PRESENT: Warden Herrington, Councillors Coombs, Delanty, Finley, Lovshin, Macmillan and Thompson

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1 CALL TO ORDER CORPORATION OF THE COUNTY OF NORTHUMBERLAND COUNTY COUNCIL MINUTES WEDNESDAY, JUNE 18TH, 2008, at 9:40 a.m. In the COUNCIL CHAMBERS at 555 Courthouse Road, Cobourg, Ontario PRESENT: Warden Herrington, Councillors Coombs, Delanty, Finley, Lovshin, Macmillan and Thompson 1. APPROVAL OF THE AGENDA 137:06:08 CC MOVED BY Councillor Linda Thompson SECONDED BY Councillor Mark Lovshin NOW THEREFORE BE IT RESOLVED THAT the Agenda for Wednesday, June 18th, 2008, be approved. 2. DECLARATIONS OF DIRECT (OR INDIRECT) PECUNIARY INTEREST: None 3. PRESENTATIONS/DELEGATIONS: a) Hospice Challenge Cup. The Northumberland Hospice Executive Director David Webster invited Council to their General Meeting next month in Port Hope. The grand total since inception of donations from the Mayors Challenge Cup in 2001 is $67,831. This year s total donations amounted to $12,156. Bonnie Walker presented participant certificates to each municipality. Mayor Linda Thompson and Warden Herrington accepted special certificates this year for their fundraising efforts. Warden Herrington accepted the Hospice Challenge Cup Award for winning this years race. 4. MINUTES OF THE PREVIOUS MEETINGS: 138:06:08 CC MOVED BY Councillor Mark Lovshin SECONDED BY Councillor Linda Thompson NOW THEREFORE BE IT RESOLVED that the Minutes of the Session of County Council of June 4th, 2008, be approved as distributed and the determinations contained therein be deemed to be those of Council.

2 Minutes, June 18th, 2008 Page 2 5. BUSINESS ARISING FROM THE MINUTES a) Councillor Lovshin requested clarification on the Tender for the Social Housing Toilet replacements regarding why the local vendor was not considered for the tender when there was a small monetary difference. C.A.O. Pyatt clarified that our Purchasing Policy for tenders clearly states that the lowest bidder to meet specifications be awarded the tender and that the County has to ensure a level playing field for all tender submissions. CAO Pyatt informed Council that he will circulate the report regarding Tender awards and the County's Purchasing Policy at the August Council Meeting. 6. BUSINESS ARISING FROM CORRESPONDENCE a) Councillor Finley asked if local Poverty Reduction Committees will be able to access Provincial funding. CAO Pyatt informed Council that staff have met with MPP Lou Rinaldi regarding funding for the local initiatives and have expressed the importance of access to the funding. 7. TRANSPORTATION & WASTE: a) Extended Producer Responsibility Discussion Paper 139:06:08 CC MOVED BY Councillor Linda Thompson SECONDED BY Councillor Mark Lovshin WHEREAS the Association of Municipalities of Ontario (AMO) and the Association of Municipal Recycling Coordinators of Ontario (AMRC) are requesting comments and support of the discussion paper on an alternative approach to Ontario s Blue Box funding model; NOW THEREFORE BE IT RESOLVED THAT the County of Northumberland support the AMO/AMRC Discussion Paper for An Alternative Approach to Ontario s Blue Box Funding Model, February, 2008, and urge the province to implement the recommendations contained in the report AND FURTHER THAT this report be circulated to MPP Lou Rinaldi and the constituent municipalities and that they be encouraged to support this discussion paper.

3 Minutes, June 18th, 2008 Page 3 b) Digital Raster Acquisition Project for the East (DRAPE) Report. Peter Nielsen, Manager of Construction and Design, presented an overview of the digital raster aerial program. 140:06:08 CC MOVED BY Councillor Hector Macmillan SECONDED BY Councillor Mark Lovshin WHEREAS the County of Northumberland has the opportunity to participate in the joint funding of the acquisition of digital raster aerial images of the County through a partnership program being coordinated by the Province of Ontario, Land Information Ontario; AND WHEREAS participation in the project requires the submission of a Letter of Intent to Commit Funding towards the project; NOW THEREFOREBE IT RESOLVED THAT Council authorize the Clerk to forward appropriate Letter of Intent to Commit Funding for the Digital Raster Acquisition Project - East to the Ministry of Natural Resources. 8. CORPORATE SERVICES: a) Cobourg Salt Shed Tender Award. Councillor Macmillan requested clarification regarding the location of the Cobourg Yard. CAO Pyatt updated Council that several years ago there was an opportunity to purchase the MTO lands in Port Hope however this did not proceed and the current location is still the favoured location for the County s Cobourg Public Works Yard.

