REQUEST FOR QUOTATION

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1 TIN : GAIL (India) Limited प ट: ग ल क पल क स, वजयप र वजयप र जल ग न (म. ) P.O. GAIL COMPLEX, VIJAIPUR DISTT. GUNA (M.P) दरभ ष /Phone: (07544) फ क स/Fax: (07544) ECC NO: AAACG1209JXM004 REQUEST FOR QUOTATION To, GAIL WEBSITE VENDOR, India Vendor Code : RFQ No. :GAIL/VL/07/M127/ /INST Date: RFQ Due on : at 14:00 Hrs IST Tender Opening Date : at Hrs IST Dear Sir(s)/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date for the following item(s) in complete accordance with enquiry documents/attachments: Sl. No MatCode UOM QTY Unit Price Description (in figures & words) Group : 1 "MONITORING SYSTEM, TEMPERATURE SCANNER" SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 2 SCANNER,TEMP,DIGITAL,200DEG, RANGE: 200 DEG C SCANNER, TEMPERATURE, DIGITAL Required specification as per Annexure-A Please read the range of temp scanners as per specifications Annexure-A instead of 200 Deg C EMD Details : WITH REFERENCE TO CLAUSE NO.11 (I) OF G.P.C, OFFER SHOULD ACCOMPANY EMD/ BID OF QUOTED VALUE OR RS WHICHEVER IS MORE IN THE FORM OF DEMAND DRAFT IN FAVOUR OF GAIL (INDIA) LTD PAYABLE AT STATE BANK OF INDIA (BRANCH CODE 6635) OR IN THE FORM OF BANK GUARANTEE IF QUOTED VALUE IS MORE THAN RS. 01 (ONE) LAC. Page 1 of 6 प ज बत क य र लय: 16, भ क एज क म ल स, आर. क. प रम, नई द ल Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi

2 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/VL/07/M127/ /INST Date: Instruction to Bidders : 1. YOUR OFFER SHOULD BE VALID FOR 03 MONTHS FROM THE DATE OF TENDER OPENING. 2. YOUR OFFER SHOULD ACCOMPANY E.M.D OF REQUISITE AMOUNT, IF APPLICABLE AS PER GPC 3. PLEASE MENTION THE "MAKE" OF THE ITEM CLEARLY IN YOUR OFFER. IN CASE BIDDER IS QUOTING EQUIVALENT PRODUCT/MAKE BIDDER HAS TO FURNISH DOCUMENTARY EVIDENCE SUBSTANTIATING BEC AND EQUIVALENCE. 4. BIDDERS ARE REQUESTED TO SUBMIT : (a) DULY FILLED -IN,SIGNED & STAMPED ANNEXURE-I (FORMAT FOR TERMS, CONDITION TAXES & DUTIES) (b) THIS RFQ AND GENERAL PURCHASE CONDITIONS ; ALONG WITH THEIR OFFER. 5. BIDDERS ARE REQUESTED TO CLEARLY MENTION RFQ NO. & BID DUE DATE OF OPENING AT THE TOP LEFT HAND COVER OF THE ENVELOPE. 6. CONDITIONAL, LATE OFFERS SHALL NOT BE ENTERTAINED. 7. BIDS COMPLETE IN ALL RESPECT SHOULD REACH ON OR BEFORE THE BID DUE DATE AND TIME. BIDS THROUGH FAX/ SHALL NOT BE CONSIDERED 8 GAIL SHALL ISSUE CONCESSIONAL FORM /FORM "C" FOR THIS PURCHASE, PLEASE QUOTE SALES TAX ACCORDINGLY. 9. PLEASE FURNISH A CATALOGUE/ WRITE-UP OF QUOTED ITEMS INDICATING DETAILED SPECIFICATIONS ALONG WITH OFFER. 10. BIDDER'S ELIGIBILITY CRITERIA : [A] BIDDER SHOULD EITHER BE A MANUFACTURER / AN AUTHORIZED DISTRIBUTOR / AN AUTHORIZED DEALER OF MANUFACTURER OF REQUIRED MATERIAL AS SPECIFIED IN RFQ/TENDER ENQUIRY. IN SUPPORT OF ABOVE, A VALID DOCUMENTARY PROOF OF BEING MANUFACTURER [NSIC CERTIFICATE, ISO CERTIFICATE ETC.] OR "CERTIFICATE OF AUTHORIZED DISTRIBUTORSHIP" / "CERTIFICATE OF AUTHORIZED DEALERSHIP" BY MANUFACTURER FOR REQUIRED MATERIALS AS SPECIFIED IN RFQ/TENDER ENQUIRY MUST BE SUBMITTED ALONGWITH THE OFFER. NOTE TO "BEC" [FOR STRICT COMPLIANCE]: [1] BIDDERS MUST FURNISH ALL RELEVANT CERTIFICATES / DOCUMENTS / INFORMATION IN SUPPORT OF THEIR CREDENTIALS TO THE ABOVE 'ELIGIBILITY CRITERIA' ALONGWITH THE 'OFFER / BID', FAILING WHICH THE 'OFFER / BID' SHALL BE SUMMARILY REJECTED. [2] BIDDERS NOT MEETING ANY OF THE ABOVE-MENTIONED CRITERIA SHALL BE REJECTED WITHOUT ASSIGNING ANY REASON. Page 2 of 6

