ENGINEERING MEMORANDUM

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ENGINEERING MEMORANDUM April 10, 2017 TO: FROM: City Council Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule C - 2017: C2017-12 Landfill Paving

1 ENGINEERING MEMORANDUM April 10, 2017 TO: FROM: City Council Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule C : C Landfill Paving Improvements C E. Milwaukee Street Rehabilitation C Black Boiler Slag Chip Sealing C Progress Drive Improvements C Landfill Phase 3 Closure C Ice Arena Dehumidification Improvements Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City s efforts to maintain existing infrastructure. Executive Summary Bids for C Landfill Paving Improvements, C E. Milwaukee Street Rehabilitation, C Black Boiler Slag Chip Sealing, C Progress Drive Improvements, C Landfill Phase 3 Closure, and C Ice Arena Dehumidification Improvements were opened on Wednesday, March 29, Each low bid was found to be responsive and acceptable. City Recommendation The City s recommended course of action is to award contracts C Landfill Paving Improvements, C E. Milwaukee Street Rehabilitation, C Black Boiler Slag Chip Sealing, C Progress Drive Improvements, C Landfill Phase 3 Closure, and C Ice Arena Dehumidification Improvements to the low bidders and express the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contracts C Landfill Paving Improvements, C E. Milwaukee Street Rehabilitation, C Black Boiler Slag Chip Sealing, C Progress Drive Improvements, C Landfill Phase 3 Closure, and C Ice Arena Dehumidification Improvements to the low bidders as described in the memo and to express the intent to include necessary funding in the 2017 Note Issue. 1

2 Background C Landfill Paving Improvements Construction of an approximately 6810 S.Y. asphalt parking and roadway area, including new curb & gutter; curb & gutter removal and replacement; sidewalk removal and replacement; concrete wall repairs; approximately 340 S.Y. full depth concrete pavement removal and replacement; approximately 6810 S.Y. 2 inch milling; approximately 6810 S.Y 2 inch asphalt paving; grass terrace restoration; and miscellaneous construction items. There were six (6) prequalified plan holders. The contract estimate was $200,000. We opened three (3) bids for this project, with Rock Road Companies, Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to Rock Road Companies, Inc. of Janesville, WI for a total bid amount of $189, The bids received are shown below: Rock Road Companies Inc. Total: $189, PO Box 1818 Janesville, WI Frank Bros, Inc. Total: $222, Morse Street Janesville, WI Parisi Construction Total: $249, S Nine Mound Road Verona, WI Contract $189, Engineering and Contingency (+/-8%) $15, Sub Total $205, Note Sanitation Fund $205, Total $205, C E. Milwaukee Street Rehabilitation Includes doing all the work for construction and completion of a Local Road Improvement Program (LRIP) project consisting of approximately 23 storm inlet repairs or replacements; 9,400 LF curb and gutter removal and replacement; 5 detector loop replacements; 30,230 SY asphalt pavement milling; 3,600 tons asphalt paving; 23,600 SF concrete driveway and sidewalk and median nose replacement; 12,000 LF epoxy pavement marking, traffic control, terrace restoration and miscellaneous construction. There were six (6) prequalified plan holders. The contract estimate was $1,130,000. We opened one (1) bid for this project, with Rock Road Companies, Inc. providing the sole bid. The Engineering Division is recommending award of this contract to Rock Road Companies, Inc. of Janesville, WI for a total bid amount of $889, The bid received is shown below: Rock Road Companies Inc. Total: $889, PO Box 1818 Janesville, WI

3 Contract $889, Engineering & Contingency (+/-10%) $91, Sub Total $981, Note General Fund Street Improvements $652, Note General Fund Assessable Sidewalk Replacement $26, WisDOT Local Road Improvement Program grant $302, Total $981, C Black Boiler Slag Chip Sealing Includes doing all the work necessary for providing and placing approximately 27,000 square yards of crack filling/sealing and Black Boiler Slag Chip Sealing; 500 square feet of infrared asphalt pavement patching; 900 linear feet of crack leveling; 17,000 linear feet of various epoxy pavement markings; and incidental construction. There were two (2) prequalified plan holders. The contract estimate was $90,000. We opened two (2) bid for this project, with Scott Construction, Inc. providing the low bid. The Engineering Division is recommending award of the base bid to Scott Construction, Inc. of Lake Delton, WI for a total bid amount of $86, Alternate 1 substituted crushed granite aggregate in lieu of black boiler slag aggregate on the E. Rotamer Road portion of the project. Alternate 2 substituted crushed granite aggregate in lieu of black boiler slag aggregate on Northridge Drive. Neither Alternate is being recommended for award as part of the contract based on the desire of using black boiler slag. The bids received are shown below: Scott Construction, Inc. Total: $86, Munroe Avenue Alt 1: Add $1, Lake Delton, WI Alt 2: Add $ Fahrner Asphalt Sealers, LLC Total: $104, Raemisch Road Alt 1: Deduct $1, Waunakee, WI Alt 2: Deduct $ Contract $86, Engineering & Contingency (+/-10%) $8, Sub Total $95, Note General Fund Street Improvements $95, Total $95, C Progress Drive Improvements Includes doing all the work necessary for furnishing all the labor, materials, equipment, and doing all the work necessary for the construction and completion of a new right-in/right-out intersection on STH 11 at Progress Drive. In addition, a significant section of Progress Drive and Venture Drive will be paved with the final asphalt surface layer. Construction quantities will include approximately 1,150 SY of concrete pavement; 1,140 LF of curb; 1,020 tons of asphalt pavement; miscellaneous storm sewer, erosion control, striping, signage, grading, restoration, and seeding. 3

4 There were eight (8) prequalified plan holders. The contract estimate was $335,000. We opened two (2) bids for this project, with Rock Road Companies providing the low bid. The Engineering Division is recommending award of this contract to Rock Road Companies, Inc. of Janesville, WI for a total bid amount of $249, The bids received are shown below: Rock Road Companies Inc. Total: $249, PO Box 1818 Janesville, WI Parisi Construction 508 S Nine Mound Road Total: $291, Verona, WI Contract $249, Consultant (Design Services) $43, Engineering & Contingency (+/-10%) $24, Sub Total $317, Note TID 22 $317, Total $317, C Landfill Phase 3 Closure Includes doing all the work necessary for the construction and completion of a landfill cap to include: grading layer filling for cell; 2-foot thick compacted clay liner or soil barrier layer with GCL; 40-mil geomembrane liner; drainage layer; filter fabric layer; rooting zone layer; topsoil layer; gas system piping and wells; storm water drainage; site restoration; and incidentals for Landfill Phase 3 Closure. There were nine (9) prequalified plan holders. The contract estimate was $1,100,000. We opened three (3) bids for this project, with Frank Silha & Sons Excavating, Inc. providing the low bid. The Engineering Division is recommending award of this contract to Frank Silha & Sons Excavating, Inc. of Janesville, WI for a total bid plus Alternate A amount of $1,121, Alternate A includes hauling, placing and compacting clay from the City stockpile as part of the two foot thick clay cap for Landfill Phase 3. Alternate B1 includes hauling, placing and compacting a two foot thick soil barrier layer from a City stockpile as part of the cap for Landfill Phase 3. Alternate B2 includes providing and installing a geosynthetic clay liner over the soil barrier layer described in alternate bid item B1. In order for the contract to comply with WDNR requirements, either alternate A or alternates B1 and B2 need to be awarded in addition to the base bid. The bids received are shown below: Frank Silha & Sons Excavating, Inc. Total: $981, Hwy 14 East Alt A: $134, Janesville, WI Alt B-1: $298, Alt B-2: $129, Veit & Company, Inc. Total: $1,382, S 179 th St Alt A: $101, New Berlin, WI Alt B-1: $356, Alt B-2: $148,

5 Super Western, Inc. Total: $1,402, N60 W14224 Kaul Ave. Alt A: $157, Menomonee Falls, WI Alt B-1: $540, Alt B-2: $108, Contract Base Bid plus Alternate A $1,116, Consultant (Design and Construction Management) $170, Engineering & Contingency (+/-5%) $55, Sub Total $1,342, Note Sanitation Fund $1,342, Total $1,342, C Ice Arena Dehumidification Improvements Includes doing all the work necessary for the construction and completion of of dehumidification system upgrade. Work includes removal of existing HVAC equipment, fencing, and concrete equipment pads; storm sewer modifications; modular block retaining wall; dehumidification system components and related ductwork, piping, insulation, and electrical; masonry wall modifications; concrete flatwork; interior wall framing and finishes; cleaning and painting of interior walls; landscaping and site restoration. There were three (3) prequalified plan holders. The contract estimate was $725,000. We opened three (3) bids for this project, with Gilbank Construction Company providing the low bid. The Engineering Division is recommending award of the base bid to Gilbank Construction Company of Clinton, WI for a total bid amount of $659, Alternate 1 includes excavating exposed limestone in the interior northeast corner of the Ice Arena and filing the area with a concrete slab. Alternate 1 is not recommended for award based on the cost and the project budget. The bids received are shown below: Gilbank Construction Co. Total: $659, PO Box 718 Alt 1: $9, Scot Drive Clinton, WI Magill Construction Co., Inc. Total: $699, Koopman Lane Alt 1: $12, Elkhorn, WI Klobucar Construction Co., Inc. Total: $815, East County Road S Alt 1: $31, Beloit, WI Contract $659, Consultant (Design and Limited Inspection Services) $65, Engineering & Contingency (+/-5%) $31, Sub Total $755,

6 2017 Note General Fund $755, Total $755, Options Approve City recommendation to award contracts C , C , C , C , and C The Council could choose not to award one or any of the contracts. Analysis 2017 Note Issue If the City were to award all contracts for Bid Schedule C 2017 as recommended, the property tax impact for the average assessed home of $121,400 is $2.59 per year for the next ten years. Additionally, the table below shows the property tax impact of projects the City Council has already committed or is considering to fund in the 2017 Note Issue: 2017 Note Issue 2017 NOTES ISSUE IMPACT - GENERAL FUND Debt Service Payment Amount Borrowed Avg. Payment Per Year Conclusions These contracts support tasks listed in the Strategic Plan. Avg. Assessed Home Tax Impact Per Year Retirement of Prior Debt $ - $ (465,136) $ (14.17) Lifespan (10 Years) Public Works Bid Schedule "F" 660,000 74, Public Works Bid Schedule "A" 2,263, , Public Works Bid Schedule "B" 2,186, , Fire Apparatus 525,000 59, Public Works Bid Schedule "C" 755,000 85, Note Issue Impact $ 6,389,000 $ 254,958 $ 7.77 $ Note Issue Impact $ 7,802,000 $ 832,829 $ $ Assumptions: Assessed Value 3,983,754,330 Avg. Assessed Home 121,400 Projected Interest Rate (2017) 2.50% Restated City Recommendation The City s recommended course of action is to award contracts C Landfill Paving Improvements, C E. Milwaukee Street Rehabilitation, C Black Boiler Slag Chip Sealing, C Progress Drive Improvements, C Landfill Phase 3 Closure, and C Ice Arena Dehumidification Improvements to the low bidders and express the intent to borrow funds as outlined in the memo. cc: Mark Freitag, City Manager Maxwell Gagin, Assistant to the City Manager Paul Woodard, Director of Public Works 6

ENGINEERING MEMORANDUM

ENGINEERING MEMORANDUM March 12, 2018 TO: FROM: City Council Mike Payne, City Engineer SUBJECT: Consideration and action to award contracts for Bid Schedule B - 2018: C2018-1 Monterey Area Removal and