4 Minutes, June 18th, 2008 Page 4 141:06:08 CC MOVED BY Councillor Marc Coombs SECONDED BY Councillor William Finley WHEREAS tenders have been received for Tender # for a Salt Shed located in Cobourg at 60 Elgin St. (the Veronica St. yard); Vendor Price Maray Group $ 78,600 Lang Construction $ 91,950 Jeffrey G Wallans Construction $ 94,400 Dalren Limited $ 99,400 AND WHEREAS the bid from Maray Group is the lowest bid price; NOW THEREFORE BE IT RESOLVED THAT bid for Tender #23-08 received from Maray Group be accepted at their bid price of $ 78,600 including PST, subject to meeting specifications. 9. GOLDEN PLOUGH LODGE: a) Golden Plough Lodge Staffing Study. Councillor Finley requested that staff ensure that they receive input from the residents and families and this input be included as part of the study. Bill Lonergan, Administrator of the Golden Plough Lodge, informed Council that the Residents Committee meets regularly throughout every year to give information to staff and for the GPL to provide information to the residents and their families. Councillor Finley requested that these concerns be passed along as part of the proposed study. Bill Lonergan informed Council that the consultant will be meeting directly with the residents and their families. Councillor Finley questioned the longevity of the results of this study and Mr. Lonergan predicted that the detailed information from the study will be valid for the approximately 5-8 years.

5 Minutes, June 18th, 2008 Page 5 142:06:08 CC MOVED BY Councillor William Finley SECONDED BY Councillor Marc Coombs WHEREAS the Golden Plough Lodge Staffing Study Steering Committee has carried out a value-based consultant selection process for a comprehensive Operational Review of the Golden Plough Lodge; NOW THEREFORE BE IT RESOLVED that the County of Northumberland retain Bessant Pelech and Associates at a price of $85, EMERGENCY MEDICAL SERVICES: a) Emergency Response Vehicle Tender Information Report 11. STRATEGIC PLANNING INFORMATION REPORT CAO Pyatt advised County Council of the following regarding the Strategic Planning Report:- That the Northumberland Municipal CAO's have scheduled their first meeting; That the Director of Economic Development position has been advertised and the position has been filled; There are some specific projects that staff will need to develop detailed work plans for and bring back to council; Future staff reports will reference the strategic plan and the linkages; Staff will be working on a detailed implementation plan over the next 2-3 months. 12. NEW BUSINESS/OTHER BUSINESS a) Councillor Thompson asked that a letter requesting an entrance on Highway 28 be placed on the next County Council Agenda. This item and the staff report regarding this request have been scheduled for the July 16 th County Council meeting. b) Warden Herrington commented to the public and press regarding the Policing Study and recent comments that have been made in the newspaper coverage. There have been some misunderstandings and the Warden clarified some information. County Council initiated this study as a result of concerns surrounding the cost for policing services generally. The study has

6 Minutes, June 18th, 2008 Page 6 been ongoing for two and a half years. This study was not initiated by County staff or CAO Bill Pyatt. County Council is responsible for the study. CAO Bill Pyatt, was directed to manage the process with Policing Consultant, Jack Watkins, and a Steering Committee made up of CAO's and Mayors from each lower tier municipality. Mr. Pyatt, at no time, has expressed an opinion for or against County-wide policing, he has spoken only to the facts during his presentations. The study has consumed a substantial amount of CAO Pyatt's time and County Council as the larger community should thank him for his dedication. Councillor Macmillan also spoke of his concerns regarding the unsigned editorials in the media and the erroneous information regarding CAO Pyatt and other Policing Study information. 13. PRESS QUESTION PERIOD (10 Minutes) 14. CLOSED SESSION 145:06:08 CC MOVED BY Councillor William Finley SECONDED BY Councillor Marc Coombs NOW THEREFORE BE IT RESOLVED that this Council proceed with the next portion of the meeting being closed to the public at 11:07 a.m. in order to address a matter pertaining to(section 239(2 (3.1)) of the Municipal Act).:- Personal matters about an identifiable individual; A proposed or pending acquisition of land for municipal purposes; Labour relations or employee negotiations; Litigation or potential litigation. 146:06:08 CC MOVED BY Councillor Peter Delanty SECONDED BY Councillor Marc Coombs THAT this Council rise at 1:39 p.m.

7 Minutes, June 18th, 2008 Page CONFIRMING BY-LAW: A By-law to confirm the proceedings of a meeting of County Council held on Wednesday, June 18th, :06:08 CC MOVED BY Councillor Marc Coombs SECONDED BY Councillor William Finley THAT By-law No being a By-law to confirm the proceedings of a meeting of County Council held on Wednesday, June 18 be passed and be properly signed and sealed. 16. MOTION TO ADJOURN 144:06:08 CC MOVED BY Councillor Marc Coombs SECONDED BY Councillor Peter Delanty THAT Council adjourn at 1:39 p.m. Warden Clerk