2017 General President Inauguration

Transcription

1 2017 General President Inauguration 2017 INAUGURATION CORPORATE SPONSORSHIP ALPHA PHI ALPHA FRATERNITY 35TH GENERAL PRESIDENT INAUGURATION 2017 CORPORATE INAUGURATION PROSPECTUS

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3 ALPHA PHI ALPHA FRATERNITY, INC., DEVELOPS LEADERS, PROMOTES BROTHERHOOD AND ACADEMIC EXCELLENCE, WHILE PROVIDING SERVICE AND ADVOCACY FOR OUR COMMUNITIES. CONTENTS 7 LETTER TO PARTNERS 8 ABOUT ALPHA PHI ALPHA 11 ALPHA PHI ALPHA NATIONAL PROGRAMS PARTNERSHIP INFORMATION 13 TENTATIVE AGENDA 15 CORPORATE PARTNERSHIP OPPORTUNITIES 17 CORPORATE PARTICIPATION LEVELS 19 CORPORATE PARTICIPATION FORM 20 MARKETING RATES FORM IMPORTANT DATES TO REMEMBER CORPORATE PARTNER DEADLINE FRIDAY, DECEMBER 2, 2016 MARKETING SUBMISSION DEADLINE FRIDAY, DECEMBER 2, 2016 GUIDEBOOK SUBMISSION DEADLINE FRIDAY, DECEMBER 30, 2016 ALPHA 2017 INAUGURATION PROSPECTUS 3

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5 THIS IS AN EXCELLENT OPPORTUNITY FOR YOU TO SHOWCASE YOUR COMPANY AND ITS COMMITMENT TO BUILDING LEADERS WHO SHAPE THE FUTURE. The Alpha Phi Alpha General President Inauguration is a oncein-a-lifetime opportunity. Our partnership opportunities will allow you to be highly visible to future leaders while providing tangible and intangible returns on your investment. Inauguration activities are expected to attract hundreds of attendees including many of the nation s most astute professionals, entrepreneurs, corporate partners, political leaders and decision makers from around the world. We are looking for companies who are interested in and support our mission of developing leaders, promoting, academic excellence, and providing service and advocacy to our communities. We invite you to share in Alpha Phi Alpha s esteemed heritage of service and commitment by joining us as a valued corporate partner. ALPHA 2017 INAUGURATION PROSPECTUS 5

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7 TENTATIVE SCHEDULE OF ACTIVITIES AND EVENTS FRIDAY, JANUARY 6, :30 am 5:00 pm Board of Directors Meeting - Guilford DE, Koury Convention Center 10:00 am 12:00 pm Celebrating The Yellow Rose of Alpha Brunch - TBD (In Honor of all Past First Ladies of Alpha) Koury Convention Center 12:00 pm 1:00 pm Board of Directors Luncheon - Blue Ashe, Koury Convention Center 12:00 pm 5:00 pm Ladies Hospitality - TBD, Sheraton Greensboro Hotel 5:30 pm 6:30 pm Board of Directors Dinner - Blue Ashe, Koury Convention Center 7:00 pm 9:30 pm WELCOME TO GREENSBORO RECEPTION Guilford Pre-Function 3, Koury Convention Center 9:30 pm 12:00 am WELCOME TO GREENSBORO SOCIAL Club Fifth Season, Sheraton Greensboro Hotel SATURDAY, JANUARY 7, :00 am 11:30 am LEADERSHIP ROUNDTABLE CONVERSATION Guilford ABC, Koury Convention Center 12:00 pm 2:30 pm INAUGURAL LUNCHEON/INSTALLATION CEREMONY - Guilford DEFGH, Koury Convention Center 3:00 pm 4:30 pm Committee Appointment Orientation - Auditorium II, Koury Convention Center 3:00 pm 4:30 pm District Directors & Chapter Presidents Orientation Auditorium III, Koury Convention Center 6:00 pm 7:00 pm INAUGURAL RECEPTION - Guilford Pre-Function 3, Koury Convention Center 7:00 pm 12:00 am INAUGURAL GALA (DINNER/DANCE) Guilford Ballroom, Koury Convention Center SUNDAY, JANUARY 8, :30 am 10:30 am Ecumenical Service - Guilford DE, Koury Convention Center ALPHA 2017 INAUGURATION PROSPECTUS 7

