CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016

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1 ERIC GARCETTI MAYOR CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016 GARY LEE MOORE, PE, ENV SP CITY ENGINEER REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PRE-QUALIFIED ON-CALL (PQOC) SMALL SIDEWALK CONTRACTORS LIST This addendum consists of this 5-page transmittal and 5 attachments of 13 pages. Respondents are hereby notified of the following: I. GENERAL INFORMATION: 1. The last day to submit questions is March 18, Questions should be submitted to Jonathan Carroll via at jonathan.carroll@lacity.org. 2. Respondents are required to provide a notarized declaration from a licensed insurance representative stating that the contractor can obtain insurance coverage in the types and limits stated in the RFQ. Proof of insurance will not be required until a Work Package is assigned. 3. For information on the Bond Assistance Program of Los Angeles, please contact Merriwether and Williams Insurance Services at (213) or online at A handout provided at the pre-submittal meeting is attached for your convenience (1 page). II. MODIFICATIONS TO THE RFQ: 1. The second sentence of the Bond Requirements on Page 9 of the RFQ is revised to read as follows: Respondents to this RFQ must have a bonding capacity of at least $100, The first sentence of the Cover Letter section on Page 5 of the RFQ is revised to read as follows: Include the name, address, fax number (if available), and the Business Tax Registration Certificate number of the contractor. 3. The Required Forms section on Page 6 of the RFQ is revised to read as follows: Submit the Contractor s Responsibility Ordinance Questionnaire, Certification of Compliance with Child Support Obligations, Certification Regarding Compliance with the Americans with Disabilities Act, Los Angeles Residence Information, Signature Sheet and Affidavit, Bidder Certification CEC Form 50, and Stipulated Unit Prices Signature Sheet. Page 1 of 5

2 ERIC GARCETTI MAYOR CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016 GARY LEE MOORE, PE, ENV SP CITY ENGINEER REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PRE-QUALIFIED ON-CALL (PQOC) SMALL SIDEWALK CONTRACTORS LIST 4. The Checklist on Page 17 of the RFQ has been revised and is attached (1 page). 5. Attachment No. 8 of the RFQ has been revised and is attached (7 pages). 6. The cover sheet of Attachment No. 11 of the RFQ has been revised to include a web link to the latest version of the Transitional Job Opportunities Program Directory and is attached (1 page). III. QUESTIONS FROM RESPONDENTS (Q) AND ANSWERS FROM CITY (A): Q1: I am a small contractor and I missed the pre-submittal meeting on March 2. Do I still have a chance to be on the list? A1: The meeting on March 2, 2016 was not mandatory. Respondents may submit a Statement of Qualifications (SOQ) if they did not attend the meeting as long as they meet the requirements in the RFQ. Q2: Is a fax number required? A2: See MODIFICATIONS TO THE RFQ, Item 2 of this Addendum. Contractors are not required to have a fax number but it provides another means for City staff to contact the contractors. Q3: Do we need a notarized letter proving insurance if we already have a policy certificate? A3: All contractors are required to provide a notarized declaration from a licensed insurance representative stating that the contractor can obtain insurance coverage as listed in the RFQ. Q4: Is the bonding capacity $100K or $200K? A4: See MODIFICATIONS TO THE RFQ, Item 1 of this Addendum. Q5: Up to two projects per year will be awarded per contractor? A5: Yes, Contractors are allowed to work on a maximum of two Work Packages per year; however, the City reserves the right to increase the maximum if in its best interest. Q6: When will work start? A6: There is no set date at this time; however, Work Packages cannot be issued until the list of contractors is approved by the Board of Public Works. Page 2 of 5

