MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, MAY 26, 2009 AT CLANDEBOYE, MANITOBA

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1 MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, MAY 26, 2009 AT CLANDEBOYE, MANITOBA Attendance: Reeve Forfar, Councillor Ataman, Councillor Keryluk, Deputy Reeve Krasnesky, Councillor W. Boch, Councillor R. Boch and Councillor Hunt. Administration: Sue Sutherland, C.A.O. and Debbie Sinclair, Assistant CAO. Regrets: Youth Rep. Rach A. CALL TO ORDER Meeting called to order at 9:00 a.m. by Reeve Don Forfar. B. OPENING PRAYER Opening prayer was read by Councillor R. Boch. C. ADOPTION OF AGENDA Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Hunt Resolved that Council adopt the agenda, as presented. D. ADOPTION OF MINUTES 1) Draft May 11, 2009 Council Meeting Minutes Res. ( ) Moved by: Councillor R. Boch Seconded by: Councillor Ataman Resolved that Council adopt the May 11, 2009 Council meeting minutes, as amended. E. 9:00 A.M. - PUBLIC HEARING 1) By-Law No To Close a Road and Approve Sale of that Portion of Road to Gilbert and Audrey Cousineau - 2 nd and 3 rd Reading Administration provided a summary of the file. No members of the public were in attendance for this hearing. Res. ( ) Moved by: Councillor R. Boch Seconded by: Councillor Hunt Resolved that Council give second reading to By-Law No. 4162, being a by-law To Close a Road and Approve Sale of that Portion of Road to Gilbert and Audrey Cousineau.

2 Page 2 to May 26, 2009 Council Meeting Minutes Res.( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor W. Boch Resolved that Council give second reading to By-Law No. 4162, being a by-law To Close a Road and Approve Sale of that Portion of Road to Gilbert and Audrey Cousineau. F. DELEGATIONS 1) 9:00 a.m. - Provincial Assessment Branch -Tax Impact Day - Impact Reassessment 2010 Report distributed. - Assessed values for 2010 will be based on April 1, 2008 market values. - Reassessment objectives - equity, fairness and greater ratepayer understanding. - Reassessment is currently a 4 year cycle but will be changing to a 2 year cycle. - Review of the 2010 assessment increases by property class. - An explanation of the calculation of estimated property tax impacts was provided. - Review of the estimated 2010 tax change. - The Education Property Tax Credit maximum has been increased to $ Assessment will be holding an open house on June 1 and will also be attending the RM's open house on June Suggestion was made to book additional days for the Board of Revision due to the assessment changes. 2) 10:00 a.m. - Larters Golf Course - Lease Renewal - Peter Ewert and Phil Reise were present to discuss the lease renewal and rental fee. He stated that he spoke with two previous Councillors who indicated the intent was that there be an increase after the first 21 years and that the base for calculation would be the taxes and the increase would be 10% for next 10 year term and 5% for next four 5 year terms. - The long term intent was not for it to be a significant burden on the tenant. Land was given to RM and the Larter sisters did not want a housing development there, wanted the land as green space. - The RM is trying to balance three interests - one is the golf course, two is Council acting as stewards on behalf of residents and three is the intention of the Larter sisters. - Discussion of the value of land and the formula used for lease and rental calculations. Comment was made on the need for

3 Page 3 to May 26, 2009 Council Meeting Minutes recreation lands now and that this land would have been an appropriate location. - The public reserve that the golf course is currently using is not addressed in the existing agreement and no taxes are being collected due to the public reserve designation. An agreement should have been put in place for this land. Mr. Ewert agreed that this land was being used, it was not included in the existing agreement, there were no taxes being charged and he was not aware of any other agreement. - Discussion of the public reserve and the possibility of removing the designation and leasing the land. - The land is assessed as a golf course. - Mr. Ewert felt that $500 per year was a fair annual rent which was 10% of the assessed value. He originally said assessed value but CAO asked for clarification and he said 10% of the tax amount which is not $500 but $5000 as the tax bill is $50,000 per year. - CAO clarified that it was 10% on the taxes not the assessment. - Mr. Ewert and Mr. Reise left the meeting at 11:00 a.m. - Overall, Council had no objections to $500 per year but agreed that the public reserve land has to be dealt with. - Administration to check with Planning for the map that was submitted with the original conditional use application. - Council agreed to increase the lease cost by $500 for the next 10 year term and 5% for the next two 5 year terms plus an annual donation of $5,000 to the Selkirk & District Community Foundation for the St. Andrews fund. G. COMMITTEE REPORTS Transportation Services - Councillor R. Boch - A meeting was held on June 22, minutes are forthcoming. - Gravelling of the municipal roads is proceeding. - Public Works is making arrangements for repair to flood damaged culverts. Some need pre-approval from the province to ensure they will be funded by DFA and they have to be contracted to get the funding. - A culvert on PR 410 was badly damaged. Public Works to check Highway culverts for damage and get repairs done under DFA. Recreation and Culture - Councillor Keryluk - The Recreation Director and the CAO will be meeting with the St. Andrews Community Club as well as CDRA to determine what their expectations are. Protective Services - Deputy Reeve Krasnesky - CAO reported that she met with the Fire Chiefs and the minutes are forthcoming. The South Hall is proceeding with their zodiac purchase and the Central Hall will be getting their old zodiac. The flood fire pay is ready to be issued. Land Use Planning and Development - Councillor Ataman - There is a meeting scheduled for later today. Governance and Personnel - Reeve Forfar - The union contract is ready for the final draft.

