1. Goals: 2. Key Abbreviations/Terms: Salaried exempt/ non exempt S1 hourly exempt/ non exempt

Transcription

1 1. Gals: Guidelines fr S1 Emplyee Subgrup Changes JHU Client Cmmunicatin* *Faculty, Nn-emplyee Fellwship Recipient and Bargaining Unit psitins are excluded frm this prcess Allw individuals t have multiple psitins n the semi pay cycle (salaried and hurly) with their crrect rates f pay indicated n bth. Transitin staff and students between salaried and hurly psitins as changes in status and hurs ccur. Payments fr hurly staff can be made via CATs which will be quicker and des nt require multiple apprvers. Eliminate the need fr bnus supplemental s t pay hurly staff which require mre effrt and additinal apprvals. 2. Key Abbreviatins/Terms: S1 salaried: S1 hurly: EE: PAC: Salaried exempt/ nn exempt S1 hurly exempt/ nn exempt Emplyee Psitin attribute change Place hlder salary: Prir t the additin f the S1 hurly psitins, all individuals paid n the semi mnthly payrll had t have an amunt entered n the base pay and labr distributin inftype (9027) even if it did nt represent their true semi mnthly rate. The emplyee was paid fr actual hurs wrked via a bnus supplemental The mst cmmn place hlder salary is a penny. Will nt be permitted fr student and staff psitins with ee subgrups 25/26. Emplyee Grup/Subgrup Structure: Multiple hlders in a psitin: Please nte that if there are multiple individuals in the same psitin, any psitin changes affect all hlders. This is mre imprtant nw that individuals can be S1 hurly and S1 salaried. This may adjust hw yu manage psitin verlap fr training f new staff by exiting staff. 1

2 3. Wh Qualifies: Place hlder salaried psitin Students in EE grup 7 and Staff currently with an EE subgrup 02/03 that have a place hlder salary. The amunt is usually between.01 and $1.00. Hwever, it culd be any amunt that des nt represent the true amunt that the individual is earning. EE subgrup changes due t a status changes Mving frm S1 salaried t S1 hurly Staff: EE grup 1, 2, 3, 4, 5 and subgrups 02/03. Students: in EE grup 7 and subgrups 02/03 Mving frm S1 hurly t S1 salaried Staff in EE grup 03,04,05 and subgrup 25/26 Students in EE grup 7 and subgrups 25/26 4. Reprting: In rder t identify place hlder salaries run the Emplyee Master Data by Date Reprt lcated in Business Warehuse (BW reprt): Path: JH-Reprt Library>Human Resurces>Persnnel Admin>General Emplyee Reprt Name: Emplyee Master Data by Date Variable Criteria: Emplyment Status = 3 and 4 Organizatinal Unit= XXXXXXXX (may enter single rg #s r a range) Persnnel Area= UNxx EE Grup= 3, 4, 5 and 7 Key Date= Current Date (frmat mm/dd/yyyy) Execute Reprt and srt by hurly rate t identify place hlder salaries. If individual is n lnger wrking r has been inactive (unpaid) fr greater than six (6) mnths, please terminate with a current effective date. 2

3 5. Prcessing Dates: Please make ee subgrup changes n a current basis but n earlier than December 16, Prcessing Details fr Place Hlder Salary Psitins Active STAFF pernr with a place hlder salary changing frm S1 salaried t S1 hurly with EE subgrups 02/03 Prcess Psitin Maintain with required apprvers Change EE grup if applicable. EE grup can nly be 03,04,05. Change EE subgrup t 25/26 whichever is applicable; must match the FLSA status f the jb cde. 3. Time cllectin indicatr must be 01 (CATS). 4. Indicate what is being changed in the cmments sectin f the Please wait fr cnfirmatin that psitin maintain has been apprved and cmpleted befre initiating the PAC Prcess PAC with required apprvers Use reasn cde 07 (Emplyee Subgrup Change). If changing weekly wrking hurs, use reasn cde 3 (change in wrk hurs). Change weekly wrking hurs (if applicable) and indicate crrect hurly rate and cst distributin. Please nte: The cst distributin indicated n the will serve as the default distributin when entering hurs int CATs. Indicate the change(s) in the cmment sectin f the Active STUDENT pernr (includes temprarily inactive) in EE grup 7 with a place hlder salary changing frm S1 salaried t S1 hurly with EE subgrups 02/03. Prcess Psitin Maintain with required apprvers Change pay grade in the planned cmpensatin sectin f the Undergrads (U007): Ugradas2 Grads (U008): Gradast2 Visiting (U011): Visithrl All ther students in EE grup 7 require n change t pay grade Change EE subgrup t 25/26 whichever is applicable. Time cllectin must be 01 (CATs). Indicate what is being changed in the cmments sectin f the Please wait fr cnfirmatin that psitin maintain has been apprved and cmpleted befre initiating the PAC Prcess PAC with required apprvers Use reasn cde 07 (Emplyee Subgrup Change). If changing weekly wrking hurs, use reasn cde 3 (change in wrk hurs). Enter weekly wrking hurs. Enter hurly rate and cst distributin. Please nte: The cst distributin indicated n the will serve as the default cst distributin when entering hurs int CATs. Indicate the change(s) in the cmment sectin f the 3

