sponsorship & advertising PROGRAM

Transcription

1 38th ANNUAL INTERNATIONAL OPERATING CONFERENCE & TRADE SHOW HOUSTON, TEXAS MARRIOTT MARQUIS HOUSTON GEORGE R. BROWN CONVENTION CENTER sponsorship & advertising PROGRAM

2 sponsorship opportunities ILTA s Annual International Operating Conference and Trade Show brings thousands of terminal industry professionals together. Exhibiting companies can enhance their visibility during the event by participating in ILTA s 2018 Sponsorship and Advertising Program. ILTA offers a wide array of opportunities that fit any budget. Exhibitors can choose from three premium level packages designed to ensure maximum exposure or a variety of a la carte options. maintain a high profile As an official event sponsor, your company s logo is sure to be seen! Sponsor company logos are featured in a variety of places, including: ILTA Website 2018 Conference Program Brochure June 2018 Issue of ILTA News 2018 Show Guide NEW! 2018 Event Mobile App Event Signage don t miss your chance to stand out in the crowd. BECOME AN ILTA SPONSOR TODAY! Program sales close on Friday, March 30, All sponsorship and advertising opportunities listed herein are available exclusively to 2018 ILTA exhibitors.

3 premium level PACKAGES platinum sponsor - ONE AVAILABLE $15,500 ILTA MEMBER EXCLUSIVE Includes Gold Sponsor benefits plus: Exclusive opportunity to place one full-page, four-color ad in the ILTA 2018 Conference Program Brochure One additional complimentary full conference registration (2 total) Four additional complimentary Monday conference reception tickets (8 total) One reserved table for eight during keynote luncheon One complimentary foursome registration for the ILTA golf tournament gold sponsor - TWO AVAILABLE $8,000 ILTA MEMBER EXCLUSIVE Includes Silver Sponsor benefits plus: One complimentary full conference registration Two additional complimentary Monday conference reception tickets (4 total) Participation in prize giveaway Electronic copy of the post-attendee mailing list Company logo on golfer arrival gift A half-page advertisement in golf tournament program silver sponsor - FIVE AVAILABLE $3,500 MEMBER / $6,000 NON-MEMBER Company logo displayed on projection screen in conference breakout rooms Opportunity to insert one item in conference bag Company logo on note pads to be placed in conference bags Company logo displayed on napkins during conference breaks and Monday reception Two complimentary Monday conference reception tickets Electronic copy of the pre-registered attendee mailing list

4 EXCLUSIVE OPPORTUNITIES Wi-Fi Sponsor $12,500 MEMBER / $15,000 NON-MEMBER One complimentary full conference registration Company s home page will be set as the splash page Company s logo to appear on user access information displayed throughout the event Opportunity to insert one item in conference bag Conference Attendee Bag Sponsor $3,000 + cost of bag MEMBER / $3,500 + cost of bag NON-MEMBER Company provides bags to be given to all conference attendees Company name or logo displayed with ILTA logo on bag Opportunity to insert one item in conference bag a la carte OPTIONS Attendee Badge Lanyard Sponsor $3,000 + cost of lanyards MEMBER / $3,500 + cost of lanyards NON-MEMBER Company provides lanyards to be given to all conference and trade show attendees Company name or logo displayed on lanyard Hotel Room Key Sponsor $5,500 + cost of keys MEMBER / $6,000 + cost of keys NON-MEMBER Company provides customized room keys to all ILTA attendees at the Marriott Marquis Houston Company name or logo displayed with ILTA logo on room keys Hotel Room Drop Sponsor $4,000 MEMBER / $4,500 NON-MEMBER Opportunity to place one item or company brochure inside each ILTA attendee room at the Marriott Marquis Houston Hotel Door Drop Sponsor $3,500 MEMBER / $4,000 NON-MEMBER Opportunity to place one item or company brochure outside each ILTA attendee room at the Marriott Marquis Houston Trade Show Reception Bar Sponsor $3,500 + cost of glasses MEMBER / $4,000 + cost of glasses NON-MEMBER Company provides beverage glasses for premium bar Company logo on beverage glasses Trade Show Charging Station Sponsor $4,000 MEMBER / $4,500 NON-MEMBER Company logo and booth number displayed in charging station Opportunity to place one item on charging stations in lounge Advertising and sponsorship program sales close on Friday, March 30, Trade Show Ice Cream Sponsor $3,500 MEMBER / $4,000 NON-MEMBER Company logo displayed on ice cream cups Company logo and booth number on signage in ice cream lounge Trade Show Popcorn Cart Sponsor $2,500 + cost of bags/boxes MEMBER / $3,000 + cost of bags/boxes NON-MEMBER Company provides popcorn bags or boxes with company logo Company logo and booth number on signage near popcorn cart

