Airport Construction Project Risk Management. Presented by: Mindy Price- Direct Effect Solutions

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1 Airport Construction Project Risk Management Presented by: Mindy Price- Direct Effect Solutions

2 Topics ACRP Research Background Research Findings and Conclusions Project Risk Management Recommendations for Airport Environments Practical Application of Available Tools Construction Risk Management Direct Effect Solutions January 14, 2014

3 Research Objective Development of a Guidebook to assist airports in proactively assessing and managing risks associated with capital and maintenance projects to ensure project scope, schedule and budget are met. Guidebook will contain the following attributes: Scalability by project type and complexity Organization of material to allow flexibility to reader Immediate applicability of information Ability to tailor contents to current environment Construction Risk Management Direct Effect Solutions January 14, 2014

4 Definitions Capital Project Maintenance Project Risk Management Project Risk Project Risk Management Construction Risk Management Direct Effect Solutions January 14, 2014

5 Processes with Risk Management Strategic Business Plan SWOT Analysis Enterprise Risk Management Project Risk Management Process Improvements Succession Planning Continuity of Operations Risk Modeling Construction Risk Management Direct Effect Solutions January 14, 2014

6 Differences and Similarities in Airports Differences: Similarities: Geographic location Governance structure HUB size Safe and secure operations Runways, terminals, parking Revenue and expenses Running a business

7 Trends in Airport Business Decreased AIP funding Consolidations of airlines Economic impacts Aging workforce Increased expectations of passengers Rapid changing technology Healthcare and retirement benefits Budget constraints Changing regulations Regionalization of airports Construction Risk Management Direct Effect Solutions January 14, 2014

8 Research Approach

9 Research Approach Existing Resources: Literature Review Methodologies Review Data Collection: Survey Construction Risk Management Direct Effect Solutions January 14, 2014

10 Research Findings

11 Research Findings- Existing Resources Literature Review Drafted definitions and objectives for project risk management Methodologies Determined project risk management framework can be applied Construction Risk Management Direct Effect Solutions January 14, 2014

12 Research Findings- Data Collection Survey Validated definitions for project risk management, capital and maintenance projects Assessed maturity of risk programs Identified potential focus group participants Construction Risk Management Direct Effect Solutions January 14, 2014

13 Survey Results- Hub Size This indicates the number of responses by airport type, not the number of unique airports by size. Page 13

14 Page 14 Survey Results- Governance

15 Page 15 Survey Results- Geo Region

16 Page 16 Survey Results- Risk Role

17 Survey Results- Risk Processes in Capital v Maintenance Do you have risk management processes established or embedded within your CAPITAL projects planning and/or execution processes? Do you have risk management processes established or embedded within your MAINTENANCE planning and/or execution processes? Page 17

18 Project Risk Management Definition Type of Risk Management Generic Project Risk Management Description any uncertainty that, if it occurs, would affect one or more objectives. any uncertainty that, if it occurs, would affect one or more project objectives. Sample Objectives Time, cost, performance, quality, scope, client satisfaction Business Risk Management Safety Risk Management Technical Risk Management Security Risk Management Any uncertainty that if it occurs, would affect one or more business objectives Any uncertainty that if it occurs, would affect one or more safety objectives Any uncertainty that if it occurs, would affect one or more technical objectives Any uncertainty that if it occurs, would affect one or more security objectives Profitability, Market share, competitiveness Internal Rate of Return, reputation, repeat work, share price Low accident rate, minimal lost days, reduced insurance premiums, regulatory compliance Performance, functionality, reliability, maintainability Information security, physical security, asses security, personnel security Construction Risk Management Direct Effect Solutions January 14, 2014

19 Project Risk Management Framework

20 Research Approach Data Collection: Focus Groups Interviews Construction Risk Management Direct Effect Solutions January 14, 2014

21 Research Findings- Data Collection Focus Groups Clarified survey findings Identified similar project types, tools and existing processes Interviews Identified case studies Validated audience Identified scenarios and lessons learned Construction Risk Management Direct Effect Solutions January 14, 2014

22 Project Types Airside/ Airfield Landside Terminal- secure and non-secure Projects occurring on the airfield, apron, taxiways, runways, tug roads, hangars and landscaping New runway/taxiway Pavement rehabilitation Glycol collection system repairs Connector taxiways Storm water detention NAVAID repair/replacement Ramp Expansion New/replacement and marking Full parallel taxiway and additional aircraft parking Apron expansion/repairs Taxiway demolition and rebuild, Pavement reconstruction Airfield lighting repairs Spot pavement repairs Vehicle gate maintenance Terminal hangar, Hangar rehab, Hangar door repairs Paving - Taxiways Drains Aprons Runways Patching roads, Rubber removal Replacing signage Landscaping Striping Projects occurring outside the security perimeter fence. Includes public roadways, parking areas, garages, landscaping Reconfigure roadway entrance to airport Pavement repairs Drainage repairs Golf course Storm water detention Building repairs/remodels not associated with terminal New road construction Landscaping Paving- roads, parking, public thru -fares, parking lots Parking garage maintenance and repair, paving, gate maintenance Signage - road, DOT compliant Striping Non-airfield roads Airport owned roadway system outside of airfield Parking lot maintenance Parking facility rehab and improvements Mowing Patching roads Replacing signage Projects occurring in secure and non-secure areas of the terminal Signage - way finding Terminal modernization Facility painting, carpeting Small concessionaires New concessionaires build or remodel Escalators Elevators Restrooms - maintain, remodel, build Tenant improvement requests Facility security projects - bollards Terminal redesign - secure area Terminal renovation Baggage handling replacement Maintaining jet bridges Substation panel - replacement Chiller Generators Changing filters, faucets, toilets Gas and water leaks Roof, window, door repairs Mechanical systems

