Overview for Contract Prior to utilizing a contract, the user should read the contract in it's entirety.

Transcription

1 Overview for Contract Prior to utilizing a contract, the user should read the contract in it's entirety. DESCRIPTION CONTRACT INFO Chemicals Soap Plant Contract Number & Title Chemicals Soap Plant Number of Suppliers 4 Validity Period DGS Point of Contact Contact Phone# March 1, 2005 through February 26, 2006 renewed through February 26, 2007 Pam Gabriel (717) pgabriel@state.pa.us PRICING HIGHLIGHTS PROCESS TO PURCHASE Suppliers: FBC Chemical FBC Chemical Bradwork Soap Work Stephenson Group

2 Department of General Services CN Page 1 of 3 GSPUR-13BRev. 2/20/01 (Legacy Contract # ) SPECIAL CONTRACT TERMS AND CONDITIONS CONTRACT SCOPE/OVERVIEW: This Contract No. CN (Legacy Contract ) (identified here and in the other documents as the Contract ) will cover the requirements of Commonwealth s Department of Corrections/Huntingdon for Soap Plant Chemicals ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions For Statewide Contracts for Supplies. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions For Statewide Contracts for Supplies, these Special Contract Terms and Conditions shall prevail. TERM OF CONTRACT: The Contract shall commence on the Effective Date which shall be no earlier than March 1, 2005 and expire on February 28, OPTION TO EXTEND: The Department of General Services reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: The Department of General Services reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the department deems it to be in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. ADDRESS OF PURCHASE ORDER: Commonwealth agencies may issue purchase orders against this Contract for supplies required by the agencies (using agencies). Please state below where the Purchase Orders should be sent (name, address, city, state, zip code). SECURITY: No Security Required SEE SAP AGREEMENT/CONTRACT DOCUMENT DELIVERIES: All deliveries must be made within five (5) calendar days after receipt of a Purchase Order from the Commonwealth. Delivery shall be via FOB Destination terms. All costs (to include shipping, handling, and delivery) shall be covered by the awarded unit price. NOTE: PURCHASE ORDER MAY BE MADE VIA CALL-IN, FAX, OR MAIL-IN. IF CALL-IN USED, CONTRACTOR SHALL PROVIDE ORDER REFERENCE NUMBER TO THE CALLER. NOTE: IN THE EVENT THE CONTRACT CONTRACTOR CANNOT MAKE A DELIVERY WITHIN THE FIVE (5) CALENDAR DAY NOTICE, THE COMMONWEALTH RESERVES THE RIGHT TO MAKE PROCUREMENT FOR THE REQUIRED MATERIAL AND THE CONTRACT CONTRACTOR WILL BE HELD LIABLE FOR ANY INCREASED COST TO THE COMMONWEALTH. All deliveries will be made to: Dept of Corrections CI Huntingdon 1100 Pike Street Huntingdon PA