5 a la carte OPTIONS (CONTINUED) Trade Show Shoe Shine Sponsor $3,000 MEMBER / $3,500 NON-MEMBER Company logo on signage near shoe shine stand Company logo and booth number on card given to all participants after shoe shine service Golf Tournament Clubhouse Sponsor $3,500 ILTA MEMBER EXCLUSIVE Company logo displayed on tournament welcome banner Company logo on a golfer arrival gift placed in player carts A full-page advertisement in golf tournament program Sponsor is invited to have a company representative welcome golfers prior to tournament play One complimentary foursome Golf Tournament Putting Contest Sponsor $500 MEMBER / $700 NON-MEMBER Company logo exclusively displayed near the putting green Sponsor is encouraged to have a company representative assist with hosting the competition Golf Tournament Longest Drive Sponsor $500 MEMBER / $700 NON-MEMBER Company logo exclusively displayed at the Longest Drive tee Golf Tournament Closest to the Pin Sponsor $500 MEMBER / $700 NON-MEMBER Company logo exclusively displayed at the Closest to the Pin tee SHARED OPPORTUNITIES Trade Show Reception Sponsor - SIX AVAILABLE $3,000 each MEMBER / $3,500 each NON-MEMBER Company logo on cocktail napkins used during reception Trade Show Prize Giveaway Sponsor - ELEVEN AVAILABLE $2,000 each MEMBER / $2,500 each NON-MEMBER Company logo displayed on prize giveaway entry form DON T SEE ANYTHING THAT FITS WHAT YOU HAD IN MIND? Contact Renita Gross at to discuss a package that is right for your business. Golf Tournament Hospitality Tent Sponsor - TWO AVAILABLE $900 MEMBER / $1,600 NON-MEMBER ILTA will provide each sponsor with a furnished tent stocked with beverages and snacks. Sponsors are asked to provide items for a prize drawing following tournament play. Company logo displayed at hospitality tent and on directional signage Company logo on arrival gift bag insert Sponsor is required to have a company representative staff the tent and assist with the prize drawing Golf Tournament Beverage Cart Sponsor - SIX AVAILABLE $800 MEMBER / $1,100 NON-MEMBER Company logo displayed on beverage cart Company logo on beverage cart giveaway item Sponsor is required to have a company representative drive beverage cart and distribute beverages to players

6 advertising opportunities (AD SIZES AND ARTWORK SPECIFICATIONS ON FOLLOWING PAGE) SHOW GUIDE ADS Put your company s message in the hands of every conference attendee by placing an ad in the official 2018 ILTA Show Guide. The following layout options are available: Full-page Ad: $1,000 Inside Front Cover or Inside Back Cover (20% premium added): $1,200 Premium positions are sold first come, first served. Full-page ads only. Half-page, Horizontal Ad: $600 Quarter-page, Vertical Ad: $350 new! EVENT MOBILE APP COMPANY LOGO* Connect with ILTA attendees and drive your brand's awareness on the go! Exhibitors may purchase an Event Mobile App Company Logo which will appear next to your company s name in ILTA s Event Mobile App Exhibitor List as well as the Event Mobile App Company Profile. Event Mobile App Company Logo: $50 One logo per company. *This opportunity is available exclusively to ILTA 2018 Exhibitors. Companies that purchase a sponsorship package will automatically receive a complimentary Event Mobile App Company Logo and do not need to purchase this item separately. Final artwork is due Friday, April 13, Artwork submission instructions will be ed to advertisers in early 2018.

7 2018 AD & LOGO SPECS PRINT AD ARTWORK Ads should be saved as a 300dpi, CMYK PDFx1a file, with all fonts embedded. You MUST add bleed to your file if supplying a full-page bleed ad (see sizes below). No native application files (i.e. Adobe InDesign or Illustrator, Microsoft Word etc.) will be accepted. All colors to be specified as CMYK/process inks only. No spot colors accepted. Only digital, Press Quality/High Resolution (300 dpi), CMYK images should be used in ads. Raster image files saved as high resolution/300dpi JPG at 100% of actual ad size are also accepted. SHOW GUIDE AD SIZES Trim Size of Publication: 8.5" x 11" Full-page Ad: BLEED AD trim size +.125" (1/8") added to all 4 sides = 8.75" x 11.25" LIVE AREA: Place all important copy (logos, URLS, phone numbers, etc.) at least.5" (1/2") from trim so it does not get cut off. NON-BLEED AD 7" x 10" (floats in center of page with white border) Half-page, Horizontal Ad: Non-Bleed Ad Only 7" x 4.875" Horizontal (landscape) Format Only No vertical ½ page ads will be accepted. Quarter-page, Vertical Ad: Non-Bleed Ad Only 3.785" x 4.875" Vertical (portrait) Format Only No horizontal ¼ page ads will be accepted GOLF PROGRAM AD SIZES Note: Golf Program ads are available for select sponsors only. Trim Size of Publication: 5.5" x 8.5" Full-page Ad: BLEED AD trim size +.125" (1/8") added to all 4 sides = 5.75" x 8.75" LIVE AREA: Place all important copy (i.e. logos, website URLS, phone numbers, etc.) at least.375" (3/8") from trim so it does not get cut off. NON-BLEED AD 4.75" x 7.75" (floats in center of page with white border) Half-page, Horizontal Ad: Non-Bleed Ad Only 4.75" x 3.75" Horizontal (landscape) Format Only No vertical ½ page ads will be accepted LOGO ARTWORK PREFERRED: Logos created as vector artwork in Adobe Illustrator with all fonts outlined. Vector logos are drawn/created in Adobe Illustrator CC. Save file as.ai or.eps or.pdf RGB/CMYK inks only. No spot colors accepted. RGB will be converted to CMYK for print materials. ALSO ACCEPTED: Raster image files saved as high resolution/300dpi JPG with a minimum width of 6. IMPORTANT: Logos for sponsorship opportunities that include a specialty item (bag, bottle, lanyard etc.) MUST be supplied as vector format EPS or PDF files and with PMS (Pantone Matching System) spot colors identified. PLEASE NOTE: If your company has an extremely long, horizontal logo you may wish to submit a stacked or more vertical version so it fits better in the allotted space. (Space varies depending on exact usage in both print and digital but tends to work best with 1:1 3:1 instead of 5:1 proportions). Final artwork is due Friday, April 13, Artwork submission instructions will be ed to advertisers in early 2018.

