(ML) Human Resources Manager Position Description

Transcription

1 (ML) Human Resources Manager Position Description Dept/Service: (ML) Human Resources Version: Issued:15/08/2018 Stage: Issued Location: MiLife - Victoria Langwarrin Classification: An individual employment contract Primary Objective: Effective and efficient management of all Human Resource functions including, but not limited to Recruitment and selection for new and existing staff, volunteers and students including work experience within the organisation. Induction of all new employees into the Organisation ensuring expectations over the first 3 months are understood and staff can log into all systems needed to do their job Manage the training development and learning for all staff within the organisation including relevant processes and systems Employee and Industrial Relations Local and industry changes to current awards/agreements Supporting Management with Performance Management of any Staff member Oversee all OH&S activities and provide advice to the Executive Team Duties and Responsibilities: Recruitment Undertake employment process for all vacant positions at the organisation Receive and respond to queries regarding current vacancies Monitor and report on vacancies within the Organisation Identify core competencies of the vacant position Develop job advertisement for vacant position/s in collaboration with Managers Place advertisement with consideration to a range of mediums Manage and review applications to create shortlist Review and if necessary develop behavioural based questions aligned with core competencies of the role Coordinate interviews and produce associated documentation Complete all reference checks and apply weighting to candidates to determine best suited candidate for the role Ensure current Police Check is sighted for potential candidates Assessment of literacy, numeracy and computer skills using Customer profile on SupportAbility and questions Check potential candidate against the Disability Workers Exclusion Scheme Review all information on potential candidate and recommend to Chief Operations Office for appointment or unsuccessful suitability Contact all applicants and offer role/ advise unsuccessful Complete all relevant employment documentation and PDF version out to candidate Book new candidate in for day 1 on-boarding

2 Advise all Managers/stakeholders of new staff member Scan all signed staff documents and upload into Staff File on SupportAbility Schedule PSS for new staff and assign to manager in SupportAbility for month 1, month 2, month 3 and month 5 Training Complete Organisational Induction with required new employees, students and volunteers on commencement with the organisation. Coordinate / explain process of the 12 week on-boarding training Coordinate on the job training for all field staff where required training is coming due Confirm all managers provide feedback regarding new staff towards the end of their 6-month probationary period and confirmation of appointment letter, prepared by Chief Operations Officer, is sent to successful employee Maintain staff, volunteers and student training files and ensure all training is maintained and kept up to date In consultation with Area Managers, identify training needs for staff through Professional Support Sessions (PSS) or daily role responsibilities Liaise with Regional Training Organisation's on the placement of trainees and oversee their hours in the organisation OH&S Implement strategic and operational OH&S systems for the organisation Implement and monitor all identified priority OH&S risk items Oversee the organisations Occupational Health & Safety (OHS) committee Lead the implementation of OH&S systems across the organisation Oversee and support Managers in the development of Health and Safety Representative's (HSR) in their roles and responsibilities Oversee the Management of WorkCover claims and return to work planning and communication Liaise with the WorkCover insurer and rehabilitation consultants Oversee and support Managers to fulfil their responsibilities in relations to Return to Work for staff Employee Relations Act as a consultant to Managers on employment conditions, performance management and work planning issues Ensure education, information and advice are available to staff in relation to the Organisations HR policies and employment conditions Oversee the interpretation of terms and conditions of employment Oversee the obtainment of, and compliance with, current information relating to industrial legislation and regulations In consultation with Chief Executive Officer liaise with relevant bodies such as government departments and unions regarding industrial relations General Demonstrate shared values of the Organisation to all staff, internal and external stakeholders and clients representing Code of Ethics, Team Charter and Statement of

3 values at all times in the work environment Maintain a safe working environment Undertake project work in relation to Recruitment, Training, OH&S or Employee Relations as deemed necessary Reports To: This position reports directly to the Chief Executive Officer Qualifications: Tertiary qualifications in Human Resources and/or Business Management Conditions of Employment: A Victorian Criminal record check is required, and reviewed every three years Current Victorian Drivers Licence. Check against the Disability Worker Exclusion Scheme Experience: At least 3 years experience in a Human Resources management role within a changing environment Strong communication, negotiation and problem solving skills An exceptional level of attention to detail Experience within the disability sector would be considered an advantage Other Requirements: The organisation reserves the right to transfer a public holiday to another working day of the year. This will be decided on an annual basis. Undertake professional development activities as approved, to keep knowledge and skills relevant and up to date for this position Key Selection Criteria: Appropriate tertiary qualifications Highly developed Written and verbal Communication Skills Demonstrated experience in managing multiple assignments with ability to prioritise Demonstrated experience in building rapport and positive working relationships with a variety of stakeholders Demonstrated experience in: Managing and applying recruitment processes Training and Development, including identifying and assessing training needs Negotiation and Delegation Research skills Conflict Resolution Personnel Management Demonstrated experience in meeting and exceeding customer expectations Demonstrated understanding of relevant industrial relations legislation Demonstrated experience in operating as part of a Management team Demonstrated ability to develop and deliver human resource management Excellent written and verbal communication skills Demonstrated experience in identifying and resolving OHS matters Demonstrated experience in presenting and reporting on all information in a logical, coherent and detailed manner Set priorities and meet deadlines Adapt to change and demands and conditions while maintaining a high standard of

4 professional performance Handle feedback logically and constructively Maintain and exhibit a positive and optimistic nature Ability to use initiative and work independently when required Summary of Specific Responsibilities Be aware of and comply with the organisations policies, procedures and other associated documentation relevant to the role.

5 Employee/Volunteer Statement: I have read, understand and accept the above Position Description for (ML) Human Resources Manager. Signed:... Date:... /... /... Name:... Document generated by ekey the key to excellence 8/15/2018 3:13:52 PM