Web-based Software Solutions Cloud or Server-based platforms

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1 Web-based Sftware Slutins Clud r Server-based platfrms Financial Management General Ledger Accunts Payable Accunts Receivable Payrll Prject Csting * : Multi-Currency/Cmpany Budgeting Fixed Assets Sale Tax Recnciliatin Cnslidated Financial statements Lcatin/Divisin Reprting Currency cnversin n Financial statements Supply Chain Management Order Entry Invicing Purchasing Inventry Cntrl EDI * BOM/Prductin* Warehuse Management* Pint-f-Sale* : Multi Warehuse Lcatins Allw fr Drp Shipments Back Order Tracking Autmatic Inventry Replenishment Qute t Order t Invice Custmizable Dashbards Credit Card Integratin Lt, Serial and Expiratin Prduct Cntrl Cmplete EDI Fulfillments RSA ebusiness Slutins uses a prprietary design t prvide yu with all the advantages f the Internet yet gives yu the added cntrl ver yur data and its security. RSA is a cmplete turnkey slutin, where we take care f the hardware and sftware cnfiguratin. Find a pwer utlet, plug in a netwrk cable, pint t a web brwser and yu are up and running with minimal IT resurces. Want t start with smething a little smaller while leaving the upgrade ptin pen. Sign-up fr ur RSA-ON-DEMAND, a clud-based applicatin that has the same features as its bigger brther. RSA becmes yur ONE data and sftware surce fr all yur Financials and Supply Chain Management. N mre messy integratin between multiple IT systems. Bilingual user screens. Easy t integrate with ther applicatins, using standard Excel imprt/exprts Ability t manage multiple glbal/branch lcatins Full real-time financial management Anytime, Secure access t yur infrmatin anywhere there is an Internet cnnectin Available as either a hsted r nsite slutin Website/ecmmerce integratin Reduced wnership csts (n wrk statins t upgrade) RSA is built n a cre f "pen-surce" "LAMP" (Linux, Apache, MySQL, Php) technlgy that pwers many f the mst successful websites n the Internet tday. RSA sits behind yur secure firewall. N mre wrries abut data integrity r wh is hsting r viewing yur data. Yu have the cntrl and the peace f mind that yur data is in gd hands - yurs. Allw staff t securely access data anywhere there is an Internet cnnectin. * Optinal, nt included in base System December Specificatins are subject t change withut ntice. RSA Sftware ( Canada Inc) is a cmpany with 20 plus years f experience in develping Enterprise class business slutins. Mntréal Trnt Cpyright All rights reserved.

2 Web-based Sftware Slutins Clud r Server-based platfrms Key Dcument Imaging Streamlined Data Entry RSA supprts a n paper envirnment. Scan dcuments directly t Qutes, Sales Orders, Purchase rders, Invices, Vendrs, Custmers and Prducts. N lnger lse valuable time searching fr a piece f paper. Enter data nce and access it anywhere, anytime. All infrmatin is updated in real-time, right dwn t the financial level. Drill dwn and view riginal transactin dcuments. Reprting Analysis Integrated Business Slutin Revenue Recgnitin Custmizatin Imprved Cash Flw Expandability Custmize ver 100 available business reprts. Analyze custmers, grups, vendrs, prducts, sales departments, prduct categries, territries, sales reps and mre. Exprt data directly t Excel. Cmplete business prcess frm qutes t rders t invices t Accunts Receivable t General Ledger. Real-time financial and inventry updates. Grup sales by specific business units and currency. Prperly reverse sales fr credits and refunds. Track revenue dwn t the prduct level. Imprt data directly int RSA. Screens based n user s language. Dcuments based n custmer s and vendr s language. Mnitr unpaid invices and reminders. Refund verpayments r apply amunt t future invices. Track and recrd all cllectin effrt. Multiple cmpanies, currencies, lcatins and warehuses. Lt cntrl, prduct expiratin and serialized inventry. EDI prcessing and fulfillments. Internal Security Cntrls Cntrl users with a grup based access levels. Set user-defined access t mdules, prcedures and recrd infrmatin. Track all transactinal edits. December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

