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9 Pre-bid Conference Runway 17C-35C Rehabilitation Contract Number

10 Agenda Pre-Bid Conference Presentation Solicitation Logistics, RFB review, BDDD 11:00-11:30 Project Details 11:30-12:00 Certified Movement Area Escorts (CMAE) 12:00-12:15 Snack Break & Social 12:15-12:45 Site Visit Security Check-in and Bus Boarding 12:45-1:30 Runway Site Visit 1:45-2:30 East Staging Yard Visit 2:30-3:15 Bus back to DCC for dismissal 3:15 2

11 3 Travis Sanderfer, Program Solicitations Manager Design, Code and Construction

12 Solicitation Schedule Pre-Bid Conference No.2 Tentatively November 17, :00am Deadline for Questions November 30, 2017 Issue Addenda December 6, 2017 Bid Opening December 20, :00pm Airport Board Action Tentatively in February

13 Bid Documents Review Required forms Compensation Unit Price Electronic Bid Schedule Federal Funding and Provisions 5% Bid Bond Guarantee to be included in all bids Payment & Performance Bonds within 10 days of award Liquidated Damages $17,000/day delay of Substantial Completion $1,500/hour for failure to reopen an closed runway or taxiway $1,500/hour for failure to meet Milestone 3: Phases 2, 4, 5, and 6 Insurance Construction Permit Fee paid by Board 5

14 6 Danielle Thompson, Business Development Manager Business Diversity and Development

15 Agenda Background Disadvantaged Business Enterprise (DBE) Program Key DBE Program Points Counting DBE Participation Counting Supplier Participation DBE Certification Forms Questionnaire Form Commitment to DBE Participation Form Preliminary Schedule of Subcontractors (PSS) Intent to Perform Contract as an DBE Subcontractor Request for Information Bidders List Sample Certificate Good Faith Effort (GFE) Plan Approved Certifying Entities Identifying Prospective DBE Partners Q&A 7

16 Background The Federal Aviation Administration, through the US Department of Transportation (DOT), requires every airport that is a recipient of FAA grant funds establishes a Disadvantaged Business Enterprise (DBE) Program. DBE Regulations (49 CFR Part 26) require that DBE Programs submit to the FAA, or other applicable DOT departments, for approval a proposed DBE goal every three years. 8

each bid or proposal to determine whether to set a Contract Specific Goal.

17 Disadvantaged Business Enterprise (DBE) Program DFW will establish contract goals only on those DOT assisted contracts that have DBE availability BDD shall review each bid or proposal to determine whether to set a Contract Specific Goal. DBE Program Construction Services Construction-related Professional Services Solicitation Goal: 20% 9

18 10 DBE Program Points

DBE Program No Local Preferences Does the DBE program permit recipients to use local geographic preferences? No. DFW Airport must not use a local geographic preference.

19 DBE Program No Local Preferences Does the DBE program permit recipients to use local geographic preferences? No. DFW Airport must not use a local geographic preference. For purposes of this section, a local geographic preference is any requirements that gives an DBE located in one place (e.g., your local area) an advantage over DBEs from other places in obtaining business as, or with, a concession at your airport. 11

Counting DBE Participation DBE Participation Options: DBE can subcontract part of the work to another DBE firm it may be counted towards the participation.

20 Counting DBE Participation DBE Participation Options: DBE can subcontract part of the work to another DBE firm it may be counted towards the participation. DBE subcontracts to a non-dbe firm it may not be counted towards the participation. If a DBE does not perform at least 30% of the total work/cost of the project with its own workforce OR the DBE subcontracts a greater portion of the contract work than would be normally expected per industry practice, it will be presumed that the DBE is not performing a commercially useful function. 12

21 Counting Supplier Participation Supplier Participation Options: Manufacturer If the materials or supplies are obtained from a DBE manufacturer, count one hundred percent (100%) of the cost of the materials or supplies towards the DBE goal. Regular Dealer If the materials or supplies are purchased from a DBE regular dealer, count sixty percent (60%) of the cost of the materials or supplies towards the DBE goal. Broker If the DBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100% Manufacturer s Representative If the DBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 13

22 DBE Certification Not required to do business with DFW. HOWEVER, if claiming DBE credit, must be certified by an approved certification agency at the time of proposal submission in order to be credited. Certification certificates must be included with proposal submission State of Texas Hub certificates are not acceptable Veteran Owned Small Business (VOSB) are not acceptable Commodity codes noted on certificate must be relevant to the proposed services. 14

23 Questionnaire Form This form will be used for counting suppliers, brokers, manufacturing and manufacturing representatives. 15

24 Commitment to DBE Participation Form Identify commitment to meeting and/or exceeding the DBE Goal 16

25 Preliminary Schedule of Subcontractors Identify all subcontractor, certification status, scope of work, percentage and and dollar commitment for each. 17

26 Intent to Perform Contract as an DBE Subcontractor Form represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the DBE for the work described on the form. Both Prime and Sub must sign the form 18

27 19 Request for Information Bidders List

28 Sample Certificate Does certification match Program goal? Do the commodity codes cover your proposed scope of work? DBE Certificates do not EXPIRE! 20

Good Faith Effort (GFE) Plan Proposers that are non-certified firms must meet the applicable goals or demonstrate good faith efforts to achieve the goals.