3 ERIC GARCETTI MAYOR CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016 GARY LEE MOORE, PE, ENV SP CITY ENGINEER REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PRE-QUALIFIED ON-CALL (PQOC) SMALL SIDEWALK CONTRACTORS LIST Q7: Are you compiling one master list for small contractors or will you differentiate between the various business enterprises? A7: This RFQ is for one list of small sidewalk contractors. There will be no differentiation identifying contractors who have been certified as a minority, women, or disabled veteran owned business enterprise. However, the Board of Public Works encourages the participation of Small, Local Business Enterprises. Q8: Is there any specification information? A8: The specification for the work is the Green Book Standard Specifications for Public Works Construction. On occasion a technical specification may be added to the Work Package to account for unique conditions at a specific sidewalk repair site. Q9: How many feet of sidewalk are estimated to be repaired for each Work Package? A9: The quantity of sidewalk to be repaired will vary by Work Package. Packaging of sites will be determined by the engineer's estimate based on the stipulated unit prices of the construction elements in the Work Package not to exceed $100,000. Q10: We are already doing contract work with the City of Los Angeles. Do we need to fill out all of the attachments mentioned on the checklist or is this information already stored in your system? A10: All respondents need to submit a complete SOQ by the deadline. Documents submitted in relation to other bids or RFQs are not applicable to this RFQ. Refer to Section 8 SOQ Submittal Requirements of the RFQ. For documents requiring upload to the Business Assistance Virtual Network (BAVN), refer to the instructions in the RFQ for those specific forms. Q11: Does the Signature Sheet and Affidavit in Attachment 6 need to be notarized? A11: Yes, it needs to be notarized before being submitted with the SOQ. Q12: How do I obtain plans for this bid? A12: There are no plans for this RFQ as it is not for a specific project but instead an opportunity to get on the PQOC Small Sidewalk Contractors List. Once the List is established, work will be assigned as detailed in the RFQ. Q13: What are the criteria for selection? A13: All Respondents who meet the qualifications identified in the RFQ, submit a complete SOQ by the due date, and are deemed responsible and responsive Page 3 of 5

4 ERIC GARCETTI MAYOR CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016 GARY LEE MOORE, PE, ENV SP CITY ENGINEER REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PRE-QUALIFIED ON-CALL (PQOC) SMALL SIDEWALK CONTRACTORS LIST will be recommended for the PQOC Small Sidewalk Contractors List pending approval of the Board of Public Works. Q14: Will contractors need to list their subcontractors and how will subcontractors participate? A14: Contractors do not need to list subcontractors when submitting the SOQ for this list. Subcontracting work is encouraged whenever those opportunities are available. However, prior to beginning work, all subcontractors must be approved by the Bureau of Contract Administration, Special Research and Investigation Section, be properly licensed and registered with the state (California Senate Bill 854), and possess a City of Los Angeles Business Tax Registration Certificate number. Contractors are highly encouraged to utilize the Transitional Job Opportunities Program (TJOP) list prior to subcontracting. Q15: If the budget is $1 million per year would there only be 10 jobs per year? A15: The budget for this program has not yet been set but individual work packages will not exceed $100,000. Q16: How will the money be paid out? A16: The City will compensate the Contractor for performing work issued through a Work Package based on the provisions of the Master General Requirements available online at: Q17: Three agencies are listed in the TJOP Directory in the packet. Do we need to simply acknowledge we will be working with them? A17: Submission of an SOQ shall constitute acknowledgement of acceptance of all terms and conditions set forth in the RFQ. Questions regarding the required outreach for the TJOP should be ed to the Bureau of Contract Administration at bca.biphelp@lacity.org. Q18: What are the rules? How do you determine who qualifies? Is there a points system? A18: See response to Q13. Q19: How do I submit the electronic copy of the SOQ? A19: The electronic version of the SOQ must be in PDF format and may be submitted on either a CD or flash drive. Page 4 of 5

