University College Dublin. Human Resources Strategy for Researchers (HRS4R) HRS4R. 2-Year Review of Progress

Transcription

1 University Cllege Dublin Human Resurces Strategy fr Researchers (HRS4R) HRS4R 2-Year Review f Prgress January

2 Cntents Intrductin year review f the HRS4R at UCD... 3 Overview f University Cllege Dublin (UCD)... 3 Methdlgy fr the UCD 2-year review... 5 Embedding HRS4R in UCD... 6 UCD HRS4R Actins and prgress Ethical and Prfessinal aspects: Original Actins... 7 Ethical and Prfessinal aspects: Prgress t date... 8 Ethical and Prfessinal aspects: New actins prpsed Recruitment: Original actins Recruitment: Prgress t date Recruitment f Early-stage researchers: New actins prpsed Wrking Cnditins & Scial Security: Original actins Wrking cnditins and scial security: Prgress t date Wrking cnditins and scial security: New actins prpsed Training: Original actins Training: Prgress t date Training: New actins prpsed Bradening and Deepening the HRS4R Case Study: Gd practice implementatin f the HRS4R MSCA COFUND Energy 21 at UCD Disseminatin and prmtin f HRS4R Appendix The Principle f the Eurpean Charter fr Researchers and the Cde f Cnduct fr the Recruitment f Researchers (The Charter and Cde) Appendix Timeframe fr implementatin

3 Intrductin 2-year review f the HRS4R at UCD This reprt prvides an update n actins prpsed in the first UCD HRS4R Actin Plan submitted t the Eurpean Cmmissin in July The reprt prvides an verview f prgress against stated actins and cmments n areas where prgress has nt been made t the same level. Where relevant, the reprt utlines prpsed next steps under the headings f the riginal actin areas. The reprt als utlines actins fr implementatin during under the brad headings f the Charter and Cde: Ethical and Prfessinal Aspects Recruitment Wrking Cnditins & Scial Security Training As this dcument seeks t prvide a brad verview f the implementatin f HRS4R at UCD it als prvides a descriptin f actins taken which are fully aligned t the principles f the Charter and Cde but were nt signalled in the Actin Plan in Finally, the reprt prvides a case study gd practice prject demnstrating the implementatin f HRS4R at UCD: the FP7 Marie Curie Actin COFUND Energy21 Pstdctral Fellwship Prgramme and utlines activities t embed and prmte the HRS4R internally in UCD and externally in the brader Eurpean research area. Overview f University Cllege Dublin (UCD) UCD is ne f Eurpe s leading research-intensive universities where undergraduate educatin, pstgraduate masters and PhD training, research, innvatin and cmmunity engagement frm a dynamic cntinuum f activity. The university was established in 1854 by Jhn Henry Newman whse classic wrk The Idea f a University is ne f the mst enduring texts n the value f higher educatin and a surce f inspiratin fr UCD s current educatinal philsphy. Tday UCD is Ireland s largest university with almst 25,000 students. It is the mst ppular destinatin fr Irish schl-leavers and actively prmtes university life as a jurney f academic and persnal discvery thrugh its highly innvative and flexible UCD Hrizns undergraduate curriculum. UCD is Ireland s leader in pstgraduate educatin with apprximately 7,000 pstgraduate students, representing apprximately 28% f the UCD student ppulatin, and almst 2,000 PhD students. Over 50% f UCD undergraduates prgress t pstgraduate studies. UCD is hme t ver 5,000 internatinal students and, in additin, places great emphasis n the internatinalisatin f the Irish student experience preparing all UCD students fr future emplyment and a life that crsses brders, bundaries and cultures. The rle f UCD within Irish higher educatin is underscred by the fact that UCD alne accunts fr ver 30% f internatinal students, ver 25% f all pstgraduate students and almst 28% f all dctral enrlments acrss the seven Irish universities. 3

4 UCD endrsed the Charter and Cde n 13th September, 2006 as part f the C-peratin Accrd 1 which states We recgnise the value f the Eurpean Charter fr Researchers and Cde f Cnduct fr their Recruitment and supprt and endrse the principles set dwn in them and wish t build n them. UCD is well placed t implement the actins under the HR Excellence in Research Award fllwing recent develpments in its supprts fr researchers in the university including the UCD Structured PhD prgramme and the implementatin f the UCD Research Careers Framewrk. The UCD Research Careers Framewrk establishes a structured and supprtive skills and early career develpment mdel fr Pstdctral Fellws, as recmmended in the sectral Advisry Science Cuncil (ASC) plicy dcument Twards a Framewrk fr Research Careers 2. The UCD Framewrk represents a jint initiative between UCD Research, Innvatin and Impact, and UCD HR. This initiative directly supprts UCD researchers in achieving their research and career gals. Fr pstgraduate researchers, the UCD Structured PhD aims t enable UCD PhD students t achieve the best pssible experience f graduate research and training

5 Methdlgy fr the UCD 2-year review The Taskfrce established in 2012 t carry ut the riginal Gap Analysis and Actin Plan recnvened with sme members remaining and new members added. Title: 2 YEAR REVIEW OF PROGRESS AND REVISED ACTIONS UNDER THE HR EXCELLENCE IN RESEARCH HUMAN RESOURCE STRATEGY FOR RESEARCHERS (HRS4R) Duratin: SEPT 2014 JAN 2015 Purpse: The review seeks t: Assess prgress f stated Actins cntained within the UCD HRS4R Actin Plan 2012 Dcument activities in UCD which are aligned t the Charter and Cde but nt specified as Actins in the UCD HRS4R Actin Plan 2012 Outline new Actins prpsed fr the perid T describe best practice in implementing the Principles f the Charter and Cde T dcument activities taken t embed HRS4R in the gvernance structures and research supprt units T dcument activities taken t publicise HRS4R internally and externally Structure f the Task Frce: Research, Impact and Innvatin Grup (RIIG). Chaired by Prfessr Orla Feely, Vice- President fr Research, Innvatin & Impact RIIG Sub-Cmmittee n Research Careers. Chaired by Prfessr Catherine Gdsn HRS4R Taskfrce. Chair Prfessr Dlres Cahill PIs, Pst Dcs, PhDs, Research Staff Assciatin, Graduate Studies, Ethics, HR, UCD Research & Innvatin, Career Develpment Centre Membership: Relatinship with existing Grups: The Task Frce is cmprised f a wide range f researchers and university staff including pstgraduate and pstdctral researchers, members f the UCD Research Staff Assciatin, Principal Investigatrs, and representatives frm administrative units including UCD Research Ethics Office, Career Develpment Centre, Graduate Studies, Access Centre, Human Resurces, Research and Innvatin, Business Develpment, etc. The HRS4R Task Frce perated wrking grup f the Research Careers Sub-Cmmittee and infrmed this Sub-Cmmittee f its findings. 5

