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44 March 6, 2015 BOARD OF COUNTY COMMISSIONERS ORANGE COUNTY, FLORIDA Addendum No. 1/RFP Y CH DISASTER DEBRIS MONITORING SERVICES Proposal Opening Date: March 17, 2015 This addendum is hereby incorporated into the bid documents of the project referenced above. The following items are clarifications, corrections, additions, deletions and/or revisions to and shall take precedence over the original documents. Underlining indicates additions, deletions are indicated by strikethrough. 1. The Proposal Opening Date shall remain March 17, 2015 at 2:00 P.M. 2. Note the following REVISION to the 1 st Paragraph under Instruction to Proposers, on Page 1 as follows: Firms or companies desiring to provide services, as described in the Scope of Services, shall submit sealed proposals, one (1) original, nine (9) eight (8) copies and one (1) electronic copy on CD or USB drive not later than 2:00 PM local time, March 17, 2015, to the Orange County Procurement Division, Internal Operations Centre II, 400 E. South Street, 2nd Floor, Orlando, Florida 32801, (407) The following are responses to questions received by interested proposers: a. Question: The RFP states that the consultant s Project Manager is to be physically located in the EOC or other location specified by the County within two hours of notice to proceed. Does this apply only to incidents, such as a hurricane, that can be reasonably predicted? Or does this timing requirement apply to all incidents including those that cannot be anticipated in advance? If the County requires the arrival of the Project Manager within two hours from any notice to proceed regardless if the activation can be anticipated or not, please describe how the County will evaluate and score proposals from submitters who cannot verify that their Project Manager is at all times in a location that that allows arrival in Orlando in 120 minutes or less? Answer: The Consultant shall have a Project Manager that can meet the two hour window from the Notice to Proceed. Y CH Page 1 of 3 Addendum #1 March 6, 2015

45 b. Question: The County encourages use of disadvantaged business enterprises in consideration of subcontracting needs. No scoring criteria is applied to DBE utilization. Will the County be using any DBE utilization, or lack of utilization, in proposal scoring, evaluation or tie-breaking decisions? Answer: The Scoring Criteria for the Disaster Debris Monitoring Services is as follows: CRITERIA WEIGHT Qualifications of Firm 25 Qualification of Staff 25 Technical Approach 15 Fee Schedule 35 TOTAL 100 c. Question: During the pre-bid it was mentioned that all firms are to be registered with the FDOT Equal Opportunity Office. Do large businesses need to be registered with this particular FDOT office? Answer: No, that is not a requirement. d. Question: Can you provide guidance on how to complete Exhibit A, Leased Employee Affidavit? We do not use an employee leasing company, and all of our employees are covered under workman s compensation provided by the company. Answer: Exhibit A, Leased Employee Affidavit is applicable when an employee leasing company provides the workers compensation coverage. e. Question: Does the County currently have a Disaster Debris Management Plan that could be shared with potential bidders. Answer: A disaster debris management plan will be shared with the selected contractors/consultants at the annual kick off meeting. 4. All other terms and conditions of the IFB remain the same. Y CH Page 2 of 3 Addendum #1 March 6, 2015

46 5. The Proposer shall acknowledge receipt of this addendum by completing the applicable section in the solicitation or by completion of the acknowledgement information on the addendum. Either form of acknowledgement must be completed and returned not later than the date and time for receipt of the proposal. Receipt acknowledged by: Authorized Signature Date Signed Title Name of Firm Y CH Page 3 of 3 Addendum #1 March 6, 2015

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