I) Job Purpose. II) Essential Functions/Responsibilities. Salary Group: 9 FLSA Status: Exempt

Transcription

1 Director of Health Information Management Contact Name: Amanda Thatcher Open Date: 7/9/2018 Contact Close Date: Until Filled Position Title: Director Functional Title: Salary Group: 9 FLSA Status: Exempt Enter the employee type Enter the shift schedule I) Job Purpose Under the direction of the Chief of Organizational Development, this position is responsible for managing staff and functions in a variety of operational areas within the Health Information Management (HIM) Department. These areas include record processing (medical record prepping, scanning, indexing), record retention and storage, release of health information, and data integrity. II) Essential Functions/Responsibilities A) Acts as the agency Privacy Officer in compliance with the Health Information Portability and Accountability Act (HIPAA). The Privacy Officer is responsible for conducting privacy investigations and documenting the results. B) Maintains a thorough knowledge of professional best practices for creation, maintaining, storing, and destruction of medical records. C) Provide leadership with a strategic plan for efficient storage of paper medical records. D) Represent the HIM department in various agency committees, taskforces, or workgroups for activities related to records E) Serve as a resource for all divisions and departments as the agency expert in records F) Responsible for coordinating, directing, and evaluating daily activities within the HIM Department. G) Ensures health care information released by the department is timely and in accordance with Federal and State regulations and agency policies. H) Assists in developing, administering, and monitoring compliance with medical record policies in accordance with Federal and state regulations. I) Ensures timely and accurate prepping, scanning and indexing of medical records into the electronic health record/imaging system. J) Develops and reports performance metrics for department. K) Assists with the development of the HIM budget. L) Performs/leads performance improvement activities that support operational efficiencies, data integrity and service quality. M) Completes ongoing evaluation of record-keeping practices. N) Maintains a master patient index including the health record numbers, names, admission, and discharge dates of all patients. O) Ensure assigned staff add new patients to the master patient list. Template Revision Date: 6/2015 Page 1 of 5

2 P) Provides orientation to new employees who document in the medical record to ensure accurate, timely, and consistent documentation. Q) Responsible for interviewing, hiring, evaluating HIM staff members. R) Periodically perform a quantitative review of medical records to ensure accuracy, integrity, and timeliness S) Oversee and facilitate communication with partnering departments to ensure document completion. This includes but is no limited to Patient Financial Services, Contracts, division leadership, and the electronic health record team. T) Provide audits to assess discharge documentation for timeliness, accuracy, and completion. U) Obtain all missing information to complete the record within 30 days of discharge. V) Ensures medical records are closed per policy and procedure. III) Knowledge of Laws, Policies/Procedures, Skills, Education and Abilities Bachelor degree is required. Bachler degree preferred in health information management, health care informatics, information technology, or a healthcare related field. Minimum of three (3) years supervisory experience required. Minimum of five (5) years in health information management in a hospital environment is preferred. Minimum of two (2) years in the behavioral health field is preferred. Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) required. A) Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations. B) Strong written and verbal skills C) Ability to communicate complex information in a way that others can readily follow. D) Ability to communicate with patients, family members, and staff with a customer service focus. E) Ability to interpret and implement Federal and State regulations and measures to comply with requirements. F) Advanced knowledge of Federal and Texas laws related to release and retention of health information in a community center or hospital environment. G) Demonstrates strong leadership and management skills. H) Ability to identify and resolve problems of varying degrees of complexity using strong analytical and logic skills. I) Excellent interpersonal and organizational skills and attention to detail. J) Demonstrated knowledge of multi-department/division project planning, project management, and change K) Must be proficient in the use of computers and programs that specialize in health record L) Must have a thorough understanding of healthcare systems, data collection and analysis, and strong organizational and record keeping skills. M) Ability to research new laws and industry standards and guidelines in health record Template revision 6/2015 Page 2 of 5

3 N) Must demonstrate the ability to work independently and be able to schedule and accomplish work plans in a timely and sufficient manner. Job Description IV) Internal & External Customer Service Must possess strong customer service skills and be an excellent problem solver. Must be able to build and maintain relationships in a complex environment, both internal and external. Aligns with business operations, including relevant leaders of finance, legal, and programs. V) Travel Minimal local travel may be required (less than 25% of the time). VI) Equipment Used A) Computer/laptop B) Telephone C) Scanner D) Fax Machine E) Copy Machine VII) Additional Requirements A) This position may require temporary or permanent re-assignment to any MHMR Tarrant office, location, or facility as determined by program needs or the Division Director. B) Assigned work hours may change as the needs of the agency change. C) The Functional Title of this position may change as the needs of the agency change. D) All work will be completed within the scheduled work hours. No work is done off the clock. E) Prior approval from supervisor is required for all Planned Time Off (PTO) and Overtime. F) Agency dress code is to be followed at all times. Template revision 6/2015 Page 3 of 5

4 VIII) Physical/Mental Requirements and Environmental Conditions Note: Check the physical, mental, and environmental conditions of the essential functions of the job. Physical Requirements Mental Requirements Bending (neck) Speaking/understanding English Bending (waist) Counting Climbing (stairs) Writing Climbing (ladders) Communicating orally Crawling Communicating electronically Dual, simultaneous, and simple grasping Performing calculations Handling objects Reasoning and analyzing Kneeling Reading and comprehending Operating mechanical equipment Accepting constructive criticism Operating motor equipment Maintaining regular attendance Operating office equipment Pushing Work Site & Environmental Conditions Pulling straight and hand-over-hand Note: This job may have potential occupational exposure to blood Reaching (above/below shoulders) or other potentially infectious materials. Sitting Contact with water/liquids Squatting Exposure to dust, fumes, gases, or chemicals Standing Exposure to excessive noises Stooping Exposure to variations in temperature (dampness, humidity, cold, heat, etc.) Twisting (neck) Exposure to unsanitary environments Twisting (waist) Exposure to high-crime environments Using fine finger movement (manual dexterity) Exposure to potentially hostile environments Walking Exposure to radiant/electrical energy Exposure to silica, asbestos Must be able to carry/lift loads of: Indoor environments up to 15 lbs Outdoor environments 15 to 44 lbs Carry Lift Slippery/uneven walking surfaces 45 to 75 lbs Carry Lift Travel by motor vehicle Travel by plane Ability to see (with visual aid) Working alone Ability to see (without visual aid) Ability to perceive depth Click here to enter text. Ability to hear (with hearing aid) Click here to enter text. Ability to hear (without hearing aid) Click here to enter text. Ability to identify colors Click here to enter text. Template revision 6/2015 Page 4 of 5

5 IX) Supervisory Relations & Responsibilities A) Supervisor: Chief of Organizational Development B) Supervises: H.I.M. Team Lead X) Specialized Program Expectations A) Addendum required for Specialized Expectation YES NO B) Addendum attached YES NO XI) Signatures A) I have reviewed this job description, it has been discussed with me, and I understand the performance expected of me. The above job description is intended to describe the general nature and level of work being performed by an employee assigned this job. This information is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Employee Name: Enter employee name Employee Signature: Staff ID: Enter Staff ID Date: Supervisor Name: Enter supervisor name Supervisor Signature: Staff ID: Enter Staff ID Date Template revision 6/2015 Page 5 of 5