6 Embedding HRS4R in UCD Identifying gaps in researcher supprt and develpment against the Charter and Cde, implementing actins, and mnitring prgress are integral steps in the HRS4R. Since the riginal UCD Actin Plan in 2012, UCD has als sught t embed the HRS4R in gvernance structures f the university, acrss a number f management units and amngst researchers. This has been enhanced by tw recent develpments: 1. The Terms f Reference fr the RIIG Sub Cmmittee n Research Careers includes respnsibility fr the implementatin f the HRS4R. In additin, the fur thematic areas f the Charter and Cde (Ethical and Prfessinal aspects, Recruitment, Wrking Cnditins & Scial Security, Training) act as a framewrk fr the Sub-Cmmittee t prgress its wrk. As such HRS4R and the Charter and Cde are firmly embedded in the apprpriate structure in UCD. 2. A new HRS4R Wrking Grup cmprised f researchers and research management and supprt staff has been frmed. The need fr this grup arse due t the recgnitin that a mre cherent apprach t researcher career develpment and supprt wuld benefit the diverse range f management units in UCD, and cnsequently researchers themselves. The grup, cmprised f staff frm Research and Innvatin, HR, the Career Develpment Centre, Graduate Studies, the Office f Research Ethics, and the Research Staff Assciatin and ther researchers, will meet every 2 mnths t discuss the implementatin f actins cntained in this review and discuss best practice, pprtunities and challenges related t researcher supprt. 6

7 UCD HRS4R Actins and prgress The main themes emerging frm the 2012 Gap Analysis f the Charter and Cde and UCD plicies and practices, which led t the prpsed Actins, were the fllwing: Thematic area f the Charter and Cde Thematic area f UCD Actin Plan 2012 Ethical and Prfessinal aspects Research integrity and ethical cnsideratins Recruitment Recruitment f early-stage (pstgraduate) researchers Wrking Cnditins & Scial Security Mbility, attracting researchers and the prtability f grants Training Enhancing skills and career develpment 1. Ethical and Prfessinal aspects: Original Actins UCD will cntinue t cntribute t the discussin n Natinal Prtcls and facilitate the implementatin f the Natinal Prtcls fr Research Integrity as published by the Ryal Irish Academy and the Irish Universities Assciatin. UCD Research will facilitate the establishment f a Wrking Grup n Research Integrity and Research Ethics including researchers at all levels f the research career path, staff representatives frm UCD Office f Research Ethics Cmmittee, UCD Crprate and legal, UCD Graduate Studies Office, UCD Teaching and Learning, UCD Library, UCD Research & Innvatin. The Wrking Grup will develp mechanisms fr embedding gd research practice int the culture f all schlarship and prmte awareness f research integrity and research ethics issues, including supprts t prmte gd research practice t undergraduates, graduates and staff engaged in research. Specifically, it is suggested that a cmmn mdule, wrkshp r staff prgramme n research integrity principles and ethical practices be develped and applied as part f undergraduate, pstgraduate and researcher training 3. The Task Frce discussed several specific actins which the Wrking Grup may cnsider in rder t ensure that apprpriate research practices are embedding int the culture f UCD and researchers at all stages f their career including, fr example: Develp wrkshps n research integrity and research ethics Best practice in data management and strage Establishment f Research Ethics Officer at Schl level Establishment f Research Integrity Officer as Institutinal level Raise awareness f research integrity and research ethics acrss campus Design and disseminatin f handbk n research integrity and research ethics fr new researchers in UCD 3 As prpsed in the Discussin Dcument Ensuring Integrity in Irish Research 7

8 Ethical and Prfessinal aspects: Prgress t date In June 2014, the Irish Minister f State fr Research and Innvatin published the Natinal Plicy Statement n Ensuring Research Integrity in Ireland UCD staff members cntributed t this prcess and dcument. On ft f the Natinal Plicy Statement, UCD cmmitted t cmplete anup-t-date plicy n Research Integrity in the university. In Nvember 2014, the Research Plicy Wrking Grup, chaired by the Vice-President fr Research, Innvatin & Impact was established t prpse plicy and prcess fr research integrity, cnflict f interest, data management and research ethics. The HRS4R Prject Manager is als a member f the Research Plicy Wrking Grup. Despite the delay in establishing the wrking grup, wrk has prgressed under this actin. The Office f Research Ethics has held a number f stakehlder meetings with UCD Library, UCD HR, UCD Graduate Studies, UCD Teaching & Learning and UCD Research, with a view t synergising cmmunicatins with researchers and prviding an intercnnected apprach t research ethics and research integrity. Office f Research Ethics meetings with: UCD Library: library were prviding a new Research Data Management website which required input frm the Office f Research Ethics UCD Graduate Studies: t discuss hw and when t incrprate seminars n research ethics int the pstgraduate transferable skills mdules UCD HR: discussing hw and when t prvide seminars fr pst-dctral researchers Research Ethics Website In 2014 the Office f Research Ethics created a detailed webpage fr general guidance n Hrizn 2020 and included a self-assessment tl which has been widely cnsulted by the research cmmunity. Details here: Epigeum: nline tl fr Research Integrity UCD is ne f the Grup Develpment Members that have cntributed t the develpment f this nline tl fr research integrity. Epigeum is available fr all researchers in UCD and a link has been prvided n the Research Ethics website (see sectin belw). The Research Ethics Cmmittee agreed that a series f Epigeum wrkshps wuld be a useful methd f targeting structured PhDs, graduates in general and cmmittee members. There are 5 faculty versins n research integrity with 5 hurs f nline training and hurs f ffline training per versin t avail f. The Office f Research Ethics prvides UCD academic staff with access t the curse prgrammes