Proposers are required to meet ALL factors outlined and provide support documentation. Factors should not be considered as a template, checklist or some quantitative formula.

29 Good Faith Effort (GFE) Plan Proposers that are non-certified firms must meet the applicable goals or demonstrate good faith efforts to achieve the goals. GFE required only if the DBE goal is not achieved or partially achieved. A GFE Plan is not a checklist! Proposers are required to meet ALL factors outlined and provide support documentation. Factors should not be considered as a template, checklist or some quantitative formula. Submitting the form without support documentation, as a GFE, will automatically deem the Proposer non-responsive. DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer has made. Mere pro forma efforts are not good faith efforts 21

Approved Certifying Entities Approved Certifying Entities North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, TX 76011 (817) 640-0606 or www.nctrca.

30 Approved Certifying Entities Approved Certifying Entities North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, TX (817) or (Processing timeframe: days from date application is deemed complete) Texas Department Of Transportation 125 East 11 th Street Austin, TX (512) or (Processing timeframe: days) Note: State of Texas HUB certificates are not acceptable. 22

D/S/M/WBE Online Directory: www.dfw.diversitysoftware.

31 Identifying Prospective DBE Partners Pre-Proposal Meeting Pre-Proposal Meeting Sign-In Sheet DFW D/S/M/WBE Online Directory: Minority Chambers Advocacy Organizations Certifications Agencies 23

32 Q & A Contact Us Business Diversity and Development Department BusinessDiversityandDev@dfwairport.com Guy Toliver, Business Development Manager Airport Concessions Point of Contact gtoliver@dfwairport.com Bennie Miller, Business Specialist Procurement Goods and Services - Point of Contact bmiller@dfwairport.com Danielle Thompson, Business Development Manager Design Code and Construction, TRIP Point of Contact dthompson@dfwairport.com Adriana Hinojosa, Diversity Compliance Specialist B2Gnow Point of Contact ahinojosa@dfwairport.com Cheryll Jeter, Business Specialist Design Code and Construction Point of Contact cjeter@dfwairport.com 24

33 Project Details Mohammad Rehman (PM) Design, Code and Construction Brad McMullen, P.E. (CH2M) Jessica Hoffman, P.E. (CH2M) Kurt Reno, CCM (CH2M) 25

34 Primary Scope of Each Volume Volume I Paving and Electrical PCC keel replacement + miscellaneous panel repairs HMA overlay Full-shoulder reconstruction Blast Pad reconstruction Taxiway N1 (E/ high-speed exit) Electrical homerun ductbank Complete electrical system rehabilitation Storm sewer installation Volume II Runway Status Lights Homerun ductbank for RW 17R-35L and RW 17C-35C Airfield lighting cabling Shelter foundation construction Runway Entry Light can/fixture replacement on RW 17C-35C 26

35 27 Project Location

Construction Phasing Phase 1 Mobilization Submittals/Mix Design CMAE Training Permitting Phase 2 Work Prior to RW 17C-35C Closure RWSL Ductbank for RW 17R-35L

36 Construction Phasing Phase 1 Mobilization Submittals/Mix Design CMAE Training Permitting Phase 2 Work Prior to RW 17C-35C Closure RWSL Ductbank for RW 17R-35L and shelter foundation FAA ductbank work near TW N1 TW N1 located outside of RW 17C-35C RSA Runway electrical work outside all RSAs and TOFAs FF FF FF FF FF FF 28

de-energizing and temporary lighting circuits to reflect taxiway closures Installation of lighted X on

37 Construction Phasing Phase 3 Enabling closure on July 10, 2018: Starts at 2300 Signage changes to reflect taxiway closures Pavement Marking removals to reflect taxiway closures Electrical circuit de-energizing and temporary lighting circuits to reflect taxiway closures Installation of lighted X on runway Pavement Marking removal of select runway elements (eg. numbers and threshold marking) Barricade placement 29

Construction Phasing Phase 4 RW 17C-35C Closure Keel replacement and select panel repairs Asphalt overlay Phase 5 RW 17C-35C Closure Same Scope as

