District of Fort St. James Minutes of Regular Council Meeting No Wednesday, December 08, 2010

Transcription

1 District of Fort St. James Minutes of Regular Council Meeting No Wednesday, December 08, 2010 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council Staff Others Mayor Sandra Harwood Councillor Dave Birdi Councillor Brenda Gouglas Councillor Kris Nielsen Councillor Bev Playfair Kevin Crook, Chief Administrative Officer Deb Hadwen, Deputy CAO Jeff Lovell, Director of Finance Dennis Saharchuk, Public Works Superintendent Rob Bennett, Fire Chief Ruth Lloyd, Caledonia Courier 4 Members of the Public Call To Order Mayor Harwood called the meeting to order at 7:13 p.m. 1.0 Delegations & Presentations 1.1 Community Foundation - Joyce Helweg Mrs. Helweg overviewed the beginning steps that the members of the community group have taken to date, in setting up the organization. Council commended the group on forming a non-profit charitable organization that can receive money and disburse funds to meet needs in the local area. 1.2 Fort St. James Secondary School - Colleen Mullin 2.0 Minutes Ms. Mullin described how last year's student trip to Drumheller, Alberta was an excellent experience for all involved and previewed the itinerary for the same trip which is planned for May Minutes of the Regular meeting Moved by Councillor Nielsen and seconded by Councillor Playfair: That Council adopt the minutes of Meeting No , held Wednesday November 24, Page 1 of 6

2 2.2 Information Items Moved by Councillor Gouglas and seconded by Councillor Birdi: That Council receive the Information Items. Direction That Council direct Administration to address the issues raised in the letter from Edmison Mehr, Chartered Accountants (pg.15) in regards to medical expenses disallowed by Canada Revenue Agency by writing to Revenue Canada with copies to our MLA, MP and Northern Health. 2.3 In Camera Motion Moved by Councillor Playfair and seconded by Councillor Birdi: That Council hold a meeting closed to the public immediately following the regular meeting, pursuant to section 90.1 (c) of the Community Charter. 3.0 Business Arising From the Minutes 4.0 Reports Wider Truck Loads No response has been received from the Ministry of Transport. The Mayor and CAO will follow up. A recommendation was made by Council to have the various stakeholders in the community write, and sign a letter of concern over the risks of the wider loads. 4.1 Reports to Receive Moved by Councillor Nielsen and seconded by Councillor Gouglas: That Council receive the following reports: Drinking Water Reports - November Staff Time Report - November 13, 2010 A/P Cheque Listing - November 30, 2010 Building Statistics - November Mayor's written report Grant In Aid Summary 4.2 Building Inspection It was noted that there may be a need to review the provision of Building Inspection services in the community, due to the increase in building developments in the near future. The RDBN will be providing an overview of possible alternate provision of service. Page 2 of 6

3 4.3 Council Regular Meeting Schedule for That Council adopt the Council Regular Meeting Schedule for Correspondence 5.1 Kiaya Morrisey - Request for winter programs That Council receive the letter from Kiaya Morrisey requesting Winter Children's Programming. 5.2 Ministry of Health Services Moved by Councillor Nielsen and seconded by Councillor Birdi: That Council receive the correspondence from the Ministry of Health Services regarding the meeting at UBCM. 5.3 PG Treaty Advisory Committee Direction That Council directs Administration to advise the Prince George Treaty Advisory Committee that Dave Birdi will continue as the Council delegate. 5.4 Liquor Distribution Branch That Council receive the correspondence from the Liquor Distribution Branch regarding the Store Manager Position in Fort St. James. 5.5 Fort St. James Youth Soccer - Grant in Aid Application Councillors Birdi and Nielsen removed themselves from the room due to a possible conflict of interest at 7:45 p.m That Council approve a Grant In Aid in the amount of $500 to the Fort St. James Youth Soccer for equipment or jerseys. Page 3 of 6