9 Prmtin f Research Ethics The Office f Research Ethics has prvided a range f wrkshps and seminars and submissin supprts. In additin t the yearly series f wrkshps Intrductin t Research Ethics and Research Ethics fr Supervisrs, the fllwing wrkshps/seminars were prvided: a) Fr UCD Graduates: Schl f Public Health, Physitherapy & Ppulatin Science [December 2012] Cllege f Human Sciences, Graduate Wrkshp n Research Ethics [Feb 2013] Schl f Archaelgy: Seminar n Ethics [Feb 2013] Schl f Public Health, Physitherapy & Ppulatin Science: Research Ethics [Feb 2013] Cnway Institute: Research Integrity issues fr graduate students. Cre Research Skills Mdule [Oct 2013] Cllege f Human Sciences: Graduate Wrkshp n Research Ethics [Nv 2013] Cnway Institute: Animal Research Ethics in UCD [Oct 2013] Schl f Veterinary Medicine: Three level 5 (Dctral stage) mdules fr transferable skills fr early stage researchers with a significant Research Ethics cmpnent (nline) Wrkshps n Research Ethics t Tw f the Mlecular Medicines Ireland (MMI) PhD prgrammes ( ) b) Fr UCD Academic Staff: Annual Wrkshp n Data Management & Prtectin [January 2012] Annual Wrkshp n Research with Children and Yung Peple [March 2013] c) AREC Wrkshp: (1) Intrductin t Ethics in Animal Research; (2) Classificatin f Severity f Prcedures In EU Directive 2010/63/EU [June 2013] Research Ethics Management System (REMS) In early 2013 the Office f Research Ethics prvided a new Research Ethics Management System t facilitate the Animal Research Ethics Cmmittee and Human Research Ethics Cmmittee submissins prcess fr full ethical review. This is an applicatin management system accessed thrugh the UCD IT systems which assists the researcher in managing their multiple submissins and allws the Office f the Research Ethics t prcess, c-rdinate and manage all submissins. In additin, it prvides a useful recrd keeping system. The REMS was pilted fr the HREC frm April June The system was fully peratinal fr bth HRECs and the AREC in September 2013 fr the start f the new academic year. Ethical and Prfessinal aspects: New actins prpsed Actin t implement: Develp and prpse plicy t the RIIG n research integrity, cnflict f interest, data management and research ethics. Unit respnsible: The newly frmed (Nvember 2014) Sub-Grup f the UCD Research Innvatin and Impact Grup, the Research Plicy Sub-Cmmittee, chaired by the Vice-President fr Research, Innvatin & Impact. Metrics fr success: Develpment and implementatin f UCD Research Integrity Plicy. 9

10 2. Recruitment: Original actins Alteratins t the UCD Recruitment website will be made t include details n wrking cnditins fr all research psitins. Currently this infrmatin is nt as easily fund as it might be n this part f the UCD website. This actin will prvide mre clarity fr applicants t all research psitins. Fr the recruitment f early-stage (pstgraduate) researchers, UCD will maintain a variety f recruitment mechanisms at lcal level but will publish guidelines n best practice aspects f recruitment prcesses specifically fr early-stage researchers. Fr example, all recruitment f early-stage researchers shuld include: A brad descriptin f knwledge and cmpetencies required, building n the existing jb descriptins A descriptin f the wrking cnditins and entitlements, including career develpment prspects Adequate and standardised time between the advertisement f the vacancy r the call fr applicatins and the deadline fr reply Recruitment: Prgress t date Awareness Raising: The fcus f effrt arund the recruitment f early-stage (pstgraduate) researchers has been n awareness raising and simplifying the prcess f applicatin thrugh the UCD Graduate Studies website. During 2014 a campaign was run t entice students t Graduate Taught prgrammes by highlighting research cnducted by a number f UCD academics. This created an awareness f Graduate Research at UCD. Als in 2014, the Graduate Prspectus cntained a large sectin prfiling Graduate Research and this was als included in the Internatinal Graduate Brchure. Mre details are fund here (See page 12/13): A cmmn query fr early-stage researchers wh wish t jin UCD regards seeking clarity n the requirements and prcess r applicatin. T respnd t this, the Graduate Studies Office revamped the Structured PhD leaflet and included details f the prcess als. Please find the leaflet here: This is being distributed at events in bth Ireland and markets utside Ireland. Training Supervisrs fr recruitment: UCD Graduate Studies runs the Research Supervisr Supprt and Develpment Prgramme (RSSDP) targeted at new and inexperienced research supervisrs, althugh all supervisrs are welcme t attend. The RSSDP ffers wrkshps which are specifically targeted at assisting supervisrs in determining whether they are sufficiently expert in supervising research, and have the time, knwledge, experience, expertise and cmmitment t be able t ffer 10