23 Airport Port Authority of New York New Jersey Columbus Regional Airport Authority San Diego Regional Airport Authority Seattle- Tacoma Port Authority St Petersburg Clearwater International Airport Orlando International Authority Albert Whitted Regional Airport Project Risk Focus Areas Schedule Budget Schedule Budget Schedule Budget Schedule Budget Schedule Budget Schedule Budget City mandated processes Interview Findings Project Management Techniques Used CPM Schedule Periodic status meetings Contingency budgeting Project charter Project plans Periodic status meetings Capital Project Committee Project plans Periodic status meetings Contingency budgeting Periodic status meetings Contractor solutions Regulatory requirements Contractor solutions Regulatory requirements Contractor solutions City processes Project Risk Management Techniques Used Risk Identification Risk Assessment Risk Management Brainstorming Expert Interviews Brainstorming Consultant contributions Consultant contributions Risk workshop with subject matter experts Brainstorming Consultant contributions Contractor solutions Regulatory requirements Contractor solutions Regulatory requirements Qualitative (Risk matrix) Quantitative (Monte Carlo simulation) to establish risk-based contingencies Consultant contributions Consultant contributions Quantitative Analysis (Monte Carlo simulation) to forecast schedule and cost as a function of confidence level and to establish risk-based cost contingencies Contractor solutions Contractor solutions Regulatory requirements Contractor solutions Regulatory requirements Risk Register Risk Management Plans Consultant contributions Consultant contributions Risk Register Risk Management Plan Contractor solutions Contractor solutions Regulatory requirements Contractor solutions Regulatory requirements Contractor solutions Contractor solutions Contractor solutions

24 Conclusions

25 Conclusions Project Risk Management Practices Increasing use of risk management in organizations Inconsistent or immature in most airports Basic risk framework applies to airport projects Consistent practices benefit airports Practices are scalable determined by project type Construction Risk Management Direct Effect Solutions January 14, 2014

26 Conclusions Project Risk Management Tools Complexity of the project can determine scalability of tool use Regardless of formality of project management practices, tools apply Although staff performing project work may be different, tools may be the same Need a flexible, simple, clear, and easy to navigate set of tools for any type or complexity of airport project Construction Risk Management Direct Effect Solutions January 14, 2014

27 Recommendations

28 Conclusions to Recommendations Project Risk Management Practices Increasing use of risk management in organizations Inconsistent or immature in most airports Basic risk framework applies to airport projects Consistent practices benefit airports Practices are scalable determined by project type RECOMMENDATION: Develop guidebook with narrative section by project risk management phases which include scenarios illustrating application of the project risk management phase and related tools in an airport project example Construction Risk Management Direct Effect Solutions January 14, 2014

29 Conclusions to Recommendations Project Risk Management Tools Complexity of the project can determine scalability of tool use Regardless of formality of project management practices, tools apply Although staff performing project work may be different, tools may be the same Need a flexible, simple, clear, and easy to navigate set of tools for any type or complexity of airport project RECOMMENDATION: Develop a set of simple and complex tools related to each project risk management phase to allow audience to select tool relative to complexity of the project Construction Risk Management Direct Effect Solutions January 14, 2014

30 Benefits of Project Risk Management Practices

31 Project Risk Management Practice Benefits Review project scope, schedule, budget for feasibility- revise before issues occur Lower cost Project priority and resource management Establish realistic contingencies Increase communication about progress, efforts, outcomes Better estimating for future projects Construction Risk Management Direct Effect Solutions January 14, 2014

32 Practical Application of Tools

Tool Set Planning Step High Risk (Large, Critical, or

(Simple or Small-Scale Project) Identification Tool: Risk

Register (based on quantitative and/or qualitative

Response Planning Tool: Updated Risk Register Brainstorming

status meetings as required, including discussion of

33 Tool Set Planning Step High Risk (Large, Critical, or Complex Projects) Tool: Risk Management Plan Low Risk (Simple or Small-Scale Project) Identification Tool: Risk Register Tool: Risk Checklist Analysis Tool: Updated Risk Register (based on quantitative and/or qualitative analysis) Tool: Probability and Impact Matrix Worksheet Response Planning Tool: Updated Risk Register Brainstorming Session Monitor & Control Tool: Risk Register Periodic status meetings as required, including discussion of progress, issues, etc. Construction Risk Management Direct Effect Solutions January 14, 2014

34 Probability and Impact Matrix

35 Probability and Impact Matrix

36 Questions Presented by: Mindy Price- Direct Effect Solutions

Dallas/Fort Worth International Airport ASCE Presentation. Terminal Development Program. November, 2009

Dallas/Fort Worth International Airport ASCE Presentation Terminal Development Program November, 2009 ASCE PRESENTATION, NOVEMBER 2009 Background Objective The objective of today s presentation 1. Review