3 Web-based Sftware Slutins Clud r Server-based platfrms Custmer Maintenance Prvides access t all custmer infrmatin, including A/R Aging, Qutes, Sales Orders, Invices, Prducts rdered and sld, A/R Adjustments, Payments Received, Special Discunt Pricing and Custmer Relatinship/Cllectin Cmments. Additinal Custmer currency and Sales tax cnfiguratin Keep back rders determined at custmer level Multiple cntacts per custmer Credit cntrl with limits, finance charges and credit hld Custmer preference fr printed r ed dcuments Separate Sales Manager, Sales Rep and Custmer service agent per custmer Accunts can be flagged as a Lead r inactive Multiple ship t lcatins per custmer Rute management with ruting pririty Pricing and discunts by custmer, prduct grup r individual prduct Individual custmer pricing matrix All dcuments printed in language f custmer December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

4 Web-based Sftware Slutins Clud r Server-based platfrms Vendr Maintenance Prvides access t all vendr infrmatin, including A/P Aging, Check issued, Purchase Orders, Prducts purchased, Accunts Payable, Invices, A/P Adjustments, Payments and Cmments. Additinal Vendr currency and Sales tax cnfiguratin. Multiple cntacts per vendr. Vendr currency and Sales tax cnfiguratin Setup GL accunt fr default expense psting Preferred delivery warehuse per vendr Separate remit t address Cnfigure vendr t be paid by check r EFT Separate supplier and manufacturer fr each prduct Preferred shipping selectin per vendr Stre vendr bank accunt inf fr direct payments December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

5 Web-based Sftware Slutins Clud r Server-based platfrms Prduct Maintenance Prvides access t all prduct infrmatin that is crucial fr prper real-time inventry cntrl, including On-Hand Summary/Details (by lcatin/bin/lt/serial), Stck Transfers, Sales Orders, Purchase Order and Invices (detailed and summarized). RSA can manage many different prduct types, which include : Inventry prducts, Nn-stck items, Special rder items, Lt numbers, Lt numbers with Expiratin, Serial Numbers, Services, Raw Materials, Labr, Rebates, Kits made fr Stck, Kits Made t Order, Office Supplies. Additinal Search by prduct number, UPC r internal barcde Create physical cunt snapsht with ability t imprt cunted stck and serial numbers frm handheld devices r Excel Csting using average r last landed cst Landed csts can be updated days, weeks after receiving and calculate duties and currency exchange. Multiple prduct language descriptins Flag prducts as web available Attach image t website and prduct file Track all prducts mvement between lcatins/bins Alternative vendrs and prduct number Purchase and sell in different units f measure. Special discunt pricing and Custmer Price Break levels December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

6 Web-based Sftware Slutins Clud r Server-based platfrms Financials Determine the currency f yur chart f accunts and print financial statements in the cnverted currency f yur chice. Cnslidate financial statements between selected cmpanies. Ability t print financials fr separate lcatins/divisin, based n accunt number segment. Mnth-end balancing rutine, helps lk fr discrepancies between ledger and jurnals. General Ledger is updated in real-time, NO mnth-end r batch prcessing required. Create regular, recurring and reversing jurnal entries. General Ledger perid 13, reserved fr year-end accuntant s entries. Additinal Multi-currency, Unlimited number f banks Fixed Assets Up t tw financial years pen at ne-time Sales Tax and Bank Recnciliatin Imprt jurnal entries/budgets frm Excel Receivables Use Excel imprts t apply payments frm large custmers. Apply payments autmatically t invices (ldest first, taking int accunt applicable discunts) Separate ship-t and head ffice A/R accunt, allws yu t receive head ffice payments. Add NSF charge t accunts when psting returned payments. Supprt fr credit card payments n custmer accunts. Additinal Print/Mail r invices and statements Accept advance payments and depsits Calculate and apply discunts and finance charges Create custm A/R terms and aging perids Cannt delete r invice bills, nce they have been paid Lckdwn perid s that NO entries can be added r mdified Payables Payment methds include manually written checks, printed checks and EFT. Prcess invices in batch mde with management apprval, based n due date and discunts. Make vendr disbursements withut an invice. Apply payments autmatically taking int accunt all applicable discunts. Credit card payment input allws fr breakdwn f expenses and sales tax credits. Additinal Vendr pre-payments/depsit checks Payments types include full r partial payments Create custm A/P terms and aging perids Cannt delete r edit bills, nce they have been paid Lckdwn perid s that NO entries can be added r mdified Place bills n payment hld until reslved December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

