GKN Driveline Newton

Transcription

1 GKN Driveline Newtn Supply Chain Lgistics Prtcl GKN Driveline Standard GKN

2 GKN Driveline Newtn 1848 GKN Way Newtn, NC Dear Supplier Partner: Nvember 22, 2017 GKN Driveline Newtn values ur Supplier supprt and cperatin. As GKN s business has grwn, it is necessary t develp a dcument that specifies packaging, labeling, packing slip, bill f lading, dunnage requirements, EDI cmpliance, warehusing, and related supply chain criteria. These specificatins are t increase the efficiency f receiving materials, t minimize errrs, and reduce any ptential safety risks. These specificatins will als ensure that all Suppliers supplying GKN Driveline Newtn will have the same set f guidelines, allwing GKN Driveline Newtn t serve ur mutual custmers as efficiently as pssible. Please review this dcument and return custms dcumentatin (Certificate f Origin, Cuntry f Origin Affidavit, NAFTA, KORUS, C-TPAT etc.) fr each item yu are supplying t GKN Driveline Newtn prir t the first shipment. Infrmatin that needs t be submitted t GKN s Packaging Engineer and New Prgram Management Lgistics (see cntact list) fr apprval are: 1) Submit cmpleted Lgistic Cntact frm. 2) Submit cmpleted Prductin Part Packaging Data Frm fr each item being supplied t GKN Newtn. 3) Submit Label in PDF frmat in accrdance with GKN Newtn s requirements 4) Submit Packing Slip. 5) Submit custms dcumentatin Certificate f Origin Affidavit, NAFTA, KORUS, and/r ther dcumentatin that is required fr preferential treatment f imprt/exprt thrugh Custms and Brder Patrl. Sincerely, Laura DeAngel Lgistics/Packaging Engineer 2

3 Table f Cntents 1. General 1.1) Purpse 1.2) Area f validity 1.3) Exceptins t the regulatins 1.4) Chargebacks 2. Prcedural Organizatin 2.1) Plan 3. General Packing Requirements 3.1) Main Cnditins 3.2) Pallet Specificatins 3.3) Handling Unit 3.4) Unit Lad/Shipping Unit 3.5) Crrsin Prtectin 3.6) Envirnmental Requirements 3.7) Prductin Part Packaging Data Frm 3.8) Returnable GKN Prvided Packaging Cmpnents 4. Labeling Requirements fr Shipping Unit Pallets & Cartn 4.1) Cmpulsry labeling Infrmatin (human readable & bar cde) fr Shipping and Handling Units 4.2) Optinal labeling infrmatin 4.3) Label Applicatin/Dimensins 4.4) Address Label 5. Other Regulatins 5.1) SDS requirements 5.2) Adherence t Federal/State regulatins 5.3) Cmplying with NSTA regulatins 6. Required Packing Slip Infrmatin 7. Freight Requirements/Respnsibilities 8. Custms Dcumentatin 9. Quality & Quality Returns 10. Advanced Shipping Ntificatins - ASNs 11. I-SUPPLY 3

4 12. Third Party Lgistics Grups (3PL) 13. Shipping Instructins 14. GKN Driveline Newtn Cntact List 15. Lgistics PPAP Checklist and Requirements Distributin List GKN Axle Plant: Purchasing all Supplier Quality Central Planning Engineer Material Manager Receiving Team GEC (GKN Engineering Center): Central Planning Manager and Engineer Purchasing all 4

