Charbonneau Consolidated Infrastructure Improvement Plan 2017 APWA OREGON CHAPTER SPRING CONFERENCE SEASIDE, OREGON APRIL 12, 2017
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1 Charbonneau Consolidated Infrastructure Improvement Plan 2017 APWA OREGON CHAPTER SPRING CONFERENCE SEASIDE, OREGON APRIL 12, 2017
2 Presentation Outline This presentation includes: History of Charbonneau development Consolidated Infrastructure Improvement Planning Program Funding Implementation of the Plan Lessons Learned / Takeaways Questions
3 Where is Charbonneau?
4 Charbonneau Development Planned Community City within a City Annexed into Wilsonville 1971 Development begins in 1972, continues through 1980 s Managed by HOA 3500 residents (15% population) 27-hole golf course Swimming/tennis club Commercial area
5 Challenges: Charbonneau Infrastructure Unique Design Concept Lack of Oversight Material Selection Narrow Roadways Lots of Trees
6 Charbonneau Infrastructure 1998 Agreement reached designating public/private infrastructure
7 Charbonneau Infrastructure Utility Master Plans: Pavement Management Program Wastewater Collection Master Plan Stormwater Master Plan Water System Master Plan Utility Condition: Utility video inspection Repair history
8 Need a Plan Infrastructure Repair Plan Clearly identify and prioritize all utility deficiencies Devise efficient infrastructure repair plan Identify infrastructure repair costs to help guide utility rate analysis 20 year time frame
9 Wastewater System
10 Storm Drainage System
11 Potable Water System
12 Public Street System
13 Infrastructure Repair
14 Infrastructure Repair Projects What gets fixed first? Create project areas Repair all utilities under same project. Most cost effective Minimize impacts to residents Priority Utility 1 Sewer - Class 1 2 Storm - Class 1 3 Streets - Class 1 4 Sewer - Class 2 5 Storm - Class 2 6 Streets - Class 2 7 Streets - Class 3 8 Water
15 Infrastructure Repair Projects 38 Project Areas Challenges Class 1 Sewer - 5 years to fix Class 1 Storm - 15 years to fix How do we speed up repairs?
16 Infrastructure Spot Repair Projects
17 Infrastructure Spot Repair Projects 15 Spot Repair Projects Solutions Class 1 Sewer - 2 years to fix Class 1 Storm - 8 years to fix Impacts Additional construction Separate Projects by 5 years Less cost effective (a little) Project Rank Project Location Sewer Storm SR Block of Fairway Dr. X X SR-2 Estates Post Road X X SR-3 Molalla Bend SE X X SR-4 French Prairie Del Monte X SR & 7500 Block of Fairway Dr. X SR-6 Armitage Road South X SR-7 Middle Greens Road X SR-8 Country View Loop X SR-9 Boones Bend Road X SR-10 Arbor Lake Drive X SR-11 Armitage Road North X SR-12 Lake Drive X SR-13 Country View Lane X SR-14 Juliette Drive X SR-15 Louvonne Drive X
18 Infrastructure Repair Costs
19 Infrastructure Repair Plan $44.5M Investment Need Public Meeting in Charbonneau City Council Adoption August or more year plan Guide utility rate analysis Utility Sewer Storm Streets Water Total Estimated Repair Cost $6.8 Million $19.6 Million $10.1 Million $8.0 Million $44.5 Million
20 Funding Strategy Did you say $19.6M for storm in Charbonneau? Water, sewer, and street utilities have more capacity Storm capital summary: Master plan plus outfall projects = $13.9M Storm is smallest water utility FY : $5.25/ERU (2,750 sf impervious area) $1.5M revenue; $120,000 EFB Very low year-end balance dire conditions Total CIP over 20-year forecast = $33.4M SDC-eligible capital costs = $8.4M Net rate requirement = $25M Charbonneau Utility Sewer Storm Streets Water Estimated Repair Cost $6.8 Million $19.6 Million $10.1 Million $8.0 Million
21 Funding Strategy Charbonneau residents to foot the bill? City-wide public reaction? Council reaction? Infrastructure reliability vs. ability and desire to pay How do we compare with others? Council needs a palatable strategy Need a good rate model/forecast (Shaun Pigott)
22 Rate Modeling - Considerations Project list and schedule Cost escalation at 3% 20, 25, 30-year CIP schedule Debt financing Interfund loan for capital -.54% interest rate (LGIP) 20-year revenue bond - 4.5% interest rate Operating revenues and expenses Policy: Operating reserve no less than 20% annual expenses 5.5% cost escalation for personal services ERUs 1.74% annual growth
23 Assumptions Preliminary Rate Forecast 25 Years Cash flow for initial planned projects Years 1-5 = $7.3M (inflated) $2M inter-fund loan from General Fund (10 vs. 5-year payback) $5.3M revenue bond Years Use rate adjustments to cash fund CIP Add Small Works CIP = $200,000 per year Add to O&M Expenses FY add Civil Engineer FY add Utility Worker