8 INAUGURATION ACTIVITY PARTNERSHIP MARQUEE EVENTS Events indicated in bold type may have two or more partners. Alpha Phi Alpha reserves the right to select those partners. To be named a partner at any of the listed events, you must be a Platinum Level Partner or above. See corporate-participation levels for details. All menus and selection of speakers are selected at the discretion of Alpha Phi Alpha. SOME KEY BENEFITS OF SPONSORING A CONFERENCE ACTIVITY INCLUDE: Recognition in event publications and Alpha Phi Alpha s Magazine, The Sphinx ; Recognition on printed programs/ documents for the designated activity; Recognition on Alpha Phi Alpha s website; Special acknowledgement during a designated inauguration activity; Signage at prominent locations throughout the event site. MAJOR EVENT $15,000 Inaugural Luncheon $10,000 Inaugural Reception $20,000 Inaugural Ball $10,000 Welcome Reception $10,000 Ladies Brunch OTHER SPONSORSHIP $15,000 Badges & lanyards $10,000 Audio-Visual Equipment $5,000 Computer Equipment $10,000 Hospitality Suites (each) $10,000 Co-Branded Hotel Key Cards $10,000 Printing 8 ALPHA 2017 INAUGURATION PROSPECTUS

9 CORPORATE PARTNER LEVELS PLATINUM PARTNER-$20,000 Inaugural Reception (10 invitations) Welcome Reception (6 tickets) Full-page color advertisement in Souvenir Program Two (2) Invitations to Banquet VIP Reception Corporate remarks GOLD PARTNER-$15,000 Inaugural Luncheon (6 tickets) Inaugural Reception (6 invitations) Welcome Reception (4 tickets) Full-page black & white advertisement in Souvenir Program SILVER PARTNER-$10,000 Inaugural Luncheon (4 tickets) Inaugural Reception (4 invitations) Welcome Reception (2 tickets) Full-page black & white advertisement in Souvenir Program BRONZE PARTNER-$7,500 Inaugural Luncheon (2 tickets) Inaugural Reception (2 invitations) Welcome Reception (2 tickets) Full-page black & white advertisement in Souvenir Program Listing in Souvenir Program ALPHA 2017 INAUGURATION PROSPECTUS 9

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11 CORPORATE PARTNER FORM PLEASE PRINT LEGIBLY. FAX COMPLETED FORM TO OR MAIL TO ALPHA PHI ALPHA FRATERNITY, 2313 SAINT PAUL STREET, BALTIMORE, MD OR PRIMARY CONTACT INFORMATION COMPANY / ORGANIZATION NAME FIRST NAME MIDDLE INITIAL LAST NAME SUFFIX YEAR OF INITIATION ADDRESS CITY STATE ZIP CODE CONTACT PHONE *CHAPTER NAME *CHAPTER KEY # *ACCT. NO. SECONDARY CONTACT INFORMATION FIRST NAME MIDDLE INITIAL LAST NAME SUFFIX YEAR OF INITIATION ADDRESS CITY STATE ZIP CODE CONTACT PHONE *CHAPTER NAME *CHAPTER KEY # *ACCT. NO. DO YOU HAVE A DISABILITY? NO HEARING-IMPAIRED VISION-IMPAIRED WHEELCHAIR-ACCESSIBLE DO YOU HAVE ANY SPECIAL DIETARY REQUIREMENTS? NO VEGETARIAN OTHER WHICH OF THE IOS/MOBILE DEVICE DO YOU OWN (CHECK ALL THAT APPLY):? ANDROID IPHONE IPAD KINDLE CORPORATE PARTICIPATION LEVELS PLATINUM PARTNER, $20,000 GOLD PARTNER, $15,000 SILVER PARTNER, $10,000 BRONZE PARTNER, $7,500 C2C PARTNER, $5,000 C2C RECRUITER, $2,500 MARQUEE EVENTS MAY HAVE TWO OR MORE CO-PARTNERS. ALPHA PHI ALPHA RESERVES THE RIGHT TO SELECT THOSE CO-PARTNERS. (PLEASE NOTE THAT INDICATING AN INTEREST DOES NOT GUARANTEE THAT YOU WILL BE ABLE TO PARTNER WITH THE EVENT. WE WILL MAKE EVERY EFFORT TO ACCOMMODATE YOUR REQUEST. YOU WILL BE CONTACTED TO CONFIRM AVAILABILITY AND SPECIFIC DETAILS.) PAYMENT NO PERSONAL CHECKS WILL BE ACCEPTED. PAYMENT DUE BY FRIDAY, DECEMBER 2, FULL PAYMENT PAY BY INSTALLMENTS CERTIFIED CHECK/MONEY ORDER VISA MASTERCARD AMEX CARD NUMBER EXPIRATION DATE BILLING ZIP CODE NAME AS IT APPEARS ON CARD SIGNATURE *If you are a member of Alpha Phi Alpha Fraternity, please complete this information. ALPHA 2017 INAUGURATION PROSPECTUS 11