11 the research trainee apprpriate supprt. They als help supervisrs prvide fr the necessary prgress and review prcedures, as well as feedback mechanisms. The prgramme, currently ffered ver a 6 mnth perid, ffers 7 wrkshps in key areas f best practice in research supervisin (primarily f dctral students but the prgramme is als relevant t supervisrs f Masters by Research students). These wrkshps are run cllabratively with Trinity Cllege Dublin (TCD). This ffers an pprtunity fr mixed disciplinary and institutinal staff t share experiences and develp practice. Engagement f cre wrkshps will lead t recgnitin n the supervisr s HR training recrds f their participatin. One f the mdules delivered as part f the RSSDP prgramme highlights the HRS4R prcess frm the Eurpean Cmmissin s perspective and hw it is being implementing in UCD. The purpse f including this tpic at the supervisr develpment prgramme is t underline the necessity fr supervisrs t be aware f the range f cnsideratins under the Charter and Cde and nt just the cntent f the research prject, when supprting pstgraduate researchers. Recruitment f Early-stage researchers: New actins prpsed Awareness Raising: UCD Graduate Studies will create mre infrmatin arund the Graduate Research prgrammes n the relevant sectin f the UCD website. Currently this is mre fcussed n Graduate Taught prgrammes. The RSSDP prgramme will be develped and enhanced during The cntent f the 2015 prgramme which, by design, will be ffered t discrete mixed disciplinary grups, is highlighted belw. January 22 nd 2-5pm Visiting expert Hugh Kearns (Flinders University, Adelaide) (UCD) February 27 th March 13 th April 16 th April 24 th May 22 rd June 11 th 2-5pm Optimising Quality Applicant Attractin (UCD) 2-5pm Supervisry Styles, Rles and Respnsibilities (UCD) 2-5pm Reflecting n Research Supervisin & the Pedaggies that Guide it (TCD) 2-5pm MAEV (Mnitring, Assessment, Examiners, Viva) (UCD) 2-5pm Aviding Cmmn Pitfalls & Prmting the Research Student s Skills Base (UCD) 2-5pm Becming an Examiner: the Research Degree Examinatin Prcess (TCD) The RSSDP is cmprised f a series f interactive wrkshps, which, in the cntext f best practices and plicy in the research supervisry field, facilitate practice-sharing with experienced supervisrs, prfessinal staff and students in an pen frum. Key Learning Outcmes upn cmpletin f the prgramme. Participants will be able t: Apprach student recruitment in a manner which maximises the likelihd f best candidate selectin Navigate institutinal plicies and prcedures Identify their wn rle as supervisr and frame the dctral supervisin prcess 11

12 Advise and assist students n structuring and managing their wrk Be capable f carrying ut a training needs analysis Appreciate the challenges, prblems and pitfalls f the supervisin prcess and identify appraches t vercme these Prvide guidance t students n thesis and viva preparatin Handle cnflict and understand mechanisms thrugh which t seek reslutin Gain an understanding f the internatinal nrms assciated with being an external examiner f research theses Apprach research supervisin frm a pedaggical perspective and examine reflective practice as a tl fr practice develpment. Develpment f the RSSDP: UCD frms part f a natinal cllabratin funded under NAIRTL n research supervisr supprt and played a key rle in the develpment f the practical nline guide fr Develping an Institutinal Framewrk fr Supprting Supervisrs f Research Students. Details here: The 2015 RSSD Prgramme will be a unique cllabrative ffering where UCD will partner with Trinity Cllege Dublin in the develpment and delivery f wrkshps. This nvel initiative will see the sharing f resurces as well as participants between institutins. Supervisrs will als be ffered access t natinal Master Classes prvided by NAIRTL n research supervisr supprt and develpment. Future plans anticipate frmal accreditatin fr the RSSDP which will be cunted twards CPD fr research supervisry staff. UCD Graduate Studies Office is respnsible fr this area Natinal and Internatinal Cllabratin n Research Supervisr Supprt: In 2014 UCD Graduate studies als embarked n a Universitas21 prject invlving the identificatin and adaptatin (as apprpriate) f practices in U21 universities wh lead in the area f supervisr develpment. One f the utcmes f this prject is the Internatinal Research Supervisr Supprt and Develpment Wrkshp being held in Shanghai Jia Tng University n March 25 th /26 th Deans and Directrs f Graduate Studies acrss the Universitas21 netwrk will be participating and discussing practices in research supervisin supprt. Details here: 3. Wrking Cnditins & Scial Security: Original actins UCD will establish a Wrking Grup t determine researcher and institutinal requirements in terms f mbility and the prtability f research grants, including mechanisms such as entry and exit pint templates, plicy fr prtability f grants bth natinally and in the case f EU grants, internatinally, data management, prtability f pensins, prtability f research grants, Intellectual Prperty, patents, etc. 12

13 Wrking cnditins and scial security: Prgress t date Prtability f Research Grants: An initial draft template has been develped by the UCD Research EU Office fr External Eurpean Research Cuncil applicants t UCD. This template seeks t ease the applicatin prcess fr external applicants t UCD entering ERC cmpetitive prcesses. The Office has als develped a Review prcess fr ptential external ERC Applicants. Research Staff Orientatin: A pilt Pstdc Orientatin Event was held in Octber 2014 with a clear career develpment fcus as well as prviding infrmatin n the key supprts available t pstdcs new t UCD. The event which was pened by the VP fr Research, Innvatin & Impact included speakers frm the Principal Investigatr and pstdctral cmmunities, representatives frm the Research Staff Assciatin and key supprt areas, including UCD Research, the UCD Career Develpment Centre and HR Learning and Develpment. The event was attended by 20 pstdcs frm acrss the University and feedback n the event was very psitive and cnstructive. Supprting Gender balance in UCD: As utlined in the intrductin, this review prvides a descriptin f actins taken at UCD which are fully aligned t the principles f the Charter and Cde but were nt signalled in the Actin Plan in In this regard, imprtant prgress has been made t supprt UCD in achieving gender balance at all staff levels, particularly in the area f research. In December 2013, UCD supprted the initiative t bring the UK based Athena SWAN Charter t Ireland as a pilt and cmmitted t applying fr the Athena SWAN Brnze Institutinal Award during the curse f the pilt. UCD is represented n the Irish Natinal Crdinatin Cmmittee. A new rle was created and a gender prject manager tk up new psitin in June While mindful f the need t fcus n bth men and wmen in the cntext f achieving gender balance, in light f the identified challenges arund the inclusin f wmen, there is a fcus n the retentin, prgressin and attractin f female staff, particularly in the area f research. A gender prject plan has been develped including a specific plan t supprt UCD apply fr the Athena SWAN Award in April In line with the Athena SWAN framewrk, three actins are underway including: A self-assessment team (cmprising a steering grup and three wrking grups) An assessment f where the university is regarding gender equality, in quantitative (staff and student data) and qualitative (plicies, practices, systems and arrangements) terms, identifying bth challenges and pprtunities A plan that builds n the assessment, any activities that are already in place and what has been learnt frm these. 13