3 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/VL/07/M127/ /INST Date: REJECTION CRITERIA : A. PLEASE NOTE THAT THIS RFQ IS ON "ZERO DEVIATION" BASIS. GAIL WILL ACCEPT OFFERS BASED ON TERMS AND CONDITIONS OF RFQ ONLY. DEVIATION TO TERMS AND CONDITIONS OF RFQ MAY LEAD TO REJECTION OF OFFER. B. DEVIATION TO THE FOLLOWING CLAUSES OF RFQ SHALL LEAD TO REJECTION OF BID: (I) FIRM PRICE (II) EMD/ BID BOND, IF APPLICABLE (III) SCOPE OF WORK/ SPECIFICATIONS (IV) PRICE SCHEDULE/ PRICE BASIS (V) PERIOD OF VALIDITY OF BID. (VI) PRICE REDUCTION SCHEDULE (VII) PERFORMANCE BANK GUARANTEE/ SECURITY DEPOSIT, WHEREVER APPLICABLE. (VIII) WARRANTEE/GUARANTEE CLAUSE (IX) ARBITRATION/ JURISDICTION OF COURT (X) FORCE MAJEURE (XI) DOCUMENTARY EVIDENCE TO SUBSTANTIATE BIDDER'S ELIGIBILITY CRITERIA 12. TECHNICAL AND COMMERCIAL QUERIES (TQ/CQ), IF REQUIRED MAY BE ISSUED TO ONLY THOSE BIDDERS WHOSE BIDS ARE FOUND PRIMA-FACIE RESPONSIVE, FOR SEEKING CLARIFICATION ONLY. THE REQUEST FOR SUCH CLARIFICATIONS AND THE RESPONSE SHALL BE IN WRITING AND NO CHANGE IN THE PRICE OR SUBSTANCE OF BIDS SHALL BE SOUGHT, OFFERED OR PERMITTED. THE SUBSTANCE OF THE BID INCLUDES BUT NOT LIMITED TO PRICE, DELIVERY/COMPLETION, SCOPE, SPECIFICATION ETC. 13. IN CASE OF ANY CLARIFICATION, PLEASE CONTACT : DGM (C&P) GAIL (INDIA) LTD, PO GAIL COMPLEX, VIJAIPUR, DIST. GUNA M.P. TEL: , FAX: VIJPCP@GAIL.CO.IN PSNABIYAL@GAIL.CO.IN 14. PRE-BID CONFERENCE : ON AT 15:00HRS. GAIL,VIJAIPUR 15.PRICE BASIS: FOT SITE BASIS 16.DELIVERY/ COMPLETION PERIOD:WITHIN 04 WEEKS TO BE RECKONED FROM DATE OF ISSUE OF PURCHASE ORDER. 17. TERMS OF DELIVERY: THROUGH ROAD TRANSPORT (PREFERABLY BY TCI/ETO WHO Page 3 of 6