38 Construction Phasing Phase 4 RW 17C-35C Closure Keel replacement and select panel repairs Asphalt overlay Phase 5 RW 17C-35C Closure Same Scope as Phase 4 TW B and TW Y open to work across TW A and TW Z Shoulder reconstruction Drainage Improvements TW A and TW Z open to work across TW B and TW Y 30

39 Construction Phasing Phase 6 RW 17C-35C Opening Remove barricades Restore signs and pavement markings Restore all airfield lighting circuits Phase 7 Grooving and Final Paint (30 Days after final asphalt overlay has been placed) Nightly work from the hours of 2300 to

40 Construction Phasing As noted, many of the items in this list must be completed in Phases 4 and 5 in order to reopen the runway. In many instances the work cannot begin prior to the runway closure. MAJOR WORK ITEMS ESTIMATED QUANTITIES TIED TO RUNWAY CLOSURE Airfield Concrete Pavement PCC 121,292 SY X Airfield Hot Mix Asphalt Pavement 222,460 Tons X Clearing & Grubbing 87 AC Asphalt Shoulder Pavement Demolition 122,278 SY X Excavation 90,487 CY X Concrete Ductbank 16,000 LF X Concrete Incased Conduit 155,775 LF X Junction Can Plazas 33 EA Electrical Cabling 773,630 LF X In-Pavement Lighting (Fixtures/Cans) 2100 EA X Fiber Optic Cable 70,500 LF Edge Lighting (Fixtures) 700 EA X Airfield Signs and Foundations 50 EA X Subgrade Stabilization 12 Depth 163,233 SY X Pavement Markings 645,314 SF X Thermoplastic Pavement Markings 1,360 LF Underdrain 49,630 LF X Underdrain Cleanouts/Junctions 216 EA X Topsoil 107,350 AC X 32

41 Construction Scheduling Preliminary schedules indicated that the critical path is the shoulder construction Demolition operations must begin on the RW and shoulders on the first day to meet the schedule requirements P-501 will be completed concurrently with shoulder construction P-401 Production rates are 800 tons placed per hour (P ) Echelon paving is required with two pavers and two transfer devices Three operational pavers will be required on site during runway paving Two vacuum sweepers are required to be operating at all times, one operational vacuum sweeper in reserve The runway asphalt paving will require between 6 inches and 9 inches of HMA; one leveling course (in some locations) and two lifts to complete the overlay 33

42 Construction Scheduling Topcon Millimeter GPS Paving or equivalent is required to achieve the highest quality and meet project schedule HMA paving plan must minimize the location of transverse construction joints in the runway touchdown zones Diamond grinding and repairing damaged joint seal is important for good performance Aviation turf in TW EF/EG and TW ER/EQ islands Directional drilling of every third centerline light and to TDZ arrays to drain light cans Access to RWSL ductbank location between RW 17R-35L and TW M will require special consideration due to tight workzone between RSA and TOFA limits. No daytime runway closures will be allowed. Note the centerline light/conduit trenching needed outside the keel repair limits to complete electrical work Note the infrastructure for the future Foreign Object Debris (FOD) Detection system in the shoulder 34

43 Runway 17C-35C Pavement Typical Section Keel Repair and Overlay Section 35

44 Procurement and Supply Concerns DFW supplied items Recycled Concrete for contractor RCB crushing Sample of long lead time items PCC and HMA mix designs Subgrade stabilization mix design Review and approval of paving plan by stakeholders Airfield cabling Aircraft rated structures Regulators Fiber Optic Cable (FOTS) Light base cans Light fixtures/assemblies Sign panels and fixtures 36

45 Upcoming Addendum Items Shifting the location of Taxiway N1 to the south This will include adding approximately 300 feet of additional taxiway work Drainage junction chamber reconstruction near TW N1 intersection with runway A major junction chamber near Taxiway N1 will require reconstruction; control of water will be important as it is on a major trunk sewer Runway Weather Information System The current system is under further review and an alternate system may be introduced Asphalt Treated Permeable Base (ATPB) in runway shoulder may be replaced with Recycled Concrete Base (RCB) A hybrid test strip placing the keel pavement section (PCC) and HMA will be required 37

46 38 Certified Movement Area Escort Requirements

47 Certified Movement Area Escort Requirements Vehicle Operator Requirements Possess a valid Airport Identification/Access Badge Must posses their valid unexpired Movement Area Driver s Certification on their person at all times when driving unescorted within the Movement Area. That certification must be presented to an Airport Board employee upon request. CMAE candidates are required to complete the Movement Area online training modules prior to attending the eight hour classroom training session. Written tests, simulations and check rides will be given to all CMAE s. All vehicle escorts must enter the AOA through a DPS Security Services Staffed AOA gate. Trained and qualified vehicle operators shall only drive routes within the Movement Area, that are specified by Airfield Operations and shall not include any crossing of an active runway or any portion of an active runway safety area. CMAE s shall not operate in the Movement Area during SMGCS conditions (low visibility). 39 Airfield Operations may suspend or discontinue contractor vehicle operations involving Movement Areatrained drivers at any time it is deemed necessary for safety and/or operational purposes