14 With an initial fcus n the STEMM areas, further wrk shall be undertaken t develp a framewrk fr the AHSS. In year ne, the fcus shall be n academic staff but in year tw and thereafter, it is envisaged that all staff shall be cnsidered. Key deliverables ver the next three years include Achievement f the Athena SWAN Institutinal Brnze Award Develpment f a framewrk t supprt gender equality actin planning in AHSS Three schls shall achieve Athena SWAN departmental awards. The gender equality actin planning prcess will identify further deliverables and metrics. 14

15 Wrking cnditins and scial security: New actins prpsed 1. Actin area in Charter and Cde: During 2015/ 2016 the Pstdc Orientatin Event will be held n a quarterly basis and included in the pstdc Calendar f Events. The cntent and frmat f the event will be enhanced in line with feedback frm participants. 2. Actin area in Charter and Cde: Wrking cnditins, ethical and prfessinal cnsideratinsdiscriminatin: CnnectAbility is a prgramme designed t imprve hw disability is managed in the wrkplace within the University Sectr. It is an intervarsity initiative made pssible by funding awarded by the Equality Mainstreaming Unit, which in turn is jintly funded by the Eurpean Scial Fund and by the Equality Authrity. The verall bjectives f CnnectAbility are t embed gd practice in inclusive emplyment prcedures fr staff with disabilities during the curse f their emplyment in the University; t equip managers with the knwledge, tls and skills they need t supprt staff; and t build general awareness f disability in the University. Actin t implement: Establish an Advisry Grup t assist with the implementatin f CnnectAbility at University level Finalise prcesses and dcumentatin in a UCD cntext Prmte CnnectAbility t ensure integratin int the University envirnment Unit respnsible: UCD HR, Organisatin Design and Diversity Metric fr success: Deliverables, metrics etc. t be determined with prpsed Advisry Grup 3. Actin area in Charter and Cde: Wrking cnditins, Recruitment and Selectin Prpsed Uncnscius Bias training pilt: Uncnscius Bias is a term used t describe the assciatins that we hld which, despite being utside ur cnscius awareness, can have a significant influence n ur attitudes and behaviur. Fr Higher educatins institutins, making biased decisins affects the recruitment and selectin f staff and students, and the ability f thse staff and students t achieve their full ptential. Actin t implement: UCD HR is develping a prpsal t prvide training arund Uncnscius Bias. The aim is t increase awareness f the cncept f Uncnscius Bias and hw it can affect decisin making in the areas f recruitment/selectin and everyday interactins with clleagues. As a first phase t prvide a series f half day general awareness training t a targeted audience f participants frm acrss the University T deliver a ne day Training fr Trainers The creatin f an internal netwrk f Uncnscius Bias trainers. 15

16 Unit respnsible: UCD HR, Learning and Develpment and Organisatin Design and Diversity Metric fr success: Prvisin f a series f half day general awareness training t a targeted audience f participants frm acrss the University Deliver a 1 day Training fr Trainers and subsequent feedback t gauge satisfactin The creatin f an internal netwrk f Uncnscius Bias trainers and training prvisin. 4. Actin area in Charter and Cde: Wrking cnditins, Gender CESAER the Cnference f Eurpean Schls fr Advanced Engineering Educatin and Research is a nt fr prfit internatinal assciatin f leading Eurpean universities f technlgy and engineering schls/faculties at cmprehensive universities and university clleges. CESAER puts a high pririty n human resurce develpment in research. The assciatin s Task Frce n Human Resurces addresses the main issues in human resurce develpment at mdern universities f science and technlgy. Gender equality plays an imprtant rle. CESAER s cmmitment regarding gender equality is defined as t develp and start, r cntinue and share implementatin experiences with institutinal gender strategies and Gender Equality Plans encmpassing e.g. cmmitments frm the CESAER member institutins leadership, prmting the apprpriate mix f gender specific career develpment measures, r by ensuring mnitring f the implementatin f Gender Equality Plans thrugh the apprpriate internal prcedures. Actin t implement: CESAER prgramme Supprt UCD Engineering bth at a lcal level and an institutinal level with CESAER prgramme activities, as apprpriate Further cnsultatin arund this t take place. Unit respnsible: UCD HR-Organisatin and Design unit t prvide supprt t UCD Engineering as utlined abve. 5. Actin area in Charter and Cde: Wrking Cnditins, Research envirnment Clear infrmatin n several aspects f wrking cnditins is nt available in a cnsistent manner acrss the university. Pstdctral researchers and ther staff may nt be made aware f issues such as desk/ ffice space, IT facilities, access t facilities etc. Imprtantly, researchers and emplyers many nt be aware f plicies related t maternity leave, pensins and redundancy under funded research prjects. Actin t implement: Devise and disseminate plicy n wrking cnditins as utlined abve Unit respnsible: UCD Research and Innvatin, UCD HR via RIIG Subgrup n Research Plicy Metric fr success: Cmpleted plicy and evidence f update n a Schl level. 16