3 Department of General Services CN Page 2 of 3 GSPUR-13BRev. 2/20/01 (Legacy Contract # ) OPTION TO RENEW: The contract may be renewed up to three (4) additional one (1) year terms by mutual agreement between the Commonwealth and the contractor(s). If the contract is renewed, the same terms and conditions shall apply. POST-SUBMISSION DESCRIPTIVE LITERATURE The Department of General Services may, during its evaluation of the bids, require any bidder to submit cuts, illustrations, drawings, prints, test data sheets, specification sheets and brochures which detail construction features, design, components, materials used, applicable dimensions and any other pertinent information which the Department of General Services may require in order to evaluate the product(s) offered. The required information must be submitted within two (2) business days after notification from the Department of General Services. Failure to submit the required information prior to the expiration of the second business day after notification shall result in the rejection of the bid as non-responsive. SAMPLES MAY BE REQUIRED: Vendor may be required to submit samples for evaluation prior to award of this contract. If samples are required, bidders will be notified to label them with their name, the requisition/contract number, item number, and opening date and send them prepaid to: Commonwealth of Pennsylvania, SCI Huntingdon, Attn: Jeffery Rocco (C.I. Manager) at Huntingdon, PA. (NOTE: Exact mailing/ship-to address will be provided if or when it is determined that a sample will be required). The outside of the sample package must show the bidder s name and the requisition/contract number. Failure to furnish the required samples to this location within the time period specified in the notification to submit samples may be cause for rejection of the bid. After evaluation, samples submitted may be returned, transportation charges collect, upon written request. Otherwise the samples will be disposed of at the discretion of the Commonwealth 60 days after bid opening. PRODUCT CONFORMANCE: The Department of General Services requires typical test data sheets (analysis sheets) and reserves the right to require any and all bidders to: 1. Provide certified data from laboratory testing performed by the bidder, or performed by an independent laboratory, as specified by the Commonwealth. 2. Supply published manufacturer product documentation. 3. Permit a Commonwealth representative to witness testing at the bidder s location or at an independent laboratory. 4. Complete a survey/questionnaire relating to the bid requirements and specifications. 5. Provide customer references. 6. Provide a product demonstration at a location near Harrisburg or the using agency location. HAZARDOUS SUBSTANCES: In compliance with Act 159 of October 5, 1984, known at the Worker and Community Right to Know Act, all manufacturers, suppliers and distributors doing business with the Commonwealth of Pennsylvania must: (1) Insure that any container of any chemical with 1% or more content of a chemical, listed as a hazardous substance by the Department of Labor and Industry, which is delivered to the Commonwealth, is clearly labeled, tagged, or marked with the chemical name or common name, a hazard warning of the specific nature of the hazard, a listing of all hazardous substances constituting 1% or more of the mixture, and the name, address, and telephone number of the manufacturer of the product. (2) Provide Material Safety Data Sheets (MSDS) with the information required by the act

4 Department of General Services CN Page 3 of 3 GSPUR-13BRev. 2/20/01 (Legacy Contract # ) for each hazardous substance or hazardous mixture. The Commonwealth must be provided an appropriate MSDS with the initial shipment and with the first shipment after an MSDA is updated or product changed. (3) Notify the Commonwealth that such substance/mixture is subject to the provisions of the act. Material Safety Data Sheets may be attached to the containers or mailed to the Commonwealth. COMMONWEALTH CONTRACT POINT-OF-CONTACT: Richard H. Woodworth (Buyer #JB4/B72) Dept of General Services Bureau of Procurement 414 North Office Building Harrisburg, PA Telephone: FAX: ) rwoodworth@state.pa.us

5 REPRINT Page 1 / 2 Contract Number: Creation Date: 02/08/2005 All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: BRADFORD SOAP WORKS INC PO Box 1007 WEST WARWICK RI Purchasing Agent: Name: Richard Woodworth Phone: Fax: rwoodworth@state.pa.us Valid from/to: 03/01/ /28/2006 Please Deliver To: Corr Central Office 2520 Lisburn Road Camp Hill PA Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate COSMETIC SOAP BASE lb 0.46 lb 0.00 COSMETIC SOAP BASE: Bradford Soap Works Taurus 134 Packaging: 50 lb. Sacks on Wrapped Pallets Minimum Order: 20,000 lbs The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility IND LOW ODOR LAUND SOAP BAS lb 0.61 lb 0.00 INDUSTRIAL LOW ODOR LAUNDERING SOAP BASE Bradford Soap Works Supreme 101 *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

6 REPRINT Page 2 / 2 Contract Number: Creation Date: 02/08/2005 Vendor Name: BRADFORD SOAP WORKS INC Packaging: 50 lb. Sacks on Wrapped Pallets Minimum Order: 20,000 lbs The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility SUPPLEMENTAL INFORMATION Header text Bradford Soap Works Inc Point of Contact: Ms. Bonnie Richardson (Secondary POC: John Cram Ext. 6241) Telephone # brichardson@bradfordsoap.com NO FURTHER INFORMATION FOR THIS CONTRACT Currency: USD 999, ***ESTIMATED VALUE***

