Dilley ISD 2013 Bond Program Project Update Report September 16, 2015

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1 Dilley ISD 2013 Bond Program Project Update Report September 16, 2015 Professional Services Contracts o Program Management - TASB/SE: Executed 5/5/13 Work on-going construction phase o Architect BWA: Executed 2/20/13 Work on-going construction phase o Survey Aerial - Geodetics: Approved by Board 8/29/13 Work complete and submitted to ISD 10/18/13 o Survey Topographic and Boundary Rothe Survey: Approved by Board 11/18/1 Boundary Surveying 100% complete Supplemental Topographic Survey -100% Complete o Geotechnical Terracon: Approved by Board 12/16/13 Final Reports submitted to Design Team High School 3/27/14 and Elementary 3/19/14 Material Testing executed o Asbestos Sampling TASB/CAM Environmental: Sampling test results complete Asbestos Consultant CAM Environmental Phase 1 Phase 2 scope for Summer 2015 complete. o Asbestos Consultant / Contractor: Award of Phase 1 scope to Jupe Environmental at 11/5/14 meeting Phase 2 work completed by Jupe Environmental o Construction Manager-At-Risk (CMR) Gallagher Construction: Contract approved by Board GMP approved by Board in February and amendment executed 1

2 o Off-Site Water Line Engineering Design KSA Engineers, Inc. selected: Contract approved by Board at March meeting. ISD Attorney is drafting Interlocal Agreement for City Review (will include clause for tap reimbursement) KSA has provided map of final route to City; City has approved. Design is complete! City has requested plans for review and City has indiciated they will submit for TxDOT Utility Permit. Interlocal agreement is needed prior to bids. Tank option and cost estimate being developed for High School. Design Development / Construction Documents o High School and Elementary School Scope Included: i. Elementary campus will remain as-is. ii. HS will not include remodel of existing high school spaces for MS iii. High School does not include culinary arts finish out iv. HS not include parking, drives, Field House, and areas north of the new HS v. HS includes HVAC control system, 3rd science room, and batting cages Project Budget o Current invoicing tracking spreadsheet maintained by TASB/SE updated for current August invoices received to date. Project Schedule o 3/9/15 Pre-construction conference completed. o 3/16/15 - Mobilization and Construction o Substantial Completion Dates - Move-In Summer-2016 (June per current plan) o Detailed DRAFT schedule provided by Gallagher; UPDATE PENDING! Construction: o Portable Building Lease Mobile Modular: Delivered 7/8/14. Monthly payment on-going o Elementary Campus Asbestos Abatement Complete o Elementary Campus Phase 1 Demo and Asbestos Abatement Complete o Elementary and High School Project: Gallagher continues working on executing contracts with Subcontractors Pay Request and Schedule Tracking: PAY REQUEST 5 is Approved 2

3 Notes from 08/17/15 Construction Meeting Follow: Attendees: DISD - Clint McLain, Javier Torres, Principals: Carolyn Taylor - ES, Jennifer Torres MS; Dr. Matthew - HS Gallagher Bobby Phillips, Johnny Jones BWA Steve Johnson TASB Dennis Kleppe Sledge - Stephen Dorman 1. Submittals Several On-going - 12 total in process (BWA reviewing all new items need colors completed; Critical Items Sound control doors, exterior CFMF, backstop) 2. RFI (Request for Information) #12 5/14/15 Canopy beam question about structure needs answer and drawing #20 Sheet A91 Walls W44 and W45 #29 Outlets for Smartboards #31 ES/HS ALSF-Verify Hardware Finish #37 ASI Door changes #41 Increasing Gas Pressure to Schools #42 M104/M105 Plumbing 3A. ASI (Architect Supplemental Instruction) ASI 1 modifications to gas line at old gym at HS ASI 3 - light fixture under canopy change back to Steve ASI 5 Structural dimension changes at B&M ASI 6 Door changes based on ADA review and changed a few dimensions of wall. ASI 7 Change orientation of batting cages to address property line ASI future delete fire pump at ES (and all related subs) 3B. RFP (Request for Pricing) / NOA (Notice of Action) R012 HS Front Lot Paving Looking at options for front parking lot. Asphalt vs Chip Seal vs Seal Coat (ISD will need for staging area for MS remodel work in near future). 4. Job Site Issues Safety - no accidents; Safety meetings each week SWPPP - Gallagher has contractor keeping up with requirements. Rain on lower slab on North side of HS 1 st pour (Area A) Temp Fences and Walks and Security with School Back in Session (ES temp fence pretty much in place but need one section on west side that is being replaced; same temp sidewalks as spring; will use more of the back parking lot from this point forward; signs on doors for emergency exit only with caution tape across door; coach wants gym door to north open for air flow but safety issue with direct exit to construction area monitor this; exit from cafeteria will not be orange fencing this year to allow easier egress during emergency. HS temp sidewalk to Ag poured today; sidewalk in parking lot and on east side will be complete 3