17 4. Training: Original actins UCD will supprt researchers and increase career pprtunities by setting targets fr increased numbers f jb placements and funded research psitins such as natinal emplyment-based funded prgrammes and EU industry-linked awards fr early-stage researchers. Early-stage and Experienced Researchers may fcus n an academic career as their preferred ptin. In sme cases researchers are inclined t avid explring ther career pprtunities. UCD will t cntinue t integrate career awareness, develpment and planning amngst earlystage and experienced researcher with emphasis n diverse career paths and t engage with the researcher and supervisr/pi cmmunities t emphasise the value f the prcess. Researchers shuld include the apprpriate level f teaching and learning skills training as part f their Research and Prfessinal Develpment Plan (Early-stage researchers) and Research Skills and Career Develpment Planning (Experienced researchers). SCPCD will determine and prpse apprpriate plicy t the UCD University Management Team fr implementatin. T include: A specific upper limit n teaching hurs Respnsibility at Schl level A transcript template t be cmpleted at Schl level indicating level f cntributin t teaching Researchers shuld include the apprpriate level f innvatin /entrepreneurial skills training as part f their Research and Prfessinal Develpment Plan (Early-stage Researchers) and Research Skills and Career Develpment Planning (Experienced Researchers). SCPCD will determine and prpse apprpriate plicy t the UCD University Management Team fr implementatin. Training: Prgress t date Supprt researchers and increase career pprtunities Tw permanent rles have been recruited t manage and deliver dedicated pstdc career and prfessinal develpment supprts (2014). Rles Research Careers Manager and Researcher Develpment Specialist. Dedicated ne-t-ne pstdc career caching service in place. Prfessinal develpment prvisin (i.e. training and events) fr pstdcs is underpinned by the identificatin f transferable cmpetencies fr a wide range f career ptins including industry, entrepreneurial enterprise, plicy and research cmmunicatins jbs as well as academic rles. The pstdc-specific rientatin (pilted Oct 2014 and additinal t the all-staff rientatin) has a clear career-develpment fcus as well as prviding infrmatin n the key supprts available t early-stage researchers new t the University. 17

18 A wrking grup has been established t infrm the develpment f systems and prcesses that can supprt a mre rbust apprach t pstdc prfessinal develpment (i.e. nline prfessinal develpment plan, calendar f events with nline bking functinality, training recrd). The Standing Cmmittee fr Pstdctral Career Develpment (SCPCD) has been recnfigured as a subcmmittee f the University Research Innvatin and Impact Grup (RIIG, 2014) prviding a clearer gvernance structure and including the Dean f Graduate Studies. Quantitative data t supprt the evidence abve: A ttal f 116 ne-t-ne career develpment sessins were carried ut with 80 pstdc/ early stage research staff between April 2014 and Dec Since 2012, between 20 and 30 grup training events tailred t pstdc career and prfessinal develpment have taken place each year. Attendance at each event averages participants (i.e. pstdcs). Since April 2014 the panel discussin and infrmal netwrking frmat have been integrated int pstdc fferings t make clear links between the fur UCD develpment cmpetencies (i.e. Teaching, Learning & Mentring, Research and Research Management, Innvatin and Transferable Skills and Persnal and Prfessinal Excellence) and ptential career paths. Online evaluatins have been cnducted fr all pstdc events. This feedback is used t ensure the supprts available are fit fr purpse and meet the evlving needs f the pstdc ppulatin. A career develpment survey was distributed in July 2014 and apprx 35% f the pstdc ppulatin cmpleted it. This survey indicated psitive engagement with the services being prvided and prvided infrmatin as t hw the service culd be further imprved. Similarly, all 20 pstdcs wh attended the pilt pstdc rientatin in Oct 2014 prvided cmprehensive feedback, which was bth psitive and cnstructive. Since April 2014 a ttal f 13 events run fr pstdcs have engaged the PI cmmunity directly, thrugh fcus grups, speaking at events, facilitating a training sessin r being a participant n a training sessin (e.g. Mentr training, pstdc rientatin, grant-writing sessin, cmmunicatin skills training sessin). An integrated calendar f events has been in place since August This prvides pstdcs with seamless access t nline bking f curses and events while als building and maintaining a pstdc training recrd. 18

19 Increased numbers f jb placements There are a number f PhD prgrammes with an internship/placement cmpnent at UCD. Hwever, such internships tend t take place as part f the verall PhD research prgramme as ppsed t students having t register t a placement mdule, s it is hard t get an exact figure fr hw many actually take it up each year. The internships/placement vary between shrt 1-2 week affairs (wrk shadwing pprtunities) t thse that last fr 2-3 mnths when the student wrks/researches in a particular area related t their PhD research. Sme students undertake placements in rder t avail f facilities and expertise in ther institutins. Supprting researchers fr nn-academic career paths Since autumn 2012 UCD Research & Innvatin has develped a suite f supprts fr pstgraduate and pstdctral researchers applying t the Irish Research Cuncil schlarship/ fellwship funded prgrammes. The fcus n these awards is n the develpment f a brad skill base t prepare them fr a variety f emplyment pprtunities within and utside f academia. These supprts include an infrmatin sessin fr applicants and supervisrs, a Help Pack t guide applicants thrugh the applicatin frm, a read and review f draft applicatins, and nging administrative supprt fr applicants. The infrmatin sessins cver: The IRC mindset (i.e. funding the career develpment f early-stage researchers) The prject management f the applicatin prcess Grant writing: Tips n writing a gd grant prpsal, cmmn pitfalls Preparing a research budget Cnsidering ethics Cnsidering the research gender dimensin Preparing a career develpment plan The numbers attending these sessins have increased ver the last 2 years and the attendee feedback indicates that the supprt prgramme is f benefit in assisting applicants submitting grant applicatins, as is utlined here: Event Date Peple registered * UCD Research - Irish Research Cuncil Pstgraduate funding infrmatin sessin UCD Research - Irish Research Cuncil Pstdctral funding infrmatin sessin UCD Research Wrkshp - IRC Emplyment Based Pstgraduate Prgramme UCD Research Wrkshp - Applying fr an IRC Pstgraduate Schlarship UCD Research Wrkshp - Applying fr an IRC Pstdctral Fellwship 12 February February August Nvember Nvember

20 UCD Research & Innvatin inf sessin - Applying fr an IRC Pstdctral Fellwship UCD Research & Innvatin Infrmatin sessin - Applying fr an IRC Pstgraduate Schlarship 10 Octber Mnday, 1 December 2014 and Thursday, 4 December 2014 Wednesday, 3 December 2014 UCD Research & Innvatin Inf sessin - IRC 27 Emplyment Based Pstgraduate Prgramme *Fr events that attract large number f registratins the numbers actually attending are apprximately 60%. Events with lwer registratin number attract apprximately 90% n the day f the event. Summary results f a satisfactin survey f last infrmatin sessin held: Applying fr an IRC Pstgraduate Schlarship, December 2014 (44 respndents): Yur satisfactin with the varius sectins f the Infrmatin Sessin

