The Evolution of Data. Mike Schwab Solutions Architect

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2 The Evolution of Data Mike Schwab Solutions Architect

3 The data story Asset Management development over the years Potential benefits of Asset Management Next steps toward proactive Asset Management Case study

4 Our staff aren t tech savvy. We don t know what to do with our data. We have to manage multiple maintenance programs with a skeleton staff. We are being asked to do more with less.

5 The Data Story

6 John Snow

7 Charles Joseph Minard Source of cattle for Paris

8 Napoleon's Russian campaign of K 450, K 55K -30K 4,000 28K 50K 20K -36⁰ -15⁰ 12⁰

9 Top 5 Projects 1 Sanitary Sewer Installation of an 18-inch sanitary sewer pipe and sanitary sewer manholes, concrete curb ramps, sidewalk, roadway paving, and restoration. The project will also replac more Contractor: Hughes Brothers Start Date: Jun 23, 2011 Estimated Completion: Aug 8, Water System Replacing approximately 1,800-feet of 8-inch and 10-inch water main. Rehabilitating about 1,600-feet of 12-inch sewer main with cured-in-place-pipe (CIPP). more Contractor: City of Big River Start Date: Jun 23, 2011 Estimated Completion: Oct 23, Water System Replacing approximately 1,800-feet of 8-inch and 10-inch water main. Rehabilitating about 1,600-feet of 12-inch sewer main with cured-in-place-pipe (CIPP). more 4 Paving Contractor: General Systems Start Date: Jun 23, 2011 Estimated Completion: Aug 8, 2011 Replacing approximately 1,800-feet of 8-inch and 10-inch water main. Rehabilitating about 1,600-feet of 12-inch sewer main with cured-in-place-pipe (CIPP). more 15 5 Contractor: General Systems Start Date: Jun 23, 2011 Estimated Completion: Aug 8, 2011 Main break Replacing approximately 1,800-feet of 8-inch and 10-inch water main. Rehabilitating about 1,600-feet of 12-inch sewer main with cured-in-place-pipe (CIPP). more Contractor: General Systems Start Date: Jun 23, 2011 Estimated Completion: Aug 8, 2011

10 It s Just Data

11 Despair Enlightenment Redemption A journey from darkness to the light

12 The combination of people, procedures, and equipment which transforms ideas into printed communications, Word Processing

13 integrates hardware, software, and data for capturing, managing, analyzing, and displaying all forms of geographically referenced information

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16 Computer Aided Design on The Throne

17 Evolution

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22 Industry Data Trends Asset Management Digital GIS Work orders Home grown DBs Paper maps/binders Custom GIS w/ Assets No data

23 Data In Information Out Single Proprietary Software Solution Proprietary Services Tabular Data Proprietary Middleware Proprietary GIS data Reference Data

24 Solution 1 Solution 4 Open Data Solution 2 Solution 3

25 Open Data

26 Beehive Framework Local Government Solutions Properties Staff Features Events Time Materials Fees Documents Beehive Framework

27 Big Data & the Razzle Dazzle

28 Data Quality in Time and Space Big data in time tracking Big data in asset lifecycle Completeness vs association vs location Transition - The Three Legged Dog Syndrome Transition The Cortez Option Demo Histogram Demo Analytics

29 Spatial is not a system, it s just data Data is the tool. Information is the goal

30 Simplicity makes it more powerful, not less Simplicity makes it more flexible, not less Simplicity makes it faster

31 The State of the Technology Union

32 State of the Industry

33 Where We Came From CADD Roots ArcView 3x Avenue

34 Progress was slow, but steady Web mapping technologies Pre-built map-based tools

35 Where we are Going Geospatial data sets integrated into dept. processes GIS data is unlocked when it is viewed as another set of data The Google generation Spatially integrated applications Mobile, mobile, mobile

36 Where we are Going Data integration across platforms Integration of multiple data sets

37 Asset Management For All Originally built for large cities Cost prohibitive for small to mid-sized cities Same level of need at the mid-sized city level

38 Three levels of Asset Management None Invested some time/money, but not dependent Thoroughly invested in Asset Management, rely on AM software for daily workflows

39 Level One No experience to very little GIS/AM experience on staff No investment in GIS data Knowledge that GIS can be a powerful tool, but not sure how to leverage it Still more questions than answers

40 Level Two Staff has experience with GIS/AM Some data sets have been created Subdivisions, Lots, Parcels Pipes, valves, hydrants, meters Zoning, land use Knowledge of GIS and data, but now unsure about how to fully leverage an AM solution

41 Level Three Multiple staff trained in GIS Many district-wide data sets have Multiple groups creating data that is shared organization-wide Totally reliant on GIS data to fuel AM applications

42 Benefits of Asset Management Succession planning becomes much easier Retiring workforce Transitory workforce Strategic Budgeting/CIP better defined Risk Mitigation Time-savings across departments

43 Asset Management No System in place Pros No additional work load for staff Cons Back to the Who knows approach

44 Asset Management Half Way to Asset Management Pros You can say you are doing something Cons Potential to create bottleneck in communication

45 Asset Management All in Asset Management Pros Full integration into multiple datasets Greater depth in layering and design functionality Cons Possibly running into proprietary data

46 Technology Overview Integrating data, both spatial and tabular, to better inform, manage and navigate your ever changing world. Provide you with the ability to manage that data, both in the office and in the field.

47 Technology Options ESRI (or similar) mapping products Mapping product with 3rd party database Standalone management system

48 Technology Options Bringing these three together is the best possible solution for asset management technologies

49 Integrated System Laptop Entry/Edit Mobile Form Entry Web Form Entry Multi-user data editing Search, visualize, and QA/QC Query DB Query Map Report Creation Web Reporting Web Mapping Reporting and sharing

50 Integrated System Overview Search Mapping integration Property (tabular) data integration Event information Work planning/management (Work Order) Reporting Mobile solutions

51 Key Benefits of Technology EFFICIENT SIMPLE FLEXIBLE POWERFUL

52 Level One: Next Steps Assemble any digital data Begin compiling mapping data Scan/digitize paper records, valve cards, etc. Utilize county/state relationships for data sharing

53 Level Two: Next Steps Explore potential ways GIS/Mapping can be integrated asset inventory and asset history Digitize any remaining paper records of asset history Begin effort to break down department silos of information

54 Level Three: Next Steps Operationalize data and break down silos Make data more easily accessible to field staff Begin effort to make citizen access and engagement improvements

55 Questions? Mike Schwab Solutions Architect

56 Use Case Consolidated Water District #1 Leavenworth County, Kansas

57 Use Case Assemble any digital data Begin compiling mapping data Scan/digitize paper records, valve cards, etc. Utilize software platform for simplified data entry

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61 Use Case

62 ELECTRIC STREET LIGHTS WASTEWATER PUBLIC ACCESS CODE COMPLIANCE STORM/M S4 STREETS ADDRESS E311 TREATMENT PLANT WATER SIGNS SIGNALS FLEET NATURAL GAS CEMETERY FACILITIES PERMITTING SNOW REMOVAL SNOW REMOVAL

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