12 MARKETING RATES FORM SUBMISSION DEADLINE: FRIDAY, DECEMBER 2, 2016 PLEASE PRINT LEGIBLY. RATES ARE FOR BUSINESS ADS ONLY. FOR BROTHERHOOD AD RATES PLEASE CONTACT BUSINESS NAME ADVERTISER INFORMATION (POINT OF CONTACT): FIRST NAME LAST NAME ADDRESS CITY STATE ZIP CODE CONTACT PHONE HOW DID YOU HEAR ABOUT THIS EVENT? SOCIAL MEDIA ONLINE PRINT ADVERTISEMENT WORD OF MOUTH TECHNICAL INFORMATION FILE NAME: MEDIA: *WEB TRANSFER (*USE SITES LIKE WETRANSFER.COM) FILE TYPE: TIFF/IT-P1 PDF/X-1A **APPLICATION FILE (**PROVIDE FONTS IN THE NATIVE FILE) NATIVE APPLICATION: INDESIGN ILLUSTRATOR PHOTOSHOP *WORD (***WORD FONTS USED MAY NOT BE SUPPORTED) FONTS: INCLUDED IMAGES: INCLUDED (****MAKE FONTS OUTLINE FOR ACCURACY) ELEMENTS: TRIM AND BLEED MARKS INCLUDED COLOR BAR INCLUDED *DENSITY OF INK COVERAGE SHOULD NOT EXCEED: B/W: 80%, 4/C: 310% Marketing Materials: Alpha Phi Alpha Fraternity prefers to receive native application files. Send all digital materials with a calibrated contract proof. Please review the submission guidelines, or call the Communications Department at , ext Contract Proof Requirements: Alpha Phi Alpha strives for the highest print reproduction quality for Marketing content. NOTE: Any advertisements that include branding external to Alpha Phi Alpha (i.e., logos, trademarks, elements, etc.) are the sole responsibility of the submitter. MARKETING TYPE Please select the type of marketing opportunity your company will be using. (Please check below) FOR-PROFIT RATE NON-PROFIT, ACADEMIC RATE INSIDE FRONT PAGE $ $ (FIRST COME, FIRST SERVED ITEM. ONLY ONE AVAILABLE) INSIDE BACK PAGE $ $ (FIRST COME, FIRST SERVED ITEM. ONLY ONE AVAILABLE) BACK COVER $ $ (FIRST COME, FIRST SERVED ITEM. ONLY ONE AVAILABLE) TWO PAGE SPREAD $ $ FULL PAGE $ $ E-SPONSORSHIP (GUIDEBOOK) [NEW!] $ $ SPONSOR BANNER AND LISTING E-LISTING (GUIDEBOOK) [NEW!] $ $ LISTING * ALPHA PHI ALPHA RESERVES THE RIGHT TO SELECT PLACEMENT OF ALL ADS. USE ONLY ONE (1) SUBMISSION FORM PER AD. PLEASE PROOF AD BEFORE SENDING. SUBMISSION DEADLINE FRIDAY, DECEMBER 2, ADS RECEIVED AFTER THIS DATE MAY NOT BE INCLUDED. PAYMENT No personal checks will be accepted. CERTIFIED CHECK/MONEY ORDER VISA MASTERCARD AMEX CARD NUMBER EXPIRATION DATE BILLING ZIP CODE NAME AS IT APPEARS ON CARD SIGNATURE PLEASE COMPLETE ALL AREAS OF THE FORM. FILL OUT A SEPARATE FORM FOR EACH ADVERTISING SUBMISSION. INCLUDE THIS FORM WHEN SUBMITTING MARKETING MATERIALS, OR FAX IT TO SUBMISSION DEADLINE DECEMBER 2, ADS RECEIVED AFTER THIS DATE MAY NOT BE INCLUDED. SEND ALL MARKETING MATERIALS TO: 2017 GENERAL PRESIDENT INAGURATION SOUVENIR JOURNAL, 2313 ST. PAUL STREET, BALTIMORE, MD , , OR YOU CAN ADVERTISEMENTS TO ADS@APA1906.NET. Marketing Agreement: We agree to purchase Marketing space for inclusion in the 2017 General President Inauguration Souvenir Journal. Alpha Phi Alpha Fraternity agrees to reserve the Marketing space as specified in the contract. I understand that Alpha Phi Alpha has the final authority on approving or rejecting any materials submitted. The owner of the card specified above agrees to the terms & conditions of this Marketing form and has authorized Alpha Phi Alpha to debit the above account for the total amount outlined above. A 25% administrative fee will be applied to all cancellations. Duplicate electronic submissions will be assessed a $5.00 administrative fee per replacement submission. All refund requests must be submitted in writing, and no refunds will be honored after December 12, THE CARDHOLDER MUST SIGN THIS FORM. FOR OFFICE USE ONLY PROCESSED BY: TRANS. DATE: PROCESS DATE: REMITTANCE:

13 GUIDEBOOK REQUIREMENTS SUBMISSION DEADLINE FRIDAY, DECEMBER 30, 2016 Last year, our convention had over 6,000 Alpha men and their families from several different countries and every corner of the United States. Attendees, Alpha men, women and children, will come for action-packed days filled with leadership programs, guest speakers, and sessions on building and fostering a stronger community through service. At a dynamic conference like this one, it is only natural that the tech-savvy attendees would need a mobile app to keep them engaged and connected. They will also want to know what vendors and businesses have in store for them before they come visit and where they are located. In addition, they will want to know what to do with the part of the convention agenda that allows for free time. This is where potential sponsors like you come in. AS THE OFFICIAL CONVENTION APP, GUIDEBOOK PUTS DETAILED SCHEDULES, MAPS, AND SESSION DESCRIPTIONS AT ATTENDEES FINGERTIPS. RATHER THAN HAVING TO LUG AROUND HEAVY PRINTED GUIDES AND WORRY ABOUT WHEN THE NEXT SESSION IS OR HOW TO GET THERE, ATTENDEES ARE ABLE TO LOOK UP ALWAYS UP-TO-DATE INFORMATION AT THE TOUCH OF A BUTTON ON THEIR SMART PHONES. Guidebook not only gives attendees the ease of mind to explore the convention and to navigate all the sessions but also enables them to have fun and to take advantage of the convention s many exciting offerings. For instance, if your business were a sponsor, we can map attendees right to your location using a GPS application on their smart phone. Attendees can also leave feedback about each business to help us, the event organizers, evaluate the popularity and effectiveness of venders and businesses. Mobile device usage is exploding, and it s becoming more and more necessary to communicate with your audience via mobile apps. Attendees don t want to navigate a massive web site on a tiny screen while lost at a convention. They want to be able to find the information that they need right away. If you have any questions or concerns, please contact ads@apa1906.net. E-sponsorship shown above 2012 Guidebook, Inc 1 DIGITAL FILE SUBMISSION If you would like to e-sponsor, we need the information below: Sponsor banner image of 600 x 110 pixels Sponsor description URL to sponsor s web site (max. 3 pages) Sponsor location during the conference if available PRINT FILE REQUIREMENTS SUBMISSION DEADLINE FRIDAY, DECEMBER 2, 2016 Digital File Submission Send all materials via to ads@apa1906.net All submissions should be labeled with advertiser company name. TWO PAGE live trim bleed 9.75 w x h 10.25"w x 7.375"h 10.5 w x h General Guidelines Trap all artwork when required to Ensure that all images are a minimum of 300 dpi at 100% of final placement size. Convert all spot/special colors to four-color process. Please provide CMYK files and images only. Do not submit files in RGB or files containing additional channels. Use 12-point offsets for registration marks. Plate-Ready Files TIFF/IT-P1 files should be created with a linework resolution of 2400 dpi and a continuous-tone resolution of 300 dpi. PDF/X-1a (ISO :2001) Native Application Files Page Layout Files: QuarkXPress 4.0 or higher, InDesign 2.0 or higher Flatten any transparency. Do not menu-style fonts (i.e., by selecting italic in the style menu). Use the font variation instead. Use the QuarkXPress Collect for Output feature, or the InDesign Preflight feature to ensure all page elements (images and fonts) are captured and included. FULL PAGE live trim bleed w x h w x h w x h Adobe Photoshop Files, Photoshop 6.0 or higher Flatten all images. Layered files will not be accepted. Save all images in either TIFF or EPS format. Ensure that all Photoshop files are a minimum of 300 dpi at 100% of final placement size (600 dpi if text elements are embedded). Adobe Illustrator Files, Illustrator 9.0 or higher Save all Illustrator files in EPS format. Keep path complexity to a minimum when possible. Outline fonts when possible. Submit acceptable fonts according to the General Guidelines above when fonts are not outlined. Preflight Run preflight software on file(s) whenever possible and provide the preflight report with all final digital files. ALPHA 2017 INAUGURATION PROSPECTUS 13

14 ALPHA PHI ALPHA FRATERNITY 35TH GENERAL PRESIDENT INAUGURATION 2017 CORPORATE INAUGURATION PROSPECTUS FACEBOOK: 1906APANETWORK TWITTER: APA1906NETWORK YOUTUBE: APA1906NETWORK GUIDEBOOK: 2017INAUGURATION 2313 SAINT PAUL STREET BALTIMORE MD, MAIN: ALPHA 2017 INAUGURATION PROSPECTUS