Design Advisory Committee Meeting #1. December 6, 2016

Transcription

1 Design Advisory Committee Meeting #1 December 6,

2 Meeting Agenda 1. Agenda / Attendance Sheet 5 minutes 2. Introductions - 10 minutes 3. Meeting Norms 5 minutes 4. Project Schedule 5 minutes 5. Buildings overview 20 minutes 6. Review Project Goals (SWOT) 35 minutes 7. Review Draft Survey 5 minutes 8. Question and Answers 5 minutes

3 EDUCATIONAL Established in 1975 in Colorado Springs Highly Experienced Staff of 34 Multi-Skilled RTA s Commitment to Colorado School Districts Sustainable Design 9 LEED Accredited Professionals on Staff RELIGIOUS MILITARY COMMERCIAL RETAIL MEDICAL Educational Facilities Specialists Preschool through High School Renovations and New Construction Maintenance and Service Facilities Educational Projects to Date 50 percent of our recent work is educational 28 Educational Master Plans 8 BEST Related Educational Projects 50+ Additions/Alterations to K 12 Schools 9 New Elementary/K 8 Schools 3 New Preschools 3 New High Schools Recognition Recent Education Design Awards 2014 Historic Preservation Award Mapleton ECE 2013 CEFPI Peak Award for New Construction (2) 2013 CEFPI Summit Award for Renovation Project 2012 AIA Colorado South Honor Award Colorado School for the Deaf and the Blind Gottlieb Building Addition/ Renovations 2012 AIA Colorado South Merit Award Bear Creek Elementary Additions/Renovations 2012 CEFPI Conference Theme Award Local, Regional, and National Awards 25 Our Greatest Reward: Repeat Clients Over 90% Brian Calhoun brian@rtaarchitects.com Jheanelle Levy Jheanelle@rtaarchitects.com

4 Meeting Norms Attendance is expected at all scheduled meetings. The meetings will start on time with duration of 1-1/2 hours (typical). Group members should be on time and expect to remain for the entire meeting if possible. The purpose of each meeting will be defined; members are requested to come prepared to discuss the topic. The students' interests come first. Committee members will operate and work towards consensus on all issues. All agree to support the solutions and decisions of the group. Committee members are requested to focus on solutions that address the needs of Las Animas School District as a whole. Committee meetings will stay on task. Discussion, evaluation, and decisions will be research and data based guided by district s mission statement. Minutes of each meeting will be distributed by within one week of meeting date. All members are to speak up in an open forum- all points of view will be heard and valued. All participants will be treated with mutual respect. Members of the committees will operate on a first name basis. Snacks and Refreshments will be served at all meetings to give "energy boost."

5 Timeline Phase 1 MASTER PLAN Step 1 Assessment and Investigation November 2016 Step 2 Master Plan Meeting(s) - Options December Mid January 2017 Step 3 Draft Recommendations DAC MEETINGS: December 5 th #1 December 13 th #2 December 20 th #3 January 10 th #4 More as needed Community Meeting? Board of Education? Late January 2017 Phase 2 MP/ BEST GRANT APPLICATION Report February 2017 Grant App January-February 2017 Phase 3 PRE-BOND SUPPORT

6 East Otero School District: 28% $19.2M Available Bonding Capacity $2.85M in current debt

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8 BEST GRANT OVERVIEW

9 RTA SCHOOL ASSESSMENT FINDINGS 1. Generally school buildings are structurally sound 2. Maintenance and upkeep is good overall 3. Finishes at the end of their life expectancy (except where new) 4. Hardware replacement is needed 5. ADA compliant signage missing 6. Many buildings have ADA non-compliance (hardware, sinks, fountains, faucets, signage, some accessibility ) 7. The Stadium is in excellent condition. 8. Pool and locker rooms need slip resistant floor and cleat resistant floors 9. Roofs are generally in good shape 10. Maintenance, Columbian and Administration: no accessible main entry 11. Some landscape, sidewalk and drainage improvements needed 12. No automated mass notification system 13. Generally no fire sprinkler systems

10 PRIMARY SCHOOL BUILDING RTA Overview: Door hardware needs to be changed to be code and ADA compliant Interior signage Complete new carpet and flooring Door sweeps need to be replaced on exterior doors Bathroom are not ADA compliant Urinals need screens Sinks and casework are not ADA compliant or age appropriate Major cracks in walls Exterior windows are single pane No Fire Sprinklers Playgrounds not ADA compliant 10

11 INTERMEDIATE SCHOOL BUILDING RTA Identified Issues Door hardware not code or ADA compliant Interior Signage VCT flooring (cracks and old) Light switches need to be changed to occupancy sensors Leaks in Windows Replace all gutter and downspouts Casework in science room not ADA compliant Lack of security vestibule Repair of Cupolas 11

12 JR/SR HIGH SCHOOL BUILDING RTA Overview: No Sprinkler system Lack of Security vestibule and energy vestibules at exits Access to exterior classrooms Occupancy Switches on lights Interior Finishes at the end of life; VCT flooring, carpets Multiple leaks in the ceiling by the library Casework not ADA compliant in science classroom Main stairs no guardrail & ADA clearance issues under Lack of outdoor space for Jr. High Roof drains poor configuration 12

13 EAST SCHOOL BUILDING RTA Overview: Window are single pane and should be replaced Carpet needs replacing Needs new door and door sweeps All door hardware needs to be replaced Rusty Metal frames Leaking behind the gutters, creating damage on the interior Bathrooms are not ADA compliant Exits need energy/safety vestibules Generally in poor overall condition

