IMU/KoC/ADM/1/APR/ Sub: Enquiry for Purchase of Stationery items on rate contract Reg.

Transcription

1 IMU/KoC/ADM/1/APR/ Sir, Sub: Enquiry for Purchase of Stationery items on rate contract Reg. The Indian Maritime University, Kochi Campus is a Central University, under the Ministry of Shipping, Government of India. The University is inviting quotation for Purchase of Stationery items on rate contract under single bid system. The detailed Enquiry for Stationery items are enclosed herewith. The cover should be superscribed as Quotation for Stationery addressed to The Director, at IMU Kochi Campus, South End Reclamation Area, NH-47A, Near Alexander Parambithara Bridge, Matsyapuri P O, W. Island The sealed quotation should reach the above address on or before 06/03/2017 before 5.00 PM. Thanking you, Yours faithfully -Sd-xxx Assistant Registrar (Finance & Admin)

2 Quotation for Purchase of Stationery items on rate contract Name of the Agency: 2. Address of the Agency: 3. Name of the proprietor of the Agency: 4. Telephone No. and ID of Agency and Proprietor: 5. Details of Ministry/Department in which the Agency had worked earlier:- 6. PAN/TIN No. or TNGST No. or CST No. of the agency: Eligibility Conditions:- (A) The bidder should have minimum three years experience as on 31/01/2017 in similar business. (B) Quotes for purchase of Stationery items for one year rate contract to IMU Kochi Campus. Rates for supply of Stationery items Sl. No. Description Qty Unit Rate 1 Add Gel Roller pen 01 No. 2 Reynolds trimax Gel 0.5mm (Gold) 01 No. 3 Add Gel Achiever Pen 01 No. 4 Poilet Pen 01 No. 5 Ball Point Pen - Lexi - blue 01 No. 6 Ball Point Pen - Lexi - red 01 No. 7 Ball Point Pen - Lexi - black 01 No. 8 Reynolds - Gel Pen 01 No. 9 Uniball - Green,Black,Blue & Red 01 No. 10 High Lighter pen - Faber Castle 01 No. 11 Correction Pen (Whiterner) - Camlin 01 No. 12 White Board Marker - Blue - camlin 01 No. 13 White Board Marker - Black - Camlin 01 No. 14 White Board Marker - Red - Camlin 01 No. 15 OHP - Permanent colour marker pen - Luxar 01 No. 16 OHP - Sheets - OD 01 Box 17 Plastic Scale - Longsize - Camlin 01 No. 18 Pencil - 2B - Apsara (10 Nos.) 01 Box 19 Pencil Eraser (Rubber) Natraj (box of 20) 01 Box 20 Pencil Sharpner - Natraj (box of 20) 01 Box 21 Bell pins 01 Box 22 Bell Clips (Gem Clips) 01 Box

3 23 Binder Clips - 25 mm 01 Box 24 Binder Clips - 32 mm 01 Box 25 Binder Clips- 15 mm 01 Box 26 Binder Clips - 19 mm 01 Box 27 Binder Clips - 27 mm 01 Box 28 File Tag (Big - 24") 1 Bundle 29 File Tag (Small - 8") 1 Bundle 30 Plastic Spring file 01 No. 31 Box File 01 No. 32 File with Ring 01 No. 33 Punch Less File (A4 size) 01 No. 34 Punch Less File (Fullscape) 01 No. 35 Double Punch File 01 No. 36 'L' Folder 01 No. 37 Certificate folder - A4 Size-leaf thick 01 No. 38 Certificate folder - A3 Size-leaf thick 01 No. 39 Stick folder (A4) 01 No. 40 Card Board - Clip file - Super thickest 01 No. 41 Kadhi Folder (with name print) 01 No. 42 Zip lock file - A4 01 No. 43 Zip lock file - MS fullscape 01 No. 44 Folder - Leather Sone CP 24 Black (with name print) 01 No. 45 Cellotape - Brown tape - 1" Inch 01 No. 46 Cellotape - Brown tape - 2" Inch 01 No. 47 Cellotape - Brown tape - 3" Inch 01 No. 48 Cellotape - Transparent - ¾" Inch 01 No. 49 Cello tape - Transparent - 2" Inch 01 No. 50 Cello tape - Transparent - 2" Inch 01 No. 51 Cellotape - Transparent - 3" Inch 01 No. 52 Double Tap 01 No. 53 Cloth line Cover - A4 size 01 No. 54 Cloth line Cover - A3 size 01 No. 55 White Chart 100 Nos. 56 Graph Sheet (480 Sheet) 01 ream 57 JK Copier Paper - A3 01 ream 58 JK Copier Paper - A4 01 ream 59 JK Copier Fullscape Paper 01 ream 60 Lable Sheet MPL - 1- A4 Self adhesive Sheets 01 ream 61 Lable Sheet MPL A4 Self adhesive Sheets 01 ream 62 Photo Glossy Paper (A4 Size) 01 Box 63 Shorthand Note Book 01 No. 64 Long Size Note - ruled pages 01 No.