7 REPRINT Page 1 / 3 Contract Number: Creation Date: 02/07/2005 All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: FBC CHEMICAL CORPORATION PO Box 599 MARS PA Purchasing Agent: Name: Richard Woodworth Phone: Fax: rwoodworth@state.pa.us Valid from/to: 03/01/ /28/2006 Please Deliver To: Corr Central Office 2520 Lisburn Road Camp Hill PA Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate SURFACTANT,LIQUID lb 1.09 lb 0.00 SURFACTANT (LIQUID): Huntsman Corp Surfonic N-60 Packaging: 55 Gallon Drums Minimum Order: 6,000 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility SURFACTANT,LIQUID lb 1.00 lb 0.00 SURFACTANT (LIQUID): Huntsman Corp Surfonic N-85 *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

8 REPRINT Page 2 / 3 Contract Number: Creation Date: 02/07/2005 Vendor Name: FBC CHEMICAL CORPORATION Packaging: 55 Gallon Drums Minimum Order: 8,000 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility SURFACTANT,LIQUID lb 1.06 lb 0.00 SURFACTANT (LIQUID): Huntsman Corp Surfonic N-102 Packaging: 55 Gallon Drums Minimum Order: 2,000 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility AMMONIUM ALKYL ETHER SULF lb 1.11 lb 0.00 AMMONIUM ALKYL ETHER SULFATE SOLUTION: Brosyn AES-60E Packaging: 55 Gallon Lined Metal Drum Minimum Order: 4,700 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility. *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

9 SUPPLEMENTAL INFORMATION Header text FBC Chemical Corporation Point of Contact: Mr. Pete Hudac Telephone # NO FURTHER INFORMATION FOR THIS CONTRACT REPRINT Page 3 / 3 Contract Number: Creation Date: 02/07/2005 Vendor Name: FBC CHEMICAL CORPORATION Currency: USD 999, ***ESTIMATED VALUE***

10 REPRINT Page 1 / 2 Contract Number: Creation Date: All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: STEPHENSON GROUP LIMITED PERSONAL CARE DIVISION PO BOX 305 BRADFORD BD7 1HY UNITED KINGDOM Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Purchasing Agent: Name: Richard Woodworth Phone: Fax: rwoodworth@state.pa.us Valid from/to: Please Deliver To: Corr Central Office 2520 Lisburn Road CAMP HILL PA USA Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate MELT/POUR CLEAR SOAP BASE lb 0.95 lb 0.00 MELT AND POUR CLEAR SOAP BASE: Stephenson Group "Crystal ST Clear Soap" Packaging: 50 lb. Containers Minimum Order: 12,000 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility MELT/POUR CLEAR HARDENED SOAP BASE lb 0.95 lb 0.00 MELT AND POUR CLEAR HARDENED SOAP BASE: Stephenson Group "Crystal XH Clear Soap" *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

11 REPRINT Page 2 / 2 Contract Number: Creation Date: Vendor Name: STEPHENSON GROUP LIMITED Packaging: 50 lb. Containers Minimum Order: 12,000 lbs. The award unit price is at the LB (Pound) price which includes all product, All deliveries for this item will be made to the Department of Correction's Huntingdon Facility SUPPLEMENTAL INFORMATION Header text Stephenson Group Limited Point of Contact: US Contact: Ms. Michelle Massa - Phone: michelle.massa@spcna.com United Kingdom Contact: Ms. Natalie Stoot - Phone: NO FURTHER INFORMATION FOR THIS CONTRACT Currency: USD 999, ***ESTIMATED VALUE***