4 this week; exposed areas in demo areas have been covered; exit in Area E have doors to construction that can be blocked; batting cage construction area will have temp fence; football and HS parking in/out will be on west drive; Ag building will have water this week; irrigation damaged on west side but leave it alone at this point. BOTH one of Gallagher s superintendent will be with any sub if go inside buildings; all workers will have sticker on helmets; workers will remain inside fencing; workers won t talk to teachers or students; no smoking; proper attire by workers.) 5. Review of Construction Progress: Slab pour ES for porch to complete 8/19 (leave out for columns asked but not per design since monolithic designed) Slab pour HS for Area A 8/20; step down beam next to Area A next week 8/26; Gym 9/22; Area E and part of C 9/29; - Concrete is 29 days behind in completing HS slab (did change to smaller pour to help concrete contractor; holding meetings with them about schedule on weekly basis) Batting cage slab pour with smaller portion of HS slab pour (like grade beams at Area B) Steel Erection ES Class A 90% Steel Erection ES started 7/31 (2 weeks for major skeleton so almost complete) Front parking lot work at HS near complete (need cleanup) Underground Electric & Plumbing at HS slab continues Waterline complete at HS except final tie in (looking to add 12 across front) 6. Identification of Potential Delays Impacting Cost or Schedule: Still catching up with rain; Gallagher has submitted potential rain days each month; not formal request yet (only 6 days allowed per contract once take off normal weather days). (Overall month worth of days to catch back up ES/HS; ES looks on schedule but HS behind) 7. Old Business 1.4 Technology grants being sought by ISS. Scopes needs to be nailed down; last week meeting helped to clarify. Have received detailed list from technology subcontractor. Need all to review and then finalize. 1.5 Off site waterline Contract approved by board; Surveying will start soon. Attorney working on Interlocal Agreement. City is complete with 8 line in front of elementary school. Possible that Gallagher install line first and ISD contractor tied to that line. Fire flow test for HS was twice as good as original; asked City to eliminate or reduce size of 12 line. City asked to redo test at HS and was good results; looking to do 12 line in front of HS to take 3 rd pressure test then revisit. 2.5 Tree Removed by accident (palm). Tree will be replaced (kind to be determined); likely scheduled for late spring 6.3 Board Meeting 7/6 for colors; 7/28 colors back to Board; release exterior for HS and ES; Need final documentation and verification 4

5 by BWA 6.6 Band and Football start 8/3; Teachers report back 8/17; New Teachers on 12 th ; First Day of School 8/ Timeline on owner furnished items. Need to go to buyboard. Need FFE RFQ soon 7.5 City documented inspections inspector for City has signed off on drawings at HS. 8.1 Security quote not in GMP so need by Owner (and card readers) 8.4 Security / phone lag issues at 3 rd grade wing and maintenance ok; now looking at issues at Ag area. (Verify with Javier) 9.1 City is repaving streets by adding base, asphalt 8. New Business (numbering of items below to be verified by GCS on next agenda) 10.1 Fire lanes at HS (painted and signs will wait until all paving complete) 10.2 Daily Reports TASB/Sledge would like access to all reports As-builts being maintained by GCS 10.4 Expansion joints at ES 10.5 Move or better protect old cast stone 9. Other 1) Next Meeting is 9/8/15; 10:30 a.m. 2) OLD ITEM 3.4 If possible, ISD would like to keep the sidewalk from Pre-K Building to south (it was temporary sidewalk without rebar so may not hold up; need to monitor) 3) BWA still has some old plans to return to ISD 5