4 Page 4 to May 26, 2009 Council Meeting Minutes Environmental Health - Councillor Hunt 1) March 24, 2009 Environment Committee Meeting Minutes Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor W. Boch Resolved that Council adopt the March 24, 2009 Environment Committee meeting minutes, as presented. - Information Item #4 - Provincial Waste Levy at Landfills - This will be implemented for our landfills in This is to encourage recycling and composting. It seems that it is 80% recoverable under provincial funding programs. - The oil recycling promotion program will be in place again this year. - If tires come in for recycling and they have the rims, Reliable Tire will charge $5 per rim. We currently have about 300 tires to be removed. Finance - Deputy Reeve Krasnesky - No report. Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor W. Boch Resolved that Council receive the above noted reports on behalf of each committee. H. EXTERNAL COMMITTEE REPORTS Councillor W. Boch - No report. Deputy Reeve Krasnesky - Submitted a written report listing his attendance at the SWANA conference, Wastewater initial meeting, RRBC Executive meeting, Trans Canada Trails meeting and the Red River North Tourism meeting. - Submitted meeting packages from Red River Basin May 14 th meeting, Red River North Trail Assoc. May 21 st meeting and Red River North Tourism May 25 th meeting. Councillor Keryluk - No report. Councillor R. Boch - Attended the May 24 th Red River North Trail meeting. - June 17 th is the 2 nd reading of the development plan - suggested all of Council attend. Res. ( ) Moved by: Councillor R. Boch Seconded by: Dep. Reeve Krasnesky Resolved that all members of Council be authorized to attend the June 17 th meeting in Selkirk for the Development Plan. Councillor Ataman - No report.

5 Page 5 to May 26, 2009 Council Meeting Minutes Councillor Hunt - Reported on the Provincial Land Use & Planning meeting he attended in Headingley on May 21 st. Reeve Forfar - Reported on the changes to the Capital Region Partnership executive. - Reported on his attendance to the Centre Port Development Plan Open House. - Attended a meeting with Mayors Strang and Bell and the owners of the mall to discuss the option of locating the library in the old Saan store. Price and optics are most important. - Reported on the meeting with the President of the Rotary Club regarding the skate park. Suggested the RM consider purchasing another piece for the skate park in Petersfield if there are any surplus funds at year end. The Rotary Club will assume the fundraising for the library and then after their fundraising for Selkirk's skate park they will fundraise for our skate park. - Reported on his attendance to the Mapleton Lanes open house. - Reported on the South Basin Mayors & Reeves logo competition. June 16 th 10:30 a.m. in Gimli the presentations to the winners will be done. - Attended the Community Foundation Award event with Councillor Hunt. Clandeboye Community Club was awarded $2,500. Res. ( ) Moved by: Councillor R. Boch Seconded by: Dep. Reeve Krasnesky Resolved that the Reeve is authorized to attend the St. Clements Volunteer Recognition event. - Gave an overview of the event. Discussion of the St. Andrews event ensued. - Reported on his attendance of the Province's meeting regarding buy-outs for Breezy Point. Gave a summary of the issues discussed and the agencies responsible for handling these matters. Reported that the province is going to require the RM to select the property appraiser and the owner can appeal with their own appraiser if they disagree the appraisal. Also informed Council that the RM will be responsible for 10% of the buyout but the province will make the decision and will send a cheque to the RM for the province's share. Agreements should be forthcoming from the province. Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor R. Boch Resolved that Council receive the reports on behalf of each external committee. I. CORRESPONDENCE Action Items Funding Requests Meetings, Conferences, Conventions and Seminars Other