4 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/VL/07/M127/ /INST Date: HAVE THEIR OFFICES IN GUNA, M.P.). TRANSIT INSURANCE SHALL BE ARRANGED BY GAIL. DATE OF L.R SHALL BE CONSIDERED AS DATE OF DELIVERY. 18. CONSIGNEE ADDRESS: DY.GEN.MANAGER(C&P) GAIL (INDIA) LTD., PO GAIL COMPLEX, VIJAIPUR DISTT.- GUNA M.P PHONE: FAX: TERMS OF PAYMENT:100% PAYMENT SHALL BE RELEASED WITHIN 15 DAYS AFTER RECEIPT AND ACCEPTANCE OF ITEMS AT SITE SUBJECT TO SUBMISSION OF SECURITY DEPOSIT/CPBG,IF APPLICABLE. PAYMENT SHALL BE RELEASED DIRECTLY TO YOUR BANK ACCOUNT THROUGH E-BANKING ONLY. PLEASE PROVIDE YOUR BANK ACCOUNT NO. IN ANY BRANCH OF SBI/ HDFC/ ICICI BANK WHICH HAS E-BANKING FACILITY. IN CASE BIDDER DOES NOT HAVE ACCOUNT IN ANY OF ABOVE MENTIONED BANK, PLEASE CONFIRM THAT PAYMENT SHALL BE ACCEPTED THROUGH E-BANKING CHANNELS OF SBI/ HDFC/ ICICI BANK IN THE EVENT OF RECEIPT OF ORDER FROM GAIL. 20. WARRANTIES:WARRANTY PERIOD SHALL BE 12 MONTHS FROM DATE OF OPERATION OR 24 MONTHS FROM THE DATE OF DESPATCH WHICH EVER IS EARLIER. 21. PRICE REDUCTION SCHEDULE(LIQUIDATED DAMAGES):APPLICABLE AS PER GAIL GPC 22. PERFORMANCE BANK GUARANTEE :APPLICABLE AS PER GENERAL PURCHASE CONDITION 23. SPECIAL CONDITION OF CONTRACT : 1. BIDDERS ARE REQUESTED TO SUBMIT THEIR OFFER ALONG WITH TENDER DOCUMENTS DULY SIGNED & STAMPED DULY NUMBERED IN EACH PAGE. 2. ALL PAGESE OF THE BID TO BE SIGNED AND SEALED BY AUTHORISED PERSON OF THE BIDDER. 3. PLEASE SUBMIT THE DETAILED SPECIFICATION ALONG WITH OFFER. 4. TEST CERTIFICATE FROM GOVT.APPROVED LAB. IS TO BE SUBMITTED AT THE TIME OF SUPPLY. 24. ENCLOSURES: ANNEXURE -I : FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES. ANNEXURE -II : GENERAL PURCHASE CONDITION (GPC) ANNEXURE-III: TECHNICAL SPECIFICATION Page 4 of 6

5 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/VL/07/M127/ /INST Date: BID EVALUATION CRITERIA :THE EVALUATION OF ALL THE RESPONSIVE BIDS SHALL BE DONE ON ITEM WISE BASIS SO AS TO ARRIVE AT THE LOWEST EVALUATED OFFER AS UNDER : i) EX-WORKS PRICE QUOTED BY THE BIDDER (INCLUDING PACKING, FORWARDING) ii) EXCISE DUTY ON THE FINISHED GOODS. III) SALES TAX ON THE FINISHED GOODS iv) FREIGHT CHARGES TO PURCHASER'S SITE v) LESS CENVAT BENEFIT IN LIEU OF ED,IF APPLICABLE AND ALSO IF GAIL IS ENTITLED. IN SUCH CASE BIDDER SHALL SUBMIT CENVATABLE INVOICE/EXCISE GATE PASS AT THE TIME OF SUPPLY. Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned in the quotation. 2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC shall liable for rejection of your offer. 3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy along with your quotation. Yours truly, For and on behalf of GAIL ( India ) Ltd. (Authorized signatory) Page 5 of 6