4 7. Prcessing Details fr Changing EE subgrups - S1 Salaried t S1 Hurly Active STAFF pernr, changing frm S1 salaried t S1 hurly with EE subgrups 02/03 Prcess Psitin Maintain with require apprvers Change EE grup if applicable. EE grup can nly be 03, 04, 05. Change EE subgrup t 25/26 whichever is applicable; must match the FLSA status f the jb cde. Time cllectin indicatr must be 01 (CATS). Indicate what is being changed in the cmments sectin f the Please wait fr cnfirmatin that psitin maintain has been apprved and cmpleted befre initiating the PAC Staff remaining in the same psitin (nt being filled by a different persn) Prcess a PAC using apprpriate reasn cde and required apprvers Enter weekly wrking hurs Enter hurly rate and cst distributin Indicate what is being changed in the cmments sectin f the Staff vacating current psitin (being filled by a different persn) Cmplete requisitin prcess thrugh Divisinal HR ffice. Prcess Reassignment/Hire t mve staff int the apprpriate psitin using the apprpriate hire/reassignment reasn cde and required apprvers. If this is an additinal assignment (cncurrent emplyment), use a hire If neither applies, terminate staff pernr. Fr retiring faculty and staff remaining with JHU in casual/limited status Prcess a retirement Prcess a hire t create an S1 pernr (cncurrent emplyment). Shuld be an S1 hurly pernr unless the individual wrks a regularly scheduled wrked week (salaried pernr). Wuld have a retiree and a staff pernr. Cnsult with Benefits/Div HR if yu have questins regarding retirement eligibility and wrking while a JHU retiree. Active STUDENT pernr (includes temprarily inactive) in EE grup 7, changing frm S1 salaried t S1 hurly with EE subgrups 02/03 Prcess Psitin Maintain with required apprvers Change pay grade in the planned cmpensatin sectin f the Undergrads (U007): Ugradas2 Grads (U008): Gradast2 Visiting (U011): Visithrl All ther students in EE grup 7 require n change t pay grade Change EE subgrup t 25/26 whichever is applicable. Time cllectin must be 01 (CATs). Indicate what is being changed in the cmments sectin f the Please wait fr cnfirmatin that psitin maintain has been apprved and cmpleted befre initiating the PAC Prcess PAC with required apprvers Use reasn cde 02 (psitin attribute change). If changing weekly wrking hurs, use reasn cde 3 (change in wrk hurs). Enter weekly wrking hurs. Enter hurly rate and cst distributin. Please nte: The cst distributin indicated n the will serve as the default cst distributin when entering hurs int CATs. Indicate the change(s) in the cmment sectin f the 4