7 Web-based Sftware Slutins Clud r Server-based platfrms Order Entry A seamless supply chain frm issuing qutes, creating purchase rder, receiving prducts int yur warehuse, t invicing yur custmers, ensuring accuracy while reducing errrs due t data reentry. Select ship-t-addresses frm custmer list, anther custmer r an address as entered. Create custmized rder status t insure that every internal step is cmpleted in the rder prcess (Qute, Apprval, Credit Check, Purchasing, Receiving, Shipping, Invicing) Yu can create virtually any pricing structure, frm simple fixed prices t cmplex Chain Stre pricing schedules. Capture and verify Lt, Expiratin r Serial numbers at time f rder picking, using a cmputer r handheld device. Create picking lists based n physical warehuse layut. Assign picking lists, view pick status and place rders n hld using Warehuse Management Mdule. Picking can als be dne using handheld devices in a paperless envirnment. Create custmized buyer s prduct and price list with fr quick telephne rder entry, ability t relad rder frm previus week. Define prices and discunts fr individual custmer r grups, enable discunts r sale pricing by time perids, specific prducts r entire prduct grups. Additinal Print/Mail r Qutes and Order Cnfirmatins Sales tax calculatin based n ship t address Multiple ship t dates per prduct line Print picking/packing dcuments Keep r drp backrders is custmer and rder based Purchasing Send yur supplier s RFQ (Request fr Qutatin) which when prcessed, can be autmatically flagged fr apprval and cnverted t a Purchase Order, reducing errrs due t data re-entry. Purchase Orders can be created manually, frm pre-apprved RFQ r autmatically when prduct rerder pints have been reached. Receive Purchase Orders as cmplete r as part f a partial shipment. Lt numbers, expiratin dates and serial numbers can be recrded n a cmputer r handheld devices. Ability t link inventry frm multiple warehuses, sales and administrative lcatins. Fr imprters, enter transprt and brkerage in a multiple f currencies as well as duties n a per line basis t determine a true landed cst, days r weeks after the receipt f the gds. Additinal Allw fr Drp and Blind Shipments Alternate vendrs and prduct numbers Autmatic replenishment f Inventry Print/Mail r Purchase Orders Add digital signatures t yur Purchase Orders December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

8 Web-based Sftware Slutins Clud r Server-based platfrms Pint-Of-Sale Easily handle Sales, Returns, Estimates, Orders, Accunt Payments & Stre Credits. Multiple prduct types : Stck, Serialized, Service, Nn-Stck r Kits. Real time infrmatin allws yu t check t see if yu have an item in stck, prmised t anther custmer r en rute frm a supplier. Scan prducts by SKU r UPC r lkup by name, vendr, manufacturer, vendr part number. Keep track f all yur custmers, their Purchase and Prduct histry, Orders and Stre Credits. Lkup custmer by Name, Hme r Wrk phne, address r fuzzy lgic. Multiple language interface, sales rep wrk in English/French and dcuments are printed/ ed in the language f the custmer. Physical cunt allws yu t take a snapsht f inventry n a given day and imprt cunted stck and serial numbers frm handheld devices r Excel. Get a true financial picture n a daily basis. Clse batch reprts n payments (cash/credit cards/checks/etc), Department sales, Invice lg and Exceptin reprt. Print r (PDF frmat) all Qutes, Orders, Invice and Custmer statements n preprinted frms r plain paper. Place transactin n hld, prcess anther custmer and then return t riginal transactin. SKU numbers can be linked t messages r ther prduct which will autmatically be called up (i.e. warranty refusal, cables, envirnmental fees, depsits, etc) Easily cnvert an estimate t an rder and then an invice. Cntrl n accunt sales, credit limits and custmer placed n credit hld. Check inventry, sales and reprts anywhere there is an Internet cnnectin. Additinal Multiple payment methds Tuch screen ready. Multi-Stre Inventries Knw what's in stck Inventry Mnitring & Replenishment Cntrl Returns/Exchanges Charge Accunts Barcde scanner ready Slip printer ready Transactin Drill dwn December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

