Financial Systems Accountant Permanent

Transcription

1 Financial Systems Accountant Permanent AAT is a registered charity. No

2 Job description Job title: Financial Systems Accountant Grade: 5 ivision: Reporting to: Finance Financial Controller Major objectives To perform the functional management of all of the financial systems of the AAT, including the Microsoft ynamics AX accounting system, the Transform document management system used to produce e.g. the sales invoices and customer statements to training providers etc., and any other financial systems, and in particular the interfaces with all of the operational systems of the AAT, including assessment, web and CRM systems. Responsibilities To perform the functional management of all aspects of the Microsoft ynamics AX accounting system and all other financial systems of the AAT. To ensure the integrity of all of the numbers in the accounts system, through ensuring the completeness and accuracy of all of the numbers which come into the accounts system from AAT s operational systems, including checking the AIF interface queues, and following up on queries etc. To effectively manage all of the financial aspects of the monthly direct debit process, where AAT collects payments from customers by direct debit, working closely with the Customer Services team who manage the renewal cycle, and with the CRM team. The monthly process includes processing the various BACS files, performing pre-flight checks, reconciling the amounts to be collected and reporting KPIs on process performance. To ensure that the functionality of the working capital systems is working correctly e.g. on e- mailing customer sales invoices and customer statements to training providers; producing accurate aged debt and aged creditor reports; ensuring that the purchase order and GRN functionality and purchase invoicing matching functionality is operating correctly; ensuring that the scanning functionality operates effectively; and providing all of the financial reporting that the working capital and management accounts teams require etc. To ensure that all reports from the accounts system are complete and accurate, and picking up the correct numbers e.g. for the trial balance report, the Income and xpenditure report, the balance sheet report, the transaction listing report etc. This includes all of the management reporter reports from AX i.e. the AX report writer, and also the SSRS reports and the standard AX reports. To support the finance team in the process for loading onto AX the annual budget for the following year, and the current year re-forecasts. AAT is a registered charity. No

3 To ensure that all of the linkages between the different sub and main ledgers within the AX system are operating correctly e.g. that the debtor balance on the membership sales ledger equals the trade debtors balance on the general ledger; that the balance on the aged creditors report by supplier equals the trade creditors balance on the general ledger etc. To provide all information requested from AX by internal or external auditors, and address any financial systems recommendations from the internal and external auditors, including e.g. actions required to improve financial controls or ease of auditing. To design and lead the training of all AAT finance staff on how to use AX most effectively, and also to design and lead the training of the AAT business users of AX on the elements of AX that they need to use e.g. how to enter and approve a purchase order, how to goods receipt etc. etc. To be the go to person for all members of the finance and IT teams and the business users on any functional questions about the financial systems of AAT. To work closely with IT to ensure the effective management of all external AX and Transform consultants. To ensure that all issues with the financial systems are reported promptly to IT for logging. To work closely with the Financial Controller in planning the resource for and executing testing required on changes to the AX and Transform systems. To manage all of the functional aspects of upgrades of the AX and Transform systems and also of any other financial systems used by the AAT. To advise IT on changes which need to be made to the security and access to AX, to ensure effective financial controls through proper segregation of duties, including e.g. the workflows for approving purchase orders under AAT s scheme of delegation approved by Council etc. To advise IT which new products and prices need to be set up on CRM and AX, after the new prices and price changes have been approved by the irector of Finance. To support the Financial Controller on all ad hoc work and projects relating to the financial systems. This job description does not form part of your contract of employment. AAT is a registered charity. No

4 Person specification Area escription ssential or desirable? Knowledge Knowledge of how to manage financial systems, and how to implement new financial systems and upgrade financial systems Good Working knowledge of Microsoft ynamics AX 2012 Financial procedures and accounting reconciliations in particular Competent user of xcel Aptitude Ability to organise with strong attention to detail Ability to identify opportunities to improve efficiencies and develop enhanced internal controls Competent administrator Ability to meet deadlines Customer centricity Strong customer focus Skills Strong numeracy skills Word processing skills Strong written and oral communication skills Following through actions and progress chasing xperience xperience of managing financial systems xperience of managing a financial systems upgrade xperience of organising individual workload meeting deadlines xperience of analysing financial data ducation Good GCS s including Maths and nglish Good A Levels Good relevant degree Qualified accountant, ACA or CIMA or ACCA AAT is a registered charity. No

5 Our vision, mission and values Our vision: To ensure AAT reaches the heart of businesses. Our mission: To empower people and enable organisations to achieve their potential, by promoting relevant financial skills. Our values: We are customer focused - we understand and consider the needs of all of our customers. We are knowledgeable, proactive, responsive and easy to do business with. We collaborate - we achieve more by working together as a single team. We recognise a job well done and celebrate successes together. We take responsibility and ownership for the work we do. We care about what we do and how we do it - our reputation is important and we strive for continuous improvement in order to make a difference to people s lives. We are authentic - we mean what we say and we do what we say we will. We are genuine, open and honest. We take pride in what we do - We have confidence in our ability to make a positive difference and we are proud that what we do enables people to achieve their potential. We all help to ensure that AAT is somewhere that we are proud to work. How to apply To apply for this hot opportunity please send a CV and covering letter to jobs@aat.org.uk. Closing date: 09:00 on Monday 3 October 2016 Interview date: Thursday, 13 October 2016 The Association of Accounting Technicians 140 Aldersgate Street London C1A 4HY t: +44 (0) f: +44 (0) e: aat@aat.org.uk aat.org.uk AAT is a registered charity. No