6 Notes from 09/8/15 Construction Meeting Follow: Attendees: DISD - Clint McLain, Javier Torres, Torres MS Gallagher Bobby Phillips, Johnny Jones BWA Steve Johnson TASB Dennis Kleppe Sledge - Stephen Dorman 1. Submittals Several On-going - 14 total in process (BWA reviewing all new items) 2. RFI (Request for Information) #29 Outlets for Smartboards #42 M104/M105 Plumbing #43 Keying Schedule Clarifications #44 Mounting Heights For Ext Fixtures #45 Mezzanine Framing #46 Partial Roof Framing Plan Unit A 3A. ASI (Architect Supplemental Instruction) ASI 1 modifications to gas line at old gym at HS ASI 3 - light fixture under canopy change back to Steve ASI 5 Structural dimension changes at B&M ASI 6 Door changes based on ADA review and changed a few dimensions of wall. ASI 7 Change orientation of batting cages to address property line ASI 8 Color clarifications ASI future delete fire pump at ES (and all related subs) 3B. RFP (Request for Pricing) / NOA (Notice of Action) R012 HS Front Lot Paving Seal Coat (ISD will need for staging area for MS remodel work in near future). 4. Job Site Issues Safety - no accidents; Safety meetings each week SWPPP - Gallagher has contractor keeping up with requirements. Rain on lower slab on North side of HS 1 st pour (Area A) General Cleanup Subs have access to fences via combo locks 5. Review of Construction Progress: Slab pour ES held up for walk elevations Roof Deck Area K 75% Exterior Framing and Gyp 50% Interior walls start week of 9/8 (after plumbing and HVAC get more in hung) Slab A pie shape piece poured 9/4 (hallway between A and B) Grade Beams dug at Cafeteria Grade Beams Dug at Batting Cage (started last Friday) 6. Identification of Potential Delays Impacting Cost or Schedule: Still catching up with rain; Gallagher has submitted potential rain days each month; not formal request yet (only 6 days allowed per 6

7 contract once take off normal weather days). (Overall month worth of days to catch back up ES/HS; ES looks on schedule but HS behind) Culinary Arts Area Slab and Underground on Hold EJ left out by concrete sub at Old Gym, 5 th grade, and Cafeteria Need to address base plates 7. Old Business 1.4 Technology scope finalzied. $790,068 contract; $390,068 buyout. 1.5 Off site waterline Contract approved by board; Surveying will start soon. Attorney working on Interlocal Agreement. Looking to do 12 line in front of HS to take 3 rd pressure test then revisit. City now wants to submit for TxDOT Permit. 2.5 Tree Removed by accident (palm). Tree will be replaced likely scheduled for late spring 6.5 Next Meeting 9/21 2:00 PM 7.1 Timeline on owner furnished items. Need to go to buyboard. Need FFE RFQ soon; looking to interview 3 firms 7.5 City documented inspections inspector for City has signed off on drawings at HS and ES. 9.1 City is repaving streets by adding base, asphalt\ 9.2 BWA to issue ASI to delete Elementary Fire Pump 10.3 Fire lanes at HS (painted and signs will wait until all paving complete) 10.5 Daily Reports TASB/Sledge would like access to all reports Look at existing cast stone to incorporate 10.7 GCS to contact phone company for coordination 8. New Business (numbering of items below to be verified by GCS on next agenda) 11.1 Need patch on 5 th grade building brick (previous location for asbestos sampling) 11.2 Need pricing for mobile home project Grease Trap at ES 11.4 Terracon continues to provide duplicate 28 day breaks; they have been instructed to stop again. 9. Other 1) OLD ITEM 3.4 If possible, ISD would like to keep the sidewalk from Pre-K Building to south (it was temporary sidewalk without rebar so may not hold up; need to monitor) 2) BWA still has some old plans to return to ISD 3) GCS maintaining Record Drawings 7

8 Example of Weekly Report for Week of 9/7/15 HS: On Tuesday crews continued with prep for the next concrete for Thursday. Thursday morning rain showers pushed the pour back to a later date. ES: On Tuesday crews continued with the erection of red iron, steel framing and insulation board. The placement of electrical conduit has also begun. The concrete sub is chiseling down the concrete that was over poured in the porch area to allow for the concrete to adhere to the rebar. Thursday: Due to morning rain showers limited work was being performed. This included welding on the meza-mean, placement of framing and electrical conduit. Chipping out concrete in the porch area. I talked with Buddy and he told me that PHI will be bringing in a saw to cut down at the old gym to make sure that the installation of the expansion board is done correctly. After it was discovered by removal of expansion board on the ends that the means and methods to fix the original bust in construction methods were not followed. 8

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Dilley ISD 2013 Bond Program Project Update Report March 11, 2015

Dilley ISD 2013 Bond Program Project Update Report March 11, 2015 Professional Services Contracts o Program Management - TASB/SE: Executed 5/5/13 Work on-going o Architect BWA: Executed 2/20/13 Work on-going