Briefing Document, Application and Selection Process. Assistant Health and Safety Officer

Transcription

1 Briefing Document, Application and Selection Process Assistant Health and Safety Officer Limerick City and County Council invites applications from suitably qualified applicants for the permanent position(s) of Assistant Health and Safety Officer. Job Description The Assistant Health and Safety office provides technical and managerial support across all local authority service areas and is required to liaise with external agencies and support the democratic process. Reporting to the Health and Safety Officer, the Assistant Health and Safety Officer will be responsible for the efficient management of their prescribed work area and will fulfil the duties of the office in accordance with Limerick City and County Council s Occupational Health and Safety Management System. The Position The successful candidate(s) will be expected to carry out the duties set out below: Assist in the coordination, development, implementation, monitoring review and update of safety management system within Limerick City and County Council Facilitate the development, communication and implementation of Health and Safety Policies and Procedures to ensure compliance with national, international and legal requirements Assist in the preparation, review and communication of the Safety Statement and Safety Management System and associated Ancillary Safety Statements Prepare, review and communicate risk assessments in conjunction with line managers, support line managers in identifying control measures Actively promote a safety awareness culture throughout Limerick City and County Council Assist Directorates and others to communicate to staff on safety, health and welfare through the safety management system consultation process Carry out safety inspections, maintain records, report on findings and monitor compliance with corrective and preventative actions 1

2 Carry out audits of the Limerick City and County Council Safety Management System and monitor compliance with corrective and preventative actions to ensure issues identified are closed out Assist the Health and Safety Training Unit in assessing the training needs of staff, assist in the designing and delivery of training where appropriate and maintain records of training Assist in the investigation of incidents, dangerous occurrences and near misses as appropriate and make recommendations for corrective action Assist in the preparation of ongoing analysis and regular reports of unsafe incidents and accidents Prepare concise reports for the Health and Safety Officer as required Liaise with the Health and Safety Authority and any other relevant external agencies and organisations as required Deputise for the Health and Safety Officer or represent the Health and Safety Officer in his absence as required Advise and report to management on all matters relating to employee health and safety. Develop and maintain contractor control procedures Develop and maintain emergency preparedness and response procedures Advise on legislative requirements, standards and codes of practice Assist in the management and maintenance of CORE, Health and Safety module Assist with the management and operation of the Safety Monitoring Committee and the Safety Representative Committees Perform such other duties appropriate to his/her office that may be assigned from time to time Use all technology and equipment assigned Complete all essential training successfully Maintain/develop appropriate records, reports and documentation as required Pro-actively use information and communication technology to improve service delivery and efficiency The Person The Minister for Housing, Planning and Local government has deemed that qualifications for Assistant Health and Safety Officer to be commensurate with those of Health and Safety Officer. 1. Character Candidates must be of good character 2. Health Each candidate must be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service. 2

3 3. Education, Experience, etc. Each candidate must on the latest date for receipt of completed application forms for the office - (a) Hold an honours degree (Level 8 in the National Framework of Qualifications) in; or (i) Health and Safety (ii) Engineering, Architecture, and/or Science, with a diploma in Health and Safety. (b) Have a satisfactory knowledge of the following: effective communications and liaison with officials from the regulatory authorities, the management of risks from fire such as fire prevention and the carrying out of fire drills, risk management in relation to hazardous substances and occupational diseases, providing the required input for health and safety related training course/s and manuals for the organisation, understanding of Local Government and the construction industry, Health and Safety legislation, statutory requirements, their implications for the workplace and an appreciation of the legal process, (c) (d) Have at least three years satisfactory relevant experience, including adequate experience in the areas specified below: the management of an appropriate audit process, planning practical and effective methods, both preventative and remedial, of promoting work practices that comply with health and safety requirements, of working with committees, the preparation and regular revision of Health and Safety statements and strategies, Staff supervision and relevant administration, maintaining accurate records, particularly of inspection findings, of incidents and accidents, and the preparation of reports and statistical data required by management and the H.S.A., the regular review of work methods and processes, which identify and take account of all relevant hazards, supporting line managers in the preparation, implementation, and regular review of safety related documentation including risk assessments, including advising on how risks can be reduced, operating a safety management system. Possess a current, full, clean Class B driving licence. 3

4 It is the desirable that candidates will demonstrate on their application and at interview, (if called for interview), the following; ability to developing a Health and Safety culture at all levels within an organisation implementation of health and Safety policies and Risk Management Systems, designing and delivering training programmes and working across different functional area within a business a satisfactory knowledge of the functions and duties of Local Authorities possess a satisfactory knowledge or experience of office organisation excellent communication, interpersonal and people management skills excellent organisational, time management and leadership skills ability to work effectively under pressure and achieve objectives in a timely manner good understanding and knowledge of local authority policy procedures and practices work effectively as part of a team proven problem solving and trouble shooting skills budgetary management skills supervisory management skills good administrative, report writing and I.T. skills (preferably with a good working knowledge of Microsoft word, Access, Excel, PowerPoint and Outlook) Salary: Salary scale: 48,209 to 67,014 per annum. Payment of increments is dependent on satisfactory performance. Entry point of this scale will be determined in accordance with Circulars issued by the Department of Housing, Planning, Community and Local Government. Hours of Work: The normal working hours are 37 hours per week Annual Leave: 30 days per annum Application Process Completed application forms must be ed to recruitment@limerick.ie no later than Monday 14 th May, An official application form must be completed in full by the closing date for the competition. Please note that amendments to the application form will not be accepted after the closing date. Please send your application from an address that you will review regularly as communication during the assessment/selection period will only be through that address. 4

5 Selection Process Candidates will initially be assessed to ensure that they meet the minimum specified criteria for the position. Candidates will then be assessed on the basis of the information contained in their application form to determine, having regard to the requirements of the position and the number who have applied, if they should be called for interview. Short-listing may apply. Interview: Candidates at the interview will be assessed and marked on the following areas: Work Skills Personal Skills Knowledge and understanding of local authority policies and procedures Supervisory/managerial skills Interpersonal, communication & presentation skills Problem solving and decision making skills Knowledge and understanding of role and responsibilities of Assistant Health and Safety Officer Knowledge and understanding of I.T. Budgetary management skills Leadership and Motivation skills Organisational skills & ability to meet deadlines Ability to work in a team environment Health & Safety Management System Development Hazard Identification, Investigation and Reporting Strategic Management and Change Performance Management Conflict Resolution Effective Health & Safety Auditing and Inspecting Safety Culture change Communicating Effectively Resilience Personal Motivation Integrity Candidates at interview must achieve a minimum 50% of the total marks available in each of the competencies to qualify for inclusion on a panel. April