9 Web-based Sftware Slutins Clud r Server-based platfrms EDI Fulfillment Need t expand yur business and sell t majr retailers like Cstc, Walmart, Lblaw s, Hme Dept and Canadian Tire, then yu'll need EDI (Electrnic Data Interchange) prcessing capabilities. RSA prvides cmplete integrated EDI rder, invice and payment prcessing as well as partnering with Cmmprt Cmmunicatins data netwrk t prvide yu with a ne-stp surce fr all yur EDI requirements. We supprt mst EDI dcuments, here are sme examples are listed belw. SEND 810 Invice (VICS) 880 Invice (UCS) 856 Advanced Shipping Ntice 882 Summary Invice (UCS) 997 Functinal Acknwledgement RECEIVE 820 Remittance Advice 824 Applicatin Advice 830 Planning Schedule with Release Capability 850 Purchase Order (VICS) 852 Inventry Stck Status 864 Invice Text Messages 875 Purchase Order (UCS) 997 Functinal Acknwledgement EDI DOCUMENTS 810 Detail Invice (line item detail) 812 Debit Credit Adjustment 820 Remittance Advice 850 Purchase Order 856 Advance Shipment Ntice 882 DSD Summary Invice December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

10 Web-based Sftware Slutins Clud r Server-based platfrms Prjects/Jb Csting The Prject/Jb Csting mdule prvides an effective slutin fr prject managers in cnstructin, jb service and ther prfessinal industries, allwing them t mnitr and cntrl revenue, csts and prject status. Assign unlimited cst categries t each prject and autmatically calculate cst and revenue estimates per cst categry. Assign as many as eight prgress status categries t each cntract and prject. Chse frm estimate, apprved, active, inactive, in prcess, cancelled, n hld, cmpleted. Clse a prject t revenue and/r csts at any time. Enter csting entries directly t prjects r frm the riginating vucher in the Payable, Receivable r Invicing mdules Enter direct csting entries specifying the quantity (e.g., hurs), unit cst r billing rate (fr timeand-materials prjects) fr each staff member, material (inventry item), subcntractr, equipment, miscellaneus item, and verhead expense allcated t the prject. Review the status f each f the prject, prfitability, and estimate-t-actual cmparisns. Pst r mdify entries t prjects even after riginating vucher has been created. Search fr prject entries by riginating mdule, vucher number r GL accunt number. Unlimited prject types (time and materials, cst plus, fixed cntract, etc) Additinal Unlimited csting categries Search prject by custmer, PO, type and status Assign each categry t ne f six cst grups (labr, material, equipment, miscellaneus, verhead, and subcntractr) Drill dwn t the riginating transactins Multi currency expense and revenue by prject Imprt hurs wrks directly frm Excel December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.

11 Web-based Sftware Slutins Clud r Server-based platfrms Warehusing Management The Warehusing mdule prvides a cmplete integrated slutin fr managing yur entire inventry and reprting requirements. Thrugh the use f wireless handheld devices and paperless rder picking, real-time inventry becmes a reality. User-defined Order prcessing stages include Release rders t be picked, Assign picker, Inspectin Prcess, Assign shipment tracking inf and Invice creatin. Manage multiple warehuses and bin lcatins. Handle regular stck, special rder items, lt numbers, lt + expiratin, serial & kits. Inter warehuse transfers (Prepare shipment/receiving dcuments) 4 barcdes per prduct (Barcde, UPC, inner pack and pallet) At the custmer level, individualized SKU and UPC barcdes as well as custmer based pricing, with discunt $, discunt %, fixed price, time limited discunts. Purchase prducts in ne unit f measure (case) and sell by anther (each), with each level having its wn cst. Prducts gruped by department and classificatin, as well as having tariff numbers and cuntry f rigin. Stck cunts and pricing up t 6 decimal places. Individual Prduct specificatins (text bx), case units, inner pack, pallet, cube, net weight, grss weight, frmat, stacking & shelf days. Ability t track shipments t perfrm prduct recall, as well as transfers by warehuse, bin lcatin, lt, expiratin and serial number. Restructure warehuse pallets and labeling by pallet. Receive rders by cntainer r individual purchase rder. Custmer preferences n packing slip printing and back-rder handling. Use handheld devices fr guided Picking, Put-aways and Stck mvements. Lt# and bxing inf entered at the time f picking, with prductivity analysis by picker. Print receiving checklist and inventry labels n receiving. December Specificatins are subject t change withut ntice. Mntréal Trnt Cpyright All rights reserved.