6 Annexure-A TECHNICAL SPECIFICATIONS FOR PANEL MOUNTED TEMP SCANNER 1. INPUT : PT 100, 3 WIRE 2. NO OF CHANNELS : 8 3. RESOLUTION : 0.1 C Accepted / Not accepted 4. DISPLAY 1. 4 DIGIT 7 SEGMENT LED FOR PROCESS VARIABLE 2. 2 DIGIT SEVEN SEGMENT LED FOR CHANNEL NUMBER 3. OVER RANGE & SENSOR OPEN INDICATION 4. AUTO & MANUAL MODE INDICATION 5. ALARMS / OUTPUT CONTACTS : Minimum four nos. of Potential free contacts from Relays Ratings 110/230 V AC, 5 Amp Group-1 for 1 to 6 channels: Two number output contacts (H/L/HH/LL configurable). Group-2 for 7 to 8 channels: Two number output contacts (H/L/HH/LL configurable). 6. HYSTERSIS : PROGRAMMABLE (0.5 %, 1 %, 2 %, 3 % ) 7. SCANNING : AUTO / MANUAL FACILITY 8. DISPLAY TIME : 1-99 SEC / CHANNEL PROGRAMMABLE 9. RANGE : PROGRAMMABLE ( C ) 10. ACCURACY : BETTER THAN 0.2 % OF F.S. 11. OPERATING TEMPERATURE : C 12. HUMIDITY : MAX 90 % NON CONDENSING 13. SUPPLY : 230 V AC /110 V AC, 50 Hz SINGLE PHASE +_ 10 % 14. MOUNTING : FLUSH PANEL 138 ( W) X 68 ( H) (cut out in panel) Notes: 1. VENDOR MUST MARK "YES" (FOR ACCEPTANCE) OR "NO"(FOR NON ACCEPTANCE) IN THE "VENDOR ACCEPTANCE" COLUMN OF THE PURCHASER'S ABOVE TECHNICAL SPECIFICATIONS "ANNEXURE-A" POINT WISE.A SEPARATE DEVIATION LIST, NAMING "ANNEXURE-B-DEVIATION LIST", BE GIVEN BY THE VENDOR FOR ALL POINTS WHICH ARE NOT ACCEPTABLE TO THE VENDOR, WHERE ALL THE DEVIATIONS SHALL NECESSARILY BE EXPLAINED POINT WISE WITH OFFERED ALTERNATIVES AND RETURN BACK ALL THE SHEETS (SPECIFICATION SHEET ANNEXURE-B AND DEVIATION LIST IF ANY) DULY SIGNED ALONG WITH THE OFFER. 2. RELEVANT COMPLETE TECHNICAL LITERATURE HAS TO BE ENCLOSED FOR EVERY OFFERED MODEL. IF RELEVANT DOCUMENTS NOT SUPPLIED ALONGWITH OFFER, OFFER WILL BE REJECTED.

7 ग ल (इ डय इ डय ) ल मट ड GAIL (India) Ltd. प ट: ग ल क पल स ल स, वजयप र वजयप र जल ग न (म. ) P.O. GAIL COMPLEX, VIJAIPUR DISTT. GUNA (M.P) दरभ ष /Phone:: (07544( 07544) फ स/Fax: (07544) वषय : न वद आम ऽण स चन (RFQ): स म य आव यक ज नक र (Quotation Check List) मह दय, उ वषय त गत स ल न न वद -आम ऽण स चन Request for Quotation (RFQ) आपक भ ज ज रह ह. क पय अपन त व (क ट शन) भ जन स प व न न ब दओ क प अव य कर ल 1. क पय RFQ म उ ल खत Bidder s Eligibility Criteria (BEC), Instruction To Bidders एव Rejection Criteria क य नप व क पढ एव तदन स र क ट कर 2. क पय BID REJECTION CRITERIA क अ तग त कस भ क र क DEVIATION न ल 3. आपस अन र ध ह क न न ल खत ज़ र क ग़ज़ त (DOCUMENTS) क क ट शन भ जन स प व प अव य कर ल, ज़ क़ आपक ह त र व म हर लग करक क ट शन क स थ स ल न करन ह अ यथ आपक त व पर ग र नह कय ज य ग (I) Annexure - I(Format for Terms,Conditions, Taxes & Duties) क सभ column व धवत भर य नह? (II) RFQ एव GPC क सभ प ज पर ह त र व म हर ह? (III) Valid Authorised Dealership/Manufacturer Certificate/Purchase Order Copy ह त र व म हर लग करक क ट शन क स थ स ल न ह? (iv) EMD, य़ द म ग गई ह त नयम क अन स र ह य नह? (V) य़ द आप M.P State क वब त ह और VAT क बज य E.D & CST Against Form-C क ट कर रह ह त य आप हम Excise Invoice & CENVAT Benefit द ग स थ ह य भ स फ-स फ लख क य आपक Rate E-1 Sale क अध न ह 4. आपस अन र ध ह क RFQ क सभ नयम एवम शत क़ य नप व क पढ, तदन स र अपन त व (क ट शन) व धवत भर कर नध रत अ तम त रख स प व सभ ज़ र क ग़ज़ त क़ स थ अव य भ ज भवद य, क त ग ल (इ डय ) ल मट ड ( धक त ह त र) न ट : सभ Request for Quotation (RFQ) स स ब धत ज नक र आप GAIL Website स भ कर सकत ह ** हम र यह ह द म पऽ च र क भ व गत ह ** Regd. Office: 16, Bhikaiji Cama Place, R.K. Puram, New Delhi GAIL Web Site : gailonline.com