6 Page 6 to May 26, 2009 Council Meeting Minutes 1) Manitoba Highland Gathering - June 20, 2009 in Selkirk Res. ( ) Moved by: Councillor W. Boch Seconded by: Councillor Hunt Resolved that Reeve Forfar be authorized to attend the Annual Manitoba Highland Gathering being held on June 20, 2009 in Selkirk. 2) City of Selkirk - West Nile Virus - Expanded Treatment Zone Res. ( ) Moved by: Councillor R. Boch Seconded by: Councillor W. Boch Resolved that the R.M. of St. Andrews permit the City of Selkirk to enter into the R.M. of St. Andrews for the purpose of mosquito control, at no cost to the R.M. of St. Andrews. 3) Gimli High School Graduation Ceremonies - June 25, 2009 Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Hunt Resolved that Reeve Forfar be authorized to attend the Gimli High School Graduation Ceremonies being held on June 25, Information Items As per information items #1-18 as listed on the agenda. Res. ( ) Moved by: Councillor R. Boch Seconded by: Dep. Reeve Krasnesky Resolved that Information Items #1-18 as listed on the agenda, be received as information, unless otherwise resolved. Item # 1 - Canada-Manitoba Infrastructure Programs - Community Club Revitalization - Grant denied - Recreation Director to prepare an application for RNIC and have it submitted by the deadline of May 29, Item #10 - St. Andrews Resident - Concerns with Hwy. 9 Roadhouse - For information only. Item #14 - Gordon Howard Senior Centre-Fashion Show Fundraiser- June 3 in Selkirk - prizes have been provided.

7 Page 7 to May 26, 2009 Council Meeting Minutes J. MUNICIPAL ADMINISTRATION 1) West St. Paul/St. Andrews Wastewater Committee - Resolution to Appoint Council Reps Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor R. Boch Resolved that Reeve Forfar, Councillor Keryluk, CAO Sutherland with Deputy Reeve Krasnesky as an alternate be appointed to the West St. Paul/St. Andrews Wastewater Committee. 2) Recreation Director - Resolution to Enter into Employment Contract Res. ( ) Moved by: Councillor Keryluk Seconded by: Dep. Reeve Krasnesky WHEREAS By-Law #4089 was adopted to establish the St. Andrews West St. Paul Recreation Authority, and; WHEREAS the Rural Municipality of St. Andrews wishes to employ a full time Recreation Director and By-Law #4089 is no longer required to share a Recreation Director, and; WHEREAS the Rural Municipality of West St. Paul is in agreement to dissolve the Recreation Authority, and; WHEREAS effective May 18 th, 2009 the Rural Municipality of St. Andrews will be solely responsible to the financial obligations of the contract with the exceptions of any banked time and outstanding holidays, and; THEREFORE BE IT RESOLVED that the Rural Municipality of St. Andrews is in agreement to dissolve the Recreation Authority effective October 31, Administration will begin the process to repeal the By-law and that the CAO of St. Andrews will be authorized to solely administer the existing contract with Stephanie Foy until the completion. - CAO reported on matters related to this position and Recreation Authority and the process to dissolve it. 3) A.M.M. - June 23 District Meeting in Selkirk - Council Meeting Day - this event is on the same date as the Council meeting. Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Keryluk Resolved that the June 23, 2009 be cancelled due to a scheduling conflict with the Association of Manitoba Municipalities District Meeting.

8 Page 8 to May 26, 2009 Council Meeting Minutes K. BY-LAWS AND POLICIES 1) By-Law # Municipal Borrowing By-Law - 1 st Reading Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Keryluk Resolved that Council first reading to By-Law #4164, being the Municipal Borrowing By-Law. L. OLD/UNFINISHED BUSINESS CAO - Reported that the City of Selkirk has passed a resolution to sign the MOU for sewer services for the Mapleton Lane only. A second MOU, with a sketch designating the area included, will need to be prepared and sent to the City of Selkirk. Res. ( ) Moved by: Councillor W. Boch Seconded by: Dep. Reeve Krasnesky Resolved that the Reeve and Chief Administrative Officer are authorized to sign the Memorandum of Understanding for the provision of sewer disposal services with the City of Selkirk. Res. ( ) Moved by: Councillor W. Boch Seconded by: Councillor Keryluk Resolved that the RM of St. Andrews create a memorandum of understanding for discussion with the City of Selkirk to address wastewater disposal for residential development in the area from the northerly boundary of Mapleton Lanes property to the southerly boundary of the City of Selkirk. M. NEW BUSINESS Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor W. Boch Resolved that Councillor Hunt is authorized to attend the East Interlake Regional Municipal Co-Op meeting in Gimli on May 28, Break: 10:20 a.m. Reconvene: 10:35 a.m.

9 Page 9 to May 26, 2009 Council Meeting Minutes N. ADJOURNMENT Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Hunt Resolved that the Council meeting be adjourned at 11:15 a.m.

MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, APRIL 23, 2013 AT CLANDEBOYE, MANITOBA

MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, APRIL 23, 2013 AT CLANDEBOYE, MANITOBA Attendance: Reeve Forfar, Councillor Ataman, Councillor Keryluk, Deputy Reeve Krasnesky,