Training Function Support Officer. Assignment to. Education and Training Boards Ireland (ETBI)

Transcription

1 Training Function Support Officer Assignment to Education and Training Boards Ireland (ETBI) 12 th July 2016 To: HR Managers in each ETB HR Managers are requested to bring this to the attention of all staff within their organisations. Please note that the closing date is 5pm on Monday 25 th July Expressions of interest are sought from officers for assignment to the post of ETBI Training Function Support Officer. The assignment, which will cover the Training Function Support Officer role is a temporary resource at Assistant Principal Officer grade, for a period of 3 years and will work as part of the ETBI team to coordinate and manage a range of activities and initiatives to support and develop the training and apprenticeship services of the ETBs. General Information Education and Training Boards (ETBs) are statutory bodies which were established on 1st July 2013 under the Education and Training Boards Act 2013 to replace the Vocational Education Committees (VECs) and to take on an enhanced role in the delivery of training. The Act created a new structure that better positions the sector to support the evolution of service delivery in schools and in delivering further education and training where ETBs have a strong relationship with SOLAS, the further education and training authority. There has been a major transformation of the ETB sector as a result of the Education and Training Boards Act ETBI has played and will continue to play a key role in supporting the ETB sector during this period of change and transformation. The Department of Education and Skills supports the ETB sector through the ETB/SOLAS Programme Board and its Project Management Office. The ETB/SOLAS Programme Management Officer (PMO) manages a range of projects detailed in the ETB/SOLAS Programme Plan aimed at ensuring the structures and systems within the ETB Sector will enable it to deliver on the challenges faced by the Sector over the coming years. The plan includes shared services payroll and finance for the ETB sector. The Training Functions Support Officer will play a key role in supporting the continued transformation of the ETB sector and will report to the ETBI Change Programme Manager. Page 1 of 9

2 The successful candidate s administrative headquarters will be at ETBI, Piper s Hill, Kilcullen Road, Naas, Co. Kildare but the appointee will be required to work from other locations as directed by the ETBI General Secretary. Job Specification: The role of the Training Function Support officer will include the following: 1. Contribute to the Strengthening of Relationships between SOLAS and ETB FET sector 2. Develop Strong working relationships between SOLAS and the ETBs in the areas of training and apprenticeships 3. Training Programmes Review and Monitoring 4. Support the integration of training functions into ETBs including transitional support arrangements 5. Establish effective Communications across ETB Training Centres and the ETBI support functions Project targets, deliverables and PMDS will be applicable to this role. Key Responsibilities 1. Contribute to the Strengthening of Relationships between SOLAS and ETB FET sector To actively contribute to the strengthening of the relationship between the ETBs and SOLAS. To develop an understanding of the training function and related opportunities and challenges within the ETBs To act as a conduit between SOLAS and the ETBs to ensure a common understanding of roles and responsibilities in relation to all aspects of existing and new apprenticeships including: governance, scheduling, resourcing, Standard Operating Procedures (development and review), programme development/review and quality assurance. 2. Develop Strong working relationships between SOLAS and the ETBs in the areas of training and apprenticeships To engage with ETBs and SOLAS on the planning of training, including for DSP client groups and for people in employment, and its integration with broader service planning To manage the implementation, monitoring and review of the MOU and Service Level Agreement between SOLAS and ETBs on apprenticeship. To implement a coordinated strategic and operational framework for engagement with SOLAS. Page 2 of 9

3 3. Training Programmes Review and Monitoring To coordinate the implementation of V4 revised curriculum for 19 outstanding trades To be responsible for the operational running and follow up of the Phase 4 Pilot programmes review group To coordinate issues relating to the engagement by ETBs in new contracted training procurement arrangements To support ETBs in addressing health and safety matters raised by ETBs and staff representatives as they relate to the training function 4. Support the integration of training functions into ETBs including transitional support arrangements To work with SOLAS to implement the transitional support arrangements as agreed To work with the QA project manager to support ETBs on integrating practices between former FE and Training cultures To support the further development of QA of the Training function and integrate it with the ETB QA approach To liaise with QA project manager and support all aspects of QA To develop, in collaboration with the QA Framework Project Manager a QA and governance model for the implementation of new apprenticeship in the sector, consistent with QQI guidelines and Apprenticeship Council governance requirements To collaborate with the QA Project Manager in stabilising the TQAS and in transitioning TQAS to a new QA framework, including the transfer of interim supports from SOLAS and the revision of operating procedures within TQAS 5. Establish effective Communications across ETB Training Centres and the ETBI support functions To develop and identify mechanism for disseminating information and promoting collaboration and sharing best practice in training and apprenticeship across the ETBs To liaise with Training Centre Managers and ETBI QQI Forum To present and keep CE Forum and EL Forum up to date on developments in this area To act as the nominated point of contact for all Training matters To ensure communication between ETBI and ETB Training Centres is strengthened To promote ETB capacity and image in apprenticeship delivery Page 3 of 9