5 ERIC GARCETTI MAYOR CITY OF LOS ANGELES CALIFORNIA Addendum No. 1 March 16, 2016 GARY LEE MOORE, PE, ENV SP CITY ENGINEER REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PRE-QUALIFIED ON-CALL (PQOC) SMALL SIDEWALK CONTRACTORS LIST Q20: In regards to Question 10 of the Responsibility Questionnaire, what if I don t have an Experience Modification Rate? A20: For assistance with the Responsibility Questionnaire, please contact bca.biphelp@lacity.org. Q21: Does the Request for Waiver form need to be notarized? A21: No, the form does not need to be notarized. Q22: What if I have more questions regarding the insurance forms? A22: For assistance with the insurance forms, contact City Administrative Officer, Risk Management at (213) or via to cao.insurance.bonds@lacity.org. IV. PRE-SUBMITTAL MEETING: The Sign-In sheets (3 pages) for the pre-submittal meeting held on March 2, 2016 are attached. Sincerely, Julie K. Sauter, PE Division Engineer Project Award and Control Division Bureau of Engineering Page 5 of 5

CONTRACTOR DEVELOPMENT AND BONDING PROGRAM The Contractor

to assist you in a professional assessment of current capacity

Facilitated referrals to Program Partners and resources.

PRIME TRAINING PARTNERSHIP & CONTRACTOR PROGRAM SUPPORT Bonding

collateral support for bid, performance and payment bonds for

Contract review, project assessment, and field support for

Assistance with project risk identification and mitigation.

Accounting cost subsidy for CPA prepared financial statements.

Project opportunities and industry events Education, Training &

needs and goals. Contract specific support on City of L.A.

Prime Partnership Program Strategic alliances with Program Prime

6 CONTRACTOR DEVELOPMENT AND BONDING PROGRAM The Contractor Development Program assists contractors with their contracting capacity and business growth. Assessment Enrollment in the City of Los Angeles Contractor Development and Bonding Program. The 4 Pillars OF CONTRACTOR DEVELOPMENT Personal Account Manager to assist you in a professional assessment of current capacity and needs for growth. Facilitated referrals to Program Partners and resources. ASSESSMENT BONDING ASSISTANCE &TECHNICAL SUPPORT EDUCATION, PRIME TRAINING PARTNERSHIP & CONTRACTOR PROGRAM SUPPORT Bonding Assistance & Technical Support Assistance with obtaining or increasing bonding capacity. Access to City of L.A. collateral support for bid, performance and payment bonds for qualified contractors. Contract review, project assessment, and field support for program bonded contracts. Assistance with project risk identification and mitigation. Third party funds administration. Accounting cost subsidy for CPA prepared financial statements. Access to contract specific financing. Project opportunities and industry events Education, Training & Contractor Support Group Classes on public construction best practices led by industry experts. One-on-one consultation to develop a work plan aligned to your needs and goals. Contract specific support on City of L.A. bond program supported contracts. Prime Partnership Program Strategic alliances with Program Prime contractors including matchmaking and referrals. Networking with public agency staff and peer contractors. sent weekly via the Blitz of the Week. Contractor Profile to assist with business For more information on this program, visit: marketing. Referrals to specific project opportunities. PROGRAM SPONSORS: ADMINISTERED BY: 550 South Hope St., Suite 1835 Los Angeles, CA Phone: Fax: mwisinfo@imwis.com printed on 30% post consumer recycled fiber paper

7 CONTRACTOR SHALL COMPLETE, SIGN AND RETURN THIS CHECKLIST WITH THE STATEMENT OF QUALIFICATIONS Cover Letter DOCUMENT Attachment 1: Contractor Responsibility Questionnaire Attachment 3: Certification of Compliance with Child Support Obligations Attachment 4: Certification Regarding Compliance with the Americans with Disabilities Act Attachment 5: Los Angeles Residence Information Form Attachment 6: Signature Sheet and Affidavit Attachment 7: Bidder Ethics CEC Form 50 Attachment 8: Stipulated Unit Prices Page 3 Signature Sheet Attachment 10: Insurance Notarized declaration from licensed insurance representative Included Bond Notarized statement from proposed surety DOCUMENT SUBMITTED ON BAVN Non-Discrimination/Equal Employment Practices Certification Affirmative Action Plan Equal Benefits Ordinance Affidavit Slavery Disclosure Ordinance Affidavit Uploaded Contractor Firm Name Signed Typed Name Date Title Telephone Number NOTE: Failure to submit all the information requested may render your submittal nonresponsive