8 order form 2018 SPONSORSHIP & ADVERTISING All Orders Must be Placed by Friday, March 30, 2018 Please sign and submit this form along with payment electronically to print and mail to: ILTA 2018 Sponsorship & Advertising Sales 1005 N Glebe Road, Ste. 600 Arlington, VA USA PREMIUM LEVEL PACKAGES ILTA MEMBER NON-MEMBER Platinum (1 available) ILTA MEMBER EXCLUSIVE $15,500 Gold (2 available) ILTA MEMBER EXCLUSIVE $8,000 Silver (5 available) $3,500 $6,000 A LA CARTE OPTIONS - EXCLUSIVE OPPORTUNITIES Wi-Fi $12,500 $15,000 Conference Attendee Bag *(+ cost of bags) $3,000* $3,500* Attendee Badge Lanyard *(+ cost of lanyards) $3,000* $3,500* Hotel Room Keys *(+ cost of keys) $5,500* $6,000* Hotel Room Drop $4,000 $4,500 Hotel Door Drop $3,500 $4,000 Trade Show Reception Bar *(+ cost of glasses) $3,500* $4,000* Trade Show Charging Station $4,000 $4,500 Trade Show Ice Cream Lounge $3,500 $4,000 Trade Show Popcorn Cart *(+ cost of popcorn bags) $2,500* $3,000* Trade Show Shoe Shine $3,000 $3,500 Golf Clubhouse ILTA MEMBER EXCLUSIVE $3,500 Golf Tournament Putting Contest $500 $700 Golf Tournament Longest Drive $500 $700 Golf Tournament Closest to Pin $500 $700 A LA CARTE OPTIONS - SHARED OPPORTUNITIES Trade Show Reception (6 available) $3,000 $3,500 Trade Show Prize Giveaway (11 available) $2,000 $2,500 Golf Tournament Hospitality Tent (2 available) $900 $1,600 Golf Tournament Beverage Cart (6 available) $800 $1,100 ADVERTISING OPPORTUNITIES Show Guide Ad: Full-page $1,000 $1,000 Show Guide Ad: Full-page (Inside Front Cover) $1,200 $1,200 Show Guide Ad: Full-page (Inside Back Cover) $1,200 $1,200 Show Guide Ad: Half-page, Horizontal $600 $600 Show Guide Ad: Quarter-page, Vertical $350 $350 Event Mobile App Company Logo $50 $50 ILTA TERMS & CONDITIONS: Sponsorship opportunities are available on a first-come, first-served basis. ILTA reserves the right to limit or reject sponsorships from organizations or companies. CONTACT INFORMATION Name Title TOTAL AMOUNT DUE: $ SPONSORSHIP FULFILLMENT: ILTA will manage all sponsor promotional item orders and provide all signage for the event. Ads & Logos: Submission instructions will be ed to all sponsors and advertisers in early Final artwork is due Friday, April 13, ILTA CANCELLATION & REFUND POLICY: All cancellations must be received in writing and should be ed to Renita Gross at rgross@ilta.org. Cancellations received after March 23, 2018 will be subject to a $50 processing fee. Refunds will not be issued after March 30, Company Address City State/Province Country Zip/Postal Code Phone Fax PAYMENT OPTIONS ACH PAYMENT CHECK ENCLOSED (US FUNDS ONLY) VISA MASTERCARD AMEX Card No. Expiration Date (MO/YR) Cardholder Name ACH PAYMENT: To make an ACH payment, please contact Gwen Butler at or gbutler@ilta.org. Complete Billing Address SIGNATURE (Required for payment authorization.) ELECTRONIC SIGNATURE OR PRINT & SIGN