Position Vacancy. Human Resources Support Officer. Organisation overview. Summary job description. Location: London or Bristol, UK

Transcription

1 Blue Ventures Conservation North Road, London N7 9DP Tel: +44 (0) Registered charity # Position Vacancy Human Resources Support Officer Location: London or Bristol, UK Closing date for applications: 6th April 2018 Start date: As soon as possible Contract duration: 6 months fixed term contract Remuneration: Competitive salary based on experience Organisation overview Blue Ventures develops locally-led approaches to marine management that benefit people and nature alike. By listening and responding to basic needs, our models are designed to catalyse and sustain marine conservation, unlocking the potential of coastal communities to manage their resources. We work in places where the ocean is vital to local cultures and economies, and are committed to advancing the rights of small-scale fishers throughout the coastal tropics. Summary job description This position within our UK-based headquarters will support the evolving human resources needs of our growing international team. The position will provide a broad range of support to human resources functions across Blue Ventures, to promote the efficient management of people systems and operations.

2 Responsibilities Recruitment & onboarding - Support the recruitment of new staff, tasks include: - Coordinate periodic capacity and skills reviews and benchmarking - Coordinating the administration of recruitment processes for all new roles worldwide, including the launch of all position advertisements globally - Drafting job descriptions; advertising and promoting positions, including leading search and advertising strategies for roles - Working with recruitment managers to ensure timely and efficient pre-selection of candidates - Conducting preliminary filtering of candidates as required - Organising interviews and liaising with candidates - Support training and onboarding of new staff, tasks include: - Preparation and standardisation of staff on-boarding systems and processes across all countries, including management of templates - Monitoring and support of managers to ensure strong compliance with recruitment, onboarding and other HR processes - Drafting offer s and contracts - Coordinating the completion and secure filing of personal data and documentation - Administration of staff accounts, security and group memberships - Support with administration of internal policy reviews based on review schedule of relevant policy documents by relevant leads - Managing personal insurance for field personnel - Supporting visa and immigration processes of new staff where necessary - Introducing UK-based staff to office and operational systems and processes - Supporting the oversight of UK offices health & safety policy, communication and compliance People management & Learning - Support the staff appraisal and performance management process - Monitor staff opinion and feedback surveys by coordinating annual and ad hoc staff consultations, including compilation, interpretation and communication of results to relevant audiences - Coordinate human resources processes throughout the recruitment cycle, from advertising jobs to coordinating post-departure feedback - Maintain human resources documents and templates and human resources briefing information on staff intranet - Support the staff leaving process, tasks include: - Coordinating exit interviews - Reclaiming equipment, data and documents

3 - Ensuring data and accounts are monitored and closed as required - Support the learning and development of BV Staff, tasks include: - Coordinate staff training days, invitations, meals etc. - Manage facilities bookings for UK staff offsites and workshops - Coordinate compilation of staff training content for all country programmes - Support production and development of management training tools including for technical, people management and project management skills development - Coordination of internal newsletters for staff updates - Manage tracking of staff annual leave processes across all countries - Provide administrative support to managers during the grievance and disciplinary process Skills and experience Qualifications - Education to degree level or equivalent - CIPD level 3 or equivalent HR qualification Experience - Minimum of two years experience working in an international HR team - HR coordination role within a medium or large company or charity - Supporting the delivery of recruitment, training, policy and change management - Practical hands-on experience (e.g. organising interviews, drafting advertisements, creating contracts and performance reviews) - An understanding of employment law and regulatory compliance including health and safety would be desirable - NB we are open to hard-working and eager applicants who may not have direct HR experience but have transferable skills and can demonstrate how they would rise to the challenge. Skills/Competencies - Care for the well-being of others and contribute to a positive and creative internal culture - Able to balance high performance with the BV family s values - Highly-effective administrator of complex and diverse programmes of change management - Compassionate and caring supporter of teams and managers - Maintain confidentiality and act with discretion, sensitivity and diplomacy - Excellent verbal and written communication skills - Professional and articulate representation of the organisation to prospective employees - Fostering and maintaining constructive and positive relationships with colleagues - A proactive team player with strong customer service and problem solving skills - Ability to work under pressure, with the ability to prioritise and manage conflicting demands - Fluency in French would be desirable

4 Why work with us: Mission : We operate at the frontline of some of the world's most pressing environmental and social problems, innovating effective and scalable responses with tropical coastal communities. We are recognised as a transformative force in our sector. Working style: We're a fast-moving social enterprise, quick to embrace and implement promising ideas without bureaucracy. Autonomy: We expect and support our staff to take a lead in their own work, offering scope for creativity and strategic input. Professional development: We challenge and support our staff to grow their skills, providing considerable exposure to different work experiences and training opportunities. Adventure: We offer extensive opportunities for travel, working in diverse environmental and cultural contexts. Family: We look out for one another as we work closely together in challenging situations, celebrating successes and spurring each other on when the going gets tough. Values: Our organisational values are central to everything we do: Communities first Above all, we listen to community needs, responding in a sensitive and pragmatic way for long lasting benefits. Passion & belief Our mission is urgent and critical, we believe that our models work, and we are determined to get the job done. Valued people & effective teams We work in diverse and inclusive teams where all members have a voice and influence. We are effective because our work is integrated across teams and projects. Openness & humility We are an open source social enterprise. We work in a transparent and collaborative way to pass on what we learn to others who share our vision and passion. Innovation & courage We are resourceful and creative. We are prepared to take risks and challenge broken paradigms. Grounded in evidence We have high standards and are not afraid to be self critical. If we see something that doesn t work, we change tack until we re on the right course.

5 Application process Applicants should apply online, using the form below, by 6th April Closing date: 6th April 2018 Initial telephone interviews: w/c 9th April 2018 In person interview: w/c 16th April 2018 To discuss this role informally please contact