8 ATTACHMENT 8 STIPULATED UNIT PRICES 1. Work Package Item Prices (3 pages) 2. General Description of Work Items (3 pages)

9 PQOC SMALL SIDEWALK CONTRACTORS LIST STIPULATED UNIT PRICES City of Los Angeles - Department of Public Works - Bureau of Engineering ITEM DESCRIPTION UNIT UNIT PRICE 1 Mobilization LS $ 3, Traffic Control and Permits LS $ 3, Temporary Drainage Inlet Protection LS $ Remove Sidewalk SF $ Remove Curb LF $ Remove Curb and Gutter LF $ Remove Driveway SF $ " Concrete Sidewalk SF $ Concrete Curb LF $ Concrete Curb and Gutter LF $ " Concrete Driveway and Sidewalk (High-Early Strength) SF $ " Concrete Driveway and Sidewalk SF $ " Concrete Driveway and Sidewalk (High-Early Strength) Patterned / Decorative / Brick Sidewalk & Driveway (Depth Varies) SF $ SF $ Concrete Grinding EA SITE $ 1, Curb Ramp (ADA Compliant) EA $ 4, Furnish & Install Detectable Warning Panel on Existing Ramp EA $ Tree Root Pruning / Shaving EA $ Tree Canopy Pruning EA $ 1, Tree & Stump Removal (6" to 24" Diameter) EA $ Tree & Stump Removal (Over 24" Diameter) EA $ 2, Stump Removal EA $ " Box Size Tree (Furnish and Plant) EA $ Root Control Barrier (Furnish and Install) FT $ Water Tree (Up to 30 gallons / week) for One Month EA TREE $ Top Soil SF $ 3.00 Attachment 8 Page 1 of 6

10 PQOC SMALL SIDEWALK CONTRACTORS LIST STIPULATED UNIT PRICES City of Los Angeles - Department of Public Works - Bureau of Engineering ITEM DESCRIPTION UNIT UNIT PRICE 27 Bike Rack (Remove and Reinstall) EA $ Newspaper Dispenser / Trash Bin (Remove and Reinstall) EA $ Bus Shelter Fee Reimbursement EA $ 4, Parking Meter (Remove and Reinstall) EA $ Street Sign (Remove and Reinstall) EA $ New Sign Post (Furnish and Install) EA $ Remove Unsuitable Base Material CY $ Untreated Base Material CY $ Metal Tree Well Grates (Remove and Reinstall) EA $ Bollard (Remove and Reinstall) EA $ Bollard (Furnish and Install) EA $ Backfill Decomposed Granite SF $ Asphalt Concrete SF $ Epoxy Concrete Patch EA SITE $ Paint Curb LF $ Modify Existing Irrigation System EA SITE $ 1, Adjust Utility Maintenance Hole to Grade EA $ Adjust Utility Pull Box to Grade EA $ Adjust Utility Vault to Grade EA $ Adjust Water / Gas Meter to Grade EA $ Type 2 Composite Street Lighting Pull Box EA $ Type 3 Composite Street Lighting Pull Box EA $ Type 2 Traffic Signal Pull Box with Lid EA $ Type 3 Traffic Signal Pull Box with Lid EA $ " X 23" X 11" (No. 2) DWP Meter Box EA $ " X 23" (No. 2) DWP Meter Composite Lid Only EA $ " X 23" (No. 2) DWP Meter Steel Cover Lid Only EA $ " X 30" X 11" (No. 3) DWP Meter Box EA $ Attachment 8 Page 2 of 6