5 1. General 1.1) Purpse These specificatins are t clearly define the Supply Chain guidelines fr GKN Driveline Newtn (referred t as the custmer ) and the respnsibilities f the cntract partner (referred t as the supplier ). It describes the underlying general and specific requirements fr packing material, packing medias, warehusing ptins, EDI cmpliance, inventry management, and transprtatin specifics fr the custmer s planning as well the requirements fr cmpliance. The cnsistent and cnscientius applicatin f the specificatins and adherence t the rganizatinal prcedure is intended t lead t imprvements fr bth supplier and custmer: The avidance f unsatisfactry quality in supplied parts. Preservatin f parts during reasnable strage perid The reductin f handling and transprt difficulties. Prblem free identificatin f deliveries (ease f identificatin). The avidance f additinal envirnmental damage. Ensuring wrking safety. The shrtening and clarificatin f infrmatin rutes (prcess ptimizing). These specificatins are binding fr the supplier and serve as additinal stipulatins t the supplier cntracts and the assciated quality standards required accrding t GKN Driveline Newtn s standard GKN ) Area f validity These specificatins are generally valid fr all gds supplied as prductin material t GKN Driveline Newtn. 1.3) Exceptins t the regulatins Deviatins frm this directive are nly permitted in exceptinal circumstances and must be apprved in writing by GKN Driveline Newtn. A written agreement must be made between the Supplier and GKN Driveline Newtn, prir t any deviatin f this standard. 1.4) Chargebacks A $250 chargeback will ccur fr the fllwing reasns: 1. Receipt Discrepancies 5

6 a. Incrrect infrmatin and r cunt quantity n Bill f Lading. b. N packing slip r packing slip nt affixed t shipment in preferred lcatin. c. Incrrect Packing slip (wrng part number, quantity, descriptin, etc). d. Incrrect cunt f actual parts. e. N net weight f crrugated, paper, strapping, & pallet packaging (required fr weigh cunting cntents within package). f. Failure t attach certificatin papers t packing slip. 2. Incrrect Packaging a. Use f packaging nt apprved by GKN Driveline Newtn. b. Failure f packaging t prtect cntents. c. Failure t package cntents as stated in the packaging data frm (incnsistent cunt per layer and layers per package, lack f internal packaging, etc.). 3. Incrrect Labeling a. Incrrect infrmatin n label vs cntents. b. Label nt placed n cntents as stated in this dcument. c. Label is nt clear t read r nt be able t scan. 4. Failure t supply custms dcumentatin prir t the initial receipt f each material. A charge back will be applied t each shipment until necessary dcumentatin is received. a. Cuntry f Origin Affidavit fr each part supplied. b. NAFTA, KORUS, C-TPAT r ther dcument required t receive preferential treatment f gds including reductin r free duty charges. 5. Failure t maintain inventry levels within I-Supply a. per ccurrence, falling belw minimum inventry level. b. per ccurrence, exceeding maximum inventry level. 6. Late Deliveries (failure t expedite). Failure t adhere t GKN Driveline Newtn Material Scheduler s date request fr materials. Additinal Chargebacks plus $250 will ccur fr the fllwing reasns: 1. Freight charges frm carriers nt set up by GKN Newtn s 3PL. These freight charges will be backcharged t the supplier. 2. Expedited Freight Cst as a result f Supplier issues a. Expedited Freight cst f GKN Driveline Newtn s finished gds t GKN Driveline Newtn s custmer due t Supplier s inability t maintain inventry r prductin capacity. b. All expedites are the respnsibility f the Supplier. The Supplier is respnsible fr scheduling their wn truck and r air carrier and fr paying the bill assciated with the 6

7 cst. The Supplier is nt t use GKN Driveline Newtn s 3PL withut prir written apprval and will be respnsible fr any csts incurred. 2. Prcedural Organizatin 3. Pr Quality a. Incming freight cst f shipment regardless f the quantity f materials fund t be ut f specificatin within shipment. b. Return freight cst plus incming freight fr parts being returned unless picked up by Supplier. 4. Shut dwn charges due t Supplier s inability t maintain inventry r prductin capacity. Incming material freight cst + manpwer cst + machine/assembly setup cst + finished gds freight cst t GKN Driveline Newtn s custmer + GKN Driveline Newtn s custmer s fines + any ther related charges. 2.1) Plan 1) Details regarding technical and quantitative interpretatin f packaging, crrsin prtectin and handling, are evaluated by the custmer and incrprated as far as pssible int existing packing and transprt cncepts. This is necessary bth with new prcedures and with amendments. A sample f the packaging is t be delivered t the attentin f the GKN Driveline Newtn s Lgistics Engineer fr apprval. 2) Agreement ver the packaging, labeling, Bill f Lading, and Packing Slips are made via samples delivered by supplier fr apprval by GKN Driveline Newtn s Lgistics Engineer (see GKN Driveline Newtn Cntact Listing). 3) If the suggested packaging is within these guidelines, the packaging data frm will be the binding cntract fr bth custmer and supplier as part f the supply agreements. 4) GKN Driveline Newtn will use SAP t administrate, handle, redistribute, track inventry, and re-rder pints fr returnable dunnage. 5) Adherence t these agreements will be regularly cntrlled by the custmer and is part f the supplier evaluatin. 6) If a packing amendment is necessary, then a revised packaging frm is re-submitted t GKN Driveline Newtn s Packaging Engineer fr apprval. 7