24 Rate Profile Preliminary Rate Forecast 25-Year Case $16.00 Forecast of Monthly Stormwater Rates $ per Equivalent Residential Unit (ERU) $14.00 $12.00 $11.80 $11.85 $11.94 $11.99 $12.29 $12.39 $12.48 $12.56 $12.68 $12.78 $12.88 $13.00 $13.12 $13.24 $13.38 $12.47 $10.00 $8.00 $8.73 $8.71 $8.44 $8.52 $8.60 $6.00 $5.39 $5.26 $4.00 $2.00 $
25 Graduated Rate Increase Scenario 25 Year Case Date Monthly Rate Increase Per ERU New Rate Percent Increase Current Rate n/a $5.25 n/a Apr. 1, 2015 $1.70 $ % Jan. 1, 2016 $1.70 $ % Jan. 1, 2017 $0.65 $9.30 8% Jan. 1, 2018 $0.65 $9.95 7% Jan. 1, 2019 $0.65 $ % Jan. 1, 2020 $0.65 $ % Jan. 1, 2021 $0.65 $ %
26 Resolution No City Council authority to adopt rate increases Path to restore fund stability First 5 years use debt to get cash Years 6 through 25 pay as you go Future rate adjustments may be needed New MS4 permit requirements New information on conditions Public outreach; articles; letters to 100 largest customers
27 Plan Implementation Wallis Engineering contracted June 2015 for design services for 15 Storm and Sanitary repair project in 3 phases. Emergency water line repair added to Phase 1 scope in December Scope included: Investigation Project Phasing Public Involvement Design Construction support
28 Investigation Phase Mainline and Lateral Video Inspection Manhole Inspection Smoke and Dye Testing Topographic Survey Condition Assessment Maps
29 Mainline Inspection Defects Broken Pipe Severe Offset Joint
30 Mainline Inspection Defects Corroded Pipe Lateral Intrusion
31 Mainline Inspection Defects Squashed Pipe Root Intrusion
32 Mainline Inspection Defects Collapsed Pipe Utility conflicts
33 Manhole Inspection Defects Sedimentation and Poor channelization Spalling
34 Condition Assessment Maps
35 Improvement Alternatives Cured In Place Pipe (CIPP) Inflating resin filled liner into pipe and curing Low cost and impact Will correct many structural issues, but not grade issues Pipe Bursting Expanding the host pipe and pulling new pipe into its place Can be used to upsize pipe and correct structural, moderate grades Surface heaving shallow pipe; requires some excavation Difficult with corrugated metal pipe Open Excavation and Replacement High cost and impact (relatively) Typically needed to correct deficiencies prior to CIPP or pipe bursting Will correct all deficiencies and grades
36 Phasing Three phase approach Highest urgency first
37 Public Involvement phase
38 What to Expect with Open Excavation Project areas will be closed to through traffic during the week day. Access to properties will be maintained, but expect delays. Garbage and deliveries will be maintained. On-street parking will be restricted during the day. Contractor will be required to provide notice and contact information. Water and sanitary sewer will be maintained (typically). Materials will be stock-piled on the street. Expect noise, dust and an occasional portable toilet near you. Come to us for concerns, special access needs or deliveries, or complaints.
39 Open Excavation
40 What to Expect with CIPP Project areas will be closed to through traffic during the week day. Access to properties will be maintained, but expect delays. Garbage and deliveries will be maintained. On-street parking will be restricted during the day. Contractor will be required to provide notice and contact information. Water service will be maintained; sanitary service will be restricted. Work proceeds quickly ~ 800 LF / day. Expect noise, steam, and styrene odor during curing process (not harmful). Come to us for concerns, special access needs or deliveries, or complaints.
41 CIPP
42 Construction Phase 1 Construction began April 2016 Awarded to Canby Excavating - $900,000 Phase 2 Construction to begin May 2017 Awarded to Moore Excavation - $970,000 Phase 3 Construction planned for 2018
43 Design and Construction Challenges Utility Conflicts
44 Design and Construction Challenges Private Property Impacts
45 Design and Construction Challenges Tree impacts
46 Design and Construction Challenges HOA and Golf Course Coordination
47 Design and Construction Challenges Open Trench Installation Impacts
48 Design and Construction Challenges Spot repairs to enable CIPP lining CIPP Lateral Connections
49 Lessons Learned Importance of inspection and standards Use of appropriate materials Proper installation Importance of design Design for access, long term maintenance and replacement Sustainable Funding Stable operations, maintenance, and capital resources
50 Questions?
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