8 ANNEXURE-I FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES (LPG) (Please submit this annexure along with offer for detailed evaluation of your offer) SL. DESCRIPTION NO. A. Offer Ref. No.. Date. DETAILS/ CONFIRMATION NAME OF BIDDER Telephone/Mobile No B [A] ID.. FAX No BIDDER'S ELIGIBILITY CRITERIA [BEC]: Bidder should either be a Manufacturer / an Authorized Distributor / an Authorized Dealer of Manufacturer of required material as specified in RFQ/Tender Enquiry. In support of above, a valid documentary proof of being manufacturer [NSIC certificate, ISO certificate etc.] or Certificate of Authorized Distributorship / Certificate of Authorized Dealership by Manufacturer for required materials as specified in RFQ/Tender Enquiry must be submitted alongwith the Offer. Note to "BEC" [For Strict Compliance]: [1] Bidders must furnish all relevant certificates / documents / information in support of their credentials to the above 'eligibility criteria' alongwith the 'Offer / Bid', failing which the 'Offer / Bid' shall be summarily rejected. [2] Bidders not meeting any of the above-mentioned criteria shall be rejected without assigning any reason. C DESCRIPTION BIDDER S CONFIRMATION/COMPLIANCE DETAILS OF DOCUMENTS SUBSTANTIATNG BIDDER S ELIGIBILITY CRITERIA ( BEC ) I II III IV PERIOD OF VALIDITY OF BID DETAILS OF EMD/ BID BOND ACCEPTANCE OF FIRM PRICE DURING THE CURRANCY OF CONTRACT. P & F (IF APPLICABLE) V APPLICABLE EXCISE DUTY EXTRA :

9 IF EXCISE DUTY IS APPLICABLE/ OR INCLUSIVE IN QUOTED BASIC PRICE, PLEASE CONFIRM EXCISE INVOICE/GATE PASS SHALL BE SUBMITTED AT THE TIME OF SUPPLY AND INDICATE CENVAT THAT GAIL CAN AVAIL IN %AGE OF QUOTED BASIC PRICE. VI EXCISE CHAPTER ID/E.T.H (EXCISE TARIFF HEADING) UNDER WHICH THE ITEM SHALL BE ASSESSABLE. VII VAT / CST (WITH FORM C / FORM - 33) VIII ANY OTHER TAXES (IF ANY) IX FREIGHT CHARGES(IF APPLICABLE)... %( of basic price): OR Rs. X DELIVERY TERM XI XII XIII PAYMENT TERM ACCEPTANCE TO ALL THE TERMS & CONDITIONS OF GENERAL PURCHASE CONDITION OF RFQ IN CASE BIDDER IS QUOTING EQUIVALENT PRODUCT/MAKE, MAKE AND DOCUMENTARY EVIDENCE FOR SUBSTANTIATING EQUIVALENCE AND MEETING BEC. BANK A/C NO. IN SBI/ HDFC/ ICICI BRANCH WHICH HAS E-BANKING FACILITY.(PLEASE PROVIDE E-BANKING DETAILS SEPERATELY IN YOUR LETTER HEAD & DULY ENDORSED BY YOUR BANKER NAME OF MAKE:.. DOCUMENTS SUBSTANTIATING EQUIVALENCE AND MEETING BEC: Bank : Account no. : Branch Code: MICR Code: NOTE: PLEASE SUBMIT THIS FORMAT DULY FILLED ALONG WITH YOUR OFFER. PLACE: DATE: SIGNATURE OF AUTHORISED SIGNATORY NAME: DESIGNATION: SEAL:

ग ल (इ डय इ डय ) ल मट ड

ग ल (इ डय इ डय ) ल मट ड GAIL (India) Ltd. REQUEST FOR QUOTATION प ट ग ल क पल स, वजयप र वजयप र जल ग न (म. ) 473 112 P.O. GAIL COMPLEX, VIJAIPUR DISTT. GUNA (M.P) 473 112 दरभ ष /Phone (07544( 07544) 274602