8 3. GENERAL PACKING REQUIREMENTS 3.1) Main cnditins When selecting the packaging, the fllwing fundamental requirements shuld be bserved: 3.2) Pallet Specificatins Maximum Pallet Dimensins, Weight, & Vlume: All Suppliers must cnfrm t the ISPM 15 specificatins and shall cnfrm t the Natinal Wd Pallet Cntainer Assciatin Vluntary Standard fr Wd pallets (NWPCA). Standard Dimensins: W x L x H (inches/mm): 45 x 48 x 3.5 (Minimum Frk Opening) 4 Way Entry Pallets are REQUIRED, Hardwd Blck r Stringer Unit Lad Limit is 2000 Lbs. N Presswd, Particle Bard, r Crrugated Pallets Allwed. 3.3) Handling Unit (Tte/Cntainer/Bx) Individual Cntainers /Cartns must fall under ur Maximum Weight Limit f 25 Lbs. All cntainers, including returnables, are t be clean, dry and free frm il, dirt & machining chips. Standard Handling Unit Dimensins Used by GKN Newtn. Handling Units must fall under 1 f the belw standard dimensins. X-Small: length - 7 1/4, width 11 5/8, height - 5 Small: length /8", width /8", height - 5 Medium: length /8", width /8", height - 7 3/4 Large: length /4", width /8, height /4 3.4) Lad Unit/Shipping Unit Multiple cartns/returnable dunnage f the same part number must cntain unifrm quantities (pallet t pallet and shipment t shipment). Mixed gds n a pallet is nt acceptable. Gds are t be separated as best as pssible n pallet with labels facing utward. Packaging must be delivered free frm damage and be in a clean cnditin (Oil and Cntaminate Free). The agreed preservatin and crrsin prtectin stipulatins are t be adhered t at all times. Packaging must maintain quality f prduct. Lad Unit must be capable f being stacked 2 high. Must be pssible t handle Lad Unit with Frklifts and standard frk spacing Pallet Jacks. N Metal Banding Allwed Maximum Dimensins (LxWxH) 45 x48 x39 Height can be n mre than 39 N Unit lad t exceed 2,000 Lbs. / 907 Kg. 8

9 3.5 ) Crrsin prtectin All gds must be prtected frm crrsin during shipment and capable fr lng term (6 mnths) strage, after receipt at GKN, withut quality degradatin. VCI Bags and Desiccant Packs are allwed and encuraged. All rust preventative fluid must be a GKN apprved prduct. 3.6) Envirnmental requirements The packaging requirements are defined accrding t the guidelines utlined in ISO ) Prductin Part Packaging Data Frm The Prductin Part Packaging Frm is t be cmpleted by Suppliers anytime a packaging is t be changed fr any current prductin part, any new prductin part, r fr any alternative packaging required by either the Supplier r GKN Driveline Newtn. Cmpleted frm is t be sent t the Packaging Engineer, r designated alternate, at GKN Driveline Newtn, Nrth Carlina. Excel Cpy f the Prductin Part Packaging Data Frm can be lcated at 3.8) Returnable GKN Prvided Packaging Cmpnents GKN s returnable packaging is prvided as an initiative t reduce the use f expendable cntainers. Suppliers required t use returnable packaging are respnsible fr prcuring the packaging direct frm ur NWTdunnage@bndedlgistics.cm team. Planning must be exercised t ensure there are n instances f inavailablity. Returnable cntainers wned by GKN shuld be used fr transprting nly and NOT fr strage f any prducts. Suppliers must have emergency expendable packaging available t meet prductin requirements shuld the need arise. Suppliers must ntify the GKN Material Scheduler if/when emergency expendable packaging will be used. Prductin Part Packaging Data Frms fr emergency expendable packaging are required if the emergency expendable packaging des nt exactly mirrr the returnable packaging in all aspects. 9