5 7. Prcessing Details fr Changing EE subgrups - S1 Salaried t S1 Hurly (cnt d) Vacant STAFF psitin changing frm S1 salaried t S1 hurly with EE subgrup 02/03 Prcess Psitin Maintain with required apprvers Change EE grup if applicable. EE grup can nly be 03,04,05. Change EE subgrup t 25/26 whichever is applicable Time cllectin indicatr must be 01 (CATS) Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the has been apprved and cmpleted befre prceeding t the next step. Prcess hire fr new r termed EE, r reassignment t mve existing staff vacating current psitin using the apprpriate hire r reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire Vacant STUDENT psitin changing frm S1 salaried t S1 hurly with EE subgrup 02/03 Prcess Psitin Maintain with required apprvers Change pay grade in the planned cmpensatin sectin f the Undergrads (U007): Ugradas2 Grads (U008): Gradast2 Visiting (U011): Visithrl All ther students in EE grup 7 require n change t pay grade Change EE subgrup t 25/26 whichever is applicable. Time cllectin indicatr must be 01 (CATS). Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the Psitin Maintain has been apprved and cmpleted befre prceeding t the next step. Prcess hire fr new r termed EE r reassignment t mve an existing student that is vacating current psitin using the apprpriate hire r reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire 5

6 8. Prcessing Details fr Changing EE Subgrup S1 Hurly t S1 Salaried Active STAFF pernr changing frm S1 hurly t S1 salaried with EE subgrup 25/26 Prcess Psitin Maintain with required apprvers Change EE grup if applicable Change EE subgrup t 02/03. Change time cllectin indicatr t 00 (Nne) Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the has been apprved and cmpleted befre prceeding t the next step. Staff remaining in the same psitin (nt being filled by a different persn) Prcess a PAC using apprpriate reasn cde and required apprvers Enter weekly wrking hurs Enter semi mnthly salary amunt and cst distributin (cannt use a place hlder salary) Enter 5 digit legacy dept cde in the cmment sectin if changing t FT/PT Indicate what is being changed in the cmments sectin f the Staff vacating current psitin (being filled by a different persn) Cmplete requisitin prcess thrugh Divisinal HR ffice. Prcess Reassignment/Hire t mve staff int apprpriate psitin using the apprpriate hire/reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire. If neither applies, terminate staff pernr. Active STUDENT pernr changing frm S1 hurly t S1 salaried with EE subgrup 25/26 Prcess Psitin Maintain with required apprvers Change pay grade in the planned cmpensatin sectin f the Undergrads (U007): Ugradas1 Grads (U008): Gradast1 Visiting (U011): Visitsal All ther students in EE grup 7 require n change t pay grade Change EE subgrup t 02/03. Change time cllectin indicatr 00 (Nne). Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the has been apprved and cmpleted befre initiating PAC Student remaining in the same psitin (nt being filled by different persn) Prcess a PAC using apprpriate reasn cde (02/03) with required apprvers Enter weekly wrking hurs Enter semi mnthly salary amunt and cst distributin (cannt use a place hlder salary) Indicate what is being changed in the cmments sectin f the Student vacating current psitin (being filled by a different persn) Prcess Reassignment/Hire t mve student int apprpriate psitin using the apprpriate hire/reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire Otherwise, terminate student pernr. 6

7 8. Prcessing Details fr Changing EE subgrups - S1 Salaried t S1 Hurly (cnt d) Vacant STAFF psitin changing frm S1 hurly t S1 salaried with EE subgrup 25/26 Prcess Psitin Maintain with required apprvers Change EE grup if applicable. Change EE subgrup t 02/03 whichever is applicable. Time cllectin indicatr must be 00 (Nne). Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the has been apprved and cmpleted befre prceeding with a hire/reassignment. Prcess Hire fr new r termed EE r Reassignment fr existing staff vacating current psitin using the apprpriate hire/reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire Vacant STUDENT psitin changing frm S1 hurly t S1 salaried with EE subgrup 25/26 Prcess Psitin Maintain with required apprvers Change pay grade in the planned cmpensatin sectin f the Undergrads (U007): Ugradas1 Grads (U008): Gradast1 Visiting (U011): Visitsal All ther students in EE grup 7 require n change t pay grade Change EE subgrup t 02/03 whichever is applicable. Time cllectin indicatr must be 00 (Nne). Indicate what is being changed in the cmments sectin f the Please wait until yu receive cnfirmatin that the has been apprved and cmpleted befre prceeding t the next step. Prcess Hire fr new r termed EE r Reassignment t mve an existing student vacating current psitin using the apprpriate hire r reassignment reasn cde. If this is an additinal assignment (cncurrent emplyment), use a hire 7