were forwarded to the Drainage Superintendent. 9. BY-LAWS i) By-law to Authorize an Agreement with the LKDSB Motion # Be it resolved that By-law Number 11 of 2017 be read a first and second time. Motion # Moved by Councillor Douglas/ Seconded by Councillor Nemcek Be it resolved that By-law Number 11 of 2017 be read a third time and finally

4 ii) By-law to Authorize Vote By Mail in the 2018 Municipal Election Motion # Be it resolved that By-law Number 12 of 2017 be read a first and second time. Motion # Be it resolved that By-law Number 12 of 2017 be read a third time and finally By-law to authorize the sale of municipal lands 6355 Weidman Line Motion # Be it resolved that By-law Number 13 of 2017 be read a first and second time. Motion # Be it resolved that By-law Number 13 of 2017 be read a third time and finally 10. NEW BUSINESS i) Councillor Nemcek inquired about the protocol for biosolids being stored on private property. He was advised that concerns of this nature should be directed to the Ministry of Environment. ii) Councillor Douglas advised of the Canada 150 meeting scheduled for March 27 th. Budget Meeting Motion # Moved by Councillor Douglas / Seconded by Councillor Hayter Be it resolved that Council continue with their budget deliberations on Monday, March 20, 2017 at 8:00 a.m. 11. PUBLIC INQUIRIES Les Douglas questioned the placing of $30,000 in the draft budget for engineering costs to improve the upstairs washroom accessibility and kitchen at the BAICCC. He did not feel that with Council planning for future improvements to the upper hall, the Optimists project is supported. He commented that people requiring accessible washrooms can utilize the elevator. It was explained to Les Douglas and Jamie Armstrong (also in attendance) that the money is being set aside to have plans ready for potential funding applications that fit the accessibility criteria. The project may not be started for 5 years but will be shelf ready. 12. CLOSED SESSION There was no closed meeting scheduled for this meeting. 13. RISE & REPORT

5 14. OTHER BUSINESS 15. BY-LAWS CONFIRMING PROCEEDINGS Motion # Be it resolved that By-law 14 Number of 2017 be read a first and second time. Motion # Be it resolved that By-law Number 14 of 2017 be read a third time and finally 16. ADJOURNMENT Motion # Be it resolved that this meeting be adjourned at 8:30p.m. to meet again on March 13, 2017 at 6:30 p.m. or at the call of the chair. Mayor Don McGugan Clerk Administrator Janet Denkers