21 Are yu prepared fr the applicatin prcess nw? Additinal cmments/ thughts... Natinal emplyment-based funded prgramme UCD Research & Innvatin in cllabratin with the UCD Enterprise Gateway (see details belw) has devised a range f supprts fr applicants t the Irish Research Cuncil s (IRC) Emplyment- Based PhD Schlarship cmpetitin. This is the nly industrial PhD ffered by Irish funding agencies. Under this prgramme researchers are registered fr a masters r PhD and are emplyed in nn-academic setting at the same time. The range f supprts ffered includes: Dedicated Infrmatin Sessins & Grant Writing Wrkshps (2 hurs duratin) Arranged meet the funder sessins Grant applicatin Help Packs t supprt all sectins f the applicatin frm One n ne reviews f draft applicatins There have been a grwing number f applicatins and awards in this scheme with the mst recent rund (Summer 2014) yielding 16 awards t UCD ut f 17 applicatins. The table belw utlines this grwth since the scheme began. 21

22 Similarly, UCD Research & Innvatin has prvided dedicated supprts t tw runds f the IRC s MSCA COFUND Pst dc Fellwship award in 2013 and Under this prgramme applicants can elect t carry ut part f their fellwship in a nn-academic setting. The suite f supprts included infrmatin sessins (registered attendees 116, 132 respectively) cvering all pst dc pprtunities under the IRC and Help Packs fr applicants t deal with questins in the applicatin frm. A key cmpnent in these schemes is the fcus n the Career & Training Develpment plan which frms 30% f the grades available. The UCD Enterprise Gateway was established in May 2014 t enhance UCD s partnerships with business, scial and cultural enterprises, gvernment agencies and ther stakehlders. Many f the mst exciting pprtunities lie at this interface, where the breadth and depth f knwledge in the university meet the expertise and demands f the enterprise envirnment. The Enterprise Gateway prvides a frnt dr supprt and facilitatin service fr businesses lking t wrk with UCD s research cmmunity. It als wrks with UCD s researchers t help them grw their interactins with businesses. Services include: Intrductins t UCD s wrld-class research cmmunity Identificatin f cllabrative funding pprtunities fr business and industry Facilitate access t UCD s state-f-the-art labratries, equipment and cre technlgies Supprt cmpanies t lcate n campus (e.g. at NvaUCD r at NexusUCD) EU industry-linked awards fr early-stage researchers UCD prvides dedicated supprt t its research cmmunity t enhance their engagement with and achieving success in the prestigius and very cmpetitive Marie Sklwdwska-Curie Innvative Training Netwrk (ITN) schemes, the principal bjectives f which are (as stated in the MSCA ITN wrk prgramme): 22

23 1. T train a new generatin f creative, entrepreneurial and innvative early-stage researchers able t face current and future challenges and t cnvert knwledge and ideas int prducts and services fr ecnmic and scial benefit; 2. T raise excellence and structure research and dctral training, extending the traditinal academic research training setting, and equipping researchers with the right cmbinatin f research-related and transferable cmpetences. They will prvide enhanced career perspectives in bth the academic and nn-academic sectrs thrugh internatinal, interdisciplinary and intersectral mbility cmbined with the innvatin-riented mind-set During 2013 and 2014 the UCD Research EU Office facilitated tw infrmatin sessins and tw prpsal writing training sessins fr prspective ITN Crdinatrs within the University, t apprximately 50 participants. Over the tw years 21 crdinatr ITN applicatins were submitted with a success rate f 14.3% ( : 6%; : 33%). The EU success rates fr these years were as fllws : 13%; : 10.5%. The Transferable Skills Prgramme is run by UCD Graduate Studies and ffers skills training which is aligned with the IUA (Irish Universities Assciatin) Skills Statement. Wrkshps are ffered t all dctral students. A number f elements f this prgramme address the imprtance f develping effective wrking relatinships between early stage researchers and their supervisrs r PI s. Graduate Studies run specific wrkshps such as thse highlighted belw, which specifically address skills such as establishing prfessinal relatinships, ptimising the researcher s ability t cmmunicate, recrd and manage research utputs. Data Caring: why manage yur research data? PhD Masterclass Turb Charging yur Writing Wrking with yur Supervisr Getting the mst frm yur RPDP (Research and Prfessinal Develpment Plan) Mind Maps in Research Key Online Mapping Resurces fr Irish Data PhD@UCD: frm the Beginning Presentatin Skills Prject Management A number f wrkshps are ffered t early stage researchers annually and participatin in this activity is recrded n student transcripts. Discipline-specific and transferable skills wrkshps and mdules are als ffered in schls and clleges where they are aligned with disciplinary needs. Mre infrmatin n UCD s Graduate Studies Transferable Skills Offering here 23