11 PQOC SMALL SIDEWALK CONTRACTORS LIST STIPULATED UNIT PRICES City of Los Angeles - Department of Public Works - Bureau of Engineering ITEM DESCRIPTION UNIT UNIT PRICE 55 22" X 30" (No. 3) DWP Meter Composite Lid Only EA $ " X 30" (No. 3) DWP Meter Steel Cover Lid Only EA $ " X 15" DWP Meter Box with Lid EA $ Parkway Culvert Sidewalk Drain EA $ " Diameter Schedule 80 PVC Pipe LF $ " Diameter Schedule 80 PVC Pipe LF $ " Diameter Ductile Iron Pipe LF $ " Diameter Ductile Iron Pipe LF $ Rectangular Metal Pipe LF $ Unit abbreviation: CY=cubic yard, EA=each, LF=linear foot, LS=lump sum per Work Package, SF=square foot Each contractor on the Pre-Qualified On-Call Small Sidewalk Contractors List will be paid the Stipulated Unit Price for each item of work in the Work Package. Contractor hereby agrees to accept the above Stipulated Unit Prices unless and until they are revised by the City. Print Company Name Print Contact Name Signature Date Signature Sheet Attachment 8 Page 3 of 6

12 NO. WORK PACKAGE ITEM GENERAL DESCRIPTION 1 Mobilization 2 Traffic Control and Permits Follow the Watch Manual and apply for necessary permits from LADOT. 3 Temporary Drainage Inlet Protection Labor (including placement) and material. 4 Remove Sidewalk 5 Remove Curb 6 Remove Curb and Gutter Demolition (including saw-cut when needed), equipment, labor, and disposal. 7 Remove Driveway 8 4" Concrete Sidewalk 9 Concrete Curb 10 Concrete Curb and Gutter 11 4" Concrete Driveway and Sidewalk (High-Early Strength) 12 6" Concrete Driveway and Sidewalk 13 8" Concrete Driveway and Sidewalk (High-Early Strength) 14 Patterned / Decorative / Brick Sidewalk & Driveway Equipment, labor (including placement and forming), and material (including formwork). *Note: High-early strength concrete is used for fire stations and residential driveways. Submittals are required for the high-early strength concrete mix and is included in the bid item. *Note: The depth of the Patterned/Decorative/Brick Sidewalk varies from 4" to 8" depending on the existing conditions. 15 Concrete Grinding Equipment and labor. 16 Curb Ramp (ADA Compliant) Equipment, labor (including demolition, saw-cut, forming and placement), material (including concrete, formwork and truncated domes), and disposal of existing material. 17 Furnish & Install Detectable Warning Panel on Existing Ramp Equipment labor and material (truncated dome) 18 Tree Root Pruning / Shaving 19 Tree Canopy Pruning 20 Tree & Stump Removal (6" to 24" Diameter) 21 Tree & Stump Removal (Over 24" Diameter) 22 Stump Removal 23 24" Box Size Tree (Furnish and Plant) 24 Root Control Barrier (Furnish and Install) 25 Water Tree (Up to 30 gallons/week) for One Month 26 Top Soil 27 Bike Rack (Remove and Reinstall) 28 Newspaper Dispenser / Trash Bin (Remove and Reinstall) Equipment, labor, and disposal of the tree, the stump and its roots. An Arborist will be provided by the City for consultation. Equipment, labor, and disposal of the stump and its roots. Equipment, labor, and material (including cost of tree, delivery and planting). *Note: All newly planted trees must have a root control barrier and must be watered. Equipment, labor, and material (including placement and compaction). Equipment, labor, and safe storage. PQOC SMALL SIDEWALK CONTRACTORS LIST Page 4 of 6