10 Example f the Prductin Part Packaging Data Frm: 10

11 4. LABELING REQUIREMENTS FOR SHIPPING UNITS (PALLETS) & CARTONS Use AIAG Standard guidelines fr Trading Partner Labels (B-10) fr shipping unit and individual cartn labelling requirements. (See examples in this sectin) Any marking, which deviates frm this, is t be expressly arranged between custmer and supplier. Use Cde 39 fr all bar cdes. All required bar cdes must cntain a data identifier as the prefix character f the bar cde except the ASN Number. The minimum requirements fr labelling packing units are defined as fllws: 4.1) Cmpulsry labelling infrmatin (human readable & bar cded) fr Pallets & Cartns Sectin Blck Title Data Prefix Data Identifier (DI) Ntes A B C Part Number(P) Descriptin Purchase Order Number (K) The Part Number is assigned by GKN and shuld match released print GKN Assigned Cmpnent Name The GKN assigned Purchase Order Number D Lt/Heat/Batch Number (1T) 1T E Quantity (Q) Q F Serial Number (1S) 1S G ASN H Vendr Number (V) V Name and address f supplier with telephne number that can be used in I Frm: case f issues J T: Shipping Address P K *N Spaces between digits *Revisin level is Human Readable Only and nt included in the Bar Cde *N Spaces between digits *Number Begins with 45 fr Spt Buy and 55 fr Scheduling Agreement *Only Frgings Require Heat Cde *If n heat cde is required input NA 11

12 Part Number (P) (REV A) Sample Label Descriptin Descriptin f Cmpnent Purchase Order Number (K) Lt/Heat/Batch Number (1T) Quantity (Q) Serial Number (1S) ASN Vendr Number (V) 1234 Frm: T: Name f Cmpany Address Material is Released Frm GKN Driveline Newtn 1848 GKN Way Newtn, NC Custmer Name: GKN Driveline Newtn Label Purpse: Custmer Segment f a Cntainer Label hlding ne r mre parts with a single part number Nte: Illustratin is NOT actual size. Any dimensins that are nt therwise specified n this page SHALL be in cmpliance with AIAG B- 10. Actual printed label is 4x6 inches, white. Nte: PPAP and Prttype material shuld be labelled as such fr the specified prject as fund n file 3SQ2009 at Any questins, call GKN Driveline Newtn Supplier Quality. 12

13 4.2 ) Optinal labelling infrmatin Material quality descriptin Supplier part number Prductin date 4.3) Label Applicatin/Dimensins Shipping units (palletized gds) & Cartns Minimum label dimensins 4 x 6. Apply t tp right-hand crner f bth width sides (ne n each end). If shipping unit/pallet cnsists f several part numbers, a label fr each part number shuld be applied (tp right-hand crner f bth width sides (ne n each end)). If using vacuum frmed GKN Driveline Newtn pallets, label per instructins abve fr the tp pallet and bttm pallet. Never attach label t stretch film that will be remved and thrwn away prir t use r inspectin f the parts. The individual part numbers and their respective packaging must be marked in such a way that the cntents are verifiable even when layered tgether withut unpacking (label facing up r utward frm pallet). The packing is t be given a clear cnsecutive packaging number alng with the verall number f packing agents (e.g. 1 f 3, 2 f 3, and 3 f 3). Multiple lt numbers, heat cdes, r batch numbers must be packaged in separate lad units. 4.4) Address Label A 3 x 5 label depicting GKN Driveline Newtn s delivery address is t be placed n the tp f each shipping unit (pallet r cartn). Failure t cmply with the labelling and segregating requirements may result in a chargeback (debit mem) equal t time and materials plus 15%. 5. OTHER REGULATIONS Safety Data Sheet Requirements SDS must be prvided t GKN Driveline Newtn and apprved befre shipment f any liquids, pwders, r gels. In additin, the SDS sheets shall accmpany the shipment. The SDS infrmatin must be attached t the packing slip. Packaging and identificatin f dangerus gds must cmply with the natinal and internatinal regulatins fr such. Federal/State Requirements The fulfilment f these packing specificatins presuppses the knwledge f and adherence t the current regulatins/guidelines fr air, sea, rail and rad transprt. NSTA Cmpliance Packaging must cmply with NSTA packing regulatins. 13

