Redeployment Due to Ill Health

Transcription

1 Redeplyment Due t Ill Health Guide fr managers This guide utlines steps t fllw when managing an emplyee thrugh the redeplyment prcess due t ill health Main tpic areas Overview General principles The prcess Prcess map Where t g fr further infrmatin Frms Related dcuments Getting help Cntact yur manager if yu have any queries abut this guide. Managers can btain advice by: Calling the HR Services Advice Centre n / Managers wrking fr Parcelfrce Wrldwide shuld call / Fr web access g t: cm Versin: 28 May 2015 Back t Tp Page 1 f 5

2 Redeplyment Due t Ill Health Guide fr managers Overview General principles The prcess Redeplyment is a prcess by which suitable alternative emplyment in Ryal Mail Grup is sught fr emplyees wh are unfit r unable t carry ut their nrmal rle due t ill health r a cnditin even after reasnable adjustment are cnsidered. This guide illustrates a flwchart f the redeplyment prcess. This shuld be read in cnjunctin with the Attendance Plicy and Wrk Fllwing Health Prblems Guide. The manager can nly cnsider an emplyee fr redeplyment where; The emplyee has a lng term illness r has a cnditin which affects their ability t perfrm their nrmal rle effectively, even after reasnable adjustment are cnsidered and all ther ptins have been exhausted, fr example, mdificatin t their rle via a change t their hurs, wrking times r cntent f their rle. See Wrk Fllwing Health Prblems Guide The emplyee has requested redeplyment n the grunds f ill health, and is supprted by advice frm the Occupatinal Health Service The manager shuld hld a redeplyment meeting with the emplyee t discuss the emplyee s ability t wrk, t identify the wrk they are capable f perfrming, based n medical advice and t capture any ther issues affecting the emplyee. A Redeplyment Cnsideratins frm is available n the Plicy and Infrmatin site n PSP and may be used t supprt the discussin. Where it is established that redeplyment int anther rle wuld be a suitable ptin, the manager shuld explre ptential rles and psitins available in Ryal Mail Grup using the Scping fr redeplyment pprtunities letter available n the Plicy and Infrmatin site n PSP as apprpriate. Befre the prcess the manager: Cntacts Occupatinal Health Services, as apprpriate, fr advice n what the emplyee can d befre scping fr suitable rles. Pints t cnsider may include: Rles they will cnsider Skills and experience Hurs f wrk Travel t wrk Place f wrk Pay/earnings pprtunities Persnal circumstances Any ther issues During the prcess the manager: Searches lcally fr tw weeks and acrss the wider business fr a further tw weeks Shuld cntinue searching fr redeplyment and alternative rle Versin: 28 May 2015 Back t Tp Page 2 f 5

3 pprtunities during the ntice perid if the emplyee is being cnsidered t leave the business due t ill health Keeps the emplyee updated n prgress during the prcess Cntacts HR Services Advice & Supprt n the applicatin f the prcess Keeps detailed recrds f all cnversatins, s and ntes Arranges vacancy alerts frm Success Factrs jb search by: Click n Jb Search Select Hme, then Select Careers frm the drp dwn menu: Prcess map The prcess map gives practical steps t fllw when supprting an emplyee thrugh redeplyment due t ill health: Versin: 28 May 2015 Back t Tp Page 3 f 5

4 Rute 1 Business Recmmends The emplyee has an illness/cnditin that means they are unable t d their jb effectively, with r withut adjustments Rute 2 Emplyee Request Emplyee has requested redeplyment n the grunds f Ill Health r a lng term cnditin. Request ccupatinal health advice Request OH advice where apprpriate, assess whether this is the right ptin fr the emplyee and see what supprt we can ffer. Is redeplyment apprpriate? Is redeplyment Inapprpriate? Manager lks fr pprtunities It s yur respnsibility t cntact recruitment/neighburing ffices t find suitable vacancies (using the template letter n PSP) fr 2 weeks. Describe suitable rles, hurs available t wrk, skills/experience and ability t travel. If n lcal vacancies available, lk t the wider RMG cmmunity fr a further 2wks Suitable psitin? Ntify the emplyee and cmplete emplyee change request Discuss the new rle with the emplyee, if the emplyee accepts the rle cmplete an emplyee change request frm (ECR) if apprpriate. N suitable psitin? Evidence cnsideratin f redeplyment Write-up evidence f cnsideratin f redeplyment including; whether r nt the emplyee is cvered by the equality act, referrals t OH and advice, ntes f meetings, feedback frm unin reps, cnversatins between managers, details f rles refused by emplyee. Emplyee returns t wrk Remember t perfrm a welcme back meeting and review prgress. Refer t Ill Health Plicy Cntinue t seek pprtunities during the ntice perid. Remember! Cnsult OH Assist/HR Services fr cntinuus supprt and keep recrds f all activity The Wrk Fllwing Health Prblem Guide takes precedence Versin: 28 May 2015 Back t Tp Page 4 f 5

5 Where t g fr further infrmatin Frms Related dcuments The Getting Help bx n the frnt page tells yu where t find further infrmatin. Guidance is als available n the Plicy and Infrmatin Site n PSP and HR pages n the intranet (fr nn-psp users). The fllwing frms can be fund n the Plicy & Infrmatin Intranet Site (attendance frms and letters): Redeplyment cnsideratins Redeplyment scping pprtunities Yu may find it useful t read the fllwing dcuments (lcated n the Plicy and Infrmatin Site n PSP and HR pages n the intranet (fr nn-psp users)) in cnjunctin with this guide: Attendance Plicy Wrk Fllwing Health Prblems Guide Leaving the Business Due t Ill Health Guide Referral t Occupatinal Health Services Guide Keeping Recrds Guide Versin: 28 May 2015 Back t Tp Page 5 f 5