Login Page for vendors -

Transcription

1 Manual for Submission of Bills thru Vendor Portal (Bill Tracking System) At present vendor needs to raise a invoice for services provided/ material given to location along with necessary documents (LD work Sheet, Test Report, Service report, Measurement Sheet etc.) required to process MRR to locations. After centralization of Payments, vendors have to submit bill thru Vendor Portal (Bill Tracking System). Vendor has to provide details like for a purchase order like 1. Invoice number 2. Invoice date 3. Invoice amount 4. Location where material was send / services were provided 5. Challan Number (if any) 6. Disbursement location After providing above mentioned details, vendor has to send Original Invoice along with forwarding sheet and duplicate copy of invoice (mentioning BTS number) to location where material was send / services were provided. Detail Manual for vendor along with screen shots is given below. Login Page for vendors - On the above mentioned link vendors will be redirected to below mentioned link Vendor has to provide valid vendor code and password.

2 If vendor is not having a password, same can be generated after clicking on forgot password link. Password will be generated and will be send to vendor registered id. Note if vendor has not updated id, same can be done by requesting location where material is supplied or services are provided. After providing valid vendor code and password, vendor will be directed to dashboard

3 Vendor Profile Logout from Portal Bill Details /payment History E-Challan Details Details for PO Placed User Manual User Manual Logout from Portal Vendor has to click on Bill and Payment option and select submit e-invoice option

4 After clicking on submit e- invoice, Vendor has to select a purchase order for which invoices to be raised

5 Vendor has to select in Sr. No. column against items against which invoice needs to be raised and click on proceed

6 Following screen will appear after clicking on proceed Vendor has to give: - 1. Invoice number 2. Invoice date 3. Invoice amount 4. Material/Services Received Location Location where services are provided 5. Number of pages being forwarded 6. Disbursement Location Respective Zone for disbursement of payment 7. Challan Number 8. Remarks Note: - System will show latest bank mandate updated in system for the respective vendor. If same needs to be changed submit e-mandate form to location for updating latest bank account

7 After filling above form, vendor has to submit the same. Once submitted following screen will appear Invoice created Successfully Click on ok, system will open a new screen where forwarding sheet will get populated

8 Vendor has to print the forwarding sheet and send to disbursement office location mentioned in the address. Bank mandate details will be printed on the bottom of the sheet. Note: - Duplicate Invoice to be send to Locations where services were given/ material supplied

9 If vendor forgets to take print of invoice same can be taken from reports menu Click on reports and then on Print e-invoices following screen will come Vendor can take print of the invoices and send the same to disbursement zone for processing of payment