12 REPRINT Page 1 / 2 Contract Number: Creation Date: 02/07/2005 All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: SUMMIT CHEMICALS INC 7454 E 46TH ST TULSA OK Purchasing Agent: Name: Richard Woodworth Phone: Fax: rwoodworth@state.pa.us Valid from/to: 03/01/ /28/2006 Please Deliver To: Corr Central Office 2520 Lisburn Road Camp Hill PA Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate SODIUM TRIPOLYPHOSPHATE lb /100 lb 0.00 SODIUM TRIPOLYPHOSPHATE: Summit Chemicals Inc #STPP Heavy Density Packaging: 50 or 100 lb. Bags Minimum Order: 40,000 lbs. The award unit price is at the 100 LB (Pound) price which includes all product, *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

13 SUPPLEMENTAL INFORMATION Header text Summit Chemicals, Inc Point of Contact: Mr. Phil Zarski Telephone # Ext 100 Fax # NO FURTHER INFORMATION FOR THIS CONTRACT REPRINT Page 2 / 2 Contract Number: Creation Date: 02/07/2005 Vendor Name: SUMMIT CHEMICALS INC Currency: USD 999, ***ESTIMATED VALUE***

14 Contract Reference Number: Collective Number: Change Number:1 Change Effective Date: 10/20/05 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG For: All using Agencies of the Commonwealth Subject: Soap Plant Chemicals Contract Period: Beginning March 1, 2005 and Ending February 28, 2006 Buyer Name: Pam Gabriel CHANGE SUMMARY: This contract has been assigned to Pam Gabriel, Commodity Specialist Bureau of Procurement 6 th Floor, 555 Walnut Street Harrisburg, PA pgabriel@state.pa.us And change buyer number to YE3. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.

15 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG Contract Reference Number: Collective Number: SAP Contract Number: , , , , Change Number:2 Change Effective Date: 02/06/2006 For: All using Agencies of the Commonwealth Subject: Chemicals, Soap Plant Contract Period: Beginning March 01,2005 and Ending February 28, 2006 to be extended to 05/31/2006 Buyer Name: Pam Gabriel CHANGE SUMMARY: This change notice is to notify all using agencies of the Commonwealth that for Chemicals, Soap Plant is being extended for 3 months through May, 31,2006. SAP# FBC Chemical SAP# FBC Chemical SAP# Summit Chemical SAP# Bradwork Soap Work SAP # Stephenson Group Pam Gabriel (717) pgabriel@state.pa.us ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.

16 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG Contract Reference Number: Collective Number: SAP Contract Number: , , , Change Number:3 Change Effective Date: 02/22/06 For: All using Agencies of the Commonwealth Subject: Soap Plant Chemicals Contract Period: Beginning March 1, 2005 and Ending February 26, year renewal to February 26, 2007 Buyer Name: Pam Gabriel (717) pgabriel@state.pa.us CHANGE SUMMARY: Contract Renewal In accordance with Option to Renew clause, the following contract is hereby renewed by mutual consent of the Commonwealth of Pennsylvania and the contractor for an additional one (1) year period beginning February 27, 2006 through February 26, The renewal excludes sodium tripolyphosphate. SAP contract # s FBC Chemical FBC Chemical Bradwork Soap Work Stephenson Group ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.

17 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG Contract Reference Number: Collective Number: SAP Contract Number: , , Change Number: 4 Change Effective Date: 01/30/2007 For: All using Agencies of the Commonwealth Subject: Soap, Plant Chemical Contract Period: Beginning March 1, 2005 and Ending February 26, 2007, 1 year renewal to February 26, 2008 Commodity Specialist Name: Pam Gabriel (717) , pgabriel@state.pa.us CHANGE SUMMARY: Contract Renewal In accordance with the Option to renewal clause, the following contract is hereby renewed by mutual consent of the Commonwealth of Pennsylvania and the contractor for the additional one (1) year period beginning February 27, 2007 through February 26, SAP contract # s FBC Chemical FBC Chemical Bradwork Soap Works Sap Contract , Stephenson Group, was not renewed due to no sales dollars during the past year. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORIGINALLY WRITTEN.