48 Certified Movement Area Escort Requirements Vehicle Operator Requirements Vehicles must be equipped with an operational flashing yellow beacon, an 800 MHz Airport Board radio tuned to Ops Pri and a VHF radio to monitor FAA ATCT communications. At least one person with escort privileges possessing an AOA badge must escort an individual or group of un-badged persons. The proximity of badged person to un-badged persons must be such that they remain in clear site of each other at all times and the badged person is in control of others by voice and motion. At a minimum, the Project Manager, Quality Control Representative, Safety Officer and all Superintendents, Foremen and Lead Men will be badged. Note: not all badged personnel will be granted escort privileges based on job classification. In no instances will the ratio of un-badged employees to badged employees exceed 5:1 All vehicles escorted and unescorted operating within the Movement Area shall not interfere with aircraft operations and must always yield the right-of-way to aircraft and emergency vehicles. 40

49 Flag Persons Flag persons wearing bright reflective outer clothing, shall be posted at each crossing to control haul route traffic either through flags or traffic signals. A flagman may not be allowed to perform any other function and must be able to speak and understand English. For active taxiway crossings, flag persons must have successfully completed all Airportapproved Movement Area Training and they must actively monitor Air Traffic Control communications using a VHF radio tuned into the appropriate frequency when engaging in flagging operations at or near an active taxiway. CMAE vehicle operators must wait until the Flag Person indicates the taxiway is clear before crossing an active taxiway. 41

50 42 Haul Routes

51 Haul Routes Airfield Operations will approve the establishment of contractor haul routes. Prior to approving haul activities, the following must be established: 1. Green flags or markers not smaller than 6 square mounted on wooden stakes no higher than 18 above ground. The stakes must prominently mark each side of the haul route at intervals of not more than 100 apart. 2. Stop signs (30 x 30 ) or other traffic control devices, conforming to the Texas Manual of Uniform Traffic Control Devices (TMUTCD), must be clearly posted on either side of intersecting roadways, emergency roads, taxiways and other areas specified by Airfield Operations. Signs must be no closer than 160 from (193 on the West Airfield), from a taxiway centerline or 10 from the emergency road edge line. 3. In some cases, traffic control signal lights may be required for controlling taxiway crossings. The lights shall have either 8 or 12 circular red and green lenses, located 160 or (193 on WAFLD) from the taxiway centerlines and between 2 and 10 from the edge of the haul route surface. Approval of their use will be granted on a case-by-case basis by Airfield Operations. 43

52 Haul Routes 4. Paved areas must be kept clean at all times and an operational vacuum sweeper must follow active hauling operations. 5. All vehicles shall stop at each taxiway and/or emergency road before crossing to ensure the route is clear. 6. Construction vehicles must yield right-of-way to all Airport vehicles and aircraft at all times. 7. Hauling operations will be discontinued at the direction of Airfield Operations when the operation warrants due to inclement weather or other conditions affecting aircraft movement. 8. Wheel wash stations will be provided at the following locations: a) Prior to crossing airport roadways, ramps, taxiways & runways. b) Prior to entry onto public thoroughfares. Note: if the contractor can successfully exhibit his/her ability to keep the paved areas listed above clean, the Airfield Operations may waive the requirement for wheel wash stations. 44

53 45 Ground Vehicle Operator Safety

54 Your Responsibilities as a Ground Vehicle Operator Yield to all aircraft all of the time! Aircraft always have the right of way everywhere on the AOA! When driving around any areas where aircraft can cross in front of your vehicle, give the pilot plenty of room to pass in front of you. 46

55 Closing All Questions/ Clarifications MUST be in writing addressed to: Travis Sanderfer, Program Solicitations DFWAirportSolicitations@dfwairport.com Cut off for questions is November 30, Bids are due on Wednesday, December 20, 2017 at DFW International Airport Design, Code, and Construction Office BEFORE 1:00pm (CST) Bids will be opened and read aloud at that time. 47

Terminal A Flyover & TRIP Bridge Retro Contract Number

Terminal A Flyover & TRIP Bridge Retro Contract Number 9500632 10.03.18 1 Agenda Pre-Bid Conference Presentation Solicitation Logistics, RFB review, BDDD 02:00-02:30 Project Details 02:30-03:00 Break 03:00-03:15