24 Teaching Sme prgress has been made in terms f the develpment supprts available t pstdcs in the area f teaching and learning, hwever, clarity is sught at an institutinal level regarding access t teaching hurs and a mre cnsistent apprach t develpment. This tpic is nw n the agenda f the newly frmed RIIG Sub Cmmittee n Research Careers. Facilitating Learning in Occasinal Teaching (March 2012). A half-day sessin fr pstdcs n Facilitating Learning in Occasinal Teaching. The sessin was well attended and feedback very psitive. Learn t Teach, Teach t Learn Mdule (Jan May 2013). The mdule ffered participants the pprtunity t explre theretical principles f teaching and learning and t implement best practices in a live undergraduate mdule: Scial Cmputing & Media. The cntent f this mdule revlves arund different aspects f scial netwrking and technlgies, relevant t any discipline. Participants had the ptin t d their practice teaching in their wn teaching envirnment. In additin t seminar discussin and practical teaching, participants prepared a reflective teaching prtfli t facilitate them in early nward career develpment. 18 pstdcs cmpleted the mdule and feedback was very psitive. University Teaching & Learning Practice fr Pstdcs (Feb-May 2015). The aim f this series f seminars is t intrduce Pst Dctrate Researchers t the key cncepts underpinning gd practice in third-level teaching and learning, and t enable them t prepare t undertake sme basic teaching activities. The structure f the prgramme ffers a number f pprtunities fr the individual t engage in cre aspects f academic practice and t build a prfessinal teaching prtfli. Other resurces available t pstdcs include Teaching Tlkit and the Open Educatinal Resurce - nline resurces available t staff. Quantitative data t supprt the evidence abve: Facilitating Learning in Occasinal Teaching (March 2012) 11 pstdcs attended Learn t Teach, Teach t Learn Mdule (Jan May 2013) 18 pstdcs cmpleted the mdule (feedback frm participant: I really enjyed it and it has definitely prvided sme fd fr thught and helped me in terms f my career. I had a jb interview recently fr a lectureship that I was successful in and ne f the things that really helped was the fact that I was participating in this curse. I was asked questins n prmting student engagement and emplyability s the fact that we had cvered this was brilliant!) University Teaching & Learning Practice fr Pstdcs (Feb-May 2015) 22 pstdcs attended. 24

25 Factrs that have cntributed t a delay in prgress: Acknwledging that while nt every pstdc in the university may wish t access teaching pprtunities r develpment supprt in this area, the University shuld ensure that apprpriate measures are in place t facilitate thse that d. In this cntext, it is essential that clarity be prvided n this issue at university level. This may be in the frm r a university plicy prviding clear guidelines as t hw pstdcs can access teaching pprtunities as part f their develpment shuld they request it (setting ut a maximum number f hurs a pstdc can undertake teaching activities and als differentiate between the types f teaching undertaken e.g. lecturing, seminar teaching). The plicy shuld als state clearly hw pstdcs access teaching and develpment supprts and prvide guidance n hw this shuld be managed at lcal level. In additin, the issue f payment fr any hurs in excess f the upper limit agreed shuld be addressed. In rder t facilitate develpment f pstdcs in this area, and indeed, t prvide thse that wish t access teaching pprtunities, the prvisin f a develpment prgramme fr this grup f staff will prvide them with the pprtunity t learn abut and implement best teaching practices in a variety f settings. Participatin n the prgramme shuld be ptinal with the pstdc receiving full supprt frm their PI t undertake this prgramme. In terms f prgressing these issues the Dean f Graduate Studies is nw a member f the Research Careers Sub-cmmittee that will infrm and advise n matters relating t the prfessinal develpment f pstdctral researchers and reinfrce the cntinuum frm pstgraduate t pstdctral t mre senir researchers. Innvatin /entrepreneurial skills training as part f their Research and Prfessinal Develpment Plan (Early-stage Researchers) and Research Skills and Career Develpment Planning (Experienced Researchers) There are a number f curricular, c-curricular, and staff initiatives fr pstgraduate researchers acrss the University that make up the entrepreneurial ec-system n campus. UCD has develped many accredited curricular prgrammes in the areas f entrepreneurship, design, innvatin and creativity at varius schls acrss campus, including The Innvatin Academy (crss-disciplinary and reprting int the VP fr Research), the Smurfit Business Schl, the Quinn Schl f Business, the Schl f Engineering, Architecture, Cmputer Science, Schl f Bilgical and Envirnmental Science. While mst Schls prgrammes are specific t their respective disciplines, the Innvatin Academy s PhD mdules n ideatin and entrepreneurship are pen t applicants frm any discipline acrss the University. Undergraduates frm any subject can wrk tgether acrss disciplines n entrepreneurial ideas at The Innvatin Academy under UCD s Hrizns mdular electives prgramme. 25

26 In additin there are further c-curricular activities and prgrammes t supprt entrepreneurship n campus. Fremst amng these is UCD Nva, a unit which huses the University s technlgy transfer functin and its research fcussed start-up incubatr. Other c-curricular activities include the student run investr and entrepreneurship sciety, and students unin entrepreneurship cmpetitin. UCD Nexus prvides ffice space fr start-up businesses that have been spun ut, r which are perated by alumni. Training: New actins prpsed The University Management Team endrsed a mve t mandatry develpment fr pstdcs (September 2013). This will include: Attendance at a Pstdc-specific Orientatin Event Participatin in an initial Career caching sessin with the Career Develpment Centre Staggered develpmental cnversatins between pstdc and PI/Mentr (depending n whether they are the same persn r nt) indicating jb-related and career develpment gals/bjectives Participatin in a (specified/ agreed) number f training prgrammes (prvided by HR Learning and Develpment, UCD Research and Careers) Participatin in an exit interview with the Career Develpment Centre. An nline system t be develped internally that will supprt and recrd the mandatry elements abve. A phased apprach will be taken t ensure all elements are in place and fit fr purpse 1. Actin t implement: During 2015 and 2016 the Pstdc Orientatin Event will be held n a quarterly basis and included in the pstdc Calendar f Events frm The cntent and frmat will develp based n feedback frm attendees. Unit respnsible: Research Careers Wrking grup (UCD Research, HR Learning and Develpment, Career Develpment Centre) and RIIG subcmmittee. Metric fr success: Increased engagement in services by pstdcs and PIs (e.g. mre than 35% pstdcs reprting psitive engagement with service). 1A. Actin t implement: an IT system in place t supprt a lifecycle apprach t pstdc prfessinal develpment (i.e. welcme , autmatic invitatin t pstdc-specific rientatin, aut-reminders fr bth pstdc and PI, integrated calendar f events and institutinal recgnitin f participatin/ transcript). Unit respnsible: Research Careers Wrking grup (UCD Research, HR Learning and Develpment, Career Develpment Centre) via RIIG subcmmittee n Research Careers. Metric fr success: Increased engagement in services by pstdcs and PIs (e.g. mre than 35% pstdcs reprting psitive engagement with service). 26