Societies Coordinator (Cultural, Religious and Belief) Recruitment Pack.

Transcription

1 Societies Coordinator (Cultural, Religious and Belief) Recruitment Pack

2 Re : Societies Coordinator Vacancy (Cultural, Religious and Belief) Thank you for your interest in the role of Societies Coordinator at De Montfort University Students Union. Please find contained in this recruitment pack the following:- Role Summary and Background Job Specification Person Specification Please read the information provided. When applying, please provide quantifiable examples of how you meet the different sections of the Person Specification paying particular attention to the Essential requirements. Please then complete and return the application form provided either via to dsureception@dmu.ac.uk or drop it off at the DSU Reception desk, First Floor, Campus Centre Building, Leicester. Alternatively, please post to:- Lisa Hackett People and Organisational Development Manager De Montfort University Students Union Ltd First Floor Campus Centre Building Mill Lane Leicester LE2 7DR Again, thank you for your interest in working for DSU and we look forward to receiving your application. Yours faithfully Lisa Hackett People and Organisational Development Manager

3 ROLE SUMMARY AND BACKGROUND DSU seeks a Societies Coordinator to work within our busy Membership Services department. This post will be instrumental in supporting the various student-run societies within our cultural, religious and belief categories. We expect to see increases in the profile of these student-led societies and an increase in numbers of students participating. Experience of working within the voluntary / community sector is preferred and the commitment to personal and social development of others is essential. Experience of supervising volunteers and the delivery of training are advantageous. Health and safety within this area will also be a prime responsibility, including oversight of guest speakers, as will the supervision of volunteers and organisation of activities, particularly around culture, faith and belief. Recruitment Schedule Applications close Tuesday, 13 October 2015 at 10am Interviews Week commencing 19 October 2015 Start date As soon as possible, subject to notice period

4 JOB SPECIFICATION Job title: Department: Salary: Hours of Work: Responsible to: Supervision: Purpose of Post: Societies Coordinator (Cultural, Religious and Belief) Volunteer and Societies 18,549-22,029 per annum 37 hours per week Fixed term for twelve months from start date Volunteer and Societies Manager Mentors and Mentees Working under the direction of the Volunteer and Societies Manager, to support the co-ordination of society activity, particularly within the cultural, religious and belief societies. MAIN DUTIES AND RESPONSIBILITIES To assist the Volunteer and Societies Manager to maintain existing membership, involvement and participation and encourage new engagement within all cultural and religious and belief societies. To ensure societies adhere to constitutional requirements for the appropriate running of their group and to report back any issues to the Volunteer and Societies Manager. To maintain a sound and up to date understanding of all relevant legislation, including researching and advising on the legal requirements relating to the safe operation of student-led activities To be responsible for researching relevant guest speakers put forward by societies, to determine whether or not they need to be referred To liaise with University departments and local groups, enabling students to develop their skills, knowledge and experience increase the profile of DMU students in the community To provide appropriate support and guidance to students to set up societies To work alongside the relevant Elected Officers to support the preparation and delivery of new opportunities and relevant training. To be responsible for collating and reporting on participation statistics, to conduct feedback surveys, focus groups and other evaluation methods and complete appropriate reports as directed by the Volunteer and Societies Manager To oversee risk assessments for relevant society and volunteering events To support the administering of budget allocations as directed by the Volunteer and Societies Manager and to maintain relevant society self-funding accounts.

5 To oversee administrative systems for health and safety, including activity specific risk assessments and appropriate audit checks. To support the organisation of key events during the year including Freshers, international welcome week, the annual celebration events and other Membership Services collaborative events as directed by the Volunteer and Societies Manager. If qualified, to act as a minibus driver when required to support participants of volunteering and support the Sports Development Coordinator to ensure all drivers are trained through the recognised procedure. To collaboratively work with all functions within the Membership Services department. Act as a DBS counter signatory for the Students Union. To cover the Volunteering Office in the absence of other personnel. Any other associated or similar duties that may be necessary from time to time as determined by the Volunteer and Societies Manager. This job specification is subject to alteration after consultation with the post holder following any change in circumstances. SEPTEMBER 2015

6 PERSON SPECIFICATION Job title: Department: Societies Coordinator (Cultural, Religious and Belief) Volunteer & Societies SKILLS/COMPETENCIES REQUIRED ESSENTIAL DESIRABLE Qualifications Good general education including Maths and English at least to GCSE level Degree in related area of work Experience Experience of working in the university sector Experience of working with cultural, religious and belief organisations General experience of working in an administration role Experience of working within the voluntary / community sector Experience of delivering information, advice and guidance Experience of dealing with key stakeholders Commitment to personal and social development of others Experience of supervising and training volunteers. Experience of dealing with budgets, accounts and cash handling Experience of dealing with health and safety Experience of Disclosure and Barring Service processes. Abilities/Skills Clean driving licence, with Minibus entitlement D1 or MIDAS equivalent Excellent IT skills using MS Office Software, including Word & Excel. Excellent communication and organisational skills Ability to work on own initiative and as part of a team Friendly, approachable and enthusiastic

7 Flexibility and willingness to work evenings and weekends Personal Reliable Trustworthy To show enthusiasm, even when under pressure Willingness to undertake training and committed to continuing professional development