4 65 Long Size Note - Un ruled pages 01 No. 66 Record Note (Lab & Practical) 192 pages 01 No. 67 Legal Paper (Green Bond) 01 Bundle 68 Note Sheet (Fullscape Paper) 01 Bundle 69 Ruled Paper (Exam use) DFC 01 Bundle 70 Unruled paper (Exam use) 01 Bundle 71 Muster Roll (Attendence Register) 40 Pages 72 Muster Roll (Attendence Register) 80 Pages 73 Scribbling Pad 14x22 cm 01 No. 74 Scribbling Pad - 18x21 cm 01 No. 75 Stapler Pin - 10 mm 01 Box 76 Stapler Pin (23/8-H) 01 Box 77 Stapler Pin (23/10 -H) 01 Box 78 Stapler Pin (23/13 -H) 01 Box 79 Stapler Pin (23/15 -H) 01 Box 80 Stapler Pin (23/17 -H) 01 Box 81 Stapler Pin (23/6-H) 01 Box 82 Stapler Pin (24/6-H) 01 Box 83 Stapler Pin (26/6-H) 01 Box 84 Stapler Kangaroo - HD No. 85 Stapler Kangaroo - HD No. 86 Stapler Big size (23S24) 01 No. 87 Single Punch - Kangaroo No. 88 Double Punch - Kangaroo No. 89 Double Punch (Big size) DP No. 90 Sony CD's 100 Nos. 91 Sony DVD's 100 Nos. 92 CD's Covers 100 Nos. 93 Rubber Band 1" 01 Pck. 94 Rubber Band 1½ 01 Pck. 95 Rubber Band 2" 01 Pck. 96 Rubber Band 3" 01 Pck. 97 Rubber Band 4" 01 Pck. 98 Dusters 01 No. 99 Fevi Stick 15grm 01 No. 100 Gum Bottle - Camlin ml 01 No. 101 Stick Gum 01 No. 102 Icon working cutter - Natraj cutter (handle large) 01 No. 103 Scissors - Deli No. 104 Sealing wax 01 Box 105 Note it (Book Mark) - Stick on pad, 3 in 1 01 No. 106 Stamp pab - Faber castle 01 No.

5 107 Urgent Ordinary Pad 01 No. 108 White twines bundles - (10 Nos.) 01 Pkt 109 Mini Drafter 01 No. 110 Paper Weight 01 No. 111 Calculator-Big-Citizen CT Model 01 No. 112 Calculator-Big-Citizen CT U Model 01 No. 113 Scientific Calculator - Citizen 01 No. 114 Geometrical Box Camlin (Exam) 01 No. 115 Chart Compass (Marine Compass) Length: 8" Brass (In Pouch) 01 No. 116 Chart Divider (Marine Divider Length: 8" Brass (in Pouch) 01 No. 117 Parallel Ruler Length 24" Thickness: 8mm (In Pouch) 01 No. 118 File Tray (Plastic) 01 No. 119 Candle (Big) 01 Box 120 Pen Stand (with Desk Calender) 01 No. 121 Pen Drive (Sandisk/HP/Sony) (4GB) 01 No. 122 Pen Drive (Sandisk/HP/Sony) (8GB) 01 No. 123 Pen Drive (Sandisk/HP/Sony) (16GB) 01 No. 124 Battery - clock 01 No. 125 Battery - A/C Remote 01 No. 126 Godrej Lock - Novtal (6Levers) 01 No. 127 Dust Bin (Sun Shine) Normal Office use 01 No. 128 Extension code 01 No. Total The quoted rates in the Bid shall be inclusive of delivery charges and inclusive of taxes and duties. No extra charges will be billed at any cause on IMU, Kochi campus. The quoted prices are valid till the end of the Rate Contract Period or for further extended period. No increased rates are allowed during the contract period. This is certified that the above facts are true, complete and correct to the best of my knowledge and belief. This is also certified that this Agency is not blacklisted by any Government Department nor any criminal case is registered / pending against the Agency / Firm or its owner/partner anywhere in India. It is certified that I/We have read and understood the terms and conditions of this Tender and will abide by them till the completion of the contract period. Date: Place: (Signature of Authorised Person) Seal of the firm/agency

