FLORIDA DEPARTMENT OF TRANSPORTATION

Size: px

Start display at page:

Download "FLORIDA DEPARTMENT OF TRANSPORTATION"

Sybil Park
5 years ago
Views:

1 FLORIDA DEPARTMENT OF TRANSPORTATION ADDENDUM NO. 2 DATE: 2/15/10 RE: BID/RFP #: ITN-DOT-09/ LG BID/RFP TITLE: SunGuide Software Support, Maintenance, and Development OPENING DATE: 2/23/2010 Notice is hereby given of the following changes to the above-referenced ITN: 1. Revised Responses to Questions 2, 7, 17, 20, 21, 24 and CHANGE: Revised Special Condition 12 Performance Bond 3. Vendors can provide an optional two page single-sided letter of interest (Font 12 pts Arial, Margins 0.5 top and bottom, 1 right and left). If provided, please ensure the team details are included in this letter along with information regarding sub-consultants. 4. Sample Price Sheet is attached. Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification. Bidder/Proposer Address Submitted by (Signature) _Lillian Graham Procurement Agent Failure to file a protest within the time prescribed in Section (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. 1

2 QUESTIONS AND RESPONSES ITN-DOT-09/ LG SunGuide Software Support, Maintenance, and Development QUESTION 2 The ITN states on Page 7 INTRODUCTION SECTION paragraph 2) TIMELINE that REPLIES DUE February 23, Later within the same section on Page 8 paragraph 3) PUBLIC MEETING AGENDA states Shortlist qualified vendors to provide Technical and Price Proposals. Would you please clarify: RESPONSE 2 The vendors do not have to provide Technical and Price Proposals prior to February 23, Only the vendors that are short listed on Feb 23 will be required to provide this additional information. QUESTION 7 How is the price proposal accounted for in the selection process? RESPONSE 7 ITN s are not ranked using numerical weights but on the overall response to all items. As a result, it is difficult to determine the weight for specific criteria. Price is one of the factors that will be considered in determining which Vendor will provide the best value to the Department. The Department intends to contract with the responsive and responsible Vendor whose proposal is determined by the Technical Review Team to provide the best value to the Department. "Best value", as defined in Section (4), F.S., means the highest overall value to the state based on objective factors that include, but are not limited to, price, quality, design, and workmanship. QUESTION 17 Special Condition 26) Evaluation Criteria - What are the evaluation criteria for the initial short listing of vendors? How is the criteria weighted? Similarly, what are the evaluation criteria for the technical and price proposal, should we be short-listed? RESPONSE 17 The evaluation criteria are indicated by the questions on the Qualifications Questionnaire and the replies to those questions and the information provided by the vendors in their submittals will be reviewed and evaluated to determine the short-list of vendors that are best able to meet the requirements of the Department. The Department intends to contract with the responsive and responsible Vendor whose proposal is determined by the Technical Review Team to provide the best value to the Department. "Best value", as defined in Section (4), F.S., means the highest overall value to the state based on objective factors that include, but are not limited to, price, quality, design, and workmanship. 2

3 QUESTION 20 Regarding Bonding, given the maintenance and support based nature of the relevant contract, would FDOT be willing to consider altering the bonding requirements specified ITN-DOT-09/ LG to allow a firm to provide a bond that is in the amount of roughly a single years worth of work (projected), instead of the full (multi-year) value of the contract? RESPONSE 20 QUESTION 21 Regarding Bonding, given the maintenance and support based nature of the relevant contract, would FDOT be willing to consider altering the bonding requirements specified ITN-DOT-09/ LG to allow a firm to provide (a) a bond that is in the amount of roughly a single years worth of support and maintenance work, and (b) a second bond that is in the amount the development work that will be performed over the course of the contract (projected), instead of the full (multi-year) value of the contract? RESPONSE 21 QUESTION 24 It states on page 12 that bonding for the full proposal amount is required, but also says in Exhibit B that this is an Indefinite Quantities Contract. Are the two concepts compatible? RESPONSE 24 QUESTION 25 Is a performance and payment bond required over the life of the project? A PPB can be costly and difficult to obtain over long periods of time. RESPONSE 25 3

4 12) PERFORMANCE BOND The intended award vendor shall provide the Department with a Performance Bond in the amount of $1,000, annually for the term of the contract. The Performance Bond shall be provided by a surety company authorized to do business in the State of Florida. The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than ten (10) days after the ending date of the period for posting the intended award decision, unless the Department extends the time period in writing. Failure to provide the required Performance Bond to the Department within the aforementioned timeframe will void the Intended Award s proposal and the Department will proceed in contracting with the next highest responsive vendor. The vendor must submit, with their Technical Proposal, a current letter from a surety company or bonding agent authorized to do business in the state of Florida and written on company letterhead, to document the vendor's present ability to obtain a Performance Bond in the amount of $1,000, annually for the term of the contract. Failure by the vendor to provide this letter with its response will constitute a nonresponsive determination for its proposal. Proposals found to be non-responsive will not be considered. 4

5 EXHIBIT C PRICE PROPOSAL The hourly Billing Rates shall include the costs of salaries, overhead, fringe benefits and operating margin. The Hourly Billing Rate shall be used for the initial term of the agreement period and for any renewal periods thereafter. Personnel Classification Project Manager $ Assistant Project Manager $ Support Technician $ Sr. System Analyst $ Hourly Billing Rate NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions. ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation. Bidder: FEID# Address: City, State, Zip: Phone: Fax: Authorized Signature: Date: Printed/Typed: Title 5

FLORIDA DEPARTMENT OF TRANSPORTATION

FLORIDA DEPARTMENT OF TRANSPORTATION ADDENDUM NO. 1 DATE: 4/16/2015 RE: BID #: ITB-DOT-14/15-7013LV BID/RFP TITLE: District Seven Storm Drain Video Inspection Services OPENING DATE: April 27, 2015 @ 12:00