13 NO. WORK PACKAGE ITEM GENERAL DESCRIPTION 29 Bus Shelter Fee Reimbursement Includes the fee to set up the removal and reinstallation of the bus shelter which will be performed by the City's bus shelter Contractor. 30 Parking Meter (Remove and Reinstall) 31 Street Sign (Remove and Reinstall) 32 New Sign Post (Furnish and Install) 33 Remove Unsuitable Base Material 34 Untreated Base Material 35 Metal Tree Well Grates (Remove and Reinstall) 36 Bollard (Remove and Reinstall) Equipment, labor, and safe storage of the posts. *Note: The GC shall contact DOT to remove the meter heads in advance of construction. Equipment, labor, material, and safe storage. *Note: If the existing post of the sign is damaged before construction, the GC shall replace it with a new one (see Bid Item: Furnish & Install New Sign Post). Equipment, labor, and disposal. *Note: This item is exclusive to unacceptable subgrade. Clearing other debris (concrete, tree roots, etc.) is included in other removal bid items as indicated above. Equipment, labor (including placement and compaction), and material (including import). Equipment, labor and safe storage. *Note: If the City wishes to dispose or salvage the material, the GC shall do so at no extra cost. 37 Bollard (Furnish and Install) Equipment, labor, and material. 38 Backfill Decomposed Granite 39 Asphalt Concrete 40 Epoxy Concrete Patch 41 Paint Curb 42 Modify Existing Irrigation System 43 Adjust Utility Maintenance Hole to Grade 44 Adjust Utility Pull Box to Grade 45 Adjust Utility Vault to Grade 46 Adjust Water / Gas Meter to Grade Equipment, labor (including placement and compaction), and material. Equipment, labor (including placement), and material. Equipment, labor, and material. *Note: Applied on existing sprinklers which are impacted when expanding the sidewalk or constructing a new curb ramp. The GC shall relocate the irrigation line and the sprinkler heads along the newly expanded sidewalk as needed. Equipment, labor, and material (such as concrete needed to adjust or stacked rings). *Note: The GC is only responsible for adjusting sewer and storm drain maintenance holes. The GC shall coordinate with Inspector and CM in contacting utility companies. PQOC SMALL SIDEWALK CONTRACTORS LIST Page 5 of 6

14 NO. WORK PACKAGE ITEM GENERAL DESCRIPTION 47 Type 2 Composite Street Lighting Pull Box 48 Type 3 Composite Street Lighting Pull Box 49 Type 2 Traffic Signal Pull Box with Lid 50 Type 3 Traffic Signal Pull Box with Lid 51 16" X 23" X 11" (No. 2) DWP Meter Box 52 16" X 23" (No. 2) DWP Meter Composite Lid Only 53 16" X 23" (No. 2) DWP Meter Steel Cover Lid Only 54 22" X 30" X 11" (No. 3) DWP Meter Box 55 22" X 30" (No. 3) DWP Meter Composite Lid Only 56 22" X 30" (No. 3) DWP Meter Steel Cover Lid Only 57 10" X 15" DWP Meter Box with Lid 58 Parkway Culvert Sidewalk Drain 59 4" Diameter Schedule 80 PVC Pipe 60 6" Diameter Schedule 80 PVC Pipe 61 4" Diameter Ductile Iron Pipe 62 6" Diameter Ductile Iron Pipe 63 Rectangular Metal Pipe Equipment, labor (including removal and installation), and material (including furnishment of boxes, and material needed to install per standard plans, such as gravel placed below pull boxes). Equipment, labor (including removal and installation), and material (including furnishment of boxes, and material needed to install per standard plans, such as gravel placed below meter boxes). All other types of DWP boxes shall be change order work. Labor (including adjusting or installing in the event these items cannot be protected) and material (including furnishing and delivery). *Note: The GC are to protect-in-place as much as possible. PQOC SMALL SIDEWALK CONTRACTORS LIST Page 6 of 6

15 ATTACHMENT 11 TRANSITIONAL JOB OPPORTUNITIES PROGRAM (TJOP) The company directory for the Transitional Job Opportunities Program can be accessed on the City of Los Angeles Internet site: 1. Ordinance No (7 pages)

ATTACHMENT 8 STIPULATED UNIT PRICES

ATTACHMENT 8 STIPULATED UNIT PRICES 1. Work Package Item Prices (2 pages) 2. General Description of Work Items (3 pages) PQOC SMALL SIDEWALK CONTRACTORS LIST STIPULATED UNIT PRICES City of Los Angeles