4 Councillor Nielsen returned to the meeting at 7:47 p.m. 5.6 Fort St. James Secondary School Drumheller Trip - Grant In Aid Application That Council approve a Grant In Aid to Fort St. James Secondary School in the amount of $500 for the Drumheller School Trip in May Councillor Birdi returned to the room at 7:50 p.m. 5.7 Ministry of Forests and Range - Lynda Currie Moved by Councillor Nielsen and seconded by Councillor Birdi: That Council receive the correspondence from Lynda Currie of the Ministry of Forests and Range in regards to the meeting about the Community Forest. 5.8 Rezoning Application - Boris Direction That Administration proceed with the rezoning application submitted by Bernard and Axle Boris. 5.9 Gas Tax Information That Council receive the correspondence from UBCM in regards to the Gas Tax Agreement Community Works Fund Payment. 6.0 Bylaws 6.1 Bylaws No. 883 and Stones Bay Investments Rezoning Moved by Councillor Nielsen and seconded by Councillor Birdi: That Council give third reading to "Official Community Plan Amendment No. 3, Bylaw No. 883, 2010" and That Council adopt "Official Community Plan Amendment No. 3, Bylaw No. 883, 2010." That Council give third reading to "Zoning Bylaw Amendment No. 15, Bylaw No. 884, 2010" and Page 4 of 6

5 That Council adopt "Zoning Bylaw Amendment No. 15, Bylaw No. 884, 2010". 7.0 New Business 7.1 Calendar of Events Moved by Councillor Nielsen and seconded by Councillor Gouglas: That Council receive the Calendar of Events. 7.2 Community Foundation Grant In Aid That Council approve a Grant In Aid to the Fort St. James Community Foundation in the amount of $500 for start up costs. 7.3 Community Meeting with Terrane Metals Posters for the December 13, 2010 community meeting with Terrane Metals were distributed. The location will be Nak'albun School at 7pm. Terrane representatives, Council and staff are to have dinner at 5pm in Council chambers, prior to the meeting. 7.4 Council Stipend Schedule Director of Finance, Jeff Lovell requested a clarification on the schedule of payments for Council stipends. It is to be bi-weekly and printouts will be provided indicating the meeting for which Council members were paid. 7.5 Mt. Milligan Fire Training Fire Chief Bennett reported that the Fire Department has been asked to discuss provision of fire training and emergency planning for the new mine staff. 7.6 New Dressing Rooms Public Works Superintendent Saharchuk reported that the new dressing rooms are almost ready and the grand opening should be in January Council Reports Playfair: Chamber of Commerce Business Awards, Downtown Revitalization-Heritage Interpretation, Budget meetings Nielsen: Community Foundation, Budget meetings, Terrane Community Sustainability Committee, Greening Up Fort, Housing Page 5 of 6

6 Gouglas: Library, Budget meetings Birdi: Budget meetings, Community Fundraiser at Seniors, Chamber meeting, Fort Alcohol & Drug Harwood: Written report, NDIT meeting 7.8 Fort St. James Secondary School Scholarship and Bursary DCAO Hadwen asked for confirmation that the FSJSS Bursary and Scholarship would remain the same as in past years. Council confirmed that they would remain the same. 7.9 MLA John Rustad CAO Crook reported that MLA John Rustad would be at the District office in Fort St. James on Friday December 10 at 10:30am to meet with Mayor, staff and any available Council members Fort St. James Extrication Society The Fort St. James Extrication Society (FSJES) has written requesting that Council forgive the remaining loan amount of $17,500 in exchange for ownership of the non-monetary tangible assets of the society. This transaction is to facilitate the dissolution of the society and transfer responsibility of road rescue services to the FSJ Fire Department. Moved by Councillor Gouglas and seconded by Councillor Birdi: That Council forgive the Fort St. James Extrication Society the remaining loan amount of $17,500 in exchange for the non-monetary tangible assets. Adjournment Adjournment Moved by Councillor Playfair and seconded by Councillor Birdi: That Council adjourn the Regular Meeting at 8:45 p.m. Sandra Harwood, Mayor Kevin Crook, Chief Administrative Officer I certify the foregoing to be the original true copy of the minutes of Regular Meeting No held on Wednesday, December 8, Kevin Crook, Chief Administrative Officer Page 6 of 6