OCONOMOWOC AREA SCHOOL DISTRICT Role Description. JOB TITLE: Communication & Marketing Administrative Assistant (12- month position)

Transcription

1 OCONOMOWOC AREA SCHOOL DISTRICT Role Description JOB TITLE: Communication & Marketing Administrative Assistant (12- month position) Reports to: FTE: Work Category: Communication & Marketing Manager Part-time (5.75 hrs/day, 12 month), may include occasional evening or weekend commitments Light Date: March 3, 2017 JOB PURPOSE SUMMARY: To perform administrative assistant/clerical responsibilities for the Director of Communication & Marketing using specialized technological ability. ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties described below are indicative of what the may be asked to perform. Other duties may be assigned. 1. Assist the Manager of Communication & Marketing in writing, coordinating, producing, and disseminating District news releases and other articles for District publication. 2. Create the employee electronic newsletter (INSIDER) and publish to staff. 3. Obtain and edit District photos for use in internal and external publications and with social media. 4. Create context for District newsletter, seeking stories and interviewing staff about programs and events. 5. Create draft documents, proofreads, and assists in layout and design of District publications. 6. Posts information do District web site, employee intranet, Facebook and other social media outlets. 7. Disseminates correspondence for Manager of Communication & Marketing. 8. Create and maintain databases of District donors and alumni and generate reports with data mining. 9. Assist with special events planning. 10. Maintain mailing lists and send bulk mail. 11. Answer phone for Manager of Communication & Marketing and filter requests for work.

2 Page 2 QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required at the time of hire or for the continuation of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additionally, individuals must possess a valid Wisconsin driver s license and be able to drive between District locations. Possession of a working motor vehicle is required of this position. EDUCATION and/or EXPERIENCE: A. High School diploma B. Experience as an administrative assistant or other job related experience preferred. C. Experience with alumni relations preferred. Technical Skills A. Knowledge of and ability to use a variety of software applications (Microsoft Office, database, desktop publishing, communication technology, etc.). B. Knowledge and ability to use web publishing software. C. Thorough knowledge of business English, spelling, composition, and grammar. D. Ability to compose and write clearly and concisely in a timely manner, using correct grammar and spelling. E. Ability to copy-edit and proofread written work. F. Basic math skills. Organizational Skills A. Ability to organize time (i.e., able to work on one-time only tasks as well as ongoing tasks, while at the same time handling interruptions, in fast-paced environment, etc.). B. Ability to establish priorities. C. Ability to be a self-starter and work independently. Communication Skills A. Ability to establish and maintain effective working relationship with parents, staff and community members. B. Ability to communicate positively with administrators, students, staff and the public. C. Ability to work as a part of a team. D. Ability to handle sensitive information in a professional manner. PHYSICAL AND WORK ENVIRONMENT: The physical and work environment described below are representative of those that must be met by an employee to successfully perform

3 Page 3 the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. PHYSICAL REQUIREMENTS ACTIVITY FREQUENCY DURATION DESCRIPTION Sitting Constant Up to 2.5 hr. max at 1 time, 7 hr. per day. Standing Occasional 15 min. average, 1 hr. max at time, 1 hr. per day. Walking Occasional 5 min. max at 1 time, 1 hr. per day. Position change option?: Yes to briefly stand or walk. Writing, computer work, answering phones Photocopying. Surface: Tile or concrete: Distance: Up to 100 ft. to deliver reports, retrieve information LIFTING OBJECT WEIGHT FREQUENCY DESCRIPTION Boxes of files, miscellaneous items. Max. of 10 lb. Occasional, several times per day max. Floor to waist height. CARRYING OBJECT WEIGHT FREQUENCY DESCRIPTION Boxes of files, miscellaneous items. Max. of 10 lb. Occasional, several times per day. Distance of 20 ft. PUSHING/PULLING (MEASURED BY FORCE & NOT WEIGHT OF THE OBJECT) OBJECT FORCE FREQUENCY DESCRIPTION OTHER PHYSICAL REQUIREMENTS ACTIVITY FREQUENCY DESCRIPTION Bending Occasional To reach lower shelves and bottom drawers from seated or standing position. Twisting Occasional To reach shelves, drawers, etc., while seated or standing. Kneeling Squatting Occasional To lift. Crouching Occasional To file at lower levels. Could sit or kneel.

4 Page 4 ACTIVITY FREQUENCY DESCRIPTION Crawling Climbing Occasional Step stool to reach storage shelves or top drawer in filing cabinet. Reaching vertically Occasional Storage shelves as high as 73. Reaching horizontally Constant Writing, typing, etc. Throwing Manual Dexterity Constant Typing, use of scissors, etc. Grasping Occasional Pen or pencil, papers, etc. Pinching Occasional Paper clips. Finger Dexterity Constant Typing. Hand/Eye Constant Typing. Balancing Occasional Step stool, if needed. Jumping SENSORY REQUIREMENTS TALKING: NEAR VISION: FAR VISION: COLOR DISCRIMITION: DEPTH PERCEPTION: HEARING SENSITIVITY: TACTILE DISCRIMITION: SENSORY PERCEPTION FOR HOT OR COLD: Required for communication by phone, with children, etc. Required to read papers, computer screen, etc. To distinguish color-coded files.. Required for conversation level. Required for typing. ENVIRONMENTAL CONDITIONS LOCATION: EXTREME HEAT: EXTREME COLD: HUMIDITY: Inside 100% of the time. Weather dependent in areas not air-conditioned. Weather dependent in areas not air-conditioned.

5 Page 5 NOISE: VIBRATION: MECHANICAL HAZARDS: CHEMICAL HAZARDS: ELECTRICAL HAZARDS: RADIANT ENERGY: VENTILATION: MOVING OBJECTS: SHARP TOOLS: CLUTTERED OR SLIPPERY FLOORS: ELEVATED SURFACES: POOR LIGHTING: EXPOSURE TO DUST/FUMES, GASES, ODORS: CONFINED WORK SPACE: OBSTACLES: USE OF TOOLS, EQUIPMENT, ETC.: SAFETY EQUIPMENT: Quiet White-out Computer, printer, calculator, pencil sharpener, electric stapler, copy machine, postage meter Razor to open boxes, scissors, letter openers, paper cutter Furniture Computer, printer, phone, copy machine, fax machine, pens, pencils, calculator, postage meter, paper cutter The following may vary from location to location: DESK HEIGHT: Approximately 28-1/2 CHAIR: KEYBOARD: SCREEN: OTHER: Adjustable for seat height, back height, back tilt, arm rests and swivel. Not adjustable for seat tilt Detachable with palm rest. Mouse. Tilt adjustable Separate desk for writing