6 The Rate Contract shall be governed by the following terms and conditions:- 1. The contract period will be for one year. The contract may be renewed based on satisfactory services provided by the firm with same rate, terms and conditions. 2. The supplier shall make Security Deposit of Rs. 5, 000/- in the form of demand draft drawn in favour of Indian Maritime University Kochi Campus payable at Kochi within 07 working days from the date of receipt of Purchase Order. The Security Deposit amount will be returned only after the end of Rate Contract period without any interest. 3. The goods/items/stores should be supplied within 03 working days from the date/time of issue of purchase order/supply order through or courier. 4. The goods/items shall be delivered to IMU Kochi Campus on Door Delivery basis. Unloading of goods / stores and delivery to store at above mentioned place shall be responsibility of the firm. 5. The supplier will be liable to replace the rejected /damaged stores within 02 days failing which the amount will be adjusted against the Security Deposit. 6. The supplier must confirm in writing that the goods supplied by them shall be as per specification of goods and of genuine & original as mentioned in the quote and in case goods of inferior quality supplied, the contract shall be cancelled and goods shall be purchased from open market, and the difference in price may be recovered from the awarded bidder. 7. The payment will be made through RTGS on receipt of pre-receipted bill. 8. In case of failure on the part of approved supplier to supply the above mentioned items as per supply order within the stipulated period, the IMU Kochi campus shall be at liberty to purchase the said items from other sources and the approved supplier may be made liable to pay the excess amount which IMU Kochi campus may have to incur being the difference of actual amount of purchase minus the amount as per approved rates. If the bidder fails to supply for the second time or repeated on the part of approved supplier, the contract shall be cancelled and performance security would be forfeited apart from taking other legal action by the IMU Kochi campus. 9. Details, regarding quality, brand, specification, etc. have been given against various items in the rates should strictly be quoted accordingly. 10. No separate charges shall be paid for delivery of goods by the IMU Kochi Campus.

7 11. No advance payment will be made under any circumstances. 12. The IMU Kochi campus reserves the right to reject or to accept any quotation, in whole or in part without assigning any reason thereof. 13. IMU Kochi campus reserves the right to purchase those Stationery items that are not mentioned in Price bid, from any firm. 14. The rates of the items shall be mentioned in figures and in words. There should not be any erasing or over-writing whatsoever. 15. The supplier is bound to maintain their offers validity up to one year from the date of starting of the Rate Contract period. 16. The tenderers are requested to read and understand the terms and conditions of the contract mentioned in the foregoing paragraphs before sending their quotations, as no violation of the aforesaid terms and conditions shall be permitted once the quotation is accepted by this Institute. 17. The entire Stationery items must be supplied of original brand/make. If during the use or at the time of supply, it is found that supplied Stationery items is not in original, the same will be rejected and no payment will be made. If the payment has already been made, then the same will be adjusted in the subsequent bill or Security Deposit. 18. Since this is a rate contract, Purchase Order will be placed for actual quantity as and when requirement arises. The total estimated expenditure during one year shall be around lakhs. 19. Selection Procedure: Contract will be awarded to the bidder whose total amount on aggregate basis will be lowest. 20. Any dispute arising out of the contract shall be referred to Chennai Jurisdiction only. 21. It must be noted that the Purchase Order will be issued to the firm quoting the lowest price for supplying all the Stationery items (as per the total amount arrived finally in the price quote). -Sd-xxx Date: 06/02/2017 Assistant Registrar (F & A) Indian Maritime Place: Kochi University Kochi Campus