4 Competencies required for the Role Leadership Actively contributes to the development of the strategies and policies of the Department/ Organisation Brings a focus and drive to building and sustaining high levels of performance, addressing any performance issues as they arise Leads and maximises the contribution of the team as a whole Considers the effectiveness of outcomes in terms wider than own immediate area Clearly defines objectives/ goals & delegates effectively, encouraging ownership and responsibility for tasks Develops capability of others through feedback, coaching & creating opportunities for skills development Identifies and takes opportunities to exploit new and innovative service delivery channels Analysis & Decision Making Researches issues thoroughly, consulting appropriately to gather all information needed on an issue Understands complex issues quickly, accurately absorbing and evaluating data (including numerical data) Integrates diverse strands of information, identifying inter-relationships and linkages Makes clear, timely and well-grounded decisions on important issues Considers the wider implications of decisions on a range of stakeholders Takes a firm position on issues s/he considers important Management & Delivery of Results Takes responsibility for challenging tasks and delivers on time and to a high standard Plans and prioritises work in terms of importance, timescales and other resource constraints, reprioritising in light of changing circumstances Ensures quality and efficient customer service is central to the work of the division Looks critically at issues to see how things can be done better Is open to new ideas initiatives and creative solutions to problems Page 4 of 9

5 Ensures controls and performance measures are in place to deliver efficient and high value services Effectively manages multiple projects Interpersonal & Communication Skills Presents information in a confident, logical and convincing manner, verbally and in writing Encourages open and constructive discussions around work issues Promotes teamwork within the section, but also works effectively on projects across Departments/ Sectors Maintains poise and control when working to influence others Instills a strong focus on Customer Service in his/her area Develops and maintains a network of contacts to facilitate problem solving or information sharing Engages effectively with a range of stakeholders, including members of the public, Public Service Colleagues and the political system Specialist Knowledge, Expertise and Self Development Has a clear understanding of the roles objectives and targets of self and the team and how they fit into the work of the unit and Department/ Organisation Has a breadth and depth of knowledge of Department and Governmental issues and is sensitive to wider political and organisational priorities Is considered an expert by stakeholders in own field/ area Is focused on self-development, seeking feedback and opportunities for growth to help carry out the specific requirements of the role Drive & Commitment to Public Service Values Is self-motivated and shows a desire to continuously perform at a high level Is personally honest and trustworthy and can be relied upon Ensures the citizen is at the heart of all services provided Through leading by example, fosters the highest standards of ethics and integrity Page 5 of 9

6 Eligibility Essential Requirements The successful candidates will: Have significant experience in organising the work of an ETB Training Centre and a proven track record of delivery within the further Education and Training sector Have a broad knowledge within the Further Education and Training area. Demonstrate the ability to be innovative, to manage and lead change and to implement reform within an organisation in a rapidly changing environment; Demonstrate the capacity to work as part of a team, developing and implementing plans and organisational policies and procedures and ensuring the appropriate management of risk within the organisation Excellent interpersonal and collaborative skills including the ability to work effectively with a broad range of internal and external stakeholders and to represent the ETBI on external bodies as required Demonstrate that they possess the skills/competencies identified as being important for the role. These include: Leadership Analysis and Decision Making Management and Delivery of Results Interpersonal and Communications Skills Specialist Knowledge, Expertise and Self-Development Drive and Commitment to Public Service Values Conditions of Assignment 1. The successful candidate must be in a position to take up duty without undue delay on assignment to the ETBI for a minimum period of 3 years. 2. At the end of the period of assignment, the officer will return to his/her organisation or be redeployed in accordance with the redeployment arrangements applying at that time. 3. While on assignment to the ETBI, the officer will continue to have access to promotional opportunities in his/her organisation and to other competitions for which s/he is eligible. 4. In the event of the officer s service with the ETBI not being satisfactory during the period of assignment, the officer will be returned to his or her organisation. Page 6 of 9

7 To Apply 5. Applications must be made by to no later than 5pm on Monday 25 th July 2016 and should comprise A comprehensive CV clearly showing your relevant achievements and experience in your career to date, and A short (i.e. no more than 2 pages) cover letter/personal statement outlining why you wish to be considered for the assignment and where you believe your skills and experience meet the requirement of the position A completed and signed EOI Form (see below) 6. If you do not receive an acknowledgement of receipt of your application within two working days of applying, please contact aoife.orourke@etbi.ie 7. If the numbers applying for the position are such that it would not be practical to interview everyone, it may be decided to shortlist candidates and call to interview only those who appear to be the most suitable for the position. It is envisaged that interviews will take place in late July HR Departments in ETBs will be informed of any member of staff who has applied for an assignment to this role. In addition, the relevant HR Manager will be required to certify that a candidate has worked well in his or her present post, has been satisfactory in general conduct and in respect of sick leave prior to the candidate being offered a position. 9. For additional information about the position, you may contact Aoife.orourke@etbi.ie Page 7 of 9

8 Expression of Interest in Training Function Support Officer from ETB to ETBI Section 1 - Details of the post for which Expression of Interest is invited Post title TRAINING FUNCTION SUPPORT OFFICER Description of Role The Training Function Support Officer will work as part of the ETBI team to coordinate and manage a range of activities and initiatives to support and develop the training and apprenticeship services of the ETBs. Grade at which post is salaried Assistant Principal Officer (DES CL 36/2013) Section 2 - Personal Details (please complete in Block Capitals) Name Current Grade Title of current post Date of Appointment Section 3 - Eligibility Details Are you currently employed in training functions? Are you employed in administrative duties? Are you an Instructor or Tutor delivering courses? Are you a Teacher or SNA? Are you employed in any other position within a school setting? Page 8 of 9

9 Section 4 - Certification by employee I certify that the information which I have supplied above is true and correct. Signature of Employee Date Staff should note that a deadline of 5pm on 25 July 2016 has been placed for the receipt of EOIs and accompanying Curriculum Vitae via post or to the address below: Aoife O' Rourke ETBI, Piper s Hill, Kilcullen Road, Naas, Co. Kildare aoife.orourke@etbi.ie Page 9 of 9