14 COLUMBIAN SCHOOL BUILDING RTA Overview: Water fountains not ADA compliant Sidewalks at various locations around the building. Bathrooms not compliant No ADA accessibility to the front of the building Casework and sinks are not ADA compliant Some door hardware needs to be changed to be code compliant Sinks and casework in classrooms need to be ADA compliant Exterior windows are single pane should be replaced No fire sprinkler systems

15 MAINTENANCE AND TRANSPORTATION RTA Overview: Plaster is coming of the brick Major cracking in brick wall Masonry tuck pointing needed Major holes in the ceiling All windows should be replaced No ADA accessible access to the building Cracks in concrete where the busses are parked All exterior windows need replacing Need to replace sectional doors (2) 15

16 ADMINISTRATION BUILDING RTA Overview: Displacement in concrete on northeast corner of the building Exterior windows are wood and single pane should be replaced Caulk all exterior penetrations No ADA compliant entrance to the building Caulk between building and sidewalk bathrooms are not compliant Change out all carpeting 16

17 Building on Existing Information Facility Report 10

18 District Mission Statement The mission of the East Otero School District We envision a district respected by students, families, and community for its high performance and innovation. We envision schools where every student values education and acquires the knowledge, skills, selfconfidence, and adaptability to be a capable and successful learner, ready for further education and/or work, and prepared for life s challenges. Through commitment, collaboration, and creativity, we will: Create a safe and effective learning environment; Foster respectful relationships and open communication with students, families, and community; Deliver a guaranteed and viable curriculum; Implement research-based teaching and learning practices; Share leadership; and Monitor professional practices and student learning to ensure accountability.

19 Project Goals and Vision SWOT Analysis What are La Junta Schools Strengths?: _ What are the La Junta Schools Weaknesses?: _ What Opportunities / Goals can be capitalized in the La Junta Schools?: _ What are the Threats / Fears to the La Junta Schools?: _

20 What are the La Junta Schools Strengths?: Collaboration between schools and across district Sense of pride in community and facilities Community involvement in school activities Relationships between schools (HS involved in ES) Honor tradition and our past State championship has put community in a positive state 20

21 What are the La Junta Schools Weaknesses?: Overall age of buildings Large faction of community that do not feel like they are included (intimidated) Limited involvement (same people at all functions) Lack of resources Student population (declined from peak) Fear of change community wide new ideas are faced by apprehension Test scores 21

22 What Opportunities / Goals can be capitalized on in the La Junta Schools?: Industry partnerships career pathways (healthcare and manufacturing) Otero Jr College in town Satellite campus (offer associate degree on campus) Focus on strengths of the community - trades There is a sense of hope in the community LJ Businesses benefited from influx for championship game 22

23 What are the Threats / Fears to the La Junta Schools?: The workforce is aging in LJ Having difficulty recruiting and retaining teachers Losing the community pride that we enjoy right now Change in government rules and regulations Small business sustainability hard to recruit younger generations to LJ 23

24 Review Draft Survey 24

25 Next DAC Meeting Tuesday December 13 th, 5:30-7:00pm Agenda Items 1. Review Condition Matrix including costs 2. Review Building Capacity Analysis 3. Discuss Functional / Educational building issues 4. Review Survey Results Homework: 1. Consider Project Goals based on DAC discussion

26 Thank You! 26

27 What It Will Look Like Things we know 28% BEST Match $XX.XM Available Bonding Capacity $X.XXM in current debt Enrollment leveling off Condtion of each Building Utilization of each Building Review District Wide Options Get Stakeholder Input Data Driven Decisions Support the BEST Process Support the communication process Things we ask Long term enrollment? Surplus classroom space? Bus and Maintenance facilities? Athletic Facilities? 26

28 East Otero School District HS Built In: MS Built In: 1999 ES Built In: State Assessment MS/HS $32.5m replacement cost $15.2m condition budget- $1.6m suitability budget $16.8m TOTAL 51.8% CFI 106,905 sf Overall HS/MS Campus State Assessment Identified Issues HVAC at HS ($5.7m) Electrical systems ($2m) Building Envelope Interior Constr./Finishes Site Improvements Plumbing Systems

29 Example 29

30 Ouray School District Priority Matrix

31 Priority Matrix

32 Priority Matrix

33 MASTER PLAN RECOMMENDATIONS CURRENT PROJECT Renovation Items: Life Safety/Code Compliance and Building Life Extension issues Main entry security vestibule Add Fire Sprinklers at K-12 Building Provide science room life safety devices Fire Alarm system upgrade at K-12 Building Provide new roof at K-12 Building Drainage and grading improvements Repair failing walls/retaining Tuck point and repair brick masonry Provide exhaust systems Improve crosswalk to Gymnasium Improve site lighting Replace existing windows at K-12 Building

34 MASTER PLAN RECOMMENDATIONS 1. Pursue Bond funding for critical Life Safety, Code Compliance and Building Life Extension 2. Hold non critical Gymnasium Improvement items for future funding 3. Identify Implementation Plan for other Building Issues 4. Consider BEST Grant for supplemental funding (and other sources)

35 Pre-bond election, planning services approach to the promote the Master Plan concept to the community A Finely-Tuned Approach That Delivers Success at the Polls Our team has realized a collaborative team approach is essential to creating an effective bond campaign. Integration of all the key professionals early in the process ensures the appropriate milestones are identified and integrated into the process. School district leadership, facility personnel, administrators, design team, community, and the bonding company must contribute to the bond campaign strategy. A BONDING COMPANY s KEY COMPONENTS FOR A SUCCESSFUL BOND CAMPAIGN Ongoing campaign consulting Voter identification and targeting Board, staff and volunteer training Campaign organization Message development Campaign branding Campaign communications (direct mail, yard signs, print ads, phone scripts, etc.) Campaign web site Campaign timeline Campaign budget Fundraising tools and strategies Volunteer training 35