14 6. REQUIRED PACKING SLIP INFORMATION Only One packing list shuld accmpany a shipment unless being shipped via UPS/FedEx, and then each cartn is t have its wn packing list. The packing list is t be lcated n the utside f the shipment/cntainer within an envelpe marked packing list. Material Certificatin Sheets and/r Dimensinal/In prcess Inspectin Sheets are t be stapled t the packing list. Packing list shuld cntain the minimum required infrmatin listed belw: Name f Supplier Address f Supplier Phne & & Fax Number Name f Custmer Address f Custmer Packing Slip number I Shipment number (ASN #) frm I-Supply Custmer s Part number Part number revisin level Part descriptin Heat cde (fr frgings/castings) Quantity being shipped Bill f Lading number Custmer s Purchase Order Number Date Grss and Net weight f each shipping unit Quantity f Returnable Dunnage by descriptin Indicate quantity n each pallet, quantity in each bx, number f bxes, ttal quantity. If yu are shipping 10 bxes f the same item and 9 f thse bxes have the same quantity and ne des nt, list as in this example: 100pcs and 98 pcs fr a ttal f 998 pcs. GKN Driveline prefers n partials. 7. Freight Requirements/Respnsibilities GKN Driveline Newtn pays the freight n all incming NAFTA materials unless the Supplier is late, r materials are fund t be ut f specificatin. All ther freight requirements will be utlined in the purchase rder. Suppliers will be charged freight in the instances described in Sectin 1.) General, 1.4) Chargebacks. 8. Custms Dcumentatin Custms dcumentatin (such as a Cuntry f Origin Affidavit, NAFTA, KORUS, C-TPAT, etc.) is required t be sent t the GKN Driveline Newtn s Lgistics/Packaging Engineer befre the first/initial shipment f materials t GKN Driveline Newtn. 14

15 Additinally, GKN Driveline has registered with the US Custms & Brder Patrl Custms - Trade Partnership Against Terrrism (C-TPAT) prgram. The prgram is designed t establish supply chain security prcesses t prevent terrrist devices r cntraband entering the glbal supply chain. We are required t engage with ur business partners in rder t ensure that they are either develping r maintaining a security prgram within the guidelines f the C-TPAT Minimum Security Criteria, the emphasis f which is t ensure the integrity f all U.S. bund shipments. See Sectin 1) General, 1.4) Chargebacks, 4) Failure t prvide custms dcumentatin. 9. Quality Returns GKN Driveline Newtn expects all incming materials t meet GKN Driveline Newtn specificatins. Any prtin f a shipment received that des nt meet GKN Driveline Newtn s specificatins are subject t chargebacks. The supplier will pay all csts assciated with items returned due t substandard quality. 10. Advanced Shipment Ntificatin - ASNs Suppliers are t pst an ASN (shipment number) int I-Supply shipment fr each material being shipped t GKN Driveline Newtn. This number is t be n the packing list as well as the shipping cntainer label. Shipment received withut an ASN is subject t chargebacks fund in Sectin 1) General, 1.4) Chargebacks. 11. I-Supply GKN Driveline Newtn is partnered with an interactive sftware slutin called I-Supply. I-Supply is a Virtual Vendr Managed Inventry System (VMI) that links directly with GKN Newtn s ERP system. This allws bth custmer and supplier t view material inventries and in-transit shipments in a real time envirnment. Suppliers are required t setup, mnitr, and utilize I-Supply in rder t meet the material requirements f the GKN Newtn. I-Supply may require setup and annual subscriptin fees. Cntact yur buyer and/r I-Supply Accunt Executive fr initial setup and training. Cntact infrmatin: I-Supply (Aptean) Franz Jsef Fecke Accunt Manager FranzJsef.Fecke@aptean.cm Office: Cell:

16 12. Third Party Lgistics Grups (3PL) GROUND Transprtatin: GKN Driveline Newtn is under cntract with ReTrans. ReTrans manages all grund freight t the GKN Newtn Facility. Cntact infrmatin: Re-Trans GKNNC@RETRANS.cm Trucklad (TL) Danny Turner Retrans dturner@retrans.cm Office: Re-Trans Less Than Trucklad (LTL) Allisn Zimmerman Retrans, Tled, OH azimmerman@retrans.cm Office: r AIR & OCEAN Transprtatin: GKN Driveline Newtn is under cntract with GKN Freight Services Inc. - FSI. FSI manages all air and cean freight t the GKN Newtn Facility. Cntact infrmatin: FSI Internatinal Air and Ocean Freight Frnt Desk Sctt Lng FSI Mrrisville, NC Sctt.Lng@gknfreightservices.cm Office Cell Eduard Rcha FSI Mresville, NC Eduard.Rcha@gknfreightservices.cm Office Cell 16

17 13. Shipping Instructins All shipments must include - 1. Authrizatin Cde (Supplied by Purchasing Agent) 2. GKN Driveline Newtn PO Number 3. ASN Number (Must Als Be Listed On Bill Of Lading) 4. Skid Cunt 5. Skid Dimensins 6. Cartn Cunt 7. Ttal Weight 8. Part Number and Quantity f each part being shipped 9. HTS Cde r Freight Classificatin 10. All Direct Grund Transprtatin Bill Of Ladings must list invice t: GKN Driveline Newtn, LLC C/O Re-Trans P.O. Bx 1029 Mcksville, NC All cean bills and airway bills must list invice t: GKN Freight Services, Inc. C/O FSI 1202 Industrial Drive Van Wert, OH

18 14. GKN Driveline Newtn Cntact List Tracy McMurry Cell: Physical Flw Manager Michael Ledfrd Desk: Vendr Management Leader Cell: Laura DeAngel Desk: Lgistics/Packaging Engineer Cell: Receiving Department Dunnage Management Albert Pendell Cell:

19 15. Lgistics PPAP Checklist and Requirements Checklist: (All items must be submitted t New Prgram Mgt. and Lgistics/Packaging Engineer) Cmplete Lgistics Cntact Frm and submit. Cmplete all Custms Dcumentatin i.e. Cuntry f Origin Affidavit, NAFTA, KORUS, C-TPAT, etc. and submit. Review GKN Cmplete Prductin Part Packaging Data frm and submit. Cmplete Label based n GKN 4412 requirements and submit. Cntact Aptean, schedule I-Supply Training, and cmplete subscriptin t service. Receive signed apprval fr packaging. Receive apprval f label. Requirements: Internatinal Suppliers must maintain 4 week safety stck at US lcatin. GKN Partners with Internatinal Freight Frwarder that culd assist with Warehusing and Transprtatin. Please ask fr cntact infrmatin frm New Prgram Lgistics. Individual delivery rders will be based upn I-Supply System and in crdinatin with the Material Management Team. The use f I-Supply is REQUIRED. Parts may nt be shipped against purchase rder numbers that begin with 55 until PPAP apprved r Interim is given with signed PSW. Orders prir will be scheduled with spt buy purchase rders, which are purchase rders numbers beginning with 45. Must respnd t cmmunicatins frm the plant within 1 business day. Any inability t meet material requirements are cmmunicated immediately. 19