SALARY: 22,212-25,440 Pro Rata per annum (SCP 25-29) + Local Government Pension Scheme

Transcription

1 Jb Descriptin POST: Office Manager & PA t Executive Principal RESPONSIBLE TO: Executive Principal RESPONSIBLE FOR: Supervisin f ffice-based staff SALARY: 22,212-25,440 Pr Rata per annum (SCP 25-29) + Lcal Gvernment Pensin Scheme LOCATION: Oasis Academy Marksbury Rad & Oasis Academy Cnnaught, Bristl WORKING PATTERN: 37 hurs per week, 40 weeks per year (Term time nly + 1 week) Hurs t be wrked flexibly t include sme evening wrk DISCLOSURE LEVEL: Enhanced JOB PURPOSE: T rganise and supervise the effective prvisin f administrative supprt services t the Academy and ensure that all wrk is undertaken in accrdance with Academy Plicies. T act as PA t the Executive Principal. AREAS OF ACCOUNTABILITY: Delivery f a mutually agreed set f Key Perfrmance Indicatrs, set annually in cnsultatin with the Executive Principal. Efficient administratin f Schls Management Infrmatin System (SMIS). Supervisin and c-rdinatin f the ffice team. Effective supprt f Executive Principal. Timely cmpletin and dispatch f statistical infrmatin. Timely cmpletin and strage f persnal infrmatin in accrdance with the Data Prtectin Act and Safeguarding. SPECIFIC RESPONSIBILITIES: A. Office Management: T supervise and wrk as part f the Academy s administrative, secretarial, finance, receptin and clerical supprt team, ensuring duties are cmpleted apprpriately. T maintain an versight f the Academy s admissins prcesses and prcedures, ensuring its accuracy T ensure the Schl Management Infrmatin System (SMIS), is accurate and up t date. T becme the Academy champin fr all matters relating t SMIS ensuring delegated duties and prvisin f training as required. T liaise with the IT technician and versee the use f ffice technlgy and cmmunicatins systems in the administrative functin. T ensure the timely transfer f data between the Academy, Lcal Authrity and Oasis Cmmunity Learning, as required peridically, recnciling any queries. T ensure the prvisin f an efficient and effective receptin service t the Academy and that the apprpriate image/eths f inclusin and welcme is prjected at all times. Liaise with Schl Health Service and ther agencies in relatin t pupil welfare, as required. Ensure administrative supprt is ffered t staff in successfully rganising schl trips, as apprpriate. B. Administratin Duties: T be respnsible fr ensuring that all general ffice rutines/services are prvided efficiently and effectively e.g.: pstal services, bth in and ut f the Academy filing telephne, & visitr enquiries/message taking and referral

2 diary management rdering ffice statinery/supplies, as required cllectin and recnciliatin f schl mnies and prcesses related t schl meals, milk in schls etc cntacts with utside suppliers f gds r services, receipting f gds and invice prcessing T ensure the develpment and use f apprpriate huse style frmats and standards, and ensure adequate recrd/filing and back-up systems are available. T c-rdinate the prvisin f statistical infrmatin e.g. cmpletin f the Annual attendance return, in supprt f the Academy, Gvernrs and/r the Leadership Team. T administer prvisin f Free Schl Meals ensuring statutry returns are cmpleted in an accurate and timely fashin t DfES, Lcal Authrity, and thers wh may require infrmatin frm time t time. C. Prvisin f Secretarial Supprt: T be respnsible fr ensuring that all ffice/secretarial services fr the Academy and designated members f the Leadership Team, are prvided efficiently and effectively and in a timely manner. T supprt the wrk f and act as secretary and rganiser f the Academy Cuncil meetings. These will take place n average every six weeks. T include ensuring adequate safeguarding checks are undertaken f members. T prvide secretarial services: C-rdinating the Executive Principal s diary appintments, meetings, key schl dates etc. Distributing/respnding t/recrding the Executive Principal s mail Overseeing the Academy calendar, ensuring it is kept up t date and circulated t staff and thers as necessary. Ensuring timely reminders are sent t all staff and Cuncil members in advance f events, meetings, etc. Researching and/r managing prjects that may be identified frm time t time by the Executive Principal r Leadership Team Maintaining the Executive Principal s filing system Organising travel and vernight accmmdatin arrangements, as required Prducing dcuments, briefing papers, reprts and presentatins. D. Human Resurces: T assist the Executive Principal with cnfidential Human Resurces related matters cncerning: Maintenance f the Single Central Recrd, ensuring accuracy at all times, inclusive f staff, Academy Cuncil etc. Maintain enhanced disclsure and ther checks fr Staff, Cntractrs and Vlunteers the recruitment f Academy staff, as required Administratin f emplyment recrds and emplyment cntracts frm itrent HR system Ensuring First Aid and ther H&S training prvisin is undertaken, as required Ensure Supply cver fr absent staff is rganised in a timely fashin Prviding supprt at cnfidential meetings, t include taking minutes. E. Cmmunicatins: T supprt in c-rdinating the prductin f necessary external publicity (Academy prspectuses, brchures, etc), wrking with apprpriate members f leadership r teaching staff t ensure that these are prepared n time, t budget and with adequate stcks held. T ensure supprt is prvided t c-rdinate the prductin f Academy Newsletters. F. Other: T ensure gd emplyee relatins and safe wrking practices are adhered t, and prmting and safeguarding the welfare f children and yung peple in the Academy. T attend and supprt ut f hurs meetings and events in the evenings attended by parents. T participate in the Schl s Perfrmance and Prfessinal Develpment Prcess. T ensure all tasks are carried ut with due regard t Health and Safety. Undertake any ther duties as cmmensurate with the grade in rder t ensure the smth running f the Academy.

3 G. Safeguarding children and yung peple Oasis is cmmitted t safeguarding and prmting the welfare f children and yung peple. We expect all staff t share this cmmitment and t underg apprpriate checks, including an enhanced DBS check. The abve respnsibilities are subject t the general duties and respnsibilities cntained in the Statement f Cnditins f Emplyment. The duties f this pst may vary frm time t time withut changing the general character f the pst r level f respnsibility entailed.

4 Persn Specificatin Our Purpse Oasis Academies exists t prvide a rich and balanced educatinal envirnment which caters fr the whle persn - academically, vcatinally, scially, mrally, spiritually, physically, emtinally and envirnmentally. Our task is t serve ur students as well as t prvide a learning hub fr the entire cmmunity. In this way we will raise aspiratins, unlck ptential and wrk t achieve excellence thrugh encuraging a can d culture which nurtures cnfident and cmpetent peple. Oasis Eths Our eths is an expressin f ur character - it is a statement f wh we are and therefre the lens thrugh which we assess all we d. Our wrk is mtivated and inspired by the life, message and example f Christ, which shapes and guides every aspect f each f ur schls. This is fundatinal t ur belief that all peple are created and lved by Gd as equal and unique beings, and t ur cmmitment t mdel inclusin and cmpassin thrughut all the aspects f the life and culture f each Academy cmmunity. Fr further infrmatin, please refer t the Educatin Charter dcument which accmpanies this jb descriptin. Qualificatins & Training Experience, Skills & Knwledge Persnal Qualities Essential Educated t A level (equivalent) r abve. Right t wrk in the UK. Experience in an ffice management pst, t include wrking in the rle f supervising a small team. Superir rganisatinal skills Prven ability t wrk under pressure and respnd t deadlines. Ability t make sund judgements and priritise multiple demands. Strng secretarial and administrative skills. Excellent inter-persnal skills Knwledge f a Schl Management Infrmatin System. Wrking Knwledge f CMIS and Single Central Recrd. Excellent written cmmunicatin skills and experience f minuting frmal and infrmal meetings, creating agendas etc. Up-t-date, wrking knwledge f IT systems and ffice facilities. Up t date wrking knwledge f Safeguarding plicy and practice. High attentin t detail. Gd standard f numeracy. Excellent, up-t-date, wrking knwledge f MS Office suite f applicatins. Self-mtivated, with a can-d apprach t prblem slving. Able t demnstrate initiative and wrk unsupervised. Well-hned decisin-making skills. Desirable Sme frmal administrative r secretarial training. ECDL r equivalent. Experience f wrking within an educatinal envirnment, in particular within a Primary setting. Gd understanding f financial management systems. A gd wrking knwledge f Health and Safety issues.

5 Flexible, mature and balanced apprach. Reliable, enthusiastic, cmmitted Able t demnstrate diplmacy, patience, credibility and lead by example. Team player wh is able t wrk cllabratively in a diverse team and share knwledge. Able t deal with peple frm a brad crss-sectin f backgrunds at all levels internally and externally. Ability t remain discrete when privy t cnfidential infrmatin. Cmmitment t undertaking regular prfessinal develpment t enhance wn practice. Cmmitment t safeguarding and prmting the welfare f children and yung peple. Willingness t underg apprpriate checks, including enhanced DBS checks. Mtivatin t wrk with children and yung peple. Ability t frm and maintain apprpriate relatinships and persnal bundaries with children and yung peple. Emtinal resilience in wrking with challenging behaviurs and attitudes t use f authrity and maintaining discipline. Have a willingness t demnstrate cmmitment t